KR101868468B1 - Document digitalization system for improving management efficiency of documentary using wireless communications means and method of the same - Google Patents

Abstract

Disclosed are a system and a method for digitizing a non-electronic record, which improve management and search efficiency of a record document by using a wireless communications means capable of easily inspecting a reorganization state of a non-electronic record in which a digitizing operation is completed. To this end, the present invention provides a system for digitizing a non-electronic record with improved management and search efficiency of a record document by using a wireless communications means, wherein the system comprises: an input device for receiving index information including a reorganization list of non-electronic records classified into each record document; a storage device having an index information DB for storing the index information; an index tape generation device for generating an index tape to which a short range wireless communications module is attached; and a management server for storing index information provided from the input device in the index information DB of the storage device, classifying each record document index information from the index information, and providing the index tape index information to the index tape generation device to generate an index tape in which each record document index information is stored through the index tape generation device. According to the present invention, information of a record document stored in a box can be easily checked by only scanning the surface of the box in which a plurality of records are stored through a reader for short range wireless communications.

Description

BACKGROUND OF THE INVENTION 1. Field of the Invention [0001] The present invention relates to a digitalization system and a method for digitally recording non-electronic recordings,

The present invention relates to a system and method for digitizing non-electronic recordings for digitizing non-electronic recordings to build a record database, and more particularly to a system and method for digitizing non-electronic recordings, And more particularly, to a system and method for digitizing non-electronic recordings that improve the management and retrieval efficiency of recordings using radio communication means capable of easily checking the storage state of recorded recordings.

The method of digitalization of documents is automation method using manual input and character recognition using large scale manpower. The former is the problem of large labor cost and time, the limited data processing scale, and the latter is the verification problem of automation.

In the digitalization environment of the document according to the related art, the individual character unit verification and the calibration interface concept of the generated text information have become mainstream. This conventional art is a system for correcting errors of text through a process of collating text information generated by manual operation or a character recognition technology with character areas of an original document in a one-to-one correspondence (1: 1).

The digitization process of these handwriting documents was carried out by a large scale manual workforce, and the verification of the results took the same manpower and time as the input. On the other hand, the digitalization process for printed documents has replaced the manual process of commercial character recognition technology. However, since the accuracy of the technique is also not 100%, the cost of verifying and correcting is required when obtaining high quality text information. Inevitably. Thus, an efficient verification and calibration system remains a major challenge in the process of document digitization.

In particular, financial institutions such as government offices, banks and securities companies, telecommunication companies and insurance companies that sign contracts in a uniform and fairly large amount of formal contracts, schools where the students' grades must be managed as a regular report card, It is very important to keep records of documents in institutions that deal with a large number of formal types of documents, such as patients' care cards.

As an example, the computerization work of records such as government offices and the like is performed by the following steps: (1) a step of taking out a record, (2) a step of sorting and arranging records and displaying a face, (3) ⑥ digital document creation step, ⑦ image correction and inspection step, ⑧ RMS DB registration step, ⑨ quality inspection step, ⑩ re-registration step, ⑪ box formation and shelf placement step, and ⑫ final And a verification step.

The step of taking out the recorded material is a step of taking out the selected recorded material to the workplace through a confirmation procedure.

The classifying, organizing, and displaying of records is performed in accordance with the 'Record Management Guideline' of the government, for example, the National Archives of the Ministry of Government Administration and Home Affairs, and performs a record organizing work such as classification, to be. Here, the page display is a process of assigning a page number according to the 'record management guide' and the 'record digitalization guide'. Classification and re-registration of records should be organized in such a way that the original document is arranged in the order of occurrence and logical order, but it is the process of keeping the original order if the context is unknown or difficult to grasp.

In the record organizing verification step, the verification person confirms the accuracy of the record organizing work such as the disassembly, repair, classification, and side display of the recordings according to the 'record management guide' and the 'record digitalization guide'.

