US1423808A - Manifolding sheet - Google Patents

Description

F. R. McCLUSKY. MANIFOLDING SHEET..

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Patented July 25, 1922.

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Shipper Per Shiga sinn keine dehchhm Agen# Per GrLG. RAILROAD COMPANY FREmHTwnY-BILL YARD STAMPS MUST NOT BE SHOWN 0N FACE 0F THIS WAV'BILL TRANSFERRED IBAN (gn Stamp Ik Dade Delivered) Received of cnsignee Paym of Freight charges qs abave.-

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FRANK R; MCCLUSKY, 0F ANFIELD, OHIO.

MANIFOLDING SHEET.

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Specification of Letters Patent. Patented July 25, 1922.

Application filed May 4, 1920. Serial No. 378,855.

To all 'whom 'it may concern.:

Be it known that I, FRANKR. MCCLUSKY, -a -citizen of the United States, residing at Canlield, in the county of Mahoning and State of Ohio, have invented a new and useful Manifolding Sheet, of which the following is a speciication.

The invention relates to an improvement in blanks and more particularly to a blank adapted for use in freight offices, and comprises a combination of bill of lading, shipping order, way bill, postal notice and copies of way bill together with receipts from the consignee and from the railroad.

- The objects of the invention are the provision of a blank for use in railway freight offices, said blank including Ibill of lading, shipping order, freight way bill, postal notice, cashiers copy, consignees receipt, warehouse foremans copy and auditors copy of the way bill, all of these blanks being connected together in a single sheet and arranged to be folded in.v order that complete carbon copies may be imprinted upon all of the different blanks with one writing, the several'blanks being perforated at'their edges in order that they maybe detached after they are filled out.

\ WV ith these objects in view the invention consists in -the novel construction and arrangement of parts, hereinafter described, illustrated in the accompanying drawings,

. and ,particularly pointed' out in the aplpended claims, it being understood that various changes in the form, proportions, size and minor details of construction may be made within the scope of the appended claims, Without departing from the spirit or sacrificing any of. the advantages of the inventio The invention thus` set forth in general verse sides of the billl of lading, original way bill, cashers copy, and one of the auditors copies of the way bill and the obverse sides of the shipping order and oiice 4.mans receipt; and

Fig. 8 is a fragmentary face view of a portion of the lower part of the consignees recei-pt. 1

A practical embodiment of the inventionA is disclosed in the accompanying drawings. forming a part of this specification in which similar numerals of reference indicate correspon ding parts throughout the several views.

The invention comprises broadly the combination of blank forms for the original bill of lading, the shipfping order and office copy of way bill, the original w'ay bill, the postal notice with copy of way bill on the obverse side, the cashiers'v copy of delivery receipt, the consignees receipt from railroad, the warehouse foremans copy of delivery receipt and one or more copies of auditors copy of way bill, all of these blanks being formed in a single continuous strip with perforations at the edges of the adjoining blanks` each alternate blank being reversed uponthe strip, certain of said blanks being provided with carbonized backs, carbon sheets being adapted to be used between certainother ofthe blanks,'the`entire strip being arranged o be folded in a zig-zag manner as shown in Fig. 3, bringing thecarboned back of each blank in Contact with the obverse side of the next adjacent blank. As shown in Figs. l and 2 of the drawings, the devicecomprises a continuous strip composed of ,a plurality of blanks comprising the bill of. lading indicated generally by the numeral l, having upon its obverse side the blank form ofa straight bill of lading such as Willbe later described, the reverse side thereof having printed thereon as shown at 2, thestandard terms and condi. tions of straight bill of lading such as has.

been adopted generally by carriers.

Separated from the bill of lading by means of a vertical perforated line is a shipping olrder and office copy of way bill, indicated generally by the numeral 3, the face thereof being upon the same side of the strip as the back of the .bill of lading. The back rear face of the blank et is carbonize to thev point 6, near its lower end.

The postal notice, indicated generally 'by the numeral 7, is located upon the same side of the strip as the original way bill and has on its opposite face a copy of the way bill, indicated enerally by the numeral 8.

The cas iers copy of the Way bill and railroad companys delivery receipt to the consignee is separated from the postal notice by means of a vertical perforated line and located upon the same side fof the strip as the bill of lading, original way bill and postal notice, being indicated generally by the numeral 9. The rear face of the cashiers copy is carbonized as shown at 10, down to the line 6.

