TWI393062B - Electronic files management system - Google Patents

Description

Document management system

The invention relates to a data management system, in particular to a document management system.

For manufacturing enterprises, enterprises often need to use and generate a large number of various image files during production and operation, such as various fixture electronic files, product design electronic files, mold electronic files and measuring tools electronic files. Making full use of these image resources is beneficial to avoid waste of image resources and avoid duplication of many related tasks. Therefore, how to manage and reuse the image files used and generated during the production operation is particularly important.

At present, most enterprises and institutions use manual management methods for the use of map files, such as arranging personnel to collect and design related electronic image files on time, and then store them in computers, and then manually sort them. Organize, count, and develop periodic inspections and updates. However, for a manufacturing company with a large amount of image data, it takes a lot of manpower and material resources to collect and effectively manage the image files used and generated in the production. In addition, the management of such image files is likely to cause data loss due to computer hard disk damage and human error.

In view of this, it is necessary to provide a file management system that effectively saves manpower and material resources and avoids loss of image data.

An image file management system for managing image file data, the image file management system comprising: at least one terminal computer, wherein the terminal computer is used for managing operation of graphic files; and a database for storing images File data; a server that is separately connected to the terminal computer and the network by the network The database is connected to each other, and the server includes an image importing module for importing all the image files to be processed into the database; and a graphic processing module for querying and maintaining the image files.

Compared with the prior art, the image file management system integrates the image file management function into an application system, and when the image file is managed, the database is used to uniformly store the image file, thereby avoiding the hard disk of the terminal computer. Loss of image data caused by damage or human error. Therefore, the image file management system can perform effective management operations on a large number of image files, greatly reducing the workload of the staff, improving the work efficiency, and effectively avoiding the loss of the image data.

An image file management system for managing image file data, the image file management system comprising: at least one terminal computer, wherein the terminal computer is used for managing operation of graphic files; and a database for storing images a file, which is connected to the terminal computer and the database by a network, the server includes a file processing module for querying and maintaining the image file; The image file processing module includes a query module for searching for data of the image to be processed from the database, and a path generation module for exporting or generating the image data of the image file found by the query module. The link path; an operation record generation module for recording and generating a record document of the processing action performed by the image file manager on the image file.

Compared with the prior art, the image file management system integrates the image file management function into an application system, and when the image file is managed, the database is used to uniformly store the image file, thereby avoiding the hard disk of the terminal computer. The file data is lost due to damage or human error; and the image management system can automatically find the image data and generate the corresponding image link path, which improves the processing efficiency of the image file; The management operation generates a record operation record, which is convenient for the image management personnel to manage the image file better. Therefore, the image file management system can perform effective management operations on a large number of image files, greatly reducing the workload of the staff, improving the work efficiency, and effectively avoiding the loss of the image data.

10‧‧‧ Terminal computer

30‧‧‧Server

302‧‧‧ image processing module

3022‧‧‧Path generation module

3024‧‧‧Operation record generation module

20‧‧‧Network

301‧‧‧ image import module

3021‧‧‧Query Module

3023‧‧‧Graphic Maintenance Module

40‧‧‧ database

1 is a hardware architecture diagram of a preferred embodiment of the image file management system of the present invention; and FIG. 2 is a schematic diagram of a server function module of a preferred embodiment of the image file management system of the present invention.

The image file management system of the present invention is used for effective management of image files. Please refer to FIG. 1 for a hardware architecture diagram of a preferred embodiment of the present invention. The image management system includes at least one terminal computer 10, a network 20, a server 30, and a database 40. The terminal computer 10 and the database 40 are respectively connected to the server 30 via the network 20.

The terminal computer 10 is distributed and disposed in each management department of the enterprise for use by a corresponding image management personnel. The terminal computer 10 has a file management program software and a mail system preset, and the mail system can be one. Lotus Notes mail system (such as Lotus Notes5.0 Chinese version). The image management program software is started by the external input device of the terminal computer 10, and a user interface of the image file management system is displayed on the terminal computer 10. The image file management system user interface is provided with a picture file import window, a picture file query window, a picture file additional position window, and related image file management operation buttons such as query, update, save, delete, cycle setting, and the like. It can be understood that the mail system can also be an Outlook Express mail system or other communication system.

The network 20 may be an intranet or an international Internet (Internet) or other type of communication network, and the terminal computer 10 and the database 40 are respectively connected to the server 30 for transmission. News.

