TWM646982U - Online calendar system - Google Patents

Abstract

The present utility model provides an online calendar system applying to provide a calendar notification according to time information and personnel information of an event. The system includes a time module providing time information, a personnel module providing personnel information, and a calendar interface module connected to the time module and the personnel module, displaying the calendar notification according to the time information provided by the time module and the personnel information provided by the personnel information, and sending the calendar notification to at least one participant, in which the calendar notification includes the time information and the personnel information. When the time information changes, the online calendar system automatically sends a notification of change to the participant. When the personnel information changes, the online calendar system automatically sends the calendar notification to the participant.

Description

Online calendar system

The present invention relates to an online calendar system, in particular to an online calendar system suitable for enterprise organizations.

In corporate organizations, notifications of various meetings or education and training schedules at the headquarters are usually notified through the official document system or by emails to the public mailboxes of various departments. Each department has a dedicated person (such as a supervisor or assistant supervisor) to organize meeting calendars or handle registration matters for education and training, and notify those who should participate in the training. However, when the meeting date or time changes, the meeting schedule may not be updated in time because official documents or emails are not sent and received immediately, or during education and training, the person in charge may forget to notify the trainees, or the trainees may forget to receive the training. Due to time and other factors, the effectiveness of meetings and educational training is affected.

Therefore, there is an urgent need for an online calendar system that allows participants at all levels to keep track of the meeting and education and training schedule in a timely manner, and the meeting or education and training time can be changed at any time and automatically notify participants without the need to issue separate notifications. It can reduce work schedule pressure and reduce staff's work errors caused by busy business. In addition, through comprehensive electronic and systematic notification and organization methods, the effect of reducing paper usage and promoting environmental protection can be achieved.

The purpose of this new model is to provide an online calendar system for providing calendar notification messages based on event time information and personnel information, including: a time module for providing time information; a personnel module for providing personnel information ; Calendar interface module, the signal is connected to the time module and the personnel module, based on the time information provided by the time module and the personnel information provided by the personnel module, the calendar notification message is displayed, and the calendar notification message is sent to at least One participant. Among them, the calendar notification message includes time information and personnel information. When the time information changes, the online calendar system automatically sends a change notification to the participants. When personnel information changes, the online calendar system automatically sends calendar notification messages to participants.

Optionally, the online calendar system further includes an identification module, the identification module signal is connected to the time module and the personnel module, retrieves the time information and personnel information from the meeting notification, and transmits the time information to the time module, and transmit personnel information to the personnel module.

Optionally, the meeting notification includes a host and at least one attendee, and optionally includes at least one attendee. When the attendees and non-voting persons are department members and the host is the chairman, general manager or deputy general manager, the online calendar system automatically brings in the information of the host and attendees. The supervisors of the listed departments and the supervisors of the listed departments who are attending are the participants. When the attendees and non-voting persons are from departments and departments, and the host is not the chairman, general manager or deputy general manager, the online calendar system will notify the supervisors and handling personnel of each department. When the attendee and the attendee are directly designated persons, the online calendar system uses the host, the attendee and the attendee as participants.

Optionally, the online calendar system further includes an external input interface module. The external input interface module signals are connected to the time module and the personnel module for the handling staff to manually input time information and personnel information. The external input interface module transmits time information to the time module and personnel information to the personnel module.

Optionally, when the recognition module cannot directly retrieve time information or personnel information from the meeting notice, the online calendar system automatically forwards the meeting notice to the handling personnel for processing.

Optionally, the change of the time information can be performed by retrieving the time information in the meeting notification through the identification module.

Optionally, the change of the time information can be performed by the handling personnel manually inputting the time information.

Optionally, the change of the personnel information can be performed by retrieving the personnel information in the meeting notification through the identification module.

Optionally, the change of the personnel information can be performed by the handling personnel manually inputting the personnel information.

Optionally, the online calendar system further includes a communication module, the communication module signal is connected to the calendar interface module, a mobile device number database and at least one mobile device, based on the mobile device number data The mobile device number information stored in the database and the personnel information from the calendar interface module will send a reminder notification to the mobile devices of the participants before the event starts.

The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention. Obviously, the described embodiments are only some of the embodiments of the present invention, rather than all the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those of ordinary skill in the art without making any progressive contributions fall within the scope of protection of the present invention.

