TWI809269B - Meeting management system and meeting management method - Google Patents

Abstract

A meeting management system and a meeting management method are provided. The meeting management system includes a signal transmitter, a user equipment, and a server. The signal transmitter is set up in a place where a meeting is held and transmits radio frequency signal. The user equipment generates reply signal corresponding to the radio frequency signal in respond to receiving the radio frequency signal. The server is communicatively coupled to the user equipment. The server transmits meeting information of the meeting prestored in the server in respond to receiving the reply signal from the user equipment.

Description

Conference management system and conference management method

The invention relates to a conference management system and a conference management method.

Currently, when a meeting is held, meeting information, meeting participant information, meeting time, and updated meeting information are all manually operated, that is to say, the meeting participants must be inquired or notified manually one by one. In particular, when consecutive meetings have been pre-arranged, but the meeting progress of the earlier meeting is temporarily changed, it will affect the start time of the later meeting, and it is necessary to urgently notify each participant of the later meeting By.

The present invention provides a conference management system and a conference management method, which can bind user equipment and users according to the biological characteristics of the users. The user can also use the user equipment to register for the meeting. The conference management system can send updated conference information to other user equipments through the command of the user equipment to report the progress of the meeting.

The conference management system of the present invention includes a signal transmitter, user equipment and a server. The signal transmitter is set at the place where the conference is held, and emits radio frequency signals. The user equipment generates a return signal corresponding to the radio frequency signal in response to receiving the radio frequency signal. The server is communicatively connected to the user equipment, wherein the server sends the meeting information of the meeting pre-stored in the server to the user equipment in response to receiving the return signal from the user equipment.

In an embodiment of the present invention, the user equipment of the above-mentioned conference management system obtains the biological characteristics of the user of the user equipment, and transmits the biological characteristics to the server, wherein the server responds to the biological characteristics and the reference biological characteristics pre-stored in the server. The signature is matched and the code for decoding the radio frequency signal is sent to the user equipment.

In an embodiment of the present invention, the biometric features of the conference management system include one of fingerprints, electronic signatures, and face recognition results.

In an embodiment of the present invention, the conference information of the above-mentioned conference management system instructs the user of the user equipment to register for the conference, wherein the user equipment sends a registration signal to the server in response to the user's operation to complete the registration.

In an embodiment of the present invention, the server of the above conference management system updates the participant information according to the check-in signal in response to receiving the check-in signal, and outputs the participant information through the output device.

In an embodiment of the present invention, the meeting information of the above-mentioned meeting management system includes meeting time, wherein when the meeting time arrives, the user equipment instructs the user to operate the user equipment to obtain instructions that will be used to report the progress of the meeting, and send the instructions to server.

In an embodiment of the present invention, the above conference management system includes a second user equipment, wherein the server sends updated conference information to the second user equipment in response to receiving the command.

In an embodiment of the present invention, the server of the above conference management system further stores the second meeting information of the second meeting, and updates the second meeting information according to the instruction in response to receiving an instruction corresponding to the meeting.

In an embodiment of the present invention, the second meeting information of the above meeting management system includes traffic information, wherein the server sends the updated traffic information to the external electronic device in response to the update of the second meeting information.

The conference management method of the present invention is applicable to a conference management system including a signal transmitter, user equipment, and a server, wherein the conference management method includes: transmitting a radio frequency signal by a signal transmitter arranged at the place where the conference is held; by the user equipment responding to The radio frequency signal is received to generate a return signal corresponding to the radio frequency signal; and the server connected to the user equipment through communication responds to receiving the return signal from the user equipment, and sends the conference information of the meeting pre-stored in the server to the user equipment.

Based on the above, the conference management system and conference management method of the present invention can compare the reference biometrics in the server with the biometrics of the user to confirm the identity of the user, the user can also use the user device to register for the conference, and the updated conference information can also be posted After the user equipment sends the command to report the progress of the meeting to the server, the server sends it to multiple user equipments. In this way, the conference manager can obtain an accurate list of participants, and can also send updated conference information to multiple user devices in real time, saving a lot of time.

