WO2021021122A1 - Système automatisé de gestion de documents - Google Patents

Système automatisé de gestion de documents Download PDF

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Publication number
WO2021021122A1
WO2021021122A1 PCT/US2019/044085 US2019044085W WO2021021122A1 WO 2021021122 A1 WO2021021122 A1 WO 2021021122A1 US 2019044085 W US2019044085 W US 2019044085W WO 2021021122 A1 WO2021021122 A1 WO 2021021122A1
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WO
WIPO (PCT)
Prior art keywords
document
user
page
marked
management system
Prior art date
Application number
PCT/US2019/044085
Other languages
English (en)
Inventor
Adam PINKERT
Amir Ben ISHAY
Moshe HOLTZBERG
Original Assignee
Adma Biologics, Inc.
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Adma Biologics, Inc. filed Critical Adma Biologics, Inc.
Priority to PCT/US2019/044085 priority Critical patent/WO2021021122A1/fr
Publication of WO2021021122A1 publication Critical patent/WO2021021122A1/fr

Links

Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06T—IMAGE DATA PROCESSING OR GENERATION, IN GENERAL
    • G06T1/00—General purpose image data processing
    • G06T1/0021—Image watermarking
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/10—Protecting distributed programs or content, e.g. vending or licensing of copyrighted material ; Digital rights management [DRM]
    • G06F21/16—Program or content traceability, e.g. by watermarking
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N1/32101—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H04N1/32128—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title attached to the image data, e.g. file header, transmitted message header, information on the same page or in the same computer file as the image
    • H04N1/32133—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title attached to the image data, e.g. file header, transmitted message header, information on the same page or in the same computer file as the image on the same paper sheet, e.g. a facsimile page header
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
    • H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H04N2201/3225—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document
    • H04N2201/3226—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document of identification information or the like, e.g. ID code, index, title, part of an image, reduced-size image
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
    • H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H04N2201/3269—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of machine readable codes or marks, e.g. bar codes or glyphs

