CN105488655A - Free flow-based official document flow method - Google Patents
Free flow-based official document flow method Download PDFInfo
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- CN105488655A CN105488655A CN201410479778.5A CN201410479778A CN105488655A CN 105488655 A CN105488655 A CN 105488655A CN 201410479778 A CN201410479778 A CN 201410479778A CN 105488655 A CN105488655 A CN 105488655A
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Abstract
A free flow-based official document flow method includes an official document flow core module, official document prompting and impelling system, and a file exchange system; a front end includes a general browser, and a back end includes a three-level structure including a Web server, a file system, and a database server; cooperating with a middle-ware technology including Word file compression, encryption and flow control, official flow includes a user layer, a draft layer, a flow layer, an ending layer, an issuing layer and a filing layer; and an official document flow system is described by a mathematical set, and a work in a flow link can freely select a flow person to perform flow, response, rejection or end. The method can overcome the defects in the conventional official document flow system that flow control is fixed and inflexible, can effectively prevent flow block due to personnel changes and business trip in a flow process, do not have to preset a flow process of a file, can greatly accelerate the office efficiency, save the office cost, and reduce workload of continuous update of software demand design due to continuous changes of an office flow.
Description
Technical field
The invention belongs to network automatically field, particularly relate to a kind of circulation of official document method based on free flow process.
Background technology
Along with popularizing of non-support cable, in order to substitute traditional papery working way, adapting to fast-developing Network Information technology, accelerate office efficiency and saving office cost, official document flow system is developed both at home and abroad at present.
Official document flow system, as the kernel subsystems of the E-Government office automation system based on computer network, is the informationalized base application system of office administration, is the important foundation of building digital office.Efficient enterprise official document flow system, realizes transfers on network and the issue of document information, improves office efficiency, alleviates the labour intensity of document treatment process, saving document treatment cost, having very important impetus for pushing forward office automation work comprehensively.
Number of patent application 200810116992.9 discloses the electronic official document circulation automatization method of a kind of sing on web service, the steps include: that (1) is by definition XML structure definition file XSD, the complex data type of the electronic government documents of structure XML form; (2) according to the electronic government documents complex data type of definition, for the electronic government documents flow process that will be formed describes document definition Web service, document WSDL is described; (3) construct Business Process Execution Language BPEL, form electronic government documents flow process and describe document; (4) Web service in the complex data type of step (1) electronic government documents, step (2) to be described in document WSDL and step (3) form electronic government documents flow process and describe document and pack in the lump, be published to BPEL process execution engine.Present invention achieves electronic government documents identifiable design, resolvability and store efficiently and transmission, solving the support that electronic government documents robotization circulates to trans-departmental trans-regional heterogeneous system platform and database simultaneously, meet the actual demand of government department's office.
Application number 01132349.3 discloses a kind of official document flow system based on government affairs Trust and authorization service, this system utilizes the government affairs belief system based on Public Key Infrastructure PKI technology and the government affairs authentication management system based on empowerment management infrastructure PMI technology as operation platform, adopt the operation vestige retained based on the digital signature of public key cryptography technology and trusted timestamp service in transmitting procedure, circulation of official document process is become can monitor procedure.Have employed XML tag language technology as the expression of DOC DATA and Interchange Format, the cross-platform sharing ability of DOC DATA is provided.
A kind of office automation system archive store method that number of patent application 201210275155.7 provides, comprise: the file record of process that OA System is circulated, according to the order of the process information of the file record file in circulation of official document process, convert office automation system common-format files to; By described common-format files, be sequentially written in disk according to described file record file process information.The present invention has broken the restriction by application platform when office automation system archive stores, achieve the effective filing management to office automation system file, define a kind of files electronic store method that is general, that can preserve for a long time, be used by extensive inquiry, also there is directive significance to archive files electronic management, the method reduces the dependence to platform or special ocr software to greatest extent, reduces office automation system upgrading or affects the access of file after eliminating.
