RU2242050C1 - Method for forming and confirming documents - Google Patents

Abstract

FIELD: technologies for coordination and confirmation of electronic documents.

SUBSTANCE: method includes creation of original document, with several functional portions, formalizing requirements to each functional portion and recording these in memory of appropriate functional sections, by creating side. Original document is transferred to confirming side, where formalized document to be coordinated is formed, which is then transferred to first functional section of creating side, where functional portion of original document is compared to respective functional portion of document to be coordinated. Matching portions of current functional portion of original document and following formalized portions of coordinated document are transferred to creating side for correction, and then transferred to confirming side. Comparison process is repeated until portions of document coincide fully. Confirming side records text of document and transfers it to coordinated document form.

EFFECT: higher reliability, increased speed.

2 cl, 1 tbl

Description

The invention relates to computer technology, in particular to methods for harmonizing and generating documents in electronic form.

Known methods for the formation and approval of payment and other documents, which consists in a phased multiple approval of a document reduced to a form convenient for processing by a computer. (US 5557517 A, G 06 F 17/60, 1996, RU 2024930 C1, G 06 F 17/60, 1994, US 5414838 A, G 06 F 17/60, 12/20/2001, etc.). However, these methods have a low reliability of the final document associated with multiple comparisons of the entire array of contract data, its corrections, refinements and additions. In addition, coordination takes a long time.

The technical result consists in increasing the reliability of the adopted document with a decrease in the time of its adoption.

For this, the formative side creates a primary document with several functional parts - legal, technical, organizational, etc., in accordance with the established requirements for each functional part, formalizes the requirements of each functional part and stores them in the memory of the computing means of the corresponding functional units, the primary the document is transmitted to the receiving party, which implements the formation of an agreed document, formalizes its functional parts and transfers the formal the named coordinated document to the first functional unit of the forming party, where the stored means of the formalized functional part of the primary document are compared with the corresponding stored formalized functional part of the coordinated document in the computing tool, matching parts of this functional part of the primary document and the following formalized parts of the coordinated document are transferred to the next functional unit, where the comparison process is carried out and so on until the last functional unit, while parts of the formalized functional parts of the primary document that do not coincide with the corresponding stored formalized functional parts of the document being coordinated are transferred to the forming side for correction, after which they are transmitted to the receiving side, where the comparison process in the functional units is repeated until full coincidence of the formalized parts of the draft contract and the preliminary contract, after which The other party remembers the formalized text of the contract in the memory of the computing facility of the last functional unit and this computing facility translates it into the informal form of the agreed document.

An additional difference is that the formalization of the functional parts consists in presenting them in the form of tables, graphical objects, diagrams, etc.

The method of formation and adoption of the document is illustrated by the following example.

Firm A concludes a contract for the purchase of components with firm B. Firm B creates a primary document with several functional parts - technical, legal, economic.

Moreover, the requirements of each functional part are formalized - they are presented in the form of tables with parameters. These functional parts are stored in the memory of the corresponding computing facilities of the functional units: the technical part - in the computing facility in the technical functional unit, the legal part of the document - in the computing facility in the legal functional unit, etc.

Upon receipt from company A of the formalized parts of the document with the parameters proposed by this company for the conclusion of the contract, they enter the first functional unit - the technical department of company B, where the completed and received functional parts are compared - the technical parameters of the components.

The matching parts of the technical functional part together with other functional parts of the document are transferred to the computing tool of the next functional unit - the legal one, where the formalized legal functional parts of the document are compared, and not the matching parts are transferred to company A for revision.

The process ends after all the functional parts (their parameters) coincide, and then the document is translated into an informal (textual) form and considered agreed.

Functional units, i.e. stages of coordination, there can be any number N.

The probability of the correct adoption of the document is determined from the example:

The invention can significantly improve the accuracy of the documents to be coordinated.

Claims (2)

1. The method of formation and adoption of the document, which consists in the fact that the forming party creates a primary document with several functional parts - legal, technical, organizational, in accordance with the established requirements for each functional part, formalizes the requirements of each functional part and stores them in the memory of the computing funds of the respective functional units, the primary document is transferred to the receiving party, which implements the formation of an agreed document, it mimics its functional parts and transfers the formalized coordinated document to the first functional unit of the forming side, where the stored means are compared in the computing tool to the stored formalized functional part of the primary document with the corresponding stored formalized functional part of the coordinated document, matching parts of this functional part of the primary document and the following formalized Parts of the document to be agreed are passed on to the following functional unit, where the comparison process is also carried out, and so on until the last functional unit, with parts of the formalized functional parts of the primary document that do not match the corresponding stored formalized functional parts of the document being coordinated are transferred to the forming side for correction, after which they are transferred to the receiving side, where the process comparisons in functional units are repeated until the formalized parts of the dogo project coincide a thief and a preliminary contract, after which the receiving party remembers the formalized text of the contract in the memory of the computing means of the last functional unit and this computing means translates it into the informal form of the agreed document. 2. The method of formation according to claim 1, characterized in that the formalization of the functional parts consists in presenting them in the form of tables, graphical objects, diagrams.