The consignees receipt from the railroad company for freight charges paid at destination, also contains a copy of the way bill and is located upon the opposite side of the sheet from the cashiers receipt and separated therefrom by means of a vertical perforated line, this blank being indicated genorally by the numeral 11 and. carbonized,

upon its rear face down to the line 6, as shown at 12.

The warehouse foremans copy which -is a duplicate of the cashiers copy adjoins the consignees receipt and is located. upon the opposite side of the receipt from the. consignee, the receiptheing indicated generally by the numeral 13, the rear face thereof being carbonized as at 14, down to the line 6, a. vertical perforated line separating said? blank from the consignees recei} :x-t.

In the drawing two copies of the auditors copy of the way bill are indicated by the numerals 15 and 16, respectively, the.' copy 15 beingy located upon the reverse sideI of the sheet from the 'warehouse foremans copy, while the copy 16 is located upon the same side of the sheet as the warehouse foremans copy and separated from the copy 15 by means of a vertical perforated line. The copy 15 is ca-rbonized upon itsback, as shown at 16, down to the line 6, and thecopy 16 is provided with a blank rear face, as indicated at 18. i

Attention is now directed to Fi 4 of theA drawings, which shows the front ace of the bill of lading, indicated generally by the numeral 1. rlhis blank is provided' near its I lower end with an original line 6, which exl iaaaeoe tends entirely across the entire sheet or 'stripA as Will be later described. The space above the line 6 is divided by a vertical line 19, into-two substantially equal areas, the area on the right thereof having at itsvupper portion, at the point indicated by the numeral 20 on the drawing the following legend:

Uniform bill of lading-Standard terms and conditions of straight bill of lading adopted by carriers in'olicial classification territory, beneath which the name of the railroad company and the title:

Straight bill of ladingOriginal-Not negotiable is located.

Beneath this title at the point indicated at 21, the following legend is located upon the blank: v

Received, Subj ect to the classifications and tariffs in effect on the date of issue of this original bill of lading, beneath which are blanks for date, waybill, number, station and State, beneath which in the 'space indicated by the numeral 22, the following printed matter is provided: I

From

the property described herein in apparentl good order, exceptas noted contents and conditions of contents of packages un known), marked, consigned and destined as indicated herein, which said company agrees to carry to its usual place of delivery at said destination, if on its road, otherwise to deliver tovanother carrier on the route to said destination. It is mutually agreed as to each carrier of all or any of said property over all or any portion of said route to destination, and as to each party at any time interested in all or any of said property, that every service to be performed herein shall be subject to all the conditions, whether printed or written, herein contained (including conditions onv back hereof) and which are agreed to by the .shipper and accepted for himself and his aigns.

Beneath this printed matter and extended entirely across the bill of lading at the point marked 23, is a plurality of vertical spaces extending downwardly to the line6 and containing the following headings: f

Lading-Weight-How obtained-Rate and tariff No.-Freight-Advances and prepaid.-

1n the upper left hand corner of the bill of lading in the space marked 2li the following instructions are preferably printed:

This form must be written with typewriterbilling machine vor indelible pen cil-lf written with typewriter use hard roll and strong stroke to insure the best copies.- (If indelible pencil is used place papers on metal sheet and write plainly and bear on heavy.) Use loose leaf carbon sheets in the 1st, 2nd and 4th fold. Top fold full length carbon, 2nd and lith fold carbon only to line marked.

massue Beneath this printed matter are spaces for the car initials and car number, route, station and State of destination, consignee and address and instructions regarding icing, ventilation, milling, weighing, etc.

In the lower left hand portion of the bill of lading below the line 6 are provided lines for the shipper and his agent, while in the lower right hand portionof the blank are provided spaces for the freight agent and his representative to sign.