A kind of implementation method for office automation circulation of official document dynamic flow disclosed in number of patent application 200810226322.2, that the official document that comprises pre-setting that user can operate by the system manager of Subscriber Unit is drafted or official document is signed for, official document examination & verification is containing amendment or official document examination & verification, official document written instructions are containing amendment or official document written instructions, sign and issue, digital signature, signature verification, affix the official stamp, send, print, filing, after the functions such as official document bulletin issues, C class is set to according to the difference in functionality that user uses, category-B, category-A and Z class level Four authority, adopt classification rights management and realize the circulation that dynamic flow completes official document.Because the present invention adopts the implementation method of above circulation of official document dynamic flow, make circulation of official document program flexibly and fast, simple to operation, improve office efficiency, that saves circulation of official document flow process reproduces exploitation, reduce reproduce cost of development and, improve the productionization extent of the office automation system.
But, in traditional official document flow system, mostly pay attention to circulate security, ageing etc. considering, but Row control is often fixing and inflexible; Part adopts the official document flow system built of workflow technology then only can carry out limited circulation of official document Row control according to a few class specified permission, once the people having an authority is not in the problems such as process stands idle that existences circulated.
Summary of the invention
Object of the present invention is intended to overcome Row control in traditional official document flow system and fixes and inflexible shortcoming, prevent loaded down with trivial details flow setting process and in circulation process due to personnel change, the problem causing and circulate and be obstructed such as to go on business, a kind of alternative traditional papery working way is provided, without the need to arranging the circulation flow process of file in advance, thus accelerate the circulation of official document method based on free flow process of office efficiency and saving office cost.
For this reason, the solution that the present invention takes is:
A kind of circulation of official document method based on free flow process, comprise circulation of official document nucleus module, official document is reminded and presses system and document exchange system, based on B/S structure, front end adopts general browser, the three-decker that rear end is become by Web server, file system and database servers group; The middleware Technology of collaborative Word compressing file, encryption and control flow, it specifically forms and circulation method is:
(1) circulation of official document nucleus module
Circulation of official document by client layer, rise grass layer, circulation layer, end layer, issue layer and filing layer form; Official document flow system is described by following mathematical set:
GWLZ＝{M,M
+,K,E,Z,L,T,Y,Q,M
-1,E
-1,Z
-1,L
-1,T
-1,Y
-1,Q
-1}
Wherein: M-plaintext space, M
+for super plaintext, M
-1for the cryptogram space, be M
+inverse;
K-key space, forms a key space by the ID of upper successor and the time of upload file;
E-cryptographic algorithm, E
-1for decipherment algorithm, inverse for E;
Z-compression algorithm, Z
-1for decompression algorithm, inverse for Z;
L-modification vestige, L
-1cancel amendment vestige;
T-cover hot jacket is black, T
-1black for cancelling cover hot jacket;
Y-seal, Y
-1for cancelling seal;
Q-signature, Q
-1for cancelling signature;
When given key K, expressly the pass of space and the cryptogram space is: M
-1=KM
+; A circulation completes the document preparing to issue and is: Z (E (L (M+T+Y+Q))); Different operation layers is operated in ensemble spaces different in set, adopts one or more algorithms and operation, and encryption and compression algorithm adopt general-purpose algorithm.
A, client layer: when user logs in, obtain user basic information and authority information, adopts ID users as a part for key K.
B, a grass layer: divide upper style of writing and lower style of writing to draft, upper style of writing is responsible for grass-roots unit and administrative authority leads by difference classification superior and the circulation process of the file of administrative authority's proposition; Lower style of writing is responsible for leading body at a higher level and administrative authority classifies to the circulation process of the various files that grass-roots unit and administrative authority issue by difference; Determined the type of management document by " document classification ", and have the file template of each classification; Managing file system specifies the purposes of each sort file, circulation approach and points for attention.
User's download file template, drafts the file, and forms plaintext M; Then network is uploaded to; Enter the text editing interface controlled by middleware, carry out lower style of writing red chromatography, upper style of writing cover black, signature and seal, namely the black T of execution set hot jacket, signature Q and seal Y operate; These operations are all options, form complete super plaintext M
+:
M
+=M+ [T]+[Q]+[Y] be wherein: bracket is optional
While user submits style of writing to, the process selecting circulation people specified according to managing file system and copy-to, completed grass layer work; Control middleware to be encrypted and squeeze operation super plaintext, form ciphertext compressed file, upload onto the server, what server stored is the ciphertext compression of super plaintext:
ZM
-1＝ZKM
+＝ZK(M+[T]+[Q]+[Y])
The time that the user ID adopting client layer to retain and ciphertext compressed file are uploaded forms the specified conditions key K combined based on user and uplink time, and key K following formula represents: K={ user ID+time }.
