WO2019078797A2

WO2019078797A2 - Accounting method for financial documents

Info

Publication number: WO2019078797A2
Application number: PCT/TR2018/050545
Authority: WO
Inventors: Safak OKTEM
Original assignee: Oktem Safak
Priority date: 2017-08-16
Filing date: 2018-10-03
Publication date: 2019-04-25
Also published as: WO2019078797A3

Abstract

The invention is related to the automation systems created in order to transfer and record the receipts and invoices given by the seller automatically to their accounting systems for the expenses the companies or individual users make.

Description

ACCOUNTI NG METHOD FOR Fl NANCI AL DOCUMENTS TECHNI CAL FI ELD

The invention is related to an automation system for automatically transferring and recording receipts and invoices for business or individual expenses issued by the seller to their accounting system . PRI OR ART

I n present methods, the receipts for expenditures are processed in an accounting program manually or the Receipt Date, the Total amount and the Current account information are attempted to be analyzed by means of the Receipt using OCR software.

I n the known systems, the cash register receipts or invoices printed by the seller are entered into the accounting system or in the case that both the seller and the buyer use e-invoice, they are automatically transferred electronically or the recording process is expedited, although restrictively, through OCR software by scanning the receipts.

Generally, the OCR software is not efficient. The detailed information of the receipt cannot be read. The receipt date, total and the current cannot be read efficiently if the receipt is creased and the work load increases due to the additional use of a smart phone application or a scanner.

Said invention which is developed in order to eliminate the above-mentioned disadvantages comprises a different system in relation the closest applications in the prior art.

BRI EF DESCRI PTI ON OF THE I NVENTI ON

The present invention is related to the Automatic Accounting of the Receipts, I nvoices, purchase orders and tenders, which will be referred to as 'financial document" henceforth, in order to introduce new advantages in the related technical field and eliminate the above-mentioned disadvantages.

By means of providing integration with the cash register and pos device production companies, for the collection of the invoices issued as e-invoice and e-records or for the trades with the companies or advance and collection receipts; the information is transferred to the accounting system of the company, if invoices are being issued, via the predefined company information, if invoices are issued on demand, via predefined and used bank card information or meal card information or mobile payment information or payment methods defining the legal entity or the real person or for car park receipts or gasoline receipt, via predefined vehicle registration plate or via company number assigned to the company or via the magnetic card (contactless card) given to the company or via the application uploaded to the company smart phone or via methods such as NFC, Bluetooth, rf or all the wired or wireless alternate methods of the phone and cash register/ POS system through data transfer or by scanning the OKC/ POS with the QR created by the application uploaded to the company smart phone and the receipt is recorded as the revenue receipt, thanks to the integration with the cash register/ POS producer.

The purpose of the invention is to set forth a system which automates the processes for transferring the receipts to the accounting system for the business or individual expenses.

I n another embodiment of the invention, the invention comprises an application which enables the individual user to track their receipt/invoice information of their expenditure through their own account with the purpose of tracking their monthly expenditure.

I n another embodiment of the invention, the invention has a structure which provides for the expenditure to be transferred to the accounting and recorded automatically without the need for another card when the user purchases service or product with the company card, through integration with the companies.

I n order to accomplish all the purposes mentioned above or to be understood from the following detailed description , the present invention is related to the Automatic Accounting of the financial documents.

BRI EF DECRI PTI ON OF THE Fl GURES

Figure 1 : The customer makes a purchase from any store in person or via phone or the internet

Figure 2: The company information is introduced into the system and the information is shared with the cash register/POS producer (optional)

Figure 3: The system demonstrating the transfer of the receipt information and payment information to the accounting program for the purchases via bank card .

Figure 4: The system demonstrating the transfer of the receipt information and payment information to the accounting program for the purchases via cash payment.

Figure 5: The system demonstrating the transfer of the receipt information and payment information to the accounting program for the purchases via other payment methods (Check, Note Payable, Coupon, Discount ticket etc.) .

Figure 6: Transferring the purchase order and/or invoice information to the account of the buyer in the e-commerce medium .

Figure 7: Methods used for company verification for bank, cash and other payments.

