TW201733311A - Instant messaging method between enterprise exclusive closed instant messaging system and external staffs of suppliers/buyers, enterprise exclusive closed instant messaging sever - Google Patents

Abstract

An instant messaging method between enterprise exclusive closed instant messaging system and external staffs of suppliers/buyers applies in a closed instant messaging sever which has built at least one messaging group, the messaging group includes at least one enterprise staff end, and the method makes the enterprise staff end provide a link information to an external staff end, and the external staff end links a register webpage according to the link information, and provides a register data to it so as to get a group identified code and a download address, then the external staff end downloads an instant messaging application program from the download address and executes it so as to transmit the group identified code and the register data to the closed instant messaging sever through the instant messaging application program, and the closed instant messaging sever adds the external staff end into the messaging group and limits its permissions according to the group identified code and the register data.

Description

Enterprise-specific closed instant messaging system and instant communication between external upstream and downstream company personnel, enterprise-specific closed instant messaging server

The invention relates to an instant messaging service, in particular to a method for instant messaging of an enterprise-specific closed instant messaging system with external upstream and downstream company personnel.

Social chat applications, such as LINE, WeChat, Whatsapp and other personal instant messaging software, are becoming more popular in Taiwan. The average person uses instant messaging software for an average of more than one hour a day. In view of this, many companies have begun to use these instant messaging software to contact the official business, but the servers and databases of these instant messaging software are usually set up abroad, which is not only low in security, but also lacks integration functions, and is easy to make corporate secrets. There is a risk of leakage.

Therefore, an enterprise instant messaging service based on internal offices such as enterprises, governments or units, and establishing an internal communication channel for internal employees has emerged. Compared with the above personal instant messaging tools, enterprise instant messaging services emphasize safety and practicality. Sex, stability and scalability, and can be customized according to the actual needs of the application, to meet the communication needs of employees within the enterprise, and to solve problems such as company system and network security. Moreover, based on information security considerations, such enterprise instant messaging services only allow employees in the same enterprise to communicate and communicate in a group of their own groups, so that when an outside person needs to work remotely and because of the working relationship When members of the group contact or discuss business affairs immediately, they cannot communicate with members of the team group through the enterprise instant messaging service.

Therefore, the object of the present invention is to provide a method for instant communication between an enterprise-specific closed instant messaging system and an external upstream and downstream company personnel, to add external personnel to the enterprise instant messaging group, and to realize the enterprise-specific closed instant of the method. Communication server.

Therefore, the method for instant messaging between the enterprise-specific closed instant messaging system and the external upstream and downstream company personnel is applied to a first enterprise-specific closed instant messaging system having a first enterprise-specific closed instant messaging server, The first enterprise-specific closed instant messaging server establishes at least one first communication group, the first communication group includes at least one first enterprise employee, and the method includes: the first enterprise employee provides a link information to An external personnel terminal, the external personnel terminal is connected to a registration webpage provided by the first enterprise-specific closed instant messaging server through the connection information, and a registration information of the external personnel is provided on the registration webpage to obtain the registration information a first group identifier of the first communication group and a first download address of an instant messaging application; the external client downloads the instant messaging application from the first download address, and executes the instant messaging An application for transmitting the first group identification code and the registration information to the first enterprise through the instant messaging application Using a closed instant messaging server; and the first enterprise-specific closed instant messaging server adds the external personnel to the first communication group according to the first group identification code, and limits the The external terminal can only communicate with the first enterprise employee in the first communication group through the instant messaging application.

In an embodiment of the present invention, after the instant messaging application is executed, a join group option is provided, and after the join group option is selected, the instant messaging application generates a join group screen, and A field is provided in the group group screen for inputting the first group identification code, or the first group identification code is automatically input in the field, and a confirmation option in the joining group screen is selected. And transmitting the first group identification code to the first enterprise dedicated closed instant messaging server.

In an embodiment of the invention, the first enterprise employee sends the link information to the external person via email, newsletter, or instant messaging software.

In an embodiment of the invention, the link information is included in a QR code, and the external person obtains the link information by scanning the QR code.

In an embodiment of the invention, the registration data is an email address of the external person.

In an embodiment of the present invention, the first enterprise-specific closed instant messaging server further includes the external personnel connected to the first communication group in a form different from the first enterprise employee.

