WO2000075852A1 - Systeme et procede d'inventaire d'archive - Google Patents

Systeme et procede d'inventaire d'archive Download PDF

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Publication number
WO2000075852A1
WO2000075852A1 PCT/FI2000/000505 FI0000505W WO0075852A1 WO 2000075852 A1 WO2000075852 A1 WO 2000075852A1 FI 0000505 W FI0000505 W FI 0000505W WO 0075852 A1 WO0075852 A1 WO 0075852A1
Authority
WO
WIPO (PCT)
Prior art keywords
data
items
item
book
bar code
Prior art date
Application number
PCT/FI2000/000505
Other languages
English (en)
Inventor
Janne Rouhiainen
Original Assignee
Akateeminen Tietopalvelu Atp Oy
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Akateeminen Tietopalvelu Atp Oy filed Critical Akateeminen Tietopalvelu Atp Oy
Priority to AU50798/00A priority Critical patent/AU5079800A/en
Publication of WO2000075852A1 publication Critical patent/WO2000075852A1/fr

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Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/08—Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
    • G06Q10/087—Inventory or stock management, e.g. order filling, procurement or balancing against orders

Definitions

  • the invention is related to inventory of an archive which consists of a plurality of items signed by a bar code, each item having its own position in the archive. Especially, the invention is related to inventory of books placed on shelves of a library.
  • a user When searching a book, a user inputs to a library program the data of the book which he or she remembers. If the data input is enough, the library program is able to directly fetch the data of the book and the classification data thereof. Additionally, the program indicates if the book may be borrowed, i.e. is on shelf, or if it is on loan. On the basis of the classification data, the user is able to find the book from the proper position. If the book is borrowed, the bar code on the back cover of the book is read whereby the data of the borrower and of the book are input to the library program. A book may be away from a shelf also for library staff measures, e.g. repairing or indexing. Then, an employee of the library inputs the necessary data to the program.
  • a library program should always have real time data of the state of all the books of the library, i.e. is a book on shelf, and if not, is it on loan or taken away by the staff.
  • a problem is, however, that in practice a library program does not provide exact data of the state of the books of a library.
  • the books of a library are difficult to inventory because, in spite of precautionary measures, books are stolen, they may be on a wrong shelf or in a wrong position on the shelf thereof, or a book may be taken away from shelf by the staff without inputting data to the system.
  • each shelf is provided with an identification number presented by a bar code.
  • the back of each book is provided with a bar code identifying the book.
  • the bar code of the shelf is first read and saved in a shelf number memory of the equipment. Thereafter, the bar code of a book on this shelf is read from the back thereof, and the numeric data included therein is transferred to the controller of the equipment. For each book, the numeric data of a shelf on which the book should be positioned is saved beforehand in the memory of the equipment.
  • the controller makes a query to the memory and, in response thereto, returns the numeric data of the shelf in which the book just read by the bar code reader should be positioned.
  • This numeric data is compared with the numeric data saved in the shelf number memory. If the comparison indicates that the data are different, the numeric data of the shelf to which the book belongs is given on the display of the equipment. Thereafter, the user of the equipment moves the book to the proper position thereof. If the data are identical, the bar code from the back of the next book may be read.
  • a drawback of this system is that it gives the data of only a book which really is on shelf, i.e. the data of the book the bar code of which is just read. The system does not provide information about the possible absence of a book and the reason therefor. Moreover, it provides the data of a proper position with the accuracy of one shelf, only, whereby the user must locate the book according to alphabetic order in a proper position on the shelf given by the system.
  • An object of the invention is a system which make possible to clear up the items absent from a shelf and the reason of the absence and which notifies exactly where to move an item under consideration if it is not in proper position.
  • the invention is based on perceiving that the data contained by an archive program are moved to a separate terminal equipment.
  • the archive program contains data of all the items arranged alphabetically by class and the data of the items on loan.
  • a bar code identifying the item is attached on the back of each item, and the data of the items on a shelf are read in succession by a bar code reader connected to a terminal equipment.
  • a desired number of data sets of the items already read are kept saved in a memory.
  • an application program in the equipment compares the data of the item with the data of the archive program. If, according to the archive program, the item is on shelf and follows immediately the item read previously and saved in the memory, the item is in the proper position. If, according to the archive program, the item is in the proper position thereof but it should not be on shelf, the user is immediately informed of the entered reason of the absence of the item.
  • the application program is examining from the archive program if the item absent is on loan. If so, all is in order. If not, the application program provides the user with a notification that the item is missing. A reason may be that it is stolen. The user may then check again if he or she perhaps omitted to read an item by the bar code reader.
  • the application program calculates the position thereof and provides the user with the information of the position to which the item is to be moved, e.g. "move the item over 6 items to the left” or "move the item to shelf S".
  • Fig. 1 presents the operation principle of the invention
  • Fig. 2 presents books placed on a shelf
  • Fig. 3 presents a possible flow chart of the program.
  • Reference sign 18 indicates shelves of a library, in general.
  • the books are placed on the shelves according to a general classification system, and within a subclass, in alphabetic order by author, in most cases.
  • On the back of each book 16 a bar code 17 is attached which includes the same basic data about the book as what is saved in an as such known library system 12 used by the library.
  • an archive program of which contains a software 13 and a database 14 there is the data of each book by class, and within the classes the data of the order of the books.
  • the database contains the data indicating if a book is on shelf or on loan.
  • the data of the database 14 is transferred to a portable terminal equipment, e.g. to a memory of a computer 11, by wired data transfer via a serial port, radio connection, IR connection, or data connection via Internet if the database is physically far away.
  • a hand-held bar code reader 15 is connected by which bar codes of the books of a shelf are read in succession.
  • the read bar code is entered to the computer 11.
  • the computer contains an application program which, in response to the entered bar code, carries out the operations described here below.
  • Fig. 2 illustrates books on a shelf.
  • a letter on the back of each book refers to an identifier of the book which is marked by a bar code.
  • Fig. 3 is a possible flow chart of the operation of the application program. Let us assume that reading is started from left from book A, and book F is under consideration. After the reading in phase 310, the application program fetches, in phase 311, the data of the book corresponding to said code F from the database of the library program transferred to the equipment.
  • book F is checked, in phase 312, if book F is in proper order, i.e. if the data of book F follows the data of the book checked previously (irrespective of it being on shelf or not). This is made so that the data is compared with the data related to the previous readings and with the data of the database. If book F is, according to the database, following book E (irrespective of it being on shelf or not), the position is proper and the bar code of the next book H is read.
  • Phases 311 and 312 are gone through again whereby in phase 312 it is observed that the order is not proper.
  • it is examined if a book is absent therebetween.
  • book G should be therebetween to make the order proper.
  • it is examined, in phase 314, if it is on loan. If so, one goes on to read the bar code of the next book. If, on the other hand, book G is not on loan and is still absent, it is marked to be missing in phase 315. The procedure is continued until book X is read.
  • the result of phase 313 gives the information that no book is absent therebetween. Thereby it is known that the position of book X is not proper.
  • phase 316 On the basis of the data of the database and the data of the previous readings, it is calculated, in phase 316, whereto the book is to be moved.
  • the result of the calculation is notified to the user on the display in phase 317.
  • the result may be, for example, an instruction to "move the book in order over 6 books to the left".
  • the bar code of book K is read. In this way all the books are gone through, and the proper knowledge of the state of the library is obtained.
  • the flow chart of Fig. 3 is extremely simplified and intended only to illustrate the idea of the invention.
  • the procedure of the program may be implemented in such a way that all the books are read first, and then the application program processes the data and provides an output which notifies the missing books and the books the position of which is wrong and gives the instructions for positioning the books again.
  • the terminal equipment is not necessarily a portable computer but may be any terminal equipment able to receive and save the data given by a bar code reader. Accordingly, it may be even far away from the reader which transfers the data thereto via a wired or wireless connection or a combination thereof. So, the data transfer connection between the terminal equipment and the bar code reader may include a plurality of intermediate networks.
  • the terminal equipment may be also a part of the ordinary data processing system of an archive. Instead of a hand-held bar code reader, the reading of the bar codes may be arranged by installing a sliding rail before the books, the reader sliding on the rail. Also, it is possible to save the read data in a memory located in the bar code reader from which they are unloaded later to a terminal equipment for further processing.
  • the invention is described above using a library as an example but it is apparent that it may be applied to any archive like system in which the items have an exactly defined position in relation to each other.
  • inventories of archives may be made more frequently and are not as laborious as earlier.
  • the invention improves the data processing systems of archives and makes the operation and control thereof more reliable.