Figure 8: I ntroducing the Company information and Card information

Figure 9: Receipt of the Expenses on the Customer Accounting Screen and the Confirmation

Figure 10: Transferring the invoices received via e-records to the account (transfer via mail)

Figure 1 1 : Transferring the invoices received via e-records to the account (manual transfer)

DETAI LED DESCRI PTI ON OF THE I NVENTI ON

I n this detailed description, the subject innovation is described by means of examples for the better understanding of the subject in a way to have no limiting effect on the same. The explanation regarding the Automatic Accounting of the financial documents is described in the following accordingly.

I n the case that the customer makes a physical, telephone or online purchase from a store, they pay the price

- via card and if they had saved the card information to the system,

- if they had not defined the card information to the system in which they have paid via card but they verify their firm through number, magnetic card or phone,

- if they pay in cash and have the magnetic card they own (any type of card or Turkish Republic I dentity Card which can substitute as a magnetic card, including new generation chip TR I dentity Card, chip card, magnetic stripe card, NFC or RFI D supported cards, phone NFC or phone Bluetooth, QR and barcode numbers) scanned by the cash register/ POS device or the uploaded phone information are entered to the application on the cash register and an SMS confirmation is granted or the unique id number assigned to the customer is entered to the cash register/ POS application or the phone NFC system is scanned by the cash register/ POS device by the mobile application or the QR code generated by the mobile application is scanned by the cash register/POS device or the vehicle registration number defined previously by a car park receipt or gasoline expense is entered to the cash register/ POS device or the special device from which the information/retail receipt is obtained, the data, receipt/invoice information and payment information is forwarded to the cash register/ POS device producer with the purpose of verification and comparison . As a result of the match-up at the producer, if any information related to the customer is present on their database, the receipt/invoice, advance or collection information and payment information are sent to the accounting system by means of integration. Or the receipt information is forwarded directly to the integration server of the producer company via the company id/vehicle registration number. The company is verified on the integration server. The transaction result is returned to the producer company and the producer company notifies the transaction result to the end user on the OKC. I n addition, it is enabled that the same is shown on the user company information introduction screen and user information introduction screen.

With reference to Figure 2, introduction of the Company information and the Card information and sharing the information with the cash register/ POS producer is shown .

With the confirmation by the customer, the Company information; Company name, TR

I dentity Number if the company is private and if not, the Tax I dentification Number, the Tax Administration, phone number confirmed via SMS, Company mailing address, Bank card information ; ATM card or Credit Card number, vehicle registration information is introduced to the system. I n order to verify that the bank card belongs to their company, an insignificant amount is withdrawn from the card account,

I f they are using Meal Card ; it is verified to belong to the company by means of an official document obtained from the meal card producer via the card number

I f they are defining a vehicle; verification of that the vehicle registration number belongs to the company by means of an official document,

I f they are using other cards; it is verified that the card belongs to the company by the producer of the card.

With the purpose of verifying the Company I nformation for Cash Payments, the unique magnetic card given to the Company or the unique number given to the company or the verified phone number of the customer is shared with the cash register/ POS device producer or the information is not shared with the producer and the verification is provided in the integration server.

Another alternative to the verification of company information is forwarding the unique code created by the cash register/ POS application by providing an NFC scan via the private application on the NFC supported phone of the company employee and the application uploaded to the cash register/ POS device and the producer forwarding this information to the accounting program .

Another alternative to the verification of company information is entering the vehicle registration number via the OKC/device/ application by the authorized person by means of the integration of the applications on which the vehicle registration number is uploaded, by means of the special software integration with the applications uploaded to the devices from which an information receipt can be obtained or the applications uploaded to the cash register device and providing the verification on one of the OKC producer/integration server/ private application . After the verification , the financial document information is forwarded to the accounting program through the integration server.

Another alternative to the verification of company information is scanning the QR code created by the private application on the phone of the company employee and the application uploaded to the cash register/ POS device, the reader code connected to the cash register and forwarding the same with the receipt information to the cash register/pos producer.

This verified information is forwarded to the cash register/ POS device producer by the integration. The producer stores this information in their own database in order to provide matchup with the data from the cash register/ POS device which they have produced and sold.

Or they store this information in the database in order to matchup with the data from the cash register/ POS device, in the I ntegration server.

For each transaction on the cash register/ POS device, since the producer company has the company information , the producer company compares the information with the defined company information. I f there is a match , the financial document information is forwarded to the accounting program by the integration .