Definitions

  • the present disclosure relates to automated systems and methods for document management.
  • the disclosure relates to automated document management systems and methods for data management that allow for cost-effective application of anti counterfeit features and page by page identification within a document.
  • Data integrity refers to the completeness, consistency, and accuracy of data.
  • the present disclosure relates to systems and methods for document issuance and reconciliation.
  • the automated document management system includes computer- readable code configured to perform multiple steps in response to selection of a document by a user. The steps include applying one or more anti-counterfeit features and a unique identifier to each page of the document to produce a marked document, issuing the marked document to the user, and reconciling a copy of the marked document with the marked document issued to the user.
  • the automated document management system includes a processor, computer-readable code, and a document library.
  • the computer readable code may be configured to instruct the processor to perform the multiple steps in response to selection of a document from the document library by a user. These steps include applying one or more anti-counterfeit features and a unique identifier to each page of the document to produce a marked document, issuing the marked document to the user, and reconciling a copy of the marked document with the marked document issued to the user.
  • the methods include detecting user selection of a document, applying one or more anti-counterfeit features and a unique identifier to each page of the document to produce a marked document, issuing the marked document to the user, and reconciling a copy of the marked document with the marked document issued to the user.
  • each unique identifier includes a user identification feature and a page identification feature.
  • the identification feature may include a user pin number, a user serial number, a user fingerprint, or a combination thereof.
  • the page identification feature may include a page number, a page serial number, a page pin number, or a combination thereof.
  • methods for managing documents include using the automated document management system described herein.
  • FIG. 1 is a flow chart broadly illustrating an embodiment of a computer-implemented method for document management as described herein.
  • the method comprises detection (100) of user selection of a document, application (1 10) of one or more anti-counterfeit features and a unique identifier to each page of the document, issuance (120) of the marked document to the user, and reconciliation (130) of a copy of the marked document.
  • FIG. 2 is a flow chart broadly illustrating an embodiment of an automated system for document management as described herein.
  • the system comprises computer-readable code (210) configured to detect user selection (200) of a document. Upon detecting user selection
  • the computer-readable code (210) is configured to mark the document (220) with one or more anti-counterfeit features and a unique identifier on each page, issue the document (230) to the user, and reconcile (240) a copy of the document with the marked document originally issued (230) to the user.
  • FIG. 3 is a flow chart broadly illustrating an embodiment of an automated system for document management as described herein.
  • the system comprises computer-readable code (310) configured to detect user selection (300) of a document.
  • the computer-readable code (310) is configured to instruct a processor (320) to mark the document (330) with one or more anti-counterfeit features and a unique identifier on each page, issue the document (340) to the user, reconcile (350) a copy of the document with the marked document originally issued (340) to the user, and archive (360) a copy of the reconciled document.
  • the terms“comprise”,“include”, and linguistic variations thereof denote the presence of recited feature(s), element(s), method step(s), etc. without the exclusion of the presence of additional feature(s), elements), method step(s), etc.
  • the term“document” refers to any document selected by a user.
  • the document may contain laboratory data, such as CGLP data.
  • the document may be one page or multiple pages.
  • the document may be stored in a document library.
  • the document library may be found in any suitable location, including in a document folder, an internal hard-drive of the automated document management system, an external hard-drive connected to the automated document management system, and the like.
  • a copy of a document indicates a version of a document that is not the original document issued to the user.
  • a copy of a document may be a paper copy of the document, such as a paper copy generated by using a scanner.
  • a copy of a document may be an electronic copy of a document.
  • a copy of a document may be generated using any suitable device.
  • a copy of a document may be generated using a scanner that forms an integrated network with the automated document management system.
  • a scanner that forms an integrated network with the automated document management system is also referred to herein as a“network scanner.”
  • a network scanner may form an integrated network with the automated document management system and one or more printers.
  • the term“issue” refers to any suitable means of providing a document to a user.
  • the issuing a document refers to printing a document.
  • the term“issue” may refer to printing a document on a printer that forms an integrated network with the automated document management system.
  • a printer that forms an integrated network with the automated document management system is referred to herein as a“network printer”.
  • A“network printer” may form an integrated network with the automated document management system and one or more scanners.
  • the term“issue” may refer to other means of providing a document to a user, including electronic transmission of a document to a user (e.g. a document may be printed
  • the term“issue” may refer to e-mailing the document to the user, sending a link providing access to a downloadable copy of the document to the user, etc. Following such forms of issuance, the user may be able to print the document from a suitable computer.
  • PDF Portable Document Format
  • the terms“marked document” refers to a document wherein each page comprises one or more anti-counterfeit features and/or a unique identifier.
  • the term“reconcile”,“reconciles”,“reconciliation”, and linguistic variations thereof refers to the process of comparing a copy of a document to the document originally issued to the user.
  • “reconciliation” may comprise comparing the unique identifier on each page of a copy of the marked document to the unique identifier on each page of the marked document originally issued to the user.
  • reconciliation may comprise comparing one or more anti-counterfeit features on each page of a copy of the marked document to the one or more anti-counterfeit features on each page of the marked document originally issued to the user.
  • the copy of the document may be a scanned copy (e.g. a paper copy of the document).