In Fig. 5 is shown the face side of the shipping order and original way bill. The shipping order, indicated generally by the numeral 25, is locatedto the right of the vertical line 19 and the original way bill indicated generally by the numeral 26 is located at the left of said line. The shipping order is a duplicate of the right hand portion of the bill of lading with the exception that the title Shipping order is placed in the upper right hand side thereof, followed by short instructions to the agent. At the up per left hand side of this blank the name of the railroad company, and the title, freight way bill are provided beneath which are spaces for instructions for stopping the car,-

weight of car and conditions and car movement record. Beneath this, the remainder of the way'bill corresponds with the upper left hand portion of the bill of lading and the portion 23 corresponds with the similar portion of the bill of lading. Beneath the line 6 are provided spaces for the shipper or his agent to sign corresponding with the similar spaces upon the bill of lading.

ln Fig. 6 is illustrated a face view of the original way bill. rllhe upper portion of this blank upon the left side of the vertical line 19 corresponds with the office copy of the way bill shown at 26 in Fig. 5.

ln 'the upper right hand corner of this blank is the following: Yard stamp must not be shown on face ofthis way bill, beneath which is provided spaces for showing transfer, car number and the place. rlhe portion of the way bill beneath this point down to the line 27 corresponds with the similar portion of the shipping order. From this point down to the area 23 are provided spaces for the length of the car, marked Capacity of the car stenciled weight of car, reference numbers, together with a table of symbols showing how weight were obtained and spaces for showing data of weighing.-

The 'area 23 corresponds with the similar areas on the bill of lading and shipping orp der. Beneath the line 6 is provided a plurality of spaces for aflixing junction stamps. The bac-k of this blank is carbonized down to the line 6, the postal notice has upon its back a duplicate of the way bill indicated generally by the numeral 8. Beneath the lines 6 thereon at 29, the following instructions are printed, etach at perforated line, fold, address and complete other side.

The front side of the postal notice is divided into four equal areas by means of the vertical and horizontal lines 30 and 31. The two upper areas are blank. The lower right hand area 33 is provided with lines for name and address of consignee and place for a postage stamp and the other area 7 contains the postal notice proper.

The cashiers copy indicated generally by the numeral 9 is a duplicate of the way bill above the line 6 and beneath said line is provided with blank for receipt of railroad companys delivery to consignee, spaces being provided for the station stamp and date delivered and signatures of the clerk making delivery and consignee. Spaces are also provided upon the lower portion of this blank forfilling in the freight bill No. or pro. No., date received at destination, stor-l age charges, etc., with space for the agents signature and certificate of the party mailing the postal notice, giving the time, date, etc.

rlhe consignees receipt, indicated generally by the numeral 11 contains a duplicate of the way bill above the line 6 and beneath i the line 6 the portion upon the left side of the line 19 is a duplicate ofthe corresponding portion upon the cashiers copy while the area upon the right of the line 19 as indicated at 35 contains a blank form of receipt from the railroad company to the consignee for payment of freight charges with spaces for 100 the station stamp and signature of the agent.

rlhe warehouse foremans copy, indicated generally by the numeral 13` is an exact duplicate of the cashiers copy. The auditors copy of which there may be either one or 105 two as indicated at 15 and 16 upon the drawings is an exact duplicate of the original way bill, although the area beneath the line 6 is preferably left blank as indicated at 36.

1n use the sheet is folded in a zig-zag man- 110 ner as shown in Fig. 3, the face side of the bill of lading being upon the top, a carbon sheet 37 of the same size as the bill of lading is placed between the bill of lading and the shipping order and a carbon sheet 38-ex- 115 tending down to the line 6 is placed between the shipping order 3 and the original way bill 4. A carbon sheet 39 of the same size as the sheet 38 is placed between the postal notice 7 andthe cashiers copy 9. Y- 120 The bill of lading is then filled out either with typewriter, billing machine or indelible encil, thus making a duplicate carbon copy of the matter written upon the bill of lading upon each of the other blanks. The shipper or his agent then signs the bill of lading in the space provided therefor, after vwhich the bill of lading is detached at the perforated line from the shipping order .ffii

provided therefor and given to the shipper. The signature of the shipper will thus be transferred upon the shipping order, While the'signature of the freight agent does not appear thereon. 'y

In the event that the shipper prepays the charges the freight agent will sign the receipt provided therefor at 40, upon the bill of lading and shipping order, signing both of vthese receipts after detaching. Should the shipper desire a memorandum bill. of lading a loose Sheethaving substantially a dup icate of the straight bill of lading may be lacedv between the bill of lading and the s ipping order with a carbon sheet between and this memorandum of the bill of lading is also given to the shipper.

The shipping order and oiiice copy of Way bill 3 is then detached and kept at the ofice. The auditors copies are also detached and forwarded to the auditor of freight accounts at'the general oflice.

