LT6539B - METHOD OF AUTOMATIZING CONTROLS AND ENFORCEMENT OF CONTRIBUTIONS AND / OR OBLIGATIONS IN WORK OF STORES OR OTHER INSTITUTIONS - Google Patents

Abstract

The present invention provides a method for automating the functions performed by a bailiff and / or other bodies, handling cases. This method is implemented by existing software tools. A new way of automating the functions of a bailiff and / or other institutions is that besides the high level of automation of the functions performed, the identification, grouping, transfer of data from the external electronic databases to the software of the bailiff and / or other institutions is carried out and attribution to the specific software files. In order to improve data recognition in external databases, software tools incorporate artificial intelligence functions that can be used to teach new data to recognize, increase authentication accuracy, and software tools for self-learning using artificial intelligence. Provides a new way of depositing data on the deposit account, recognizing the file to which the money is assigned, automatically transferring money from the deposit account, automatically creating the documents, grouping them, preparing for the envelope, calculating time limits, sending documents by e-mail.

Description

TECHNICAL FIELD

The invention relates to the field of computer-implemented inventions, and more particularly to the automatic management of bailiff's and / or other institutions' business files.

TECHNICAL LEVEL

This description provides a way to create and process files for use by bailiffs and / or other authorities when the data required for processing are automatically found, identified in external databases, downloaded and assigned to a specific file. The money in the deposit account shall be distributed and transferred to designated persons. Computer tools implementing the method automatically prepare documents, group them, calculate time limits, assign postage stamps (if the documents are sent by mail), prepare documents to be placed in the envelope machine (if documents are sent by mail), send them by e-mail. In addition, software tools are equipped with artificial intelligence, which eventually teaches software tools / methods (based on usage statistics or user manuals) to more accurately identify data in external databases. Software identifies documents found in external databases and downloads them to a computer running software that links to the specific file for which the document is intended.

Patent Document US7006994 (B1), issued February 28, 2006, provides a system that incorporates artificial intelligence tools to improve system performance, but the cited document makes no mention of the system's ability to perform document preparation for vocalization.

Document US2013226798 (A1), issued August 29, 2013, provides a method and system that can identify the purpose of money received, assign a specific case, and make transfers. The method and system presented in the cited document are not intended for the bailiff's activities, there is no mention of the ability to create and group documents, therefore the cited system is not intended to automate the bailiff's activities.

This description provides a technical solution that does not have the drawbacks listed above.

THE SUBSTANCE OF THE INVENTION:

The present invention provides a method for automating the functions of a bailiff and / or other authorities in dealing with cases. This method is implemented by software tools running on a computer. The method of automating the functions of the bailiff and / or other authorities is new in that in addition to a high level of automation of the functions performed, identification, grouping, transfer of data from external electronic databases to bailiff's and / or other authorities' software tools and their assignment to a specific file . To improve data recognition in external databases, software-implemented artificial intelligence features that can train new data recognition, increase recognition accuracy, and software-based artificial intelligence features can self-learn. The new way, based on the transfer to the deposit account, identifies the file to which the money is assigned, automatically transfers money from the escrow account, as well as automatically creates documents, groups them, prepares them for mailing, calculates time limits, sends documents by e-mail.

PREFERRED EMBODIMENTS

The following terms are used in this description:

Deposit Account - an account of a bailiff or other authorities.

“File” means an executive file and / or other type of file containing, but not limited to, analyzing, compiling, processing data on the parties to the proceedings, contributions and / or obligations, actions taken, etc.

External Databases - Databases from which the software receives information (irrespective of the connection method and the method of obtaining the data).

This description provides a way to automate the functions performed by the bailiff and / or other authorities, and to manage files. The above-mentioned method is new in that many actions and processes are performed automatically without human involvement, and some actions exhibit signs of artificial intelligence. This method is implemented by software tools running on a computer or other electronic device that exhibit technical features. In this description, the software implements the described method, and therefore, although the term software tools will be used in the description, it in any case means that the software implements the described method.

The following is a description of the actions and processes performed with the files. A new file is created in the software tools, after the necessary actions on the file, the file is closed, destroyed.

As usual, each user must log on to the system with the identifying data to use the described method. Once logged in, the user enters the system environment where the system parameters and control settings are selected according to the logged in user. Depending on the capabilities of the user, the user may change the system settings.