  • the copy of the document may be an electronic copy of the document.
  • the term“user” refers to an individual.
  • the individual may be the person using an automated document management system disclosed herein to request and/or reconcile a document.
  • the individual may be a person performing a method for document management as disclosed herein.
  • the user is a specific employee of a company using the disclosed automated document management systems or methods for document management.
  • the term“unique identifier” refers to the entity comprising a user identification feature (e.g. user pin number, a user serial number, a user fingerprint, a user passcode, a unique employee badge number, and the like) and a page identification feature (e.g. a page number, a page serial number, a page pin number, and the like).
  • a user identification feature e.g. user pin number, a user serial number, a user fingerprint, a user passcode, a unique employee badge number, and the like
  • a page identification feature e.g. a page number, a page serial number, a page pin number, and the like.
  • the disclosed systems and methods may be used in an effort to maintain data integrity, such as data integrity within industries requiring comprehensive good lab practice (cGMP).
  • the disclosed systems may be used in an effort to maintain data integrity within the pharmaceutical industry.
  • the automated document management systems disclosed herein allow integration with standard network copiers and/or printers, cost-effective application of anti-counterfeit features, page by page identification, and/or automatic reconciliation of each page within a document.
  • the automated document management systems comprise computer- readable code.
  • the computer-readable code is configured to perform several steps in response to selection of a document by a user.
  • the computer-readable code may be configured to apply one or more anti-counterfeit features and/or a unique identifier to each page of the document to produce a marked document, issue the marked document to the user, and reconcile a copy of the marked document with the marked document issued to the user.
  • the automated document management systems disclosed herein comprise a processor, computer-readable code, and a document library.
  • the computer-readable code may be stored in a memory.
  • the computer-readable code may be executed using software, hardware, or a combination thereof.
  • the computer-readable code is configured to instruct the automated document management system to perform several steps in response to selection of a document from the document library by a user.
  • the computer-readable code is configured to instruct the automated document management system to apply one or more anti-counterfeit features and/or a unique identifier to each page of the document to produce a marked document, issue the marked document to the user, and reconcile a copy of the marked document with the marked document issued to the user.
  • no two pages of the document comprise the same unique identifier.
  • methods for document management comprise using an automated document management system described herein.
  • computer-implemented methods for document management comprising detecting user selection of a document, applying one or more anti-counterfeit features and/or a unique identifier to each page of the document to produce a marked document, issuing the marked document to the user, and reconciling a copy of the marked document with the marked document issued to the user.
  • the computer- implemented methods may comprise using a computer comprising computer-readable code.
  • the computer-readable code is configured to detect the user selection of a document, apply the one or more anti-counterfeit features and/or a unique identifier to each page of the document to produce a marked document, issue the marked document to the user, and reconcile a copy of the marked document with the marked document issued to the user.
  • the computer-implemented method may comprise using a computer comprising a computer-readable code and a processor, wherein the computer-readable code is configured to instruct the processor to detect the user selection of a document, apply the one or more anti-counterfeit features and a unique identifier to each page of the document to produce a marked document, issue the marked document to the user, and reconcile a copy of the marked document with the marked document issued to the user.
  • the disclosure is not limited by the method of applying one or more anti-counterfeit features and/or one or more unique identifiers to each page of a document to produce a marked document, nor by the type or form of anti-counterfeit feature or unique identifier.
  • the one or more anti-counterfeit features and/or the one or more unique identifiers may be applied to each page using any suitable method. Suitable methods include, for example, application to each page of a paper copy by directly applying the one or more anti-counterfeit features and/or the unique identifier to each page during the printing process, stamping each page of a paper copy with the one or more anti-counterfeit features and/or the unique identifier immediately after printing the page, or electronic application to each page of an electronic copy. In some embodiments, the one or more anti-counterfeit features and the one or more unique identifiers may be applied by the same method. In other embodiments, the one or more anti-counterfeit features may be applied by a different method.
  • the one or more anti-counterfeit features may be applied to each page directly during the printing process, and the unique identifier may be applied to each page immediately after printing (e.g. by stamping).
  • the unique identifier may be applied to each page directly during the printing process and the one or more anti-counterfeit features may be applied to each page immediately after printing.
  • each of the one or more anti-counterfeit features may be applied to any suitable location on each page of the document.
  • each of the one or more anti-counterfeit features may be placed in the top margin, side margins, or bottom margins of a page in the document.
  • each of the one or more anti-counterfeit features may be applied to the comer of a page in the document (e.g. the top right comer, the top left comer, the bottom right comer, or the bottom left comer of the page).
  • the location of the one or more anti counterfeit features may vary from page to page or may remain the same for two or more pages in the document.
  • the anti -counterfeit measure is readily and easily perceptible by a user (e.g., via simple visual inspection of a document). In other embodiments, the anti-counterfeit measure is not readily and easily perceptible by a user (e.g., a user is not able to see or perceive the anti -counterfeiting measure via simple visual inspection of the document).
  • Non-limiting examples of anti -counterfeiting measures include, but are not limited to, numeric identifiers, symbolic identifiers, physical watermarks, digital watermark (e.g., embedded in an image), and/or combinations thereof.
  • each page of the document may comprise one or more anti counterfeit features applied to a specific location on the page.