C, circulation layer: undertaken circulating, also can carrying out responding, reject or terminating by personnel's unrestricted choice circulation people of intermediate links, make a copy for the relevant personnel simultaneously; The circulation people flow process that only managed file system specifies restricts, if corresponding circulation people is not on duty, optionally connected for personnel's circulation.
When file arrives circulation people, control middleware and first file is carried out decompressing (Z
-1), deciphering (M
-1/ K) operation, be sent to circulation people desktop, allow circulation people file to be retained online to the editor of vestige (L); Circulation people has edited preservation file, controls middleware and first file is pressed original cipher key encryption (K (M
++ L)), be saved on server after then carrying out compressing (Z), upgrade circulation information simultaneously.
Described response is exactly do not circulate, and is only described the item that official document relates to, allows the personnel of each link of this official document know progress, in order to avoid complicated official document is detained overlong time in hand, causes system of pressing and starts;
Described rejecting is exactly the content not agreeing to that this official document relates to, and the official document rejected is without any effectiveness;
Described end stops official document continuing circulation exactly, and the official document of end has effectiveness, can issue and file;
Described making a copy for circulates, responds, to reject and the link such as the end relevant personnel that make a copy for know carrying out continuation exactly;
Described managing file system be one group draft by classification specification official document, the control documents of circulate, issue, file, press punishment and each link of document template, regularly revise, openly to perform;
Described control middleware Technology adopt collaborative Word office based on VBA programming, the functions such as the content modification trace in process circulation of official document process, red chromatography, cover are black, signature, seal, revision, compressing file and file encryption.
D, issue layer: the document that circulation terminates, need to be issued to related personnel by secretarial by function.
E, filing layer: the document that circulation terminates, generate filing record, regularly makes CD filing.
(2) official document is reminded and is pressed system
The user processing official document is needed to adopt interface display, inner real-time online AC system and note form to remind to relating to intermediate links; Carry out sequencing display at public homepage by the number of packages of untreated official document and the number of days of untreated official document, as a kind of measure that official document is pressed, the user forward to sequence, administrative authority punishes by managing file system regulation.
(3) document exchange system
Namely upper style of writing by document exchange system process, can cancel the black T of cover through circulation examination & approval
-1, cancel signature Q
-1, cancel seal Y
-1and cancel amendment vestige L
-1operation, directly transfers lower style of writing to.
Beneficial effect of the present invention is:
The present invention is based on the circulation of official document method of free flow process, there is circulation of official document, official document is reminded and pressed, the function such as exchange files.Free flow process does not need the circulation flow process arranging file, avoid loaded down with trivial details flow setting process and in circulation process due to personnel change, the circulation caused such as to go on business is obstructed.The personnel of intermediate links are only needed to select circulation people flexibly according to the approval process that file back-up system specifies, reject or terminate.Decrease programmer constantly updates software requirement design workload because office workflow constantly changes simultaneously.Aid in the prompting of official document flow system and press and official document maintenance system, forming perfect official document flow system, thus accelerating office efficiency, saving office cost.
Accompanying drawing explanation
Fig. 1 is circulation of official document structural representation;
Fig. 2 is circulation of official document nucleus module hierarchy schematic diagram;
Fig. 3 is circulation of official document process flow diagram.
Embodiment
The present invention is based on the circulation of official document method of free flow process, there is circulation of official document, official document is reminded and pressed, the inquiry of exchange files, official document, print and the function such as statistics, solve the loaded down with trivial details flow setting process of official document flow system in the past and in circulation process due to personnel change, the problems such as the circulation caused is obstructed, the circulation of official document can not complete in time such as to go on business.The official document flow system that here is made up of the circulation of official document method based on free flow process.