The original way bill, postal notice, cashiers copy, consignees receipt and warehouse foremans copy, are left in the folded condition and againfolded lengthwise uponl the line 19, a paper fastener being placed over the edges of said papers at the point ,indicated by the numeral 41 and these papers are then given 'to the conductor of. theJ freight train carrying the shipment of goods to which they apply and are turned over by the conductor to the freight agent at the destination.-

The freight agent at the destination detaches the postal notice and fills out the consignees name and address and the blank 7 and folds the same upon the lines 30 and 31, bringing the portion 33 upon the outside after which a paper fastener is placed overthe edges thereof and a'stamp placed thereon and the postal notice is mailed to the consignee. Y

AThe cashiers copy and the warehouse foremans copy are filled out by the freight agent at the destination and signed by him and the consignee upon the delivery ofthe goods to the consignee and are filed in the cashiersolice and Warehouse at the destination.

The consignees receipt is also filled out and signed by the agent upon receipt of payment of the freight charges from the consignee and is delivered to the consignee.

It will be evident from the above description that the blank provided will not only save time andlabor as all of the different forms are filled out with one writing, but each copy will be an absolute copy of the original bill of lading and thus provides an accurate check upon the shipper and shipping agent and prevents claims for damages caused by an error in filling out the different blanks.

vA bill of lading cannot be given without the way bill being made to carry the shipment to destination, receipt already prepared for delivery to consignee, thus enabling the carrier to make immediatedelivery at the point of destination.

t will, of course, be understood that in theevent perishable freight is being shipped the way bill could have shown thereon a red stripe such as is at present being used upon waly bills to indicate perishable freight.'

f desired a loose leaf carbon sheet may be used between the way bill and postal no tice instead of carbonizing the back of the wa bill.

ach set of these papers will be lettered or initialed or numbered in vthe way bill number space provided thereon so that the same initial and number will appear throughout the entire set and each set of papers will have only one number and in- ]iotial, each shipment having a different num- This invention saves labor, time, errors, claims, unpleasant correspondence, money and gives better service, better satisfied patrons, the good will of the public and more business for the carrier using this invention. i

Instead-of the shipping instructions being written on bill of lading when shipment is offered for forwarding, and this information rewritten on way bill by forwarding office, and the same information again rewritten from wayl bill to expense bill or (consignees receipt) at destination these papers are all written at one Writing (when the bill of lading is written) making only one-third the actual writing now required to handle any shipment, in addition to saving fifty per cent of the work required preparing postal notice at destination, and also in addition to this all large corporations have their own tariffs departments which are headed by practical railroad traffic men who have the same tariffs and rates as the carriers and these corporations preparel their own bills of lading, which is estimated to be eighty per cent of the total shipments handled-by all carriers. These men are as capable of properly preparingv these papers as the carriers employees and are glad to havev the opportunity to carefully make proper billing covering their own shipments. The result is as follows F or every one thousand shipments now made the carriers employees must make two hundred bills of lading, one thousand way bills and one thousand expense bills (or c onSignees receipts), making a total of two thousand, two hundred bills made by carriers employees other corporations shipping departments preparing the other eight hundred bills of lading.

By using this invention the carriers employees make only two hundred bills instead of two thousand, two hundred bills, beside saving fifty per cent of the work at destination preparing postal notice to consignee-other corporations-shipping department making the other eight hundred bills of lading, same as at present.

There are no way bills to make for way bill is alread prepared when'bill of lading is made. here are no delivery receipts or eX- pense bills to make at destination for thesev are also made when bill of lading is made.

`All papers are prepared at one writing when bill of lading is made and no time required to make `way bill at forwarding office or to make'delivery receipts at destination giving more prompt service and immediate delivery to consignee on arrival at destination-No time required of consignee waiting for delivery receipts to be made up at destination which makes better pleasedpatrous- No time required holding merchandise cars at forwarding office Waiting for wa bills to be made.

he way bill number appears on each bill of lading and in tracing shipper quotes number to forwarding agent which he can immediately locate in his complete file instead of wasting time, first finding shipping order and then finding way bill to cover.

By using this invention a bill of lading cannot be issued without all other papers complete, including way bill to carry shipment to destination and' delivery receipt already prepared for delivery to consignee.