In an embodiment of the present invention, a second enterprise-specific closed instant messaging server of a second enterprise-specific closed instant messaging system establishes at least one second communication group, and the second communication group includes at least one The second employee of the enterprise, and the method further includes: the second enterprise employee side provides a link information to the external personnel, so that the external personnel terminal is connected to a second enterprise dedicated closed instant messaging server through the link information a registration page, and the registration information is provided on the registration page to obtain a second group identification code of the second communication group and a second download address of the instant messaging application, wherein the second download The address is the same as the first download address, and the first download address is an address of an external website; the external person determines that the second download address is the same as the first download address, and executes the instant a communication application, and transmitting the second group identification code to the second enterprise dedicated closed instant messaging server through the instant messaging application; and the second enterprise dedicated The closed instant messaging server adds the external personnel to the second communication group according to the second group identification code, and according to the registration data, restricts the external personnel to only use the instant messaging application and the first The second enterprise employee in the second communication group performs instant messaging.

In an embodiment of the present invention, a second enterprise-specific closed instant messaging server of a second enterprise-specific closed instant messaging system establishes at least one second communication group, and the second communication group includes at least one The second employee of the enterprise, and the method further comprises: the second enterprise employee side providing a link information to the external personnel terminal, so that the external personnel terminal is connected to the second enterprise dedicated closed instant messaging server through the link information a registration page, and the registration information is provided on the registration page to obtain a second group identification code of the second communication group and a second download address of the instant messaging application, wherein the second download The address is different from the first download address, and the first download address is an address of the first enterprise-specific closed instant messaging server, and the second download address is the second enterprise-specific closed instant messaging The address of the server; after the external person determines that the second download address is different from the first download address, downloading the instant messaging application from the second download address, and executing the a time communication application for transmitting the second group identification code to the second enterprise dedicated closed instant messaging server through the instant messaging application; and the second enterprise dedicated closed instant messaging server according to the second group a group identification code, adding the external personnel to the second communication group, and according to the registration data, restricting the external personnel to only use the instant messaging application and the second enterprise employee in the second communication group Instant messaging.

In addition, the enterprise-specific closed instant messaging server that implements the above method can add an external personnel terminal to a communication group within an enterprise, the communication group includes at least one enterprise employee terminal, and the enterprise dedicated closed The instant messaging server comprises: a communication interface capable of communicating with the employee of the enterprise and the external personnel for communication; and a processing unit for providing a link information to the employee through the communication interface, so that the instant messaging server comprises: The employee of the enterprise provides the link information to the external person, and the external person connects the registration page through the link information, and provides a registration information of the external person on the registration page to obtain one of the communication groups. a group identifier and a download address of an instant messaging application, wherein the external person can download the instant messaging application from the download address; and the processing unit accepts the external client through the instant messaging application Transmitting the group identification code via the communication interface to add the external personnel to the communication according to the group identification code Groups and limit the end of outsiders can only chat with the employees end of the communication group through the instant messaging application in accordance with the registration information.

In an embodiment of the invention, the registration data is an email address of the external person.

In an embodiment of the present invention, the processing unit generates a QR code including the link information, and the employee provides the QR code to the external personnel, so that the external personnel obtains the QR code by scanning the QR code. The link information.

In an embodiment of the invention, the processing unit further indicates that the external personnel in the communication group is represented in a form different from the employee of the enterprise.

In an embodiment of the invention, the download address is an address of an external website.

In an embodiment of the invention, the download address is an address of the enterprise-specific closed instant messaging server.

The effect of the present invention is that, by the above method, any member belonging to a certain conversation group within the enterprise can invite an external person to join the associated conversation group without the need of the third party's review and approval, so as to facilitate the belonging. In addition to online instant messaging between members of the chat group and outsiders, the permissions of outsiders invited to join a conversation group are also restricted to members who only see the joined conversation group, and only It can instantly communicate with the members of the conversation group that is joined, thereby effectively controlling the information security inside the enterprise and reducing the risk of leakage of enterprise secrets.

Before the present invention is described in detail, it should be noted that in the following description, similar elements are denoted by the same reference numerals.

