US698350A

US698350A - Account-file.

Info

Publication number: US698350A
Application number: US6340301A
Authority: US
Inventors: William B Anderson
Original assignee: Individual
Current assignee: Individual
Priority date: 1901-06-06
Filing date: 1901-06-06
Publication date: 1902-04-22
Anticipated expiration: 1919-04-22

Description

No. 698,350. Patented Apr. 22, I902.

W. B. ANDERSON.

ACCOUNT FILE.

(No Model.)

HE NORRIS PETERS co, Pno rqpmn. WASHINGYON. 0. Q.

Nrrnn STATES.

ATENT OFFICE.

, WILLIAM B. ANDERSON, OF PONTIAC, MICHIGAN.

ACCOUNT-Fl LE..

SPECIFICATION forming part of Letters Patent No. 698,350, dated Apri122, 190a.

Application filed Julie 6'. 1901. Serial No. 63,403. (No model.)

seription of the same,such as will enable others skilled in the art to which it appertains to make and-use the invention, reference being had to the accompanying-drawings, and to letters of reference marked thereon, which form a part of this specification.

Figure 1 is a plan view of my file-boxopen. Fig. 2 is a cross-section of the same filled andclosed. Fig. 3is a perspective View of the filebox closed and half-filled. Fig. .4 is a face View of the file-slip. Fig. dis a face-view of one of the index-cards. I

The inventionhas relation to accounting; and it consists in the novel construction and combinations of devices for facilitating such work, ashereina-fter set forth.

In retail business, especially, the ordinary method of keeping the record of transactions and making and receipting statements or bills entails considerable labor and is regarded as being deficient in accuracy, completeness,and facility. In my invention I have designed to remedy these defects, while providing for the accounting department an account file of neat and creditable appearance. 7

In the accompanying drawings, illustrating the invention, theletter a designates the filebox, 6 the index, and c the file-slip.

The file-box a consists of two parts, a lower and an upper part, which are usually connected at the back by a hinge device in such wise that they can be opened like a hingedcover box, the top part (1 and the bottom part 6 being preferably of the same depth, so that when opened the two parts will rest on the same level. The cover part and the base part are of similar or twin formation, being cut away in front in such'a manner as to provide an opening which is bounded at the ends by corner posts or bearings g. These laterally-projecting corner posts or bearings of the base and coverabut against or register with each other when the box is closed in an exact manner, so as to form a continuous bearing in the corner from the top to the bottom of the chamber of the box. In thebox is placed the index I), which consists of the-index-cards h,which extend f rom'end to end of; the boxchamber and are formed with extensions 7e on oneside corresponding to the front of the box,

such extensions being shorter than the main body of thecard, so thattheyprojectinto the openin g f of the box between the corner-bearings, when they are visible in said opening. The index-cards therefore fit the chamber of the box neatly, but in asufliciently easy manner to enable them to move or be moved up or down therein with facility. The extensions 7c of thecards are differentiated-in length and are marked with the letters of the alphabet in a manner similar to the ordinaryalphabetindex of a book. BetWeenthejindeX-cards andinproper relative position according to I letter are placed the file-slips or account-slips c, on which are the statementsof the transactions with the customers to whom credit is given, the file-slips orstatements being posted or copied from the day-book or sales-slips of the salesman.

Eachfile-slip consists of an account-ruled sheet'l, havinga lateral account-ruled extension.m,-between which and the main portion or sheet lis a perforated line 19, extending vertically along the sheet. At the upper end-of this extension which is usually quite narrow in comparison with the main portion of the sheet, is a heading 1", similar to the heading 8 of themain sheet, and inaddition to the ordinary account-rulin g is provided on the ex tension-strip, which 1 term and use as my ledger-strip, a column t,which is headed by the term Book-page, and servesfor recording the pages of the day-book on which the itemized accounts of the sums recorded on the extension orledger strip are to be found. In this manner is provided a simple means of keeping records and rendering statements, which is designed to be accurate, neat, of easy reference, and complete. 7

The itemized statementsor.file-slips thereof are placed in the file-box between the index cards in accordance with the letters of the surnames of said customers. hen a customer calls for his bill, to see it so to pay it, or a portion of it, the clerk simply opens the file-box and index therein at the proper letter, reaching at once the file-slip of this customer. If he pays the bill, the extension or ledger strip is separated therefrom, the main statement receipted and handed to the customer, the extension-strip also receipted and filed away for reference. If he pays a portion of the bill, the amount paid is credited on the main sheet and on the extension-strip, and the latter being removed and placed back in the index-file the former is handed to the customer. As the statement is duplicated in amounts on the extension, the record is kept independent of the day-book, with reference to the day-book for items.

The account-file is practically a cased book with movable index-strips holding the filestrips in order. The index-a1 phabet is always visible at the opening ofthe box, and when the box is opened the index-cards hold their relative places in each part of the box, easy reference being made thereto, because of their movable nature, there being no clamp or cords or Wires through apertures or other fastenings. As the file-strips are made of about the same width as the index-cards, exclusive of the lettered extension, they are entirely hidden or closed off from the visible letter-index of said cards, and said fileslips being as long or nearly as long as the indexcards they are held in the chamber of the file-box and are not liable to become exposed or lost through the front opening.

It is believed that this account-file will provide an acceptable device for keeping statements and records of retail transactions in a neat and accurate manner and so that easy reference may be quickly made at any time to the account of any customer for exhibition, statement, or settlement.

The corner-notches of the series of indexcards are each of the same dimensions, and being located at the forward or index side of the card, at which side the card is notched for the letter extension thereof, do not destroy the integrity of the body of the card, which is thus stronger and less likely to become torn or injured in use and-is also of better appearance. These corner-notches are bounded on one side by the outer edge of the card proper and on the other side by the letter extension.

specified.

2. The combination with the index-cards,

each of which has a corner-notch at the forward or index side thereof, such notches being of the same dimensions, and being bounded on one side by the outer edge of the card proper, and on the other side by the letter extension, of the file-box, such box being open at one side, and consisting of the two twin sections having laterally-offset corner posts or abutments at such open side, and of a thickness or inner extent equal to the width of the letter extension of the index-card, said posts registering when the box is closed, substantially as specified.

In testimony whereof I affix my signature in presence of two witnesses.

V. B. ANDERSON. Witnesses:

O. E. WALDO, B. J. GREEK.