Tay bill cannot be omitted on any shipment for which bill of lading is issued and way bill and delivery receipt from consignee will read exactly as carrier receipted for to shipper on bill of lading.. No more errors made in omission or mistakes in copying from bill of ladin to way bill or in copying from way bill to elivery receipt at destination.'l No wrong delivery in way billin No wrong destination on way bill. o wrong consignee -and address on way bill. No wrong routing on way bill, and other errors too numerous to mention will be overcome as way bill will read exactly as receipted for to shipper on bill of lading.

This inventionv will save thousands of claims, each year caused by errors in wrong way billing, wrong delivery, wrong routing, wrong consignee, wrong destination. Articles omitted from way bill and lost in transit, articles receipted for to shipper on' bill of lading and no way bill to cover andlost in transit without billing and many other errors in way billing other than as receipted 'for to shipper on bill of lading.

The invention saves unpleasant correspondence, made necessary on account of said errors and claims and makes better sati'sfied employees and better satisfied patrons. This invention will save the carriers many .thousands of dollars each month now paid to clerks for making way bills and delivery receipts and for clerks nownecessary to handle the claims and correspondence'caused by errors and'many thousands of dollars each year for claims` paid'account of said -no unpleasantnessor -claims account of same not being forwarded as desired,-the shipper and the public will naturally patronize and prefer the carrier` using this invention which means more business for the carrier using this invention.

While it is 'recommended the plan herein described be yused inn'uxnbering way bills, if for any reason any carrier wishes to number way bills each month asis the present system, the -way bill series and number may be placedon the bill of lading in the space provided-therefor by the agent at forwarding station when shi ment is accepted for transportation and blll of lading signed.

The blank form for the bill of lading may be worded Vto cover an order bill of lading,

if desired, instead of a straight bill of lading,

by changing the word Straight to -()rder7 in the two places at the heading in the bill of lading and in one place at the' heading of the shipping ordenand adding the words Order of in the consigneesv space on all forms-and by adding the word Notify at the bottom of the consignees space, and by providing a space for' endorsements on the back of the bill of lading above 'the printed conditions thereon. Y. The following clause-should also be added across the face of the bill of lading and shipping order Vat any convenient point, preferably in the space 22: The surrender of this original order, bill of lading properly endorsed shall'be required before the delivery of the property. Inspection of property covered by this bill of lading will not be permitted unless provided by law or unless permission is endorsed on this original bill of lading or given in writing by the shi per.

claim: 1. A manifolding sheet divided by lines of weakening into a plurality of substantially equal sections, a line parallel with the bottom of said sheet and located through all of said sections, said sheet being provided with printed forms above said line on alternate sections on the obverse side, and on the remaining sections on the reverse side of the sheet, the -iirst and second sections having similar printed forms below said line and arranged to receive a carbon sheet therebetween, the remaining sections having different printed forms below said line and arranged to be filled in at different later inp tervals, one of the intermediate sections having a printed form upon each side of theV r sheet, the remainder ofsaid sections. being provided with carbon surfaces upon their backs extending down to said line, whereby at a single writing the first and second sections are filled out above and below said line and the remaining sections are filled out above the line only. l

2. A manifolding sheet divided by lines of 'weakening into a plurality of 'substan-r` tially equal sections, a line parallel to the bottom of said sheet and located through all of said sections, said sheet being provided with printed lforms above said line on alternate sections, on the obverse side, and on the remaining sectionson the reverse side of the sheet, the first and second sections having similar printed forms below said line and arranged to receive a carbon sheet therebetween, one of the intermediate sections having a, printed section upon both sides of the sheet, the remainder of said sections being provided with carbon surfaces upon -their backs extending down to said line whereby 'at a Single writing the first and second sections are filled out above' and below said line and the remaining -sections are filled out above the line.

e. A mdnifolding-Shea divided by unes.

of weakening into a plurality of substantially equal sections, a line parallel with'the bpttom of said sheet and located through all o`f said sections, said sheet being provided vwith printed forms above the line on the first,

third, fifth and seventh sections on the obverse side of the sheet and on the second, fourth, sixth and eighth sections on the reverse side of the sheet, the irst and second sections having similar printed forms below lbelow said line, the remaining. forms having different printed forms below said line, the

bill of lading vbeing provided with trans- 'verse material covering the entire reverse side thereof, the remaining sections having transverse material extending down to said line whereby at a single Writing the bill of lading and shipping order are filled out above and below said line and the remaining forms are filled out above the line only.

In testimony Vthat I claim the above, I have hereunto subscribed my name.

y FRANK R. MCcLUsKY.

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