Or if one of the company verification methods is applied on the cash register/ POS device, the information forwarded to the producer is sent to the integration server. I f there is a match of the integration server, the receipt/ invoice information is forwarded to the accounting program .

With reference to Figure 3, for the purchases made with bank cards, there is a system which demonstrates the transfer of the statement information and the payment information to the accounting program . For the payments via bank card , if the User has defined the Bank card information to the system , the information is transferred to the company accounting system with the match made by the integration server or by the producer with the information sent to the producer by the cash register/ POS. I f they have not defined the bank card information, the company is determined by means of alternative company definition and the information is transferred to the accounting system .

The authorized person who owns the e-commerce platform registers into the system . I n order to provide integration, a token and encryption key is created and assigned to the authorized person. During this progress, javascript or a mobile application can be used.

The authorized person installs the javascript codes and keys assigned for confirmation into the html codes on the order completion screen. The order information, the payment information, if present; if an invoice has been issued, the related information and the assigned encryption key and the token key parameters are entered into the javascript library.

The javascript library runs on the order completion screen and the user is asked if they wish to transfer the trade information to their own accounting system.

When the user clicks on the Send button, the order/invoice information is transferred to the accounting system on the background by javascript along with the entered company number. I f the entered information does not match (for example the company number which was entered does not match the mail information received automatically by plug-in on the system) , such as an e-mail address, phone number, confirmation by SMS code can be requested in order to verify the company.

Definitions regarding some of the wording in relation to the Automatic Accounting of Statements:

Buyer: The person who purchases goods, products and services, etc.

Producer: Used to indicate the cash Register POS producer.

User: Used to indicate the seller of goods, products and services.

OKC: Termed as the cash register device. For example, the cash register POS device is a cash register device.

POS: The device on which transactions can be made via bank cards or meal cards used for making purchases.

QR: Termed as two-dimensional barcode.

NFC: Stands for "Near field communication" and it is a near field communication technology used in electronic devices.

Ajax: It is a technique compatible with many programming languages.

Token : The key which comprises the authorization information of the company in order to transfer data to the integration server.

Associate Mail : The predetermined mail address to which the companies forward the mails from institutions in order to transfer the content of the digital invoices to the accounting system .

I ntegration: Two systems in close or long distance, transferring data to each other through particular wire or wireless protocols and becoming integrated.

I ntegration Server: The server which will perform the data transfer (invoice/receipt/tender/purchase order, financial document) between the cash register POS producer and the Accounting system and compare the company verification with its software service.

As an alternative to the integration, another transfer method is recording the receipt information on the magnetic card memory through NFC data transfer by the OKC after the receipt has been issued on the OKC. The user transfers the information recorded on the card memory from their smart phone or to their computer connected to the NFC device and the receipt information is transferred to the accounting system and the receipt is recorded as expenditure. With this method, there is no need for verifying the company. Another transfer method is entering the information which will distinguish the receipt, such as the receipt date or hour, registration number, receipt number or the electronic log kit number on the receipt information the customer had received via the cash register/POS device or another intermediary company service and transferring data to the accounting through the system. Optionally, as a safety precaution, they can check-in by means of NFC, Bluetooth, GPRS coordinates.

I f the cash register/POS device does not support NFC or Bluetooth transfer, this function can be granted by connecting removable hardware. Transfer may be performed by means of the removable hardware connected to the device. This removable hardware can be mobile phone (MPos) . The (MPos) can be a smart phone, Bluetooth ring or a suitable mobile device.

Another transfer method is recording receipt/ invoice information by means of memories which can store data such as the magnetic card of the user or a memory card and the data transfer device connected to the cash register/POS devices which do not support NFC transfer and transferring the recorded information to the accounting system of the user by means of the reader hardware and saving the receipt as expenditure. Another transfer method is transferring the receipt information to the smart phone by means of NFC data transfer by the OKC after the receipt is issued on the cash register/ POS, transferring the receipt information to the accounting system through the application on the phone and saving the same as expenditure. Another transfer method is perform ing the data transfer through third parties such as banks or public institutions (for example, payment applications such as Hopi, zebus or visa, master, bum) . For example, in the case that the passage fees for the highways and bridges collected by the highways are collected by them by means of the Automatic Toll Collection System/ Expr ess Toll Collection System/ License Plate vehicle identification methods or via banks, the information is transferred to the accounting system of the user through integration with these institutions and the receipt is recorded as expenditure.