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  • Business, Economics & Management (AREA)
  • Economics (AREA)
  • Engineering & Computer Science (AREA)
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  • Entrepreneurship & Innovation (AREA)
  • Human Resources & Organizations (AREA)
  • Accounting & Taxation (AREA)
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  • General Business, Economics & Management (AREA)
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Abstract

L'invention concerne un système destiné aux archives, et notamment aux bibliothèques, permettant d'identifier des articles, tels que des livres, absents des rayons et de déterminer la raison de leur absence. Le système indique aussi avec précision l'emplacement où un livre donné doit être rangé lorsqu'il ne se trouve pas au bon endroit. L'invention se caractérise en ce qu'une base de données (14) préexistante d'une bibliothèque contient des données sur tous les livres rangés dans l'ordre alphabétique par catégorie et des données sur les livres prêtés. Ces données sont transférées vers un équipement de terminal (11). Un code à barres (17) destiné à l'identification du livre est posé sur le dos de chaque livre, les données des livres en rayon étant lues successivement par un lecteur code à barres (15) connecté à l'équipement de terminal. Lors de la lecture d'un code à barres, un programme d'application se trouvant dans l'équipement compare les données d'un livre avec les données contenues dans la base de données du programme de la bibliothèque, puis détermine, sur la base de codes à barres et des données de la base de données, si un livre se trouve au bon emplacement par rapport aux autres livres et si un livre absent est manquant.
PCT/FI2000/000505 1999-06-08 2000-06-07 Systeme et procede d'inventaire d'archive WO2000075852A1 (fr)