The step of creating and inputting the index (search) list is a step of inputting the recorded article and the iron registration information determined by the director of the central record management institution into the system as the index list information.

The open classification input step is a step of reviewing the DB construction document contents and checking whether personal information is included, and reflecting the electronic document open reclassification result and DB construction document open review information to the recording management system.

The electronic document generation step is a step of generating a digital document by scanning a document with a scanner to perform a digitalized recording operation according to a 'digitalized recording guide'.

The image correction and inspection step is a step of verifying the results of the digitalization of the recorded material and confirming the items that need to be corrected such as tilt, density, wrinkle, and folding. At this time, for the scanned image, it is necessary to correct the tilt, remove the noise, remove the black border, align the center of the body, and reverse and rotate. In addition, the electronic document inspector can not, in any case, add or delete content in the text.

The RMS DB registration step is a step of registering in the RMS using the batch registration program if there is no abnormality after performing the comparison verification of the list of the completed indexes and the scanning result.

The quality checking step is a step of performing a 5% sampling inspection on the RMS registered index and image.

The re-bi-stepping step is a step of re-biasing in accordance with the 'record management guide' after quality inspection and displaying a label such as a record title on the wing portion of the recorded iron mark.

The box knitting and book shelf placement step is a step of arranging the recorded material on which the reorganized iron is completed to the book shelf position determined by the ordering organization after the box knitting. At this time, the order of organizing the discarded records and the whole shelf price are rearranged, and the shelf list location information is made current.

The final inspection step is a step of checking the recordings registered in the RMS and the record of completion of the book cover placement.

As described above, the computerization work of the recordings requires that each institution digitize a large number of documents and create and input a list of indexes for the non-electronic documents before storing them in a computer or a server. Then, There has been performed a process of verifying whether or not it is stored.

However, since the non-electronic document that has been digitized through scanning or the like is stitched within 200 sheets and stored in a box, it is necessary to take out the recorded iron from the box one by one to check whether the recorded item iron is correctly stored in each box . This increases the fatigue of the inspectors, which causes deterioration of the inspecting efficiency, resulting in inaccurate inspections, and requires many inspection workers and inspecting time.

Korean Patent No. 10-1088151 (Announcement of Dec. 2, 2011) Korean Registered Patent No. 10-1334483 (published Nov. 29, 2013) Korean Patent Publication No. 10-2005-0054713 (published Jun. 10, 2005) Korean Patent Publication No. 10-2000-0026259 (published May 15, 2000)

Therefore, it is a first object of the present invention to correct an error of a position where a recorded iron is stored through inspection of an index tape by attaching an index tape storing index information to a recorded iron of the recorded article in which the electronic document is created, Electronic recordings using the wireless communication means capable of improving the inspection efficiency of the non-electronic recordings.

A second object of the present invention is to provide a method and apparatus for managing and managing records of records using a wireless communication means capable of promptly processing a check of a recorded iron through an index tape production operation in which index information is stored and an index tape attaching operation to the recorded iron. And to provide a method for digitizing non-electronic recordings with improved retrieval efficiency.

According to an aspect of the present invention, there is provided an information processing apparatus including an input device for receiving index information including a list of non-electronic records of a non-electronic record classified by each record material, An index tape generation device for generating an index tape to which a local wireless communication module is attached, and an index tape providing device for storing the index information provided from the input device in the index information DB of the storage device, And a management server for providing the indexed tape index information to the index tape producing apparatus to generate index tape storing information of each record iron index through the index tape producing apparatus, To provide a digitalization system for non-electronic recordings that improves the management and retrieval efficiency of records iron The.

In order to achieve the second object of the present invention, in an embodiment of the present invention, the input device receives the index information including the list of non-electronic records of the non-electronic recordings classified into the recording materials, An index information storage step in which the management server stores index information including the re-registration list in an index information DB; and the management server classifies each record object index information from the index information, An index information classification step of providing iron index information to the index tape production apparatus; and an index tape generation step of generating an index tape in which the index tape production apparatus stores each record iron index information through the record iron index information provided from the management server And the index tape adhering apparatus draw in the non-electronic recordings that generated the electronic document, Electronic recordings, and an index tape attaching step of attaching an index tape storing the index information of the record iron to the non-electronic recordings and then ejecting the index tape, wherein the management and search efficiency of the recorded iron is improved A method of digitizing non-electronic recordings is provided.