Another transfer method is transfer from phone to phone by means of NFC or Bluetooth or transferring the receipt information from the NFC comm unication device to the phone. I n this alternative, the company can forward their invoice/purchase order/tender which is not a cash register receipt to the other party by means of the NFC or Bluetooth on their smart phone. Another transfer method is writing the content of the document on the document as data by means of the QR code and the buyer scanning the QR code to include the content of the document to their software. By means of the key uniquely created on this application , the company id and invoice id information or the tracking number created by the company are written as data on the document as a QR code, barcode number or explicitly and the buyer scans this code to digitally transfer the content of the document through the web service. I n the use of a QR code, the QR code created by the mobile application is read by the cash register and in this way, the integration is provided and data is transferred. Or the QR code is created by the cash register and integration is provided by having the same scanned on the mobile device. I n another application, the QR code comprises the information on the document to be transferred and when it is scanned by the mobile application, the data is transferred without the need for integration . Another transfer method is automatic transfer to the accounting system through sending files to the FTP server and analyzing the incoming files by means of m iddleware.

Based on the detailed description above, the subject invention is the Automatic Accounting of the .Expenditure Receipts / I nvoices, characterized in that ;

I n order to record the receipts issued to the customer by any company as expenditure on the companies' and individual users' own accounting program without the need for any procedure in between (such as QR scan , scanning the receipt by means of OCR, etc.) :

At t he stage of the customer making a physical, telephone or online purchase from any store,

the method comprises the steps of :

^■ I ntroducing the user information to the system ,

■ Purchasing Product/ Service and paying the same by means of bank card , cash or other payment methods,

^■ Forwarding the Receipt/ 1 nvoice I nformation to the Cash Register Producer,

^■ Checking the information on the Legal Entity/ Real person at the producer's end (optional) ,

■ Or checking the information on the Legal Entity/ Real person on the integration server (optional) ,

^■ I f there is a match , transferring the same to the Accounting system by means of integration ,

^■ Creating a record for the receipt as an expenditure or creating an accounting record with the user confirmation

I n the case that the customer buys gasoline from the fuel oil vehicle station or charges from an electric vehicle charging station or pays a car park fee:

^■ I ntroducing the user information to the system ,

■ Purchasing Product/ Service and paying the same by means of bank card, cash or other payment methods

^■ Checking the vehicle registration number at the producer's end (optional) ,

^■ Or checking the vehicle registration number on the I ntegration server (optional) , " Or defining the vehicle through automation of the fuel oil/charging station which can identify the vehicle,

^■ I f there is a match, transferring the same to the Accounting system by means of integration,

At the stage of Defining the User I nformation to the System :

the method is characterized in that;

• I t records the User Company I nformation and Bank card information at the Accounting System ,

• Withdraws an insignificant amount for one time only in order to verify the Bank Card information,

• Requests a Tax Certificate in order to verify the Company I nformation (optional) ,

• Requests an official document in order to verify the Vehicle registration number (optional) ,

• Creates and forwards a Unique I dentification Number for the customer,

• With the user's confirmation, shares the identification number created by the accounting program and the bank card information with the cash register/POS producer (Figure-! )

· Or with the user's confirmation, shares the identification number created by the accounting program and the bank card information with the integration server (Figure2)

Methods used for the verification of the company for bank, cash and other payment methods are:

• Using and verifying the Magnetic (contactless) card given to companies,

• Using and verifying the company number,

• Verifying the vehicle registration number by the authorized person entering the same

· Verifying the same through the vehicle identification system at the fuel oil/charging station

• Performing the matchup and verification with the phones having NFC (Near Field Communication Technology) by bringing the phone closer to the device, if the OKG/ POS device supports it, by means of the application created on a smart phone, · Verification by scanning the QR code on the phone if there is a QR scanner connected to the cash register/ POS device after the instant QR (two-dimensional barcode) is created on the application which was created, through the smart phone,

• Defining and verifying the company by means of the customer card (loyalty card) of the contractual companies,

• Matching and verifying the company number and the card number of the company in relation to the products/ Services the customer has purchased by integration with the contractual companies At the stage of Payment via Bank Card:

they comprise the steps of,

• Purchasing the Product/Services by means of the Cash Register Pos Device,

• Transfer of the Receipt / I nvoice I nformation to the Cash Register/POS producer through OKC,