  • Each page of the document may comprise the same anti-counterfeit feature as one or more other pages in the document.
  • each page of the document may comprise the same anti-counterfeit feature.
  • each page of the document may comprise a different anti-counterfeit feature.
  • each page of the document may comprise multiple anti-counterfeit features applied to specific locations on each page.
  • the anti -counterfeit features may be the same across multiple pages of the document.
  • the anti-counterfeit features may be the same on each page of the document.
  • the anti-counterfeit features may differ on each page of the document.
  • the placement of the anti-counterfeit features may be the same or may vary from page-to-page.
  • each page may comprise the same anti-counterfeit features in the same place on each page.
  • each page may comprise the same anti-counterfeit features, but the anti-counterfeit features may be placed in different locations in one or more pages of the document.
  • the location of the anti-counterfeit measure itself may be a component of the anticounterfeit measure (e.g., the location of the anti-counterfeit features may be formatted to take alternative positions across multiple pages of the document).
  • any suitable anti -counterfeit feature or combination of anti-counterfeit features may be used in any of the embodiments described herein. Any suitable number of anti counterfeit features may be used. In some embodiments, one anti-counterfeit feature may be used. In some embodiments, two anti-counterfeit features, three anti-counterfeit features, four anti-counterfeit features, or five anti-counterfeit features may be used. In some embodiments, more than five anti-counterfeit features may be used. In general, the one or more anti-counterfeit features are selected to enable the automated document management system to distinguish between a copy of the marked document and the marked document originally issued to the user.
  • the one or more anti-counterfeit features may be selected to distinguish between a scanned copy of the marked document (e.g., a scanned copy produced by physically placing a document through a scanning device) or an electronically produced copy of the document (e.g., a digital/electronic copy of a digital/electronic document) and the marked document originally issued to the user.
  • a scanned copy of the marked document e.g., a scanned copy produced by physically placing a document through a scanning device
  • an electronically produced copy of the document e.g., a digital/electronic copy of a digital/electronic document
  • each of the one or more anti-counterfeit features are independently selected from a colored shape (e.g. square, triangle, rectangle, hexagon, etc.) or clusters of shapes, a background overlay, a watermark, random dot clusters, and small lines in various orientations.
  • the clusters and/or lines could be in a variety of standardized shapes or forms that are readily distinguishable from printed text.
  • the clusters and/or lines can be any suitable color or variety of colors.
  • one anti-counterfeit feature may be a colored shape. Any suitable shape may be used, including triangles, squares, rectangles, hexagons, etc.
  • the colored shape may be any suitable color.
  • the colored shape may be red, orange, yellow, green, blue, purple, etc.
  • the colored shape may be a combination of colors. The colored shape may be used to allow any black and white copies of the marked document to be easily distinguishable from the original marked document issued to the user.
  • the anti-counterfeit feature may be a watermark.
  • one or more pages of the document may comprise a watermark that is set at a low dots per inch (DPI) value.
  • DPI dots per inch
  • the DPI value may be set at a value that is typically undetectable by the human eye.
  • a scanner may not be able to replicate the watermark, thus enabling one to differentiate between the marked document issued to the user and a scanned copy of the marked document.
  • the watermark is a digital watermark embedded in an electronic image of the document. In some embodiments, a combination of watermarks may be used.
  • the anti-counterfeit feature may be a cluster of dots in random locations.
  • one or more pages may contain a cluster of yellow dots in random locations.
  • the yellow color may be difficult to scan correctly, thereby enabling one to differentiate between the marked document issued to the user and a scanned copy of the marked document.
  • the anti-counterfeit feature may be a series of small lines in various orientations.
  • the anti-counterfeit feature may be a series of small red lines in various orientations.
  • the automated document management system may record the position and orientation of each line for each page.
  • numerals and/or text are used as in an anti-counterfeit measure.
  • numbers and/or text may be used independently or together with one or more other anti-counterfeiting measures.
  • the scanners used in network with the system may comprise plates that are etched with any desired unique symbol. Accordingly, documents that are scanned using the network scanners would be marked with the unique symbol, thereby allowing for differentiation between the original marked document issued to the user and a scanned copy of the marked document.
  • the network scanners may be programmed to shut-down the scanner in the event that a user attempts to make a scanned copy (e.g., a color copy). This feature would be useful in embodiments wherein the marked document anti-counterfeit features that rely at least in part on the use of color. For example, in embodiments wherein a page comprises yellow dots as an anti-counterfeit features, shutting down the scanners in the event that a user attempts to print in color may be a useful additional anti-counterfeit feature.
  • the unique identifier comprises a user identification feature and a page identification feature.
  • the user identification feature provides an identification that allows the automated document management system to effectively track which user is requesting the document.
  • the user identification feature may identify a specific employee of the company that is selecting a document from the document library for use by the employee. Suitable user identification features include, for example, a user pin number, a user serial number, a user fingerprint, a user passcode, a unique employee badge number, or a combination thereof.
  • the user identification feature may be the fingerprint of the user.
  • the user identification feature may be a serial number assigned to the user.
  • the user identification feature may be a pin number assigned to the user.
  • the user identification feature may be a unique employee badge number.
  • the page identification feature provides a unique identification to each page of the document.
  • the page identification feature of each page may be independently selected from a page number, a page serial number, a page pin number, or a combination thereof. No two pages comprise the same page identification feature.
  • the unique identifier comprises a barcode.