Referring to FIG. 1 , it is a main flowchart of an embodiment of a method for instant messaging between an enterprise-specific closed instant messaging system and an external upstream and downstream company, and the method is applied to a specific enterprise as shown in FIG. 2 . The first enterprise-specific closed instant messaging server 1 (hereinafter referred to as the first server 1), the first server 1 mainly provides an enterprise instant messaging service in the enterprise, and a first enterprise used by the internal employees of the enterprise The employee 21 can communicate and communicate instantly through an instant messaging application (hereinafter referred to as an application), and the first server 1 mainly includes a communication interface 11 for communicating with other electronic devices through the network 100, and a communication interface 11 An electrically coupled processing unit 12 and a storage unit 13 electrically coupled to the processing unit 12, and the first server 1 can be used by an internal employee to establish at least one first communication group 2, the first communication group 2 Generally, the first enterprise employee 21 that represents two or more internal employees of the enterprise, or at least one first enterprise employee 21 that establishes the first communication group 2, and the first communication group 2 A member information, such as an address book, is stored in the storage unit 13.

In this embodiment, an external personnel 3 that is not an employee of the enterprise is mainly added to the first communication group 2 in the enterprise, so that the external personnel 3 can be in the first communication group 2 and in the group. The first enterprise employee 21 performs instant messaging. The first enterprise employee terminal 21 and the external personnel terminal 3 may be electronic devices connected to the first server 1 through the network 100, such as a desktop personal computer, a notebook computer, a tablet computer, or a smart phone.

Therefore, in order to achieve the above objective, first, any one of the first enterprise employee terminals 21 of the first communication group 2 first sends an invitation message to the external personnel terminal 3, as shown in step S1 and FIG. 3 of FIG. The invitation message contains a link. The link information is pre-generated by the server 1 and provided to the first enterprise employee 21, and in this embodiment, the first enterprise employee 21 can pass through, for example, an email, a newsletter, or a LINE, Wechat, Whatsapp, etc. The instant messaging software transmits the invitation message to the external personnel terminal 21; or the processing unit 12 includes the link information in a QR code, and the external personnel terminal 3 can be displayed on the first enterprise employee terminal 21 by scanning. The link code is obtained by the QR code of the screen.

Then, as shown in step S2 of FIG. 1 and FIG. 3, the external personnel terminal 21 connects a registration webpage provided by the first server 1 according to the connection information, and inputs a registration data of the external personnel terminal 3 on the registration webpage. For example, an email address of the external personnel terminal 3, as shown in step S3 of FIG. 1 and FIG. 3, then the processing unit 12 of the first server 1 will provide a first group identification code of the first communication group 2. And a first download address of the application to the external personnel terminal 21, and the processing unit 12 stores the registration data in the storage unit 13.

Then, as shown in step S4 and FIG. 3 of FIG. 1, the external personnel terminal 3 connects to an external website where the first download address is located, downloads the application, and executes the application to transmit through the instant messaging application. The first group identification code is sent to the first server 1, and more specifically, after the application is executed, a join group option is provided, and after the join group option is selected, the application generates a join. a group screen, and providing a field in the joining group screen for inputting the first group identification code, or the application automatically inputting the first group identification code in the field, and when the joining group After a confirmation option in the screen is selected, the application transmits the first group identification code to the first server 1.

Therefore, the communication interface 11 of the first server 1 provides the received first group identification code to the processing unit 12, as shown in step S5 of FIG. 1 and FIG. 3, according to the first group. a group identification code, the external personnel terminal 3 is added to the address book of the first communication group 2 corresponding to the first group identification code, so that the external personnel terminal 3 becomes a member of the first communication group 2, and at the same time The processing unit 12 determines that the external personnel terminal 3 does not belong to the internal personnel of the enterprise according to the registration data (email address) provided by the external personnel terminal 3. Therefore, the processing unit 12 sets the authority of the external personnel terminal 3 to limit the external personnel terminal 3 Instant messaging can only be made with the first enterprise employee 21 in the first communication group 2 through the application. At this point, the external personnel terminal 3 completes the process of joining the first communication group 2, and a first group option representing the first communication group 2 is displayed correspondingly on a first screen of the application of the external personnel terminal 3. After the first group option is clicked, the application displays a first group conversation screen 4 as shown in FIG. 4 on the external personnel terminal 3, wherein a member field 41 displays the belonging to the first communication group 2. All members, such as the corporate employee 21 represented by the symbols A, B, C (or photos, pictures), and the external personnel 3 who have just joined the group, represented by the symbol D (or photo, picture).