■ I n the case that the Bank card information is checked at the Cash register/POS producer or on the integration server;

^■ Transfer of the receipt information and payment information to the accounting system by the integration if there is a match,

^■ Creating the expenditure record and accounting record of the receipt with the confirmation of the user

■ I n the case that the number given to the customer is entered on the OKC and the customer number is checked on the integration server;

^■ Transfer of the receipt information and payment information to the accounting system by integration if there is a match,

■ Creating the expenditure record and accounting record of the receipt with the confirmation of the user

■ I n the case that the magnetic card given to the customer is read on the OKC and the card information is checked at the producer or on the integration server;

■ Transfer of the receipt information and the payment information to the accounting system if there is a match ,

■ I n the case that the vehicle registration number is entered on the OKC device / the device on which the receipt is issued / private software or the vehicle is identified by means of the vehicle identification system ;

■ Transfer of the receipt information and payment information to the accounting system by integration if there is a match

With the purpose of verifying the company for the Bank card payment method ; they comprise the steps of ,

• Swiping the magnetic card on the OKC device or entering the company number on the OKC device or applying one of the company verification methods.

• Optionally, matching and verifying the company number with the company card number in relation to the transaction of the product/services the customer has purchased by the integration with the contractual companies instead of the OKC.

At the cash payment stage:

they comprise the steps of ,

• Purchasing the Product/Services by means of the Cash Register Pos Device, · Entering the number given to the customer by means of the application on the OKC after the receipt is issued or before the receipt is issued,

• Checking the customer number at the cash register/ POS producer or on the integration server,

• Or checking the vehicle which is registered in the system by means of a car park receipt/fuel oil receipt/vehicle identification system

• Transfer of the receipt information to the accounting system by integration if there is a match,

• Creating the expenditure record and accounting record of the receipt with the confirmation of the user,

■ I n the case that the magnetic card given to the customer is read on the

OKC and the card information is checked at the producer or on the integration server;

^■ Transfer of the receipt information and payment information to the accounting system by integration if there is a match

With the purpose of verifying the company for the cash payment method ;

they comprise the steps of ,

• After the receipt is taken from the OKC device with the cash payment in relation to the goods/services purchased by the customer, swiping the magnetic card on the

OKC device or entering the company number on the OKC device or applying any one of the company verification methods.

• Optionally, matching and verifying the company number with the card number of the company in relation to the product/services the customer has purchased by the integration with the contractual companies.

Other Payment Methods:

are characterized in that they comprise the steps of ,

• Entering the vehicle registration number on the OKC device / the device from which the receipt is printed / the private software or identifying the vehicle by means of the vehicle identification system

· Checking the customer number at the cash register/ POS producer or on the integration server,

• Transfer of the receipt information and payment information to the accounting system by integration if there is a match ,

• Transfer of the receipt information and payment information to the accounting system by integration if there is a match,

• Creating the expenditure record and accounting record of the receipt with the confirmation of the user

■ I n order to verify the company with the payment method ;

• Swiping the magnetic card on the OKC device or entering the company number on the OKC device or applying any one of the company verification methods. • Optionally, matching and verifying the company number with the card number of the company in relation to the transaction of product/Services the customer has purchased by the integration with the contractual companies instead of OKC. Moving on to the Online Purchase Order/ 1 nvoice Transfer;

• Presenting the information related to the completion of the order,

• Entering the company number in order to transfer the order to the Accounting and making the transfer The User Defining the I nformation into the System ;

• Recording the User Company I nformation and Bank card information into the accounting system ,

• Withdrawing a fee from the card for one time only in order to verify the Bank Card information,

· Requesting a document (tax certificate) in order to verify the Company I nformation,

• Creating a Unique I dentification Number and/or magnetic card for the Customer and sending it,

• Sharing the Company information, bank card information and the created identification number with the cash register/POS producer or the integration server with the confirmation of the user

At the stage of transferring the purchase order and / or invoice information on the e-commerce medium to the accounting system of the buyer:

• The authorized person who owns the e-commerce platform registering to the system ,

• Creating and giving a token and encryption key to the authorized person along with the sample javascript integration library in order to provide integration,

• I nserting the authorized javascript codes and the token (access information) given for verification into the html codes on the order completion screen,

• The authorized person entering the purchase order information, payment information if present, the related information if an invoice has been issued and the given encryption key and token key parameters into the Javascript library,

• Asking the user if they wish to transfer the trade information into their accounting system by running the javascript library on the purchase order completion screen, Transferring the purchase order/invoice information with the company number entered when the user clicks the Send button to the accounting system on the background by ajax,

Requesting extra information such as verification by the email address, phone number, SMS code in order to verify the company if the information entered do not match ,

The expenses appearing on the Customer Accounting System and Verification of the same,

Providing integration so that the receipt or invoice issued to the customer by any company is transferred to the customer's own accounting program without the need for any procedure in between and recording the same as expenditure on the accounting program .