In view of the above problems, embodiments of the present invention develop an online calendar system that can automatically identify meeting or education and training information in official documents or emails, and send the meeting or education and training time and participant information to the online calendar. The system's calendar interface module allows all colleagues in the organization to browse the schedule of each meeting or course through the online calendar system. Among them, for participants in meetings or educational training, the online calendar system will automatically send calendar notification messages so that participants or participants can be informed of the meeting or educational training schedule in a timely manner. When the schedule of a meeting or course changes, the system will automatically send a notification of the change to the participants or participants. When participants in a meeting or training change, the system will send a calendar notification message to the changed persons. By setting up colleagues' mobile device number data, the online calendar system can also be linked to colleagues' mobile devices to send pre-meeting (class) reminders before meetings or courses start.

Please refer to Figure 1. The present invention includes an online calendar system 100, including an identification module 110, a time module 120, a personnel module 130, a calendar interface module 140, a communication module 150 and an external input interface module 160. The identification module 110 is connected with the time module 120, the personnel module 130 and the meeting notification database 112 via signals, and is used to retrieve the time information and personnel in the meeting notification in the meeting notification database 112. message. The meeting notification database 112 is used to store meeting notifications for meetings or educational training (hereinafter referred to as "events"). Among them, the meeting notice can be presented in official documents, emails or other means. The time module 120 is signal-connected to the calendar interface module 140 and the external input interface module 160, and can receive time information from the identification module 110, or receive time information from the handler 162 through the The time information input by the external input interface module 160 is transmitted to the calendar interface module 140 . The personnel module 130 is signal-connected to the calendar interface module 140 and the external input interface module 160, and can receive personnel information from the identification module 110, or receive information from the handling staff 162 through the The external input interface module 160 inputs the personnel information and transmits the personnel information to the calendar interface module 140 . The calendar interface module 140 is signal-connected to the communication module 150 and can display a calendar notification message and send the calendar notification message to at least one participant 142. The calendar notification message includes information from all participants. The time information of the time module 120 and the personnel information from the personnel module 130 are transmitted to the communication module 150 . The communication module 150 is connected to the mobile device number database 152 and at least one mobile device 154 via signals, and can be based on the mobile device number information stored in the mobile device number database 152 and from the calendar interface module 140 personnel information, and before the event starts, a reminder notification is sent to the mobile device 154 of the participant 142. The mobile device number database 152 stores the mobile device number information of all personnel in the organization. The mobile device 154 can receive reminder notifications from the communication module 150 .