  • the unique identifier may comprise a 2-D barcode.
  • each page of the document may be labeled with a 2-D barcode comprising the user identification feature (such as a user serial number or a user pin number) and the page identification feature (such as a page serial number).
  • the unique identifier comprises a page identification feature, a user identification feature, and a 2-D barcode that comprises the page identification feature and the user identification feature.
  • each page of the document may comprise a page identification feature (e.g. a page number, a page serial number, a page pin number) and a user identification feature (e.g. a user pin number, a user serial number, a unique employee badge number) and a 2-D barcode that comprises the page identification feature and user identification feature.
  • the unique identifier may be placed in any suitable location on each page of the document.
  • the unique identifier may be placed in the top of the document or the bottom of the document.
  • the unique identifier may be placed in the top right comer, the top center, or the top left comer of the document.
  • the unique identifier may be placed in the bottom right comer, the bottom center, or the bottom left comer of the document.
  • the unique identifier may be placed in a margin of the document (e.g. the left margin or the right margin).
  • each component of the unique identifier i.e. the user identification feature and the page identification feature
  • the automated document management systems and methods for data management described herein allow for automatic reconciliation of each page by comparing the unique identifier (e.g., a 2-D barcode comprising both the user identification feature and the page identification feature in a single location) on each page of a copy of the marked document to the unique identifier on each page of the marked document originally issued to the user.
  • the unique identifier e.g., a 2-D barcode comprising both the user identification feature and the page identification feature in a single location
  • the user identification feature and the page identification feature may be placed in different locations in the document.
  • the user identification feature may be placed in the top right comer of the document and the page identification feature may be placed in the bottom right comer of the document.
  • a multi-step (e.g., two-step, three-step, four-step, or more step) reconciliation method may be used.
  • the reconciliation may involve comparing the user identification feature in a first location and the page identification feature in a second location to the user identification feature and the page identification feature in each page of the document originally issued to the user.
  • the automated document management systems and methods for document management described herein further comprise issuing the marked document to the user.
  • the computer-readable code is further configured to issue the marked document for the user.
  • the computer-readable code may be further configured to instruct the processor to issue the marked document to the user.
  • Issuing the document to the user may comprise any suitable form of providing the document to the user.
  • issuing the document to the user may comprise printing the document.
  • the computer-readable code may be configured to instruct the processor to print the marked document for use by the user.
  • the marked document may be printed on a printer that forms an integrated network with the automated document management system (e.g. a network printer). The user may then use the issued document for the desired purpose.
  • issuing the document to the user may comprise
  • issuing the document may comprise e-mailing the document to the user, sending a link providing access to a downloadable copy of the document to the user, and the like.
  • the user may subsequently print the document on a suitable printer.
  • the document management systems and methods for document management described herein further comprise keeping a record of which documents have been issued to users.
  • the computer-readable code can be configured to record which documents have been issued to various users and store this information.
  • the computer-readable code may be configured to instruct the processor to record which documents have been issued to various users and store this information as a list of documents awaiting reconciliation.
  • after reconciliation the documents can be removed from the list of documents awaiting reconciliation and/or labeled with any other suitable indication that the documents have been reconciled.
  • the automated document management systems and methods for document management described herein further comprise reconciling a copy of the marked document with the marked document issued to the user.
  • the computer-readable code may be further configured to reconcile a copy of the marked document with the marked document issued to the user.
  • the computer-readable code may be further configured to instruct the processor to reconcile a copy of the marked document with the marked document issued to the issue.
  • Reconciliation may comprise reconciling a scanned copy of the marked document with the marked document originally issued to the user.
  • reconciliation may comprise reconciling an electronic copy of the marked document with the marked document originally issued to the user.
  • reconciliation comprises comparing the unique identifier on each page of the copy of the marked document to the unique identifier on each page of the marked document issued to the user.
  • the reconciliation process therefore enables determination of, in part, whether pages that were issued to the user are the same pages that are subsequently attempted to be reconciled.
  • reconciliation may enable the processor to determine whether pages that were physically issued to the user are the same pages that the user scans after use.
  • reconciliation may enable the processor to determine whether pages that are
  • the copy of the marked document (e.g., an electronic copy or a picture of a physically scanned copy of a document) can be stored in a temporary location in the automated document management system.
  • the scanned copy of the marked document can be stored in a temporary folder, temporarily stored on an internal hard-drive, or temporarily stored on an external hard-drive.
  • the reconciled copy of the marked document can be moved into a different location for long term storage.
  • the automated document management system will not permit a document that has already been issued (e.g., printed and/or reconciled) to be issued (e.g., printed) a second time.
  • the automated document management system may not permit the same user to re-print a document that has already been printed and/or reconciled.
  • the automated document management system may not permit a second user to re-print a document that has already been printed and/or reconciled by a first user.
  • the computer-readable code may be configured to instruct the processor to report an error if a user attempts to re-print a document that has already been printed and/or reconciled.