The server 30 is configured to execute instructions made by the user on the terminal computer 10 to complete related image file management operations, such as importing, querying, updating, drawing path generation, and operation record generation. The database 40 is used to store data such as image files and operation record documents.

Referring to FIG. 2, the server 30 includes a picture import module 301 and a picture processing module. 302. The image file importing module 301 corresponds to the image file importing window and the image file importing button on the user interface of the image file management system, and is used to execute the image importing instruction made by the user terminal 10 to complete the terminal computer. The image file to be processed on the 10 is imported into the database 40. For example, when the icon import button is clicked, the path of the image storage location to be imported may be selected from the image import window, and the image file may be imported into the database 40. It can be understood that the image data to be processed may be the image data transmitted by the external storage device to the terminal computer 10 and the image data stored in the terminal computer 10, or may be through a network platform or other transmission medium. Transfer of the file data. The image file processing module 302 is configured to perform related processing on the image file, such as a graphic file query job, a graphic file update job, a graphic file basic data modification job, a graphic file data deletion job, and the like. The image processing module 302 includes an inquiry module 3021, a path generation module 3022, a picture maintenance module 3023, and an operation record generation module 3024.

The query module 3021 corresponds to the query window on the user interface of the image management system on the terminal computer 10, and is used to automatically find the image to be processed from the database 40 according to the query command made on the terminal computer 10. data. In the query window of the user interface of the file management system, the query name of the image file, the keyword, the image format, the file import time, the type, and the like are input in the query window of the image management system user interface, and the query module 3021 is from the database 40. Automatically find related image files. For example, in the query window of the user interface of the file management system, the name or name keyword of the image is entered, and the query module 3021 automatically adds the name or all the image data associated with the name keyword from the database 40. Find it out.

It can be understood that the query module 3021 can also automatically start the query command for executing the image data by receiving an email from the mail system on the terminal computer 10. For example, when the image file is checked by the superior supervisor, the mail system automatically uses the mail system to be used to send a news feedback command or send a sign-off email to the user through the terminal computer. 10 When entering the user interface of the image file management system, the image file management system receives the feedback instruction or signs the mail. The query module 3021 is automatically started and all relevant image files of the signed image file are found from the database 40. The query manner may include a fuzzy query mode and an accurate query mode.

The path generation module 3022 corresponds to the image file additional location window on the user interface of the image management system on the terminal computer 10, and is used to search the query module 3021 for the related image data in the database 40. The location information is exported to the image file in the location window and the link path of the image data is generated. When the link path of the image file is clicked, the image data can be retrieved from the database 40 and the image file can be opened.

The image file maintenance module 3023 is configured to perform related maintenance operations, such as review, save, cycle setting, and the like, on the image data displayed in the image file additional position window, and the image file maintenance operation, The buttons on the user interface of the image management system on the terminal computer 10 correspond to buttons for viewing, saving, and setting, and when the buttons are clicked, the image file maintenance module 3023 completes the corresponding image file maintenance work. For example, when the review button is clicked, the image maintenance module 3023 can view related attributes of the image data, and the attributes may include the image size, the image file type, the last editing time of the image file, and the like. When the save button is clicked, the image file can be saved. When the cycle setting button is clicked, the management state of the profile data can be selected and cycled. For example, if the scrap state is selected for the profile data and the cycle is set to one year in the cycle setting, the system will automatically correlate after one year. The file data is deleted, which avoids manual search and deletion. It can be understood that the above-mentioned image maintenance module 3023 is not limited to the above-mentioned image maintenance operation, and other maintenance operations such as copying, pasting, refreshing, and the like can be completed as needed.

The operation record generation module 3024 is configured to automatically record various maintenance actions performed on the image file and generate an operation record document. When the image file management system is finished, the automatic operation record file is saved in the database 40 for preparing the image file. The maintenance personnel follow up the maintenance work of the document data. The operation record document generated by the operation record generation module 3024 may be a document such as Word, Excel, or txt. format.

The following briefly describes the operation of the file management system. First, the image file management personnel enters the image file management system on the terminal computer 10. If there is a need to import the image file in the database 40, the file management system user interface on the terminal computer 10 can be clicked. The image file import button selects a path of the image storage location to be imported from the image import window, and imports the image file into the database 40.