A common example of a meeting notification via official document is shown in Table 1, a common example of a meeting notification by email is shown in Table 2, and another common example of a meeting notification by email is shown in Table 3. The new online calendar system 100 of the present invention has the recognition module 110, which can capture key information such as the time of the event and the participants (shown as boxes in Tables 1, 2 and 3) from official documents or email meeting notices. Mark) and sent to the time module 120 and the personnel module 130 for the online calendar system 100 to publish event information to the calendar interface module 140 . Generally speaking, the meeting notice includes "meeting time", "moderator", at least one "attendee", and optionally includes at least one "attendee". In the example shown in Table 1, the "meeting time" belongs to the time information, and the personnel information includes "moderator", "attendee" and "attendee". In one embodiment, when the "attendees" and "attendees" are departments and the "host" is the chairman, general manager or deputy general manager, the online calendar system 100 will automatically bring in the "host" , the supervisors of the departments listed as "attendees" and the supervisors of the departments listed as "attendees" are participants 142. When the "host" is not the chairman, general manager or deputy general manager, the online calendar system will notify the department heads and handling personnel 100 times. In the example shown in Table 2, "attendees" and "attendees" are departments. At this time, the list of participants is similar to the example shown in Table 1. When the "host" is the chairman, general manager or vice president When a manager is a manager, the supervisors of the departments listed as “host” and “attendees” and the supervisors of the departments listed as “attendees” shall be the participants. 142 When the “host” is not the chairman, general manager or vice president When the matter reaches the manager, it will be forwarded to the supervisors and handling personnel of each department. In the example shown in Table 3, "attendee" and "attendee" are directly designated personnel. At this time, the online calendar system directly uses the listed "host", "attendee" and "attendee" as the 142 participants. When the recognition module 110 cannot directly retrieve the time information or personnel information from the meeting notice, the online calendar system 100 will automatically transfer the meeting notice to the handler 162 for processing. At this time, the handler 162 can Through the external input interface module 160, time information and personnel information are manually input. Table 1 Example of official document meeting notice Notice of meeting of OO Co., Ltd. Recipient: Investigation and Research Department Date of issue: Day O, OOO, Republic of China Issue number: Code: Classification and declassification conditions or confidentiality period: Attachment: Reason for meeting: OOO Group’s 7th meeting Meeting time: 00:00 pm on OO, OO, OO (Sunday), Republic of China. Meeting location: Briefing room, 10th floor, OO building, our bank. Moderator: OO, deputy general manager OO. Contact person and phone number: Attendees: General Affairs Office , Human Resources Department, Secretariat, Political Affairs Department, Accounting Department, Investigation and Research Department, Planning Department, Business Department, Corporate Finance Department, Property Rights Management Department, Sales Department for those attending: Copy: Note: Meeting materials will be sent separately Table 2 One example of email meeting notification Purpose of the letter: Convening the 00th Board Meeting of the 00th Session of the Board of Directors of OO Co., Ltd. Date of issue of the meeting notice of OO Co., Ltd.: October 00, 2000, Republic of China Document number: General Secretary No. 000000000 Reason for the meeting: Convening of OO Co., Ltd. The 00th board meeting of the 00th session of the company will be held at 0:00 pm on OO, OO, OO (Sunday O). Meeting location: Conference room on the 10th floor of the OO building of the head office. Moderator: Chairman O. OO. Contact person and phone number: Director of the Board of Directors. Secretary Attendees: All Managing Directors, Directors Attendees: Deputy General Manager, Chief Auditor, Chief Compliance Officer, Director Secretary of the Board of Directors, Heads of Units of the Head Office (Except Sales Department and Regional Centers) Copies: Labor Safety Section of the General Affairs Office, Secretary Notes from the clerical department: This conference adopts the "paperless conference management platform". Please turn on the computer and log in to the system before the conference. Table 3 Example 2 of email meeting notification Purpose of the letter: The 00th OO Committee meeting will be held at 00:00 am on October 00, 2000. Notice of meeting of OO Co., Ltd. (draft) Date of issue: October 00, 2000, Republic of China Issue number: Chief Examiner No. 00000000 Speed: The fastest recipient: Reason for meeting: The 00th OO of 2000 Committee meeting time: 00:00 a.m. on October 00, 2000 (Wednesday O) Meeting location: Second conference room on the 10th floor of OO building Moderator: O Deputy General Manager OO Contact person and phone number: Organizer Attendees: Member O OO , O Committee OO, O Committee OO, O Committee OO, O Committee OO Attendants: O Director Secretary OO, O Secretary OO, O Secretary OO, O Secretary OO Copy: General Affairs Office, Credit Review Department Note: This meeting adopts ""Paperless Conference Management Platform", please bring your laptop to the meeting, boot up the computer and log in to the system before the meeting. Meeting instructions:

Please refer to FIG. 2 together with FIG. 1 to understand in more detail the operation process of the online calendar system 100 provided by the present invention.

First, in step S202, the mobile device numbers of all colleagues in the organization are established in the mobile device number database 152. Subsequently, in step S204, before the event (meeting or education training) starts, the communication module 150 relies on the mobile device number information in the mobile device number database 152 and the personnel information from the calendar interface module 140 (described below) , connecting the mobile device 154 of the participant 142. In step S206, the communication module 150 sends a reminder notification to the mobile device 154 of the participant 142.

When the meeting notice of the event (official document or email, etc.) is published in the meeting notice database 112, in step S210, the time information in the meeting notice is retrieved through the recognition module 110, or the time information is manually input by the handling personnel 162 , input event schedule information to the time module 120. Subsequently, in step S212, the personnel information in the meeting notice is retrieved through the recognition module 110, or the personnel information is manually input through the handler 162, and the event participant information is input to the personnel module 130. Next, in step S214, the online calendar system 100 displays the calendar notification message (including event time information and personnel information) through the calendar interface module 140, and automatically sends the calendar notification message to the participants 142. According to the person information in step S214, as mentioned above, before the event starts, the process will enter step S204. The communication module 150 connects the mobile device 154 of the participant 142, and sends a reminder notification to the participant 142 in step S206. Mobile device 154.

When there is a change in the event schedule, in step S220, the time information in the meeting notice is captured through the recognition module 110, or the time information is manually input by the handler 162, so that the time information can be changed conveniently. Subsequently, in step S222, the online calendar system 100 will automatically send a change notification to the participant 142. When there is a change in the participants, in step S230, the personnel information in the meeting notice is captured through the recognition module 110, or the personnel information is manually input through the handling staff 162, so that the personnel information can be changed conveniently. At this time, the process enters step S214 again, and the online calendar system 100 automatically sends a calendar notification message to the participant 142 .