1. the hardware environment of official document flow system
Official document flow system adopts B/S structure.Foreground client adopts generic browser.Backstage is made up of a Web server, database server (adopt WindowServer2003, IIS6.0 double make file server) and a database server (employing WindowServer2003, SQLServer2005).Source code adopts .NET2005ASP.NETC#.Official document flow system adopts Database Systems and file system to store as data.Database is deposited flow system and is related to essential information, and file system deposits official document, official document template, supporting document, seal and the signature file etc. that flow system relates to.Fig. 1 is circulation of official document structural representation.
2. official document flow system:
Compose a piece of writing on 2.1:
Upper style of writing by asking, report, go on business application for instructions, ask for leave, the classification such as science research project, concluding, paper application, patented claim, literary property application, proprietary technology application, temporary duty, document are examined, shunt.Each classification has corresponding managing file system support and corresponding official document template.The circulation approval process of each classification is defined in managing file system.
It is the flow process of upper style of writing on the left of Fig. 3.Flow process is by L [0]-L [1]-L [2]-L [i]-L [n].There is the user drafting style of writing and draft style of writing L [0], circulation to the confirmation of lower management department, overlap grass-roots unit's blackhead mark (overlapping black) and the L that signs [1], so far official document forms L [2], walk free circulation flow by various examination & approval L [i], each link can trace amendment or return corresponding link and modify, and each link also can reject or terminate.The document that circulation terminates carries out file L [n] after being revised by secretarial.Also style of writing can be gone down by document conversion system.
2.2 times styles of writing:
Lower style of writing is sent out by political affairs, entrust send out, Ji Fa, work send out, roll into a ball classification such as sending out.Each classification has corresponding managing file system support.The circulation approval process of each classification is defined in file.
It is the flow process of lower style of writing on the right side of Fig. 3.Flow process is by L [0]-L [1]-L [i]-L [n-1]-L [n]-L [n+1].Have the user drafting lower style of writing draft or by document conversion system change circulation terminate upper style of writing be lower style of writing L [0], form official document L [1], walk free circulation flow by various examination & approval L [i], each link can trace amendment or return corresponding link and modify, and each link also can reject or terminate.The document that circulation terminates, by secretarial's red chromatography, signature, seal, interpolation code, process key word L [n-1], carries out file L [n] after revision.Finally issue L [n+1].
User's download file template, drafts the file, and forms plaintext M.Then network is uploaded to.Enter the text editing interface controlled by middleware, carry out red chromatography (lower style of writing) and overlap black (upper style of writing), signature and seal, namely the black T of execution set hot jacket, signature Q and seal Y operate.These operations are all options.Form complete super plaintext M
+:
M
+=M+ [T]+[Q]+[Y] be wherein: bracket is optional.
While user submits style of writing to, the process selecting circulation people specified according to managing file system and copy-to, completed grass layer work.Control middleware to be encrypted and squeeze operation super plaintext.Form ciphertext compressed file, upload onto the server, what server stored is the ciphertext compression of super plaintext:
ZM
-1＝ZKM
+＝ZK(M+[T]+[Q]+[Y])
The time that the user ID adopting client layer to retain and ciphertext compressed file are uploaded forms the specified conditions key K combined based on user and uplink time, departs from control system download file and has very high security, adopts compression storage to save storage space.Key K following formula represents:
K={ user ID+time }=" IIIIIIIIIInnnnyyddhhmmss "
Wherein: IIIIIIIIII is 10 ID users; Nnnnyyddhhmmss is the date Hour Minute Second of drafting the file.
2.3 free circulation flows:
Circulation of official document by client layer, rise grass layer, circulation layer, end layer, issue layer, filing layer form.See Fig. 2.Undertaken circulating or rejecting or terminate by personnel's unrestricted choice circulation people of intermediate links.Circulation people only the regulation of managed file system flow process restriction.If corresponding circulation people is not on duty, optionally connected for personnel's circulation.Know the intermediate links other staff that can make a copy for.The document that circulation terminates, needs to be issued to related personnel by secretarial by function.The document that circulation terminates, generates filing record, regularly makes CD filing.
When file arrives circulation people, control middleware and first file is carried out decompressing (Z
-1), deciphering (M
-1/ K) operation, be sent to circulation people desktop, allow circulation people file to be retained online to the editor of vestige (L).Circulation people has edited preservation file, controls middleware and first file is pressed original cipher key encryption (K (M
++ L)), be saved on server after then carrying out compressing (Z), upgrade circulation information simultaneously.