In order to make the above-mentioned features and advantages of the present invention more comprehensible, the following specific embodiments are described in detail together with the accompanying drawings.

FIG. 1 is a schematic diagram of a conference management system 10 according to an embodiment of the present invention. Please refer to FIG. 1 , the conference management system 10 may include a user equipment 100 , a signal transmitter 200 and a server 300 . The signal transmitter 200 can be set at a place where a meeting is held, such as a meeting room of a general company or a meeting place of a large conference center, and the signal transmitter 200 can transmit a radio frequency signal 20 . The server 300 can be communicatively connected to the user equipment 100 .

FIG. 2 is a schematic diagram of a user equipment 100 according to an embodiment of the present invention. The user equipment 100 may be, for example, a common electronic device, including a smart phone, a tablet computer, or a personal computer. The user equipment 100 of the conference management system 10 may include a processor 110 , a storage medium 120 and a transceiver 130 , wherein the processor 110 may be coupled to the storage medium 120 and the transceiver 130 . The processor 110 is, for example, a central processing unit (central processing unit, CPU), or other programmable general purpose or special purpose micro control unit (micro control unit, MCU), microprocessor (microprocessor), digital signal processing Digital signal processor (DSP), programmable controller, application specific integrated circuit (ASIC), graphics processing unit (graphics processing unit, GPU), arithmetic logic unit (arithmetic logic unit, ALU) , complex programmable logic device (complex programmable logic device, CPLD), field programmable logic gate array (field programmable gate array, FPGA) or other similar components or a combination of the above components. The storage medium 120 is, for example, any type of fixed or removable random access memory (random access memory, RAM), read-only memory (read-only memory, ROM), flash memory (flash memory) , hard disk drive (hard disk drive, HDD), solid state drive (solid state drive, SSD) or similar components or a combination of the above components. The transceiver 130 transmits and receives signals in a wireless or wired manner. The transceiver 130 may also perform operations such as low noise amplification, impedance matching, frequency mixing, up or down frequency conversion, filtering, amplification, and the like. The user equipment 100 may generate a return signal corresponding to the radio frequency signal 20 in response to receiving the radio frequency signal 20 . For example, the return signal can be used to indicate that "the person holding the user equipment 100 has arrived at a location within the range of the radio frequency signal 20".

In another embodiment, the user equipment 100 may acquire the biometrics of the user of the user equipment 100, and the biometrics may include at least one of fingerprints, electronic signatures, and face recognition results, for example. After acquiring the biometric feature of the user of the user device 100 , the user device 100 may transmit the biometric feature to the server 300 . The server 300 can compare the biometrics with the reference biometrics pre-stored in the server 300 . The reference biometric feature may be obtained by the server 300 from the user equipment 100 (or its user) in advance, for example. After obtaining the reference biometric feature, the server 300 may store the reference biometric feature. When the biometric feature matches the reference biometric feature pre-stored in the server 300, the server 300 can judge that the owner of the user equipment 100 is himself, and will use it to decode the code of the radio frequency signal. The user equipment 100 can decode the radio frequency signal according to the code to generate a return signal for obtaining conference information from the server 300 . In other words, the server 300 may transmit the meeting information to the user equipment 100 after confirming that the owner of the user equipment 100 has arrived at the meeting site and has passed the biometric verification.

FIG. 3 is a schematic diagram of a server 300 according to an embodiment of the present invention. The server 300 of the conference management system 10 may include a processor 310 , a storage medium 320 and a transceiver 330 , wherein the processor 310 may be coupled to the storage medium 320 and the transceiver 330 . The processor 310 , the storage medium 320 and the transceiver 330 may be composed of components corresponding to the processor 110 , the storage medium 120 and the transceiver 130 respectively, and details are not repeated here. The server 300 may transmit the conference information of the conference pre-stored in the server 300 to the user equipment 100 in response to receiving the feedback signal from the user equipment 100, for example, when the server 300 receives a message indicating that "the user of the user equipment 100 has arrived at the After the return signal of "the location within the range of the radio frequency signal 20", the server 300 can send the conference information of the conference pre-stored in the server 300 to the user device 100, wherein the conference information can include the conference theme, the total number of participants expected to attend the conference, The start time of the meeting or the names of all items to be discussed in the meeting, etc. For example, the server 300 may send the meeting information indicating “meeting 1; the items scheduled to be discussed in the meeting 1 are A, B, C” to the user equipment 100 .