  • the user may use the marked document for the intended purpose and subsequently scan each page of the marked document using a scanner.
  • a scanner Any suitable scanner may be used.
  • the scanner may be a scanner that form an integrated network with the automated document management system (e.g. a network scanner).
  • the automated document management system may form an integrated network with one or more network printers and one or more network scanners.
  • the scanner may require the user to sign-in to the scanner prior to use.
  • the scanner may require the user to sign-in to the scanner using a user log-in which corresponds to the user identification feature present on each page of the document.
  • the scanner may require the user to log-in with a user fingerprint that matches the user fingerprint that serves as the user identification feature.
  • the scanner may require the user to log-in with a user pin number and/or a user serial number that corresponds to the user pin number and/or user serial-number that serves as the user identification feature.
  • the scanner may require the user to log-in with an employee badge number that corresponds to the employee badge number that serves as the user identification feature.
  • the network scanner may have a function that enables automatic scanning of each page in the document, thereby eliminating the need for the user to manually scan and subsequently reconcile each page of the document.
  • the pages may be provided to the scanner in any orientation and the scanner will automatically rotate each page to enable proper reconciliation.
  • the scanner may automatically rotate each page to ensure that the unique identifier is in the proper location for reconciliation.
  • the automated document management system automatically reconciles each scanned page with each page of the marked document issued to the user.
  • the computer-readable code may be configured to instruct the processor to automatically compare the unique identifier on each page of the scanned copy of the marked document to the unique identifier on each page of the marked document issued to the user.
  • the user may use the marked document for the intended purpose and subsequently generate an electronic copy of the marked document.
  • the user may be electronically/digitally issued a document, use the document for the intended purpose, and make an electronic copy of the marked document originally issued
  • the automated document management systems and methods for document management described herein may further comprise marking pages that have been reconciled and archiving the pages.
  • the computer-readable code may be further configured to mark pages that have been reconciled and archive reconciled pages.
  • the computer-readable code may be configured to instruct the processor to mark pages that have been reconciled and archive reconciled pages.
  • reconciled pages may be archived in a library on the computer.
  • reconciled pages may be archived in a document folder, an internal hard-drive, an external hard-drive, or other suitable means for archiving the pages.
  • the automated document management systems and methods for document management described herein may further comprise reporting an error if one or more pages are unable to be reconciled and/or if a page is copied (e.g. by scanning or by generating an electronic copy) more than once.
  • the computer-readable code may be further configured to instruct the processor to report an error to the user if the processor is unable to reconcile one or more pages or if the processor detects that a page is copied more than once.
  • reporting an error causes the reconciliation process to pause.
  • the computer-readable code may be configured to cause the process to pause reconciliation if an error is reported. This gives the user the opportunity to fix the error and resume the reconciliation process.
  • an error may be reported due to damage to one or more pages of the document.
  • an error may be reported due to damage to the unique identifier on one or more pages of the document.
  • the unique identifier is a barcode and the automated document management system is unable to read the barcode
  • the user may manually scan the barcode and reconcile the document with the document originally issued to the user.
  • the one or more anti-counterfeit features may additionally assist with document reconciliation in the event that the system is unable to automatically reconcile one or more pages of a document.
  • the automated document management system is unable to automatically reconcile one or more pages of the marked document (e.g. due to damage of the unique identifier)
  • the user may manually superimpose one or more anti-counterfeit features of the scanned copy of the marked document over the marked document originally issued to the user, or vice-versa.
  • the user may manually superimpose the recorded positions of and orientations of the series of red lines of the marked document originally issued to the user over the same positions present in the scanned copy of the marked document.
  • records of the entire process are kept.
  • records of which documents are requested, issued, and reconciled may be kept.
  • Such records may be stored locally or remotely (e.g. cloud-based storage).
  • the document management system may comprise a processor and a memory that maintains the record of all activity of tire document management system
  • the memory may comprise a record of all activity (e.g. documents that are requested, documents that are issued, documents that are awaiting reconciliation, documents that are reconciled, and which users are using the document management system).
  • FIG. 1 is a flow chart broadly illustrating an embodiment of a computer-implemented method for document management as described herein.
  • the method comprises detection (100) of user selection of a document, application (110) of one or more anti-counterfeit features and a unique identifier to each page of the document, issuance (120) of the marked document to the user, and reconciliation (130) of a copy of die marked document.
  • Embodiment 2
  • FIG. 2 is a flow chart broadly illustrating an embodiment of an automated system for document management as described herein.
  • the system comprises computer-readable code (210) configured to detect user selection (200) of a document.
  • the computer-readable code (210) is configured to mark the document (220) with one or more anti-counterfeit features and a unique identifier on each page, issue the document (230) to the user, and reconcile (240) a copy of the document with the marked document originally issued (230) to the user.
  • FIG. 3 is a flow chart broadly illustrating an embodiment of an automated system for document management as described herein.
  • the system comprises computer-readable code (310) configured to detect user selection (300) of a document.
  • the computer-readable code (310) is configured to instruct a processor (320) to mark the document (330) with one or more anti-counterfeit features and a unique identifier on each page, issue the document (340) to the user, reconcile (350) a copy of the document with the marked document originally issued (340) to the user, and archive (360) a copy of the reconciled document.