Then, the location information of all related image files is found from the database 40 by inputting a query command in the query window corresponding to the query module 3021 by using the query button on the user interface of the file management system. When querying, you can obtain different query results by entering the name, keyword, image format, image import time, type and other query instruction parameters in the query window of the user interface of the file management system. After the image file management system receives the image signing email of the superior supervisor, the image file management system will automatically start the query module 3021 and transfer the relevant query command parameters into its query window, and find the signed core from the database 40. Relevant information of the map file.

The path generation module 3022 derives the location information of the related image data found by the query module 3021 in the database 40, and generates a link path of the image data and displays it on the terminal computer 10 In the file location additional window of the file management system user interface, the image file management personnel can view, save, cycle, etc. the image data through the buttons of the user interface on the user interface of the image file management system. File maintenance work. For example, clicking on the map link path may retrieve the map file from the database 40 and open the image file.

Finally, the operation record generation module 3024 automatically records various maintenance actions performed by the profile manager on the profile data and automatically generates an operation record document.

It can be understood that the image file management system can be applied to the management of the fixture file, the mold image file, the product design image file, the gauge image file and other electronic documents or electronic image files.

The image file management system uses the database to store the image files in a unified manner, so that it is not necessary to store the image data in the terminal computer every time, thereby avoiding the loss of the image file data due to damage of the computer hard disk or human error. Or damaged; and, the image file management system can automatically find related image data, thereby improving the efficiency of image file management. In addition, the image file management system generates a file operation record for each image file management operation, so that the image file management personnel can better manage the image file.

In summary, the present invention complies with the requirements of the invention patent and submits a patent application according to law. However, the above description is only a preferred embodiment of the present invention, and the scope of the present invention is not limited to the above embodiments, and those skilled in the art will be able to make equivalent modifications or variations in accordance with the spirit of the present invention. It should be covered by the following patent application.

10‧‧‧ Terminal computer

30‧‧‧Server

20‧‧‧Network

40‧‧‧ database

Claims (11)

An image file management system for managing image file data, the image file management system comprising: at least one terminal computer, wherein the terminal computer is used for managing operation of the image file, and the terminal computer has a preset a mail system; a database for storing image data; and a server connected to the terminal computer and the database by a network, the server includes: a file import module, The image file processing module is configured to perform query and maintenance operations on the image file, and the image processing module includes a query module, and the query mode is used to import the image file to be processed into the database. The group is automatically launched by receiving a mail from the mail system on the terminal computer to execute a query command for finding the file data to be processed from the database. The image file management system of claim 1, wherein the image file processing module further comprises: a path generation module, configured to export the image data of the image file found by the query module or generate the image file. The link path of the data; a picture maintenance module for performing maintenance operations on the image data; and an operation record generation module for recording and generating processing actions performed by the image management personnel on the image data Record the document. The image file management system of claim 1, wherein the image file management system is used for managing fixture image data, gauge file data, mold image data, product design file data, and electronic file data. And electronic map files. The image file management system of claim 1, wherein the terminal computer is dispersedly disposed in each image management department of the enterprise for use by the corresponding image file management personnel. The document management system of claim 1, wherein the network is an internal local area network of the enterprise. The document management system of claim 1, wherein the network is an international internet network. The image file management system of claim 1, wherein the terminal computer has a file management program software preset. The image file management system of claim 1, wherein the image file management system comprises a graphic file management system user interface, and the image file management system user interface is provided with a graphic file import window and a graphic file query. Window, image file additional location window and query, update, save, delete button. For example, the document management system described in claim 1 wherein the image data to be processed is the image data transmitted by the external storage device to the terminal computer and the image data in the terminal computer. For example, in the document management system described in claim 1, wherein the image data to be processed is the image data transmitted by the network platform. An image file management system for managing image file data, the image file management system comprising: at least one terminal computer, wherein the terminal computer is used for managing operation of the image file, and the terminal computer has a preset a mail system; a database for storing image files; and a server connected to the terminal computer and the database by a network, the server comprising: a file processing module, Used for querying and maintaining operations on image files; The module includes: a query module, configured to search for a file file to be processed from a database, and the query module is automatically started by receiving a mail by the mail system on the terminal computer to perform the A query command for the file data; a path generation module for exporting or generating a link path of the image data of the image obtained by the query module; and an operation record generation module for recording and generating A document recorded by the document manager for the processing of the document data.