The described method performs on the file processes that consist of different actions, operations. Many operations and operations are performed automatically without human intervention. The following processes can be distinguished:

- the process of opening a new case,

- automatic prompting process,

- automatic periodic monitoring of workplaces,

- the periodic allocation process,

- the recovery process (arrests and other actions),

- the closure and destruction of the file;

- an automated process for calculating time limits.

The process of entering a new file has at least the following steps, operations: importing the file, invoicing, creating a virtual file. If necessary, the software automatically connects to the general Bailiffs Information System and / or other system upon request of the user of the program tools, from there downloads the necessary file data and / or documents, and automatically assigns these data and / or documents to a specific file created in the program. Once a software file has been formed, it is classified as a file for invoicing. For such cases, software automatically generates invoices for enforcement actions. Once the file is completed, a new account is created and prepared for sending so that the bailiff can begin enforcement. If the same debtor has files with different bailiffs, all of the same debtor's files must be accounted for along with his other files, and to fulfill this requirement, a virtual file can be created in the software.

In the process of entering a new file, when the software user initiates the process of creating the file, the retrieval of the file data from the Internet, the creation of the file and its transfer to subsequent processes is performed automatically, without human intervention. In some cases, billing must be supervised by a software user.

Once created in software tools, the file initiates an automated prompting process. This process automatically creates call documents, sends them to borrowers, and controls their delivery (when the borrower delivers the documents, the next day after they are served, a time-frame is automatically calculated to trigger another automatic process). Depending on the parameters of the case, if there is no need to create reminders in the case, the case is immediately transferred to the recovery or the debtor. If the debtor, upon receipt of the letters of invitation, settles all debts, the software terminates the invitation and the file is referred for further processing in the software. Leverage documents must be signed by the bailiff (or other authorized person), so prior to dispatch, prepared lien documents are placed in the document dispatcher where they can be signed by the bailiff (or other authorized person) and forwarded for further processing in the software. The prepared documents can be reviewed by the dispatcher, checked by a bailiff (or other authorized person), and the documents can be adjusted if necessary. Once signed, the prompts are forwarded for further execution, enveloping. After the documents are signed, understood and transmitted to the post office, the postal service data is received from the post office. If the debtor fails to pay the debt within the stipulated time limit after service, the software initiates the attachment process.

The prompts process within the software also takes place automatically, and the data and media between the actions are generated and transmitted in a way that minimizes user involvement.

An automated periodic workplace control process is designed to detect changes in the borrower's sources of income. If the debtor changes his place of employment, ceases to work (or for any other reason) and starts receiving benefits, such data are registered at state level in the system of social insurance (for example, in Lithuania, SODRA). The software implementing the described method automatically connects to the social security electronic database, recognizes and selects the necessary data, downloads it to the computer tools, where the described method works, automatically updates the data of the file. If the borrower's source of income has changed, the borrower has moved to a new workplace, and the software automatically initiates the process of preparing documents for the workplace. Once the required information has been collected, a document is created in a form to send it to the new workplace. When the user of the software tools signs the dispatcher, the documents are sent to the envelope and sent.

In the process of automatic periodic workplace control, a new method of identifying and selecting textual data, not used in the activities of bailiffs and other institutions, is used in order for software tools to accurately select data in the social security electronic textual database. The above method works according to the layout of the text in the database and the syntax, as well as to find the searched text data according to other text parameters, to retrieve it and import it into the system. In order to implement text data recognition in external databases as accurately as possible, software training functions are implemented in the present invention. The user of the software tools teaches the software tools more precisely, based on what criteria are needed to recognize some data. Artificial intelligence can also be used to train the program, which, in one case or another, is captured by the software to recognize the required data. From the fixed data, statistical probabilities are formed and used for future data identification cases.

In the present invention, artificial intelligence seeks to approximate the results of human reasoning by organizing and manipulating factual and heuristic cognition. Artificial Intelligence functional steps use past data provided and feedback from actions performed to generate rules and identify data relationships that allow the system to create new data and new steps, operations, and more accurate recognition of data in external databases. Artificial Intelligence and the various means for implementing artificial intelligence in the present invention may include, but are not limited to: human supervised learning; problem solving: information clustering, clustering: information reduction, generalization; structured forecasting; identification of anomalous situations; and / or other.