In another embodiment, the meeting information may instruct the user of the user equipment 100 to register for the meeting. For example, the meeting information may include the information of "meeting 1; the items scheduled to be discussed in the meeting 1 are A, B, and C; whether the user of the user equipment 100 confirms the registration?". After the user reads the meeting information, the user can use the user equipment 100 to send a check-in signal to the server. Specifically, the user equipment 100 may transmit a check-in signal to the server 300 in response to the user's operation to complete the check-in, wherein the operation is, for example, the user's touch or audio input to the user equipment 100 . For example, the check-in signal may include the information of "meeting 1; user equipment 100; confirm check-in".

In another embodiment, the server 300 may update the participant information according to the check-in signal in response to receiving the check-in signal. After the operation indicated by user A) and the check-in signal is sent to the server 300, the server 300 can update the participant information as "users A, B and C". The server 300 can output the participant information through an output device, wherein the output device can be, for example, an audio output device or a display device.

In another embodiment, the meeting information of the meeting management system 10 may include meeting time. For example, the meeting information may be "meeting 1; the projects scheduled to be discussed in meeting 1 are A, B, and C; the starting time of meeting 1 is 9:00 am." The server 300 may send a reminder message to the user device 100 before the meeting time arrives (for example: 5 minutes before the meeting starts).

In another embodiment, when the meeting time arrives, the user equipment 100 may instruct the user to operate the user equipment 100 to obtain an instruction for reporting the progress of the meeting. For example, the user equipment 100 may be a smart phone, and when the meeting time arrives (for example, when the meeting starts or the meeting is in progress), the user equipment 100 may indicate to the user of the user equipment 100 (for example, using software or sound effects on the smart phone) The user equipment 100 is operated to input meeting progress or information related to the meeting into the user equipment 100 . For example, the user may input information indicating the current meeting chairperson or the name of the currently discussed project into the user equipment 100 to generate an instruction for reporting the progress of the meeting. After the user equipment 100 obtains the instruction for reporting the meeting progress (for example, “meeting 1; the meeting progress is project A”), the user equipment 100 may send the instruction to the server 300 .

The instruction transmittable by the user equipment 100 may be related to the authority of the user of the user equipment 100 . For example, if the user of the user equipment 100 is the conference chairperson, the instruction sent by the user equipment 100 to the server 300 may be used to indicate whether to start the current conference, end the current conference, cancel the current conference or postpone the current conference. The server 300 can determine whether to update the meeting information according to the instruction received from the user equipment 100 .

In another embodiment, conference management system 10 includes a second user device. The server 300 may transmit updated meeting information to the second user equipment in response to receiving the command. For example, after the server 300 receives an instruction from the user equipment 100 (such as "meeting 1; the meeting progress is project A"), the server 300 can transmit updated meeting information to the second user equipment, that is, the present invention The conference management system 10 of the conference management system 10 can update the updated conference information among multiple user devices, so that multiple user devices of the conference management system 10 can have synchronized conference information.