As shown in Figure 1 0 and 1 1 , the user introduces the mail addresses from which they receive the E- Records invoices. I n order to verify the accuracy of the introduced mail addresses, an activation mail is sent to the user. The user redirects the mails from E- Records optionally by means of automatic redirection or manual redirection to the associate mail address the system uses. The emails to the associate mail address from the users are constantly checked with the help of software.

The software checks to see whether the e-records invoices are UBL standard. I t determines from which company it was received by looking at the redirected mail address and transfers the content of the invoice to the accounting system with the confirmation of the user. I f the invoice format is not at the UBL standard, the company is determined by looking at invoice formats which are predefined to the system and constantly updated, and the main sender of the mail address. For example, if Company A sends an e-records invoice to the Company B and the company B sends this invoice to the associate mail address, the software defines that the invoice is issued by the company A and it is issued to the company B. I f the content of the invoice complies with the present file standards, it is transferred to the accounting system with the confirmation of the user.

Another method of defining e-records invoice is for the user to add the digital invoice file which was received directly on the accounting program instead of redirecting the mails to the associate mail address. The accounting software analyzes the invoice on its own or on a separate server. I t is transferred to the accounting system with the confirmation of the user. Another method of defining documents is for the user to record the e-mail and password information on the system on their own accord instead of redirecting the mails to the associate mail address. The system checks the incoming mails and the accounting software analyzes the document on its own or on a separate server. I t is transferred to the accounting system with the confirmation of the user.

Another method of defining documents is carried out through e-mail. The e-records invoice and/or the link or automation codes from which the data on the invoice content can be obtained are taken from the integration service with the sender institution and transferred to the user's accounting system . Extra safety precautions can be taken . At this point, the user can click on the link manually or the system automatically draws by logging into the mail box itself with the user name and password of the mail box if they are predefined to the system and if there is a redirection to the associate mail address, the service carries out the procedure over the mail sent. The processes with the mail box can be optionally made by means of SMS or a browser plug-in.

Another method of defining documents is analyzing the documents which have not been sent to the mail address as attachment by means of browser plug-in software, documents which have been embedded in the mail or sent from a separate website within the accounting software itself or on a separate server. They are transferred to the accounting system with the confirmation of the user.

EXAMPLES

EXAMPLE 1

When the seller is going to record the invoice through the accounting system or wishes to send the issued invoice to the customer, they request one of the identification number/tax number/TR identification number/company number/mail address/phone number and if there are more than one customers at the location, determines which customer information they are going to choose from the list and they can determine and choose the customer which is closest to the beacon device (for example, next to the cash register) based on the distance. The customer information verified on the customer list and invoice information is automatically filled by the system . The invoice information is transferred by one of the transfer methods to the company which is connected to the beacon device that has been matched to the current information through integration . Optionally, when the customer agrees to share the current information with the seller, if the beacons between the customer and the seller get out of range, the seller can no longer see the customer information on their screen . The loyalty cards which belong to the seller can be optionally integrated. The sellers who implement a loyalty program can invite the customer to their own program on the system if they wish to do so and can draw the customer information through the system automatically with the confirmation of the buyer.

EXAMPLE 2

The communication of Bluetooth transmitters take place by means of the Bluetooth receivers installed at the car park entrances and exits and the Bluetooth receivers in the vehicle.

The Bluetooth transmitter device in the vehicle can optionally be predefined by the establishment. When the vehicle goes into the car park the Bluetooth receiver at the entrance detects the signal sent by the transm itter in the vehicle (there can be UDI D or MAC I D options) and sends this information to the system . I n the same way, when the vehicle approaches the exit, the Bluetooth device at the exit is triggered.