Therefore, when the external person terminal 3 inputs a message in a message input field 43 of the conversation screen 4, the application will display the message in addition to the conversation window 42 of the conversation screen 4 shown in FIG. The message and the first group identification code of the first communication group 2 are transmitted to the first server 1, and the processing unit 12 knows the message according to the registration data of the external personnel terminal 3 and the first group identification code. If it is from the external terminal 3 and is to be sent to the first communication group 2, the message is posted to other members of the first communication group 2, so that all members of the first communication group 2 can see the same. message.

Moreover, since the external personnel terminal 3 has completed the registration process, when the external personnel terminal 3 closes the application, and then opens the application again and selects the first group option in the home screen, the application will be directly on the external personnel terminal 3 The conversation screen 4 of the communication group 2 is opened, and the external person browses the message sent by the member in the communication group 2 from the conversation screen 4 or sends a message to the member in the communication group 2.

In addition, it is worth mentioning that, in order to let the members in the group know which is an external person, as shown in FIG. 4, the embodiment also has the symbol D representing the external personnel terminal 3 in the first communication group 2 Different from the form of the symbols A, B, and C representing the employee 21 of the first enterprise, for example, the symbol D is indicated by a broken line in FIG. 4, or the color of the symbol D is changed. Of course, FIG. 4 is only an example and is not limited thereto.

Furthermore, as shown in FIG. 2, a second enterprise-specific closed instant messaging server 6 (hereinafter referred to as the second server 6) of another second enterprise-specific closed instant messaging system also establishes at least one second communication. Group 7, and the second communication group 7 includes at least one second enterprise employee 71, and the second enterprise employee 71 wants to invite the external personnel 3 to join the second communication group 7, as in the above step S1, The second enterprise employee terminal 71 provides a link information to the external personnel terminal 3, and, as in the above step S2, causes the external personnel terminal 3 to connect to a registration webpage provided by the second communication server 6 through the link information, and provides the registration webpage. After registering the data, the second server 6 provides a second group identification code of the second communication group 7 and a second download address of the application to the external personnel terminal 3, as described in step S3 above. The second download address is the same as the first download address, that is, the address of the external website. Therefore, when the external terminal 3 determines that the second download address is the same as the first download address, the external personnel terminal 3 No need to download the app again Simply executing the application and transmitting the second group identification code to the second server 6 through the application as described in step S4 above, and then, as described in step S5 above, the second server 6 receives the first After the second group identification code, the external personnel terminal 3 can be added to the second communication group 7 according to the second group identification code, and according to the registration data of the external personnel terminal 3, the external personnel terminal 3 can only be restricted through the application. The program communicates with the second enterprise employee 71 in the second communication group 7 therein.

Similarly, another (or other) communication group established by the first server 1 or the second server 6 may also invite the external personnel 3 to join the other communication group by the above steps, and similarly The external personnel terminal 3 first connects to the webpage provided by the first server 1 or the second server 6, and inputs its registration data to obtain the group identification code of the other communication group. At this time, the external personnel terminal 3 No need to download the application again, as long as the group identifier of the other communication group is transmitted through the installed application to the first server 1 or the second server 6 of the other communication group, the first The server 1 or the second server 6 can add the external personnel terminal 3 to the other communication group according to the group identification code of the other communication group and the registration data of the external personnel terminal 3.

Therefore, when the external personnel terminal 3 joins multiple communication groups, the application's home screen will display multiple group options. When one of the group options is selected, the application will display the same as the external personnel terminal 3. A group chat screen 4 shown in Fig. 4 allows external personnel to instantly communicate with other members of the group through the screen.

In addition, in another embodiment of the present invention, the first download address and the second download address may be different addresses, for example, the first download address is the address of the first server 1, and the The second download address is the address of the second server 6, so as shown in FIG. 2, the second enterprise employee 71 in the second communication group 7 established by the second server 6 invites the external personnel for the first time. 3 When the second communication group 7 is added, the external personnel terminal 3 determines that the second download address is different from the first download address, and then downloads the application from the second download address, and transmits the second download address from the second download address. The downloaded application transmits a second group identification code to the second server 6, thereby joining the second communication group 2. Therefore, in the embodiment, when the external personnel terminal 3 joins the communication group established by the plurality of closed instant messaging systems, the external personnel terminal 3 needs to download an application corresponding to different closed instant messaging systems, and execute with a certain An application corresponding to a closed instant messaging system can communicate with the communication group of the closed instant messaging system.