To sum up, this new online calendar system has the following functions: (1) Compared with the conventional official document or email meeting notification mode, this new model can more effectively notify relevant personnel of meeting or course information, making it easier for headquarters staff to operate, avoiding omissions caused by the message transmission process, and saving paper usage. Especially when a change occurs, change information can be released immediately to avoid message confusion and improve the efficiency of meetings and courses. (2) By linking with colleagues’ mobile devices, reminder messages can be issued before meetings or courses start, further increasing the attendance rate of colleagues and reducing lateness and forgetting to attend meetings. (3) Through the official document and email recognition module, administrative efficiency can be greatly improved and the time spent manually searching and publishing meeting information can be reduced.

Although the embodiments of the present invention have been shown and described, those of ordinary skill in the art will understand that various changes, modifications, substitutions and changes can be made to these embodiments without departing from the principles and spirit of the present invention. Variations, the scope of the present invention is defined by the appended patent application scope and its equivalents.

100:Online calendar system 110:Identification module 112:Meeting notification database 120: Time module 130: Personnel module 140: Calendar interface module 142:Participants 150:Communication module 152:Mobile device number database 154:Mobile device 160:External input interface module 162:Handling personnel S202~S222: steps

The accompanying drawings are provided to enable those with ordinary knowledge in the technical field to which the present invention belongs to further understand the present invention, and are incorporated into and constitute a part of the specification of the present invention. The drawings illustrate exemplary embodiments of the invention and, together with the description of the invention, serve to explain the principles of the invention. The following is a brief description of each figure of this new model: Figure 1 is a functional block diagram of an online calendar system according to an embodiment of the present invention. Figure 2 is an operation flow chart of an online calendar system according to an embodiment of the present invention.

100:Online calendar system

110:Identification module

112:Meeting notification database

120: Time module

130: Personnel module

140: Calendar interface module

142:Participants

150:Communication module

152:Mobile device number database

154:Mobile device

160:External input interface module

162:Handling personnel

Claims (10)

An online calendar system for providing a calendar notification message based on a time information and a person information of an event, including: A time module used to provide the time information; A personnel module, used to provide information about the personnel; A calendar interface module, with signals connected to the time module and the personnel module, displays the calendar notification message based on the time information provided by the time module and the personnel information provided by the personnel module, and The calendar notification message is sent to at least one participant; in: The calendar notification message includes the time information and the person information; When the time information changes, the online calendar system automatically sends a change notification to the participant; When the person's information changes, the online calendar system automatically sends the calendar notification message to the participant. The online calendar system as described in claim 1 further includes an identification module, the identification module signal is connected to the time module and the personnel module, and the time information and the personnel information are retrieved from a meeting notification. , transmit the time information to the time module, and transmit the personnel information to the personnel module. The online calendar system as described in request item 2, wherein: The meeting notice includes a host and at least one attendee, and optionally includes at least one attendee; When the attendee and the non-voting person are from a department and the host is the chairman, general manager or deputy general manager, the online calendar system will automatically bring in the host, the supervisor of the department listed by the attendee and The head of the department listed as a participant shall be the participant; When the attendee and the non-voting person are from a department and the host is not the chairman, general manager or deputy general manager, the online calendar system will forward the notification to the heads and handling personnel of each department; or When the attendee and the attendee are directly designated persons, the online calendar system uses the host, the attendee and the attendee as the participants. The online calendar system as described in claim 2 further includes an external input interface module. The external input interface module is signal-connected to the time module and the personnel module for an operator to manually input the time information. The personnel information, the external input interface module transmits the time information to the time module, and transmits the personnel information to the personnel module. The online calendar system as described in request item 4, wherein when the recognition module cannot directly retrieve the time information or the person information from the meeting notice, the online calendar system automatically forwards the meeting notice to the manager. Handled by office personnel. The online calendar system as described in claim 4, wherein the change of the time information can be performed by retrieving the time information in the meeting notification through the identification module. The online calendar system as described in claim 4, wherein the change of the time information can be performed by the handler manually inputting the time information. The online calendar system as described in claim 4, wherein the change of the personnel information can be performed by retrieving the personnel information in the meeting notice through the identification module. The online calendar system as described in claim 4, wherein the change of the personnel information can be performed by the handler manually inputting the personnel information. The online calendar system as described in claim 1 further includes a communication module, the communication module signal is connected to the calendar interface module, a mobile device number database and at least one mobile device, according to the mobile device number A mobile device number message stored in the database and the person's message from the calendar interface module are used to send a reminder notification to the participant's mobile device before the event starts.