In another embodiment, the server 300 can store the second meeting information of the second meeting. For example, assuming that the second meeting is meeting 2, the server 300 may store the second meeting information indicating "meeting 2; the meeting start time is 10:00 AM". In addition, assume that the user equipment 100 has received the meeting information indicating "meeting 1; the items scheduled to be discussed in the meeting 1 are A, B, C", and the instruction of the meeting progress reported by the user equipment 100 to the server 300 is "meeting 1; If the progress of the meeting is project A", the server 300 may update the information of the second meeting according to the instruction from the user equipment 100 to report the progress of the meeting. For example, suppose that at the end of the meeting time of meeting 1, there are still projects B and C not discussed in meeting 1, and the participants of meeting 2 held after meeting 1 are partly the same as those of meeting 1 (for example: the meeting chairperson is the same people). In this way, the originally scheduled start time of meeting 2 may need to be postponed. Accordingly, the server 300 can update the information of the second meeting from "meeting 2; the meeting start time is 10:00 am sharp" to "meeting 2; the meeting start time is changed to 10:30 am".

In another embodiment, the server 300 may update the second conference information according to the confirmation message of the specific user equipment. The server 300 can allocate different rights to different user equipment holders, such as the rights of general participants or the rights of the conference chairperson. Assume that user A of the user equipment 100 has general participant authority, and user B of the second user equipment has chairman authority. The server 300 may store the second meeting information indicating "meeting 2; the meeting start time is 10:00 AM". Assuming that the user equipment 100 has received the meeting information indicating "meeting 1; the projects scheduled to be discussed in the meeting 1 are A, B, C", and the instruction of the meeting progress reported by the user equipment 100 is "meeting 1; the meeting progress is project A ". After the server 300 receives the instruction of the meeting progress, the server 300 can send an inquiry message to the second user device of user B with the chairman authority to confirm to user B whether to update the second meeting information, wherein the inquiry message can be, for example, "Please confirm whether to postpone meeting 2?". After the user B confirms the postponement of the meeting 2 via the second user equipment, the second user equipment may send a confirmation message to the server 300 . Next, the server 300 may update the second meeting information, for example, update the second meeting information to "meeting 2; meeting start time is 10:30 am".

In another embodiment, after the second meeting information is updated, the server 300 may transmit the second meeting information to the participants of the second meeting. For example, the participants of the second meeting may include participant C and participant d. After the second meeting information is updated, the server 300 may transmit the second meeting information indicating "meeting 2; the meeting start time is changed to 10:30 am" to participant C and participant D, so that the second meeting of attendees adjust their arrival time at the location of the second meeting.

In another embodiment, the second meeting information may include traffic information. For example, the second meeting information may be "meeting 2; the meeting start time is 10:00 am; traffic information: the meeting place is at place 2, and the driver will pick up the meeting place from meeting place 1 to place 2 at 9:45." The server 300 may transmit updated traffic information to the user equipment 100 (or the external electronic device) in response to the second meeting information being updated. For example, when the second meeting information is updated as "meeting 2; meeting start time is changed to 10:30 in the morning", the server 300 can update the traffic information according to the revised second meeting information, so as to transfer the traffic information from "traffic Information: The meeting location is at location 2, and the driver's car will pick you up from the meeting location of meeting 1 to location 2 at 9:45" is updated to "Traffic information: The meeting location is at location 2, and the driver's car will start the meeting from meeting 1 at 10:15 Location transfer to location 2". The server 300 can transmit updated traffic information to the user equipment 100 (or external electronic device), wherein the user equipment 100 (or external electronic device) can be a smart phone of a pick-up driver. When transmitting the updated traffic information to the external electronic device, the server 300 can also transmit a command to import the new location into the navigation software of the user equipment 100 (or the external electronic device). That is to say, the conference management system 10 of the present invention can not only transmit the updated second conference information to the participants in real time, but also transmit the updated second conference information to the electronic devices of non-participants in real time.

In another embodiment, the server 300 can determine how to update the traffic information by accessing an external database. For example, the server 300 can access the traffic timetable of buses or MRT, and update the traffic information according to the traffic timetable.

FIG. 4 is a flow chart illustrating a conference management method according to an embodiment of the present invention, wherein the conference management method can be implemented by the conference management system 10 shown in FIG. 1 . In step S401, a radio frequency signal is transmitted by a signal transmitter installed at a meeting place. In step S402, the user equipment generates a return signal corresponding to the radio frequency signal in response to receiving the radio frequency signal. In step S403, the server connected to the user equipment through communication transmits the conference information of the meeting pre-stored in the server to the user equipment in response to receiving the return signal from the user equipment.