On the screen of the car park attendant, the time of stay at the car park is shown together with the Bluetooth I D information of the customer who wants to make payment and exit. According to this information , the fee is calculated.

By means of integration through the internet , the receipt and payment information are sent to the account of the company which has been matched with the Bluetooth device. I f sending through the internet is not possible, the receipt and payment information are sent to the smart device of the user through Bluetooth.

The receipt information is transferred through the computer/tablet/mobile device connected to NFC transfer device or by bringing the magnetic card or mobile device of the user closer to the OKC device with NFC data transfer.

The transfer processes can be sent by means of a number of encrypted data.

I f the vehicle or the company can be identified through integration with the producer company and the OKG/ POS device from which the receipt is printed (swiping the magnetic card, the car park attendant entering the vehicle registration number, NFC scan by phone) , the data is transferred. Optionally, the receiver and transmitter functions of the Bluetooth devices at the entrances and exits and in the vehicle or on the user smart phone can be switched as a safety precaution.

Optionally, one of the company identification methods or data transfer methods can be user (NFC, RF-I D, QR code)

EXAMPLE 3

The company I D (it can also be an international company number) and the invoice I D and the encrypted token (token : invoice recording date + the data created by the encryption of the information which may have different combinations such as the instant key created randomly) and a URI created randomly on the invoice and receipt documents and its parameter are written as a QR code barcode number or explicitly and the buyer sends the encrypted QR code in order to obtain the related invoice/ receipt information to the service which has created the password on the application by scanning this QR code. The service discovers the related invoice along with the company I D and the invoice I D. I t draws the invoice recording date and the key information created randomly from the database and encrypts this information with the public key and checks whether it matches the token. I f the verification comes through, the invoice/ receipt information is transferred to the account of the buyer. EXAMPLE 4

The invoice information including the shipment fee is written on the QR code or the above-mentioned company I D and invoice I D combination or the URI + parameter combination and the content of the invoice is requested from the courier service and after its verification, with the integration with the courier company, the invoice information is transferred to the accounting system of the buyer. The content of the invoice including the shipment fee is requested from the courier service directly through the service of the courier company or through the accounting program after the QR/barcode/ URI information the courier company has created and tracks is scanned and optionally, with the purpose of verifying the invoice number (which is divided into two groups as item or serial number in Turkey) and the invoice total amount, the same is requested from the buyer and determined as so. By means of the integration with the courier company, the invoice information is forwarded to the accounting system of the buyer.

I n the case that an invoice is taken from the courier's office or the personnel delivers the shipment invoice to the address, the beacon device of the personnel starts the application which runs on the smart phone of the buyer and asks the buyer whether they want to transfer the invoice information through the mobile application. I f the user confirms, the identification, name, location information of the user is forwarded to the courier service on the application. I f the courier company has the invoice of the user, the invoice information is forwarded to the buyer's accounting system directly by means of Bluetooth or the web service integration.

Matchup can be made with the Bluetooth, NFC or QR code on the drone or the transport vehicle during the delivery of the shipment and the data can be transferred. EXAMPLE 5

The distinctive identification number of the invoice current (TR identification number, phone number, company I D or the company's own customer number, e-mail address, tax number) is forwarded to the integration service by being encrypted or without being encrypted when the contractual company issues an invoice, through integration with the contractual companies. The integration service encrypts the company information in its own database, which the user has added to the system by giving permission beforehand in the same way and makes a comparison. I f there is a matching company, the invoice information is transferred to the user's accounting system. Optionally, as a safety precaution, the techniques of SMS or e-mail confirmation or the user check-in by obtaining the location information with the mobile application or a match between the customer mobile application and the Bluetooth device of the seller can be adopted.

EXAMPLE 6

When the companies in the same integration system wish to transfer documents to each other, a document link is sent to the buyer by means of e-mail or SMS and the buyer clicks on this link and add it to their own system through automation. EXAMPLE 7

On the websites or mobile applications which are integrated in the shipment tracking number in e-commerce applications (payment via Google, etc.)

I n the case that the buyer pays the shipment fee;

The invoice of the product the sender sent to the recipient and/or the invoice which includes the shipment fee of the courier company (or the product invoice only or the shipment invoice only) is forwarded to the account of the buyer with the above- mentioned invoice transfer methods.