In summary, by the above method, any member belonging to a certain conversation group in an enterprise can invite external personnel to join the associated conversation group without the need for the third party to review and approve, so as to facilitate In addition to online instant messaging between members of the conversation group and external personnel, the permissions of the external members invited to join a conversation group are also restricted to members who only see the joined conversation group, and Only instant messaging can be made with the members of the conversation group that is joined, thereby effectively controlling the information security inside the enterprise and reducing the risk of leakage of the enterprise secret, and indeed achieving the effect and purpose of the present invention.

However, the above is only the embodiment of the present invention, and the scope of the invention is not limited thereto, and all the equivalent equivalent changes and modifications according to the scope of the patent application and the patent specification of the present invention are still The scope of the invention is covered.

1‧‧‧The first enterprise-specific closed instant messaging server
11‧‧‧Communication interface
12‧‧‧Processing unit
13‧‧‧ storage unit
2‧‧‧First communication group
21‧‧‧First enterprise employee
3‧‧‧External personnel
4‧‧‧Talk screen
41‧‧‧Members
42‧‧‧Talk window
43‧‧‧Message input field
5‧‧‧External website
6‧‧‧Second-enterprise closed instant messaging server
7‧‧‧Second communication group
71‧‧‧Second enterprise employee
100‧‧‧Network
S1~S5‧‧‧Steps

Other features and effects of the present invention will be apparent from the following description of the drawings, wherein: FIG. 1 shows an embodiment of a method for instant messaging between an enterprise-specific closed instant messaging system of the present invention and an external upstream and downstream company personnel. FIG. 2 is a block diagram showing the main function of an embodiment of the enterprise-specific closed instant messaging server of the present invention and its communication with the enterprise employee and the external personnel through the network; FIG. 3 shows the embodiment. The content and flow of communication between the enterprise employee terminal, the external personnel terminal and the enterprise-specific closed instant messaging server; and FIG. 4 shows a schematic diagram of a communication group conversation screen of the embodiment.

S1~S5‧‧‧Steps

Claims (14)