3. official document is reminded and is pressed
System needs user to be processed to adopt interface display, inner real-time online AC system (Tengxun leads to or QQ) and note to remind to relating to intermediate links.Sequencing display is carried out, as a kind of measure that official document is pressed by number of days two kinds of modes of the number of packages of untreated official document and untreated official document in unit homepage appropriate location.And data storage statistics is checked and rated as Employees' achievement.
4. document exchange system
Upper style of writing (can cancel the black T of cover by document exchange system process through circulation examination & approval
-1, cancel signature Q
-1, cancel seal Y
-1and cancel amendment vestige L
-1deng operation) directly transfer lower style of writing to.
5. official document inquiry, printing and statistical system
Official document flow system has and carries out the inquiry of official document, printing and statistics by the access rights of setting and personnel's two kinds of authorities of relating to intermediate links.
6. the middleware Technology of collaborative Word office
Official document flow system adopts the function such as content modification trace L, the black T of cover hot jacket, signature Q, seal Y, compressing file Z and file encryption E of programming in middleware Technology process circulation of official document process based on VBA of collaborative Word office.
7. applicable cases
The present invention adopts official document flow system form based on the circulation of official document method of free flow process, there is circulation of official document, official document prompting and press, the function such as exchange files.Free flow process does not need the circulation flow process arranging file, avoid loaded down with trivial details flow setting process and in circulation process due to personnel change, the circulation caused such as to go on business is obstructed.The personnel of intermediate links are only needed to select circulation people flexibly according to the approval process that file back-up system specifies, reject or terminate.Aid in the prompting of official document flow system and press and official document maintenance system, forming perfect official document flow system.Replace non-support cable, achieve satisfied effect.
Claims (1)
1. the circulation of official document method based on free flow process, comprise circulation of official document nucleus module, official document is reminded and presses system, document exchange system, based on B/S structure, front end adopts general browser, the three-decker that rear end is become by Web server, file system and database servers group; The middleware Technology of collaborative Word compressing file, encryption and control flow, it is characterized in that, concrete composition and circulation method are:
(1) circulation of official document nucleus module
Circulation of official document by client layer, rise grass layer, circulation layer, end layer, issue layer and filing layer form; Official document flow system is described by following mathematical set:
GWLZ＝{M,M
+,K,E,Z,L,T,Y,Q,M
-1,E
-1,Z
-1,L
-1,T
-1,Y
-1,Q
-1}
Wherein: M-plaintext space, M
+for super plaintext, M
-1for the cryptogram space, be M
+inverse;
K-key space, forms a key space by the ID of upper successor and the time of upload file;
E-cryptographic algorithm, E
-1for decipherment algorithm, inverse for E;
Z-compression algorithm, Z
-1for decompression algorithm, inverse for Z;
L-modification vestige, L
-1cancel amendment vestige;
T-cover hot jacket is black, T
-1black for cancelling cover hot jacket;
Y-seal, Y
-1for cancelling seal;
Q-signature, Q
-1for cancelling signature;
When given key K, expressly the pass of space and the cryptogram space is: M
-1=KM
+; A circulation completes the document preparing to issue and is: Z (E (L (M+T+Y+Q))); Different operation layers is operated in ensemble spaces different in set, adopts one or more algorithms and operation, and encryption and compression algorithm adopt general-purpose algorithm;
A, client layer: when user logs in, obtain user basic information and authority information, adopts ID users as a part for key K;
B, a grass layer: divide upper style of writing and lower style of writing to draft, upper style of writing is responsible for grass-roots unit and administrative authority leads by difference classification superior and the circulation process of the file of administrative authority's proposition; Lower style of writing is responsible for leading body at a higher level and administrative authority classifies to the circulation process of the various files that grass-roots unit and administrative authority issue by difference; Determined the type of management document by " document classification ", and have the file template of each classification; Managing file system specifies the purposes of each sort file, circulation approach and points for attention;
User's download file template, drafts the file, and forms plaintext M; Then network is uploaded to; Enter the text editing interface controlled by middleware, carry out lower style of writing red chromatography, upper style of writing cover black, signature and seal, namely the black T of execution set hot jacket, signature Q and seal Y operate; These operations are all options, form complete super plaintext M
