US839180A - Device for storing memoranda. - Google Patents

Description

PATENTED DBG. 25, 190g.

I P. A. lvroelmlsj 'DEVICE PoR STORING MBMORANDA.

APPLICATION FILED JULYl,v 1906.

WITNEssEs 'INVENTOR A tlarneys.

FRANK A. MeoiNNis, oF DETROIT. MioHloAN.

.DEVICE Fon sToRiNG L1inEMDR/mba.

Specification of Letters Patent.

Patented Dee. 25,1906.

Application filed July 18, 1996. Serial Nel 326,670.

To alt whom it nz/ay concern." Y v Be it known that I, FRANK A, MoGrNNIs, a citizen' of the United States, residing at Detroit, county of Wayne, State of Michigan, have invented a certain'new and useful Improvement in Devices for Storing Memoranda; and I declare the following to be a full, clear, and exact description of the inven- 3 tion, such as will enable othersskilled inthe art to which it pertains to make and'use the' 1 samereference being had to the accompanyf ing drawings, which form a part of this speciv fication.

This invention relates to an improved device for the methodical arrangement of and the methodical storingof slip of paper or cards on which information has been en- A o tered.

Inl many lines of business the details of a transaction between a buyerl and a seller or a debtor and a creditor are first recordeg on a slip of paperzor ticket, usually printeL `as a blank, to contain in print the always-repeated parts of the memorandum and with suit'f able rulings and blank spaced Afor those items or details which' are peculiar to they special transactions. The specific parts of 'the transaction vare subsequently'copied into a' record-book or journal. Such process is necessary in order to make a summation of an entire'days business and to keepy a systematic account convenient for reference or record. From the record-books or journals further transcripts are made'to'ledgers or other auxiliary books and the original slips are usually packed up. and stored away. In carrying a transaction of this kind through a set of books several entries, copies, or transcripts of the same transactions are'necessary, and

there lis a liability toxn'iake errors in so doing,

' which liability to errorv my invention will reper.

duce, if not eliminate altogether, by obviating the necessity for copying the slips of pa- This I accomplish by using the slips themselves for the entries, and, furthermore, the information entered on these slips of paf per (needed in keeping accounts)tha y is,

lled in on the printed blanks at the ti e of transaction-can be produced on duplicate or triplicate slips of paper or tickets by lthe carbon-paper or manifolding devices, and it is apparent that when this is done my.. invention provides for the keeping of an elia', tire set of books without making any entries whatsoever after the transaction is first re.

the holder designed for the cash-book, a second series in the holder designed for the j ournal/and the third series in the holder designed -for the ledger,l thus showing an account o an individual, firm, or corporation by the tickets of original entry in place of transcripts from them, and it has for advantages, first, that it'prevents error; second,

illustration,` one series of slips can be used in that it saves labor and time required to copy and also the time required to check back; third, that it saves the labor and time spent in wrapping the slips in packages and the time subsequently spent in unwrapping and searching for slips; fourth, the space required to store the slips and the various books made from them is greater than that required to store the slips when placed in my holder; fifth, the slips are only handled once instead of several times, Vand liability to loss of a slip is reduced.

The inventionlis especially useful in dealing with vouchers which evidence money transactions-as, for example, the vouchers l,which evidence the withdrawal from or deposit into a savings-bank of money or its equivalent, which contains theprimary entry'made by the person at the time the` money .is deposited or at the time money is Withdrawn from a bank, may be arranged in orderly manner in the holder and used in place of the ordinary journal, cash-book7 or Y edger, or all of them, and may be subsequently preserved without rehandling and may be readily referred to at any time. Further, the slips when properly arranged in `the holder contain the principal items of money amounts arranged in columns in proper order to be quickly added for checking purposes, and theymay be arranged in orderly manner in the holder in less time than that which is required to copy theslips into a journal or record-book, thus not only reventing liability to error, but saving'time. The samp4 principle may be employed in kee in'g records 1n many other classes of.

business-than that of banking, and it is especia-ily applicable to the makingof iiidexes,v and for many business records where it is desirable to arrange' items of information in tabular form.

To accomplish the desired end, the primary entries are made on slips of pa er 2 or cards which-are printed to contain t e always-repeated part of the contents andwithblank spaces to contain items which are commonly IOO ITO

the endsof the folds and completing the pockets.-

made-in connection with the plrinted part. These slips are then arranged in olders made by plaitinga sheet of aper to form a number of pockets.

The poc of the slips are covered by a flap that has `by the holding-flap and across an uncovered part of other pockets.

rigidity enough to hold its position or may be even asted or otherwise secured at interv'als or t oughout its entire length tothe extreme ends of the slips.

. In the drawings, Figure 1 shows the holder,

with slips contained therein. Fig-2 is a section through the holder-lengthwise the ookets. Fig. 3 is a section along the dotte( line aa across vsome pockets that .are covered Fig, 4 shows a blank.

The holder V1 is'made'from a stri of 'flexible material, preferably aper fo ded Vinto pockets, and withjan edge inding 3 securing Each strip 3 has an extension art 4',that is left free from the underlying poc et,

' land this extension-strip 4 may be' covered at its ends 5 or throughout its entire extent on that face which lies adjacent to the pockets with adhesive material.

reasonably stiff material, it will suiiciently secure the slips in the pockets if-it be pasted or otherwise secured at its en dsonly; but if it bedesired to hold the slips with still greater security the flap 4 may be in the first instance coated with a cement (like mucilage) and 'then pasted throughout 40 its length upon the ,ends of the underlying slips or pasted at intervals upon small pieces of pa er 1 1, inserted junder alfoldand under .-2 are preferably blanks suitable to anybusithe ap.

ness withwhich. the holder is employed and ets are of equal depth and of a depth to cover and conceal that part If the strip be of.

The slips of a length to fit accurately in the pockets and to vextend from one edge band to the other, with both ends under the projecting and securing iap.

In Fig. 2 is shown in cross-section the holder with iaps on both sides and at both ends of each set of pockets. The iiaps at the end 7 'are shown'as pasted down and at the end 8.as still free from the underlying slips, with the angle which they assume somewhat exaggerated.. These holders with the 'contained slips may -be stored Vin drawers, and thus be used as cards, similar to the cards of a card index, or they-may, if desired, be fastened together by strings or other fasteners, either through holes 9 in the sides or through holes 10 at the ends. j

What I claim is- A 1. Inl combination with a sheet of flexible material plaitedto form pockets, bindingstrips at.,the edge'closing andcomsleting the poc ets, and a securing-str1 a jacent to said binding-strip, substantial y as, described.

2. In combination with a sheet of flexible material laited into ockets, 'an informationslip of a engthto f l a pocket from end to end,. and a securing-strip yheld to the folded sheet and adapted to engage over the ends of the inserted nformation-slip, substantially as described.

3. In combination with a sheet of flexible material plaited into pockets, a binding-strip at the edges closing and completing thepockets, an information-sli pocket from end to en and a securing-strip eld to the folded sheet and-adapted toengage over the ends of the inserted infolmation-slip, substantially as described. In testimony whereof I sign this spec-ification in lthe presence of two witnesses.

- FRANK A. MCGINN IS. Witnesses:

MAY E. Korir', `CHARLES F. BURTON.

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