The invention relates to a method for instant communication between an enterprise-specific closed instant messaging system and an external upstream and downstream company personnel, which is applied to a first enterprise-specific closed instant messaging system having a first enterprise-specific closed instant messaging server, which is dedicated to the first enterprise The closed instant messaging server establishes at least one first communication group, the first communication group includes at least one first enterprise employee, and the method includes: the first enterprise employee provides a link information to an external personnel And causing the external personnel to connect to a registration webpage provided by the first enterprise-specific closed instant messaging server through the connection information, and provide a registration information of the external personnel on the registration webpage to obtain the first communication group. a first group identifier of the group and a first download address of an instant messaging application; the external client downloads the instant messaging application from the first download address, and executes the instant messaging application to Transmitting the first group identification code and the registration information to the first through the instant messaging application a dedicated closed instant messaging server; and the first enterprise-specific closed instant messaging server adds the external personnel to the first communication group according to the first group identification code, and according to the registration data, The external terminal can only communicate with the first enterprise employee in the first communication group through the instant messaging application. The method for instant messaging of an enterprise-specific closed instant messaging system according to claim 1 and an external upstream and downstream company personnel, wherein after the instant messaging application is executed, a join group option is provided, and the join group option is selected. The instant messaging application generates a join group screen, and provides a field in the join group screen for inputting the first group identifier, or automatically inputting the first group identifier in the field. And after the code is selected, the first group identification code is transmitted to the first enterprise-specific closed instant messaging server. The method for instant messaging of an enterprise-specific closed instant messaging system according to claim 1 and an external upstream and downstream company personnel, wherein the first enterprise employee transmits the link information to the email through an email, a newsletter, or an instant messaging software. External staff. The method for instant messaging of an enterprise-specific closed instant messaging system according to claim 1 and an external upstream and downstream company personnel, wherein the link information is included in a QR code, and the external personnel obtains by scanning the QR code The link information. The method for instant messaging of an enterprise-specific closed instant messaging system according to claim 1 and an external upstream and downstream company personnel, wherein the registration data is an email address of the external personnel. The method for instant messaging between an enterprise-specific closed instant messaging system and an external upstream and downstream company personnel according to claim 1, wherein the first enterprise-specific closed instant messaging server is also added to the external one of the first communication group The personnel side is expressed in a form different from the employee of the first enterprise. The method for instant messaging of an enterprise-specific closed instant messaging system and an external upstream and downstream company personnel according to claim 1, wherein a second enterprise-specific closed instant messaging system of the second enterprise-specific closed instant messaging system establishes at least a second communication group, the second communication group includes at least one second enterprise employee, and the method further includes: the second enterprise employee provides a link information to the external personnel, so that the external personnel pass The link information is linked to a registration webpage provided by a second enterprise-specific closed instant messaging server, and the registration information is provided on the registration webpage to obtain a second group identifier of the second communication group and the a second download address of the instant messaging application, wherein the second download address is the same as the first download address, and the first download address is an address of an external website; After the download address is the same as the first download address, the instant messaging application is executed, and the instant messaging application transmits the first a second group identification code is provided to the second enterprise dedicated closed instant messaging server; and the second enterprise dedicated closed instant messaging server adds the external personnel to the second communication group according to the second group identification code And, according to the registration data, restricting the external person to communicate with the second enterprise employee in the second communication group through the instant messaging application. The method for instant messaging of an enterprise-specific closed instant messaging system and an external upstream and downstream company personnel according to claim 1, wherein a second enterprise-specific closed instant messaging system of the second enterprise-specific closed instant messaging system establishes at least a second communication group, the second communication group includes at least one second enterprise employee, and the method further includes: the second enterprise employee provides a link information to the external personnel, so that the external personnel pass The link information is linked to a registration webpage provided by a second enterprise-specific closed instant messaging server, and the registration information is provided on the registration webpage to obtain a second group identifier of the second communication group and the a second download address of the instant messaging application, wherein the second download address is different from the first download address, and the first download address is an address of the first enterprise-specific closed instant messaging server The second download address is an address of the second enterprise-specific closed instant messaging server; the external person determines the second download bit After the address is different from the first download address, the instant messaging application is downloaded from the second download address, and the instant messaging application is executed to transmit the second group identification code to the instant messaging application. a second enterprise-specific closed instant messaging server; and the second enterprise-specific closed instant messaging server adds the external personnel to the second communication group according to the second group identification code, and according to the registration data Limiting that the external person can only communicate with the second enterprise employee in the second communication group through the instant messaging application. An enterprise-specific closed instant messaging server can add an external personnel to a communication group within an enterprise, the communication group includes at least one enterprise employee, and the enterprise-specific closed instant messaging server comprises: a communication interface capable of communicating with the employee of the enterprise and the external personnel for communication; and a processing unit for providing a link information to the employee through the communication interface, so that the employee of the enterprise provides the link information to The external personnel terminal connects the external personnel terminal to a registration webpage through the link information, and provides a registration information of the external personnel terminal on the registration webpage to obtain a group identification code and an instant communication of the communication group. a download address of the application, and allowing the external person to download the instant messaging application from the download address; and the processing unit accepts the external person to send the group through the communication interface through the instant messaging application a group identification code for adding the external personnel to the communication group according to the group identification code, and according to the registration data The end limit outsiders can only chat with the employees end of the communication group through the instant messaging application. The enterprise-specific closed instant messaging server according to claim 9, wherein the registration data is an email address of the external personnel. The enterprise-specific closed instant messaging server according to claim 9, wherein the processing unit generates a QR code including the link information, and the employee of the enterprise provides the QR code to the external personnel, so that the external personnel The link information is obtained by scanning the QR code. The enterprise-specific closed instant messaging server of claim 9, wherein the processing unit further includes the external personnel in the communication group in a form different from the employee of the enterprise. The enterprise-specific closed instant messaging server according to claim 9, wherein the download address is an address of an external website. The enterprise-specific closed instant messaging server according to claim 9, wherein the download address is an address of the enterprise-specific closed instant messaging server.