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  • Software Systems (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • General Physics & Mathematics (AREA)
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  • Computer Hardware Design (AREA)
  • Computer Security & Cryptography (AREA)
  • Signal Processing (AREA)
  • Editing Of Facsimile Originals (AREA)

Abstract

La présente invention concerne des systèmes automatisés et des procédés de gestion de documents. En particulier, l'invention concerne des systèmes automatisés de gestion de documents et des procédés de gestion de données qui permettent à une application peu coûteuse une identification de caractéristiques anti-contrefaçon et page par page dans un document.
PCT/US2019/044085 2019-07-30 2019-07-30 Système automatisé de gestion de documents WO2021021122A1 (fr)

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Citations (4)

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US20050038756A1 (en) * 2000-05-24 2005-02-17 Nagel Robert H. System and method for production and authentication of original documents
US20050066172A1 (en) * 2001-07-20 2005-03-24 Vorbruggen Dr Jan C Method and device for confirming the authenticity of a document and a safe for storing data
US20070019244A1 (en) * 2005-07-25 2007-01-25 Joseph Rekiere Document management
US20080067230A1 (en) * 1999-05-25 2008-03-20 Silverbrook Research Pty Ltd System for verifying of secure document

Patent Citations (4)

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Publication number Priority date Publication date Assignee Title
US20080067230A1 (en) * 1999-05-25 2008-03-20 Silverbrook Research Pty Ltd System for verifying of secure document
US20050038756A1 (en) * 2000-05-24 2005-02-17 Nagel Robert H. System and method for production and authentication of original documents
US20050066172A1 (en) * 2001-07-20 2005-03-24 Vorbruggen Dr Jan C Method and device for confirming the authenticity of a document and a safe for storing data
US20070019244A1 (en) * 2005-07-25 2007-01-25 Joseph Rekiere Document management

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Title
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