+: M
+=M+ [T]+[Q]+[Y], wherein: bracket is optional;
While user submits style of writing to, the process selecting circulation people specified according to managing file system and copy-to, completed grass layer work; Control middleware to be encrypted and squeeze operation super plaintext, form ciphertext compressed file, upload onto the server, what server stored is the ciphertext compression of super plaintext:
ZM
-1＝ZKM
+＝ZK(M+[T]+[Q]+[Y])
The time that the user ID adopting client layer to retain and ciphertext compressed file are uploaded forms the specified conditions key K combined based on user and uplink time, and key K following formula represents: K={ user ID+time }
C, circulation layer: undertaken circulating, also can carrying out responding, reject or terminating by personnel's unrestricted choice circulation people of intermediate links, make a copy for the relevant personnel simultaneously; The circulation people flow process that only managed file system specifies restricts, if corresponding circulation people is not on duty, optionally connected for personnel's circulation;
When file arrives circulation people, control middleware and first file is carried out decompressing (Z
-1), deciphering (M
-1/ K) operation, be sent to circulation people desktop, allow circulation people file to be retained online to the editor of vestige (L); Circulation people has edited preservation file, controls middleware and first file is pressed original cipher key encryption (K (M
++ L)), be saved on server after then carrying out compressing (Z), upgrade circulation information simultaneously;
Described response is exactly do not circulate, and is only described the item that official document relates to, allows the personnel of each link of this official document know progress, in order to avoid complicated official document is detained overlong time in hand, causes system of pressing and starts;
Described rejecting is exactly the content not agreeing to that this official document relates to, and the official document rejected is without any effectiveness;
Described end stops official document continuing circulation exactly, and the official document of end has effectiveness, can issue and file;
Described making a copy for circulates, responds, rejects and terminates the link relevant personnel that make a copy for and know carrying out continuation exactly;
Described managing file system be one group draft by classification specification official document, the control documents of circulate, issue, file, press punishment and each link of document template, regularly revise, openly to perform;
Described control middleware Technology adopt collaborative Word office based on VBA programming, the functions such as the content modification trace in process circulation of official document process, red chromatography, cover are black, signature, seal, revision, compressing file and file encryption;
D, issue layer: the document that circulation terminates, need to be issued to related personnel by secretarial by function;
E, filing layer: the document that circulation terminates, generate filing record, regularly makes CD filing;
(2) official document is reminded and is pressed system
The user processing official document is needed to adopt interface display, inner real-time online AC system and note form to remind to relating to intermediate links; Sequencing display is carried out by the number of packages of untreated official document and the number of days of untreated official document at public homepage, as a kind of measure that official document is pressed, the user forward to sequence, administrative authority punishes by managing file system regulation;
(3) document exchange system
Namely upper style of writing by document exchange system process, can cancel the black T of cover through circulation examination & approval
-1, cancel signature Q
-1, cancel seal Y
-1and cancel amendment vestige L
-1operation, directly transfers lower style of writing to.
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|---|---|---|---|
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| CN201410479778.5A CN105488655A (en) | 2014-09-19 | 2014-09-19 | Free flow-based official document flow method |
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| CN107169722A (en) * | 2017-03-23 | 2017-09-15 | 高泽 | A kind of complete intelligent tracing management system of official document operating and method |
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| CN109325738A (en) * | 2018-09-17 | 2019-02-12 | 广东电网有限责任公司 | Recording method, device and the electronic equipment of file operating account |
| CN110175819A (en) * | 2019-05-29 | 2019-08-27 | 贵州电网有限责任公司 | A kind of online multiple person cooperational routine matter individuation service system and operating method |
| CN111724132A (en) * | 2020-06-18 | 2020-09-29 | 北京明略软件系统有限公司 | File issuing method and device, intelligent terminal and storage medium |
| CN112801511A (en) * | 2021-01-29 | 2021-05-14 | 贵州惠智电子技术有限责任公司 | High-efficiency file processing system based on priority mode |
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