I n the case that the sender pays the shipment fee;

The invoice of the shipment fee is transferred to the sender's account and the product invoice is transferred to the buyer's account. The company is determined from options such as e-mail, QR code and shipment tracking number.

EXAMPLE 8

Thanks to integration to be made with institutions such as the bank of the bank card or payment institutions such as American Express, Visa, Master Card, PayPal, the company card is introduced to the system and with the match between the company and the card provided at these institutions, the matchup is performed through these institutions for the purchases made with the cards of these institutions. The invoice information is added to the buyer's account by means of one of the mentioned transfer methods.

EXAMPLE 9

Since the user trades on the e-commerce system by means of the integration with the e-commerce platforms, it is possible to identify the company from one or a few of the distinctive numbers such as email/phone number/tax number and the e-commerce platform to forward the related purchase order, invoice and payment information to the accounting system of the user through the integration provided.

Claims

CLAI MS

The invention is an Automatic Accounting method of financial documents, characterized in that

in order to ensure that financial documents are recorded to the individual user's and company's own accounting program without the need for any additional procedures and

^■ At the stage of the customer carrying out a physical purchase or purchase by telephone or an online purchase it comprises the steps of :

• I ntroducing the user information to the system ,

• Transferring the financial document to the Accounting system if there is a match,

• Creating the record of the financial document,

^■ At the stage of the user introducing the information to the system the method is characterized in that it comprises the steps of :

• The user recording the information on the Accounting System ,

• The system creating the data to be used for verification,

• Sharing the bank card information and the data created by the accounting program by means of the cash register/POS producer or the integration server by means of the confirmation of the user.

Method according to claim 1 , characterized in that the financial document is transferred by integration.

Method according to claim 1 , characterized in that the financial document is transferred through NFC by the OKC.

Method according to claim 1 , characterized in that the financial document is transferred through the cash register/ POS device.

Method according to claim 1 , characterized in that the financial document is transferred by entering the information which can distinguish the financial document by means of the cash register/ POS device or the service of another intermediary company and by checking-in with the NFC, Bluetooth and GPRS coordinates as an optional safety precaution.

6. Method according to claim 1 , characterized in that in the case that the Cash Register/ POS device does not support NFC or Bluetooth transfer, this function is gained by a removable hardware and the financial document is transferred by means of the removable device connected to the device.

7. Method according to claim 1 , characterized in that the financial document information is recorded by means of memories which can store data such as a memory card , the magnetic card of the user and the data transfer device connected to the cash register/ POS devices which do not support NFC transfer of the financial document and this recorded information is transferred by means of a reader hardware.

8. Method according to claim 1 , characterized in that the financial document information is transferred to the smart phone and transferred by means of the application on the phone.

9. Method according to claim 1 , characterized in that the financial document is transferred through third parties such as Banks, public institutions or cash register integrated applications.

1 0. Method according to claim 1 , characterized in that the financial document information is transferred from phone to phone by means of NFC or Bluetooth.

1 1 . Method according to claim 1 , characterized in that the financial document information is transferred by means of QR code.

1 2. Method according to claim 1 , characterized in that the financial document received in e-mail is transferred with its analysis. 1 3. Method according to claim 1 , characterized in that the financial document is transferred through the Company portal.

1 4. Method according to claim 1 , characterized in that the financial document is transferred by sending file to the FTP server and the middleware analysis.

1 5. Method according to claim 1 , characterized in that the mentioned user information is at least one of the following:

a) Company name

b) Company address

c) TR identification number

d) Telephone number

e) Tax number

f) Tax Administration

g) Bank card information

h) E-mail address

i) Vehicle registration number

j) Bluetooth I D

k) NFC

I) Contractual firm information

m) I nformation created by the system for verification

1 6. Method according to claim 1 , characterized in that the mentioned verification data is at least one of the following:

n) Unique identification number assigned by the system

o) Magnetic card information

p) TR identification card information

q) Chip card information

r) NFC or RFI D supported card information

s) phone NFC or phone Bluetooth

t) QR and barcode numbers

u) Vehicle information.

1 7. Method according to claim 1 , characterized in that the tool used for transferring the financial document to the Accounting system if there is a match is a wired or wireless tool.

1 8. Method according to claim 5, characterized in that the tool is a Web, NFC, Bluetooth or RF. 1 9. Method according to claim 1 , characterized in that the online purchase is by e- commerce or by mobile e-commerce.