In summary, the conference management system and conference management method of the present invention can compare the reference biometrics in the server with the biometrics of the user to confirm the identity of the user, and the user can also use the user device to register for the conference, and the updated conference information can also be updated. After the user equipment sends the command to report the meeting progress to the server, the server sends it to multiple user equipment. In this way, for the meeting manager, in addition to obtaining an accurate list of participants and sending updated meeting information to multiple user devices in real time, the updated meeting information can also include traffic information and send it to an external electronic device, which increases the number of participants. To facilitate the transmission of meeting information to non-participants.

Although the present invention has been disclosed above with the embodiments, it is not intended to limit the present invention. Anyone with ordinary knowledge in the technical field may make some changes and modifications without departing from the spirit and scope of the present invention. The scope of protection of the present invention should be defined by the scope of the appended patent application.

10: Conference management system 100: user equipment 20: RF signal 200: signal transmitter 300: server 110, 310: Processor 120, 320: storage media 130, 330: Transceiver S401, S402, S403: steps

FIG. 1 is a schematic diagram of a conference management system according to an embodiment of the present invention. Fig. 2 is a schematic diagram of a user equipment according to an embodiment of the present invention. FIG. 3 is a schematic diagram of a server according to an embodiment of the present invention. FIG. 4 is a flowchart of a conference management method according to an embodiment of the present invention.

10: Conference management system

100: user equipment

20: RF signal

200: signal transmitter

300: server

Claims (6)

A conference management system, comprising: a signal transmitter, arranged at a place where a conference is held, and transmitting a radio frequency signal; a first user equipment, corresponding to a first conference, and generating a signal corresponding to the radio frequency signal in response to receiving the radio frequency signal a return signal of a radio frequency signal; a second user equipment, corresponding to a second conference; and a server, communicatively connected to the first user equipment and the second user equipment, and pre-stored with a first conference of the first conference information and the second meeting information of the second meeting, wherein the first meeting information includes the first meeting time and the scheduled content of the meeting, and the second meeting information includes the second meeting time and traffic information, wherein: the The server transmits the first meeting information to the first user equipment in response to receiving the return signal from the first user equipment, and the first user equipment indicates to the user when the first meeting time arrives operating the first user equipment to obtain an instruction for reporting meeting progress, and sending the instruction to the server, in response to receiving the instruction, the server updates the first meeting information, if The part of the first participant information of the first meeting is the same as the second participant information of the second meeting, and the progress of the meeting indicates that the first meeting has not completed the meeting scheduled content, then the server updating the second meeting time and the traffic information in the second meeting information in response to receiving the instruction, And transmit the updated second meeting time and the traffic information to the external electronic device of the non-participants, wherein the user equipment acquires the biological characteristics of the user of the user equipment, and transmits the biological characteristics to the a server, wherein the server transmits to the user equipment a code for decoding the radio frequency signal in response to the biometric matching a reference biometric pre-stored in the server, wherein the meeting information instructing a user of the user equipment to register for the conference, wherein the user equipment transmits a check-in signal to the server in response to the user's operation to complete the check-in, wherein the server responds to receiving The attendee information is updated according to the check-in signal, and the attendee information is output through an output device. The conference management system according to claim 1, wherein the biometric features include one of fingerprints, electronic signatures and face recognition results. The conference management system as claimed in claim 1, wherein the server transmits the updated first conference information to the second user equipment in response to an update of the first conference information. The conference management system as claimed in claim 1, wherein the server transmits the updated second conference information to the participants of the second conference in response to the second conference information being updated. The conference management system as claimed in claim 1, wherein: the instruction is associated with the authority of the user using the first user equipment, If the authority is the authority of the conference chairman, the server updates the first meeting information according to the instruction. The conference management system according to claim 1, wherein if the second user using the second user equipment has conference chair authority, the server updates the The second meeting time in the second meeting information.

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