According to the present invention, it is possible to easily check the information of the recorded iron stored in the box by simply scanning the surface of the box storing the plurality of recorded iron through the reader for short range wireless communication.

Further, the present invention can confirm the information of the recorded iron stored in the box even if the recorder iron stored in the box is taken out to the outside of the box and the contents of the iron are not checked individually. Therefore, Progress can be processed quickly. In other words, the present invention can confirm whether the recorder ironed in the box is properly stored in the box even if the examinee scans the box through the reader and only passes through the box.

In addition, the present invention can immediately check the index information of the record even when the reader is not connected to the communication network, and can also check the contents of the record through browsing of the electronic document matched to the record in a situation where the reader is connected to the communication network .

FIG. 1 is a block diagram illustrating a digital recording system according to an embodiment of the present invention. Referring to FIG.
2 is a block diagram illustrating a record digitization system in accordance with another embodiment of the present invention.
3 is a block diagram showing an electronic tag reader connected to a management server according to the present invention.
FIG. 4 is a flowchart illustrating a digitalized recording method according to an embodiment of the present invention.

Hereinafter, with reference to the accompanying drawings, a non-electronic document digitalization system (hereinafter, referred to as " non-electronic document recording system ") having improved management and search efficiency of recorded iron using radio communication means improved in efficiency of inspection of re- Hereinafter, the term " record digitalization system ") will be described in detail.

FIG. 1 is a block diagram illustrating a record digitalization system according to an embodiment of the present invention, and FIG. 2 is a block diagram illustrating a record digitalization system according to another embodiment of the present invention.

1 and 2, a record digitalizing system according to the present invention includes at least one input device 100 for receiving index information, a storage device 200 having an index information DB for storing the index information, A index tape generating apparatus 300 for generating an index tape in which index information is stored, and a management server 300 for classifying the index information of each recording iron from the index information and providing the recorded iron ironing information to the index tape generating apparatus 300 (400). At this time, the management server 400 may be connected to the input device 100, the storage device 200, and the index tape production device 300 via a wired / wireless communication network (hereinafter, referred to as a 'communication network').

Hereinafter, each component will be described in more detail with reference to the drawings.

The record digitizing system according to the present invention may include a scanner (not shown).

The scanner scans non-electronic recordings to generate digitized electronic documents, and it is preferable to use a high-speed scanner capable of continuously scanning tens to hundreds of non-electronic recordings.

The records here include intellectual records, building records and audiovisual records. The intellectual record includes a land survey unit, a forest land plan, a land transfer resolution, a survey result map, a closed cadastral map, and a restoration work record, and the building record includes a building register and various architectural documents. And includes audiovisual data in the form of various tapes, discs, micro-films, and the like.

The scanner provides the electronic document generated through the scanning of non-electronic recordings to the input device 100 or the management server 400 through the communication network. To this end, the scanner is connected to the input device 100 or the management server 400 via a communication network.

The non-electronic record may be a non-electronic record without a serial number, but a non-electronic record with a serial number may be used. Here, the serial number refers to a number assigned sequentially from the first page to the last page of the non-electronic record.

Referring to FIGS. 1 and 2, a record digitizing system according to the present invention includes an input device 100.

The input device 100 receives index information including a list of non-electronic records classified as each recording material, and transmits the index information to the management server 400 through a communication network. At this time, the index information may include at least one of security level, non-electronic record type, document number, owner information, keyword, and archival storage location information of non-electronic records constituting each recording iron.