The periodic distribution process is designed to distribute money received from the debtor to the escrow and / or other institution's account. In order to use the software to distribute the money in the escrow account, the software automatically initiates, upon user initiation or periodic connection to the online banking system, the software automatically triggers the amount of money, debtor data and other parameters required for proper file processing. Distribution is effected in accordance with the valid bailiffs' instructions to the debt collectors, the bailiff, third parties and to the debtor if there is too much money in the escrow account. As mentioned above, the money in the escrow account must be distributed in accordance with the rules set out by the software user. Once the money has been distributed, the program automatically transfers the money in the escrow account according to the distribution results. Once the money has been transferred, the software automatically places data on the executed orders in the file. Based on the transfer data in the software tools, reports can be generated for recoverers or other interested parties.

During the periodic allocation process, the software automatically downloads the money distribution data from the bank's online database when the software user distributes the money, the software makes the transfers, and the transfer information is assigned to a specific file. In other cases, if the money distribution rules are clear, repetitive, and the deposit account is accurate, the software can automatically allocate money without the involvement of the user, but considering the importance of this step, it is recommended that the result be approved by the user. If the debtor fails to pay the debt at the time of the call, the recovery process begins. The main act of recovery - arrests - is performed by software automatically or by a person, bailiff or other person. The start of the recovery process is initiated by software if the criteria for starting the recovery are met. At the beginning of the recovery process, the software automatically or, upon user initiation, queries various databases to obtain information about the debtor. Queries in different databases are executed in the same way as described for the automatic periodic job control process. The next step in the automatic recovery process is the process of document filing. Software tools include a module that contains procedural document templates that are filled in with file-specific data before being sent. So, with templates ready and when needed, document creation is also done automatically. The prepared documents can be viewed by the user of the software tools, edited by the dispatcher, upon confirmation of the readiness of the documents to be sent, the bailiff signs the electronic signature and forwards them from the document dispatcher for voting. The software automatically (or at a specified time) starts grouping documents by addressee or other attribute and actions, creating virtual envelopes, checking for clutter, and assigning postage stamps. This step ends with printing grouped and ready-to-envelope documents. Printed documents remain in the envelope feeder. After sending the documents, the software finds information about the particular consignment in the mail database and assigns the delivery data to the file.

If the file indicates that documents can be sent via email, the software automatically generates and sends a message to the specified email address.

If the file is completed, it is noted in the software tools, such file is no longer involved in further calculations. After a set period of time, the file is archived and is completely deleted by software tools.

In order to illustrate and describe the present invention, the following description of preferred embodiments is provided. It is not a detailed or restrictive description to determine the exact form or embodiment. The description above should be viewed as an illustration rather than a limitation. Obviously, many modifications and variations and their application in different fields may be apparent to those skilled in the art. An embodiment is selected and described so that those skilled in the art will readily understand the principles of the invention and their best practical application for different embodiments with different modifications suitable for a particular application or application. The scope of the invention is intended to be defined by the appended definition and its equivalents, in which all the foregoing terms have the widest possible meaning, unless otherwise stated. Embodiments described by those skilled in the art can be made without departing from the scope of the present invention as defined in the following definition.

Claims (7)

DEFINITION OF INVENTION 1. A way to automate work on files, which involves the following steps: - the process of introducing a new file, - automatic prompting process, - automatic periodic monitoring of workplaces, - the periodic allocation process, - the recovery process, - the process of closing and destroying the file, characterized in that said processes use software tools that include: searching text and / or other data in external databases; identifying, downloading and assigning text and / or other data to a particular file. 2. A method of automating the handling of files according to claim 1, characterized by grouping documents according to addressee or other feature and actions, creating virtual envelopes, checking envelopes for overcrowding, assigning postage stamps, and preparing documents to be loaded into an envelope machine. Method for automating work with files according to claims 1 to 2, characterized in that artificial intelligence functions and means for training the system are used to improve data identification in external databases. A method of automating the handling of files according to claims 1 to 3, characterized in that the payment parameters received in the deposit account automatically determine which file is to be assigned, once the money is distributed, the system automatically places orders in the bank account and records the payment made in each file. 5. A method for automating the handling of files according to claims 1-4, characterized in that, upon sending the documents, the software automatically receives information on the service of the documents from the mail database. Method of automating the handling of files according to claims 1-5, characterized in that, upon receipt of the information on the service of documents, the program begins to process procedural time limits and, upon their arrival, seizes bank accounts and / or other assets, initiates / performs other actions. 7. A way of automating the work of files, in that all software tools according to claims 1-6 are adapted to the work of the bailiff and / or other authorities.