Priority Applications (1)

Application Number Priority Date Filing Date Title
AU50798/00A AU5079800A (en) 1999-06-08 2000-06-07 System and method of inventory of archive

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
FI991311 1999-06-08
FI991311A FI991311A (fi) 1999-06-08 1999-06-08 Arkiston inventointijärjestelmä

Publications (1)

Publication Number Publication Date
WO2000075852A1 true WO2000075852A1 (fr) 2000-12-14

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ID=8554835

Family Applications (1)

Application Number Title Priority Date Filing Date
PCT/FI2000/000505 WO2000075852A1 (fr) 1999-06-08 2000-06-07 Systeme et procede d'inventaire d'archive

Country Status (3)

Country Link
AU (1) AU5079800A (fr)
FI (1) FI991311A (fr)
WO (1) WO2000075852A1 (fr)

Cited By (7)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
WO2002103612A2 (fr) * 2001-06-15 2002-12-27 3M Innovative Properties Company Procedes de gestion du transfert, de l'utilisation et de l'importation de donnees
WO2006005094A2 (fr) * 2004-07-13 2006-01-19 Ams - Engineering Sticht Gesellschaft M.B.H. Dispositif et procede pour la manipulation de contenants a echantillon dans un laboratoire
WO2008017238A1 (fr) * 2006-07-31 2008-02-14 Ist International Security Technology (Shenzhen) Ltd. Procédé et système permettant de gérer des cartes d'identité
EP1962225A1 (fr) * 2000-01-14 2008-08-27 3M Innovative Properties Company Interface d'utilisateur pour lecteur RFID portable
CN105799369A (zh) * 2016-03-24 2016-07-27 中南林业科技大学 一种多功能卡片集纳器
CN107526989A (zh) * 2017-09-20 2017-12-29 四川星顶科教设备有限责任公司 一种图书条码高效扫读装置
CN113277274A (zh) * 2021-05-12 2021-08-20 安徽机电职业技术学院 一种图书馆智能书架系统的自动盘点系统

Citations (4)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US5323327A (en) * 1992-05-01 1994-06-21 Storage Technology Corporation On-the-fly cataloging of library cell contents in an automated robotic tape library
EP0640966A2 (fr) * 1993-08-27 1995-03-01 International Business Machines Corporation Système de stockage et d'extraction
US5729464A (en) * 1995-09-29 1998-03-17 International Business Machines Corporation Media identification in an automated data library
US6014675A (en) * 1997-12-18 2000-01-11 International Business Machines Corporation Method and apparatus for facilitating progressive increase in allowable mount/demounts during inventory updates

Patent Citations (4)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US5323327A (en) * 1992-05-01 1994-06-21 Storage Technology Corporation On-the-fly cataloging of library cell contents in an automated robotic tape library
EP0640966A2 (fr) * 1993-08-27 1995-03-01 International Business Machines Corporation Système de stockage et d'extraction
US5729464A (en) * 1995-09-29 1998-03-17 International Business Machines Corporation Media identification in an automated data library
US6014675A (en) * 1997-12-18 2000-01-11 International Business Machines Corporation Method and apparatus for facilitating progressive increase in allowable mount/demounts during inventory updates

Cited By (10)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
EP1962225A1 (fr) * 2000-01-14 2008-08-27 3M Innovative Properties Company Interface d'utilisateur pour lecteur RFID portable
WO2002103612A2 (fr) * 2001-06-15 2002-12-27 3M Innovative Properties Company Procedes de gestion du transfert, de l'utilisation et de l'importation de donnees
WO2002103612A3 (fr) * 2001-06-15 2003-11-13 3M Innovative Properties Co Procedes de gestion du transfert, de l'utilisation et de l'importation de donnees
WO2006005094A2 (fr) * 2004-07-13 2006-01-19 Ams - Engineering Sticht Gesellschaft M.B.H. Dispositif et procede pour la manipulation de contenants a echantillon dans un laboratoire
WO2006005094A3 (fr) * 2004-07-13 2006-07-20 Ams Engineering Sticht Ges M B Dispositif et procede pour la manipulation de contenants a echantillon dans un laboratoire
WO2008017238A1 (fr) * 2006-07-31 2008-02-14 Ist International Security Technology (Shenzhen) Ltd. Procédé et système permettant de gérer des cartes d'identité
CN101118599B (zh) * 2006-07-31 2011-06-15 艾深特国际安全技术（深圳）有限公司 一种证件管理方法和系统
CN105799369A (zh) * 2016-03-24 2016-07-27 中南林业科技大学 一种多功能卡片集纳器
CN107526989A (zh) * 2017-09-20 2017-12-29 四川星顶科教设备有限责任公司 一种图书条码高效扫读装置
CN113277274A (zh) * 2021-05-12 2021-08-20 安徽机电职业技术学院 一种图书馆智能书架系统的自动盘点系统

Also Published As

Publication number Publication date
AU5079800A (en) 2000-12-28
FI991311A0 (fi) 1999-06-08
FI991311A (fi) 2000-12-09

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