Also, the re-deflection list contains information on the serial number of the non-electronic records that are stitched into a single record rail. For example, in the re-deflection list, a non-electronic record having a sequence number of 1 to 200 is designated as a first record track to be stitched to a single record track, and a non-electronic record having a sequential number of 201 to 400 is assigned to a single record track And the non-electronic record having the serial number from 401 to 600 is designated as the third record track so as to be stitched to a single record track.

If necessary, the index information may further include an IP address of the management server 400 or an electronic document of non-electronic records.

The input device 100 may use any terminal as long as it can receive the index information from the administrator and transmit the received index information to the management server 400 through the communication network. However, the input device 100 uses a desktop computer having a keyboard and a monitor .

Referring to FIG. 1, a record digitalization system according to the present invention includes a storage device 200.

The storage device 200 is provided with an index information DB for storing index information input through the input device 100. The storage device 200 can be connected to an external storage device connected to the management server 400 via a wired or wireless connection, An internal built-in storage device can be used.

Referring to FIGS. 1 and 2, a record digitalization system according to the present invention includes an index tape production apparatus 300. FIG.

The index tape generating apparatus 300 generates an index tape to which a short range wireless communication module is attached. The index tape generating apparatus 300 stores the record iron information provided from the management server 400 in the short range wireless communication module, The short range wireless communication module is attached to the adhesive tape to produce an index tape.

For example, the index tape production apparatus 300 stores the first recorded iron index information provided from the management server 400 in the first short range wireless communication module that has been imported from the outside, Stores the recorded iron index information in the second short range wireless communication module that follows the first short range wireless communication module and stores the third recorded iron index information provided from the management server 400 into the second short range wireless communication module To the third short range wireless communication module.

At this time, any wireless communication module may be used as long as it can transmit the recording iron identification information to the RFID reader approaching to 20 cm or less within the short range wireless communication module. Preferably, the NFC tag, the RFID tag, .

Referring to FIG. 2, a record digitizing system according to the present invention includes an index tape attaching apparatus 500.

The index tape attaching apparatus 500 is connected to the management server 400 through a communication network and receives and stores the index information provided from the management server 400.

The index tape attaching apparatus 500 passes non-electronic recordings that have generated the electronic document, and selects one of the non-electronic recordings constituting each record iron according to the re-ironing list included in the index information based on the index information The index tape in which the index information of the record iron is stored is automatically attached to the non-electronic record.

To this end, non-electronic recordings having consecutive serial numbers are sequentially inserted into the index tape attaching apparatus 500. [ For example, after the non-electronic record having the serial number of 1 is inserted into the index tape attaching apparatus 500, the non-electronic record having the serial number of 2 is inserted, and then the non-electronic record having the serial number of 3 is inserted.

The index tape attaching apparatus 500 is configured to attach an index tape storing index information of the recorded iron to any one of the non-electronic recordings constituting each recorded iron.

Specifically, the index tape attaching apparatus 500 is specified in the index information to include the non-electronic recordings having the serial numbers of the first recordings 1 to 100, and the non-electronic recordings having the serial numbers of the second recordingsets 101 to 200 When the third recording material is designated to include non-electronic recordings having serial numbers 201 to 300, a first index tape is attached to the non-electronic recordings having any one of the serial numbers 1 to 100 , Attaching a second index tape to the non-electronic record having the serial number of any one of 101 to 200, and attaching the third index tape to the non-electronic record having any one of the serial numbers 201 to 300.

At this time, the index tape attaching apparatus 500 is preferably configured to attach the index tape to the non-electronic record having the best serial number among the plurality of serial numbers designated by a single record material. If, for example, a non-electronic record having a serial number of 1 to 100 is designated as the first record material, the index tape attaching apparatus 500 will have a serial number of 1 firstly passing through among the 100 non-electronic recordings sequentially passing through the inside thereof Lt; RTI ID = 0.0 > tape < / RTI >

If desired, the index tape attaching device 500 may be configured to seal the ink between the non-electronic recorder to which the index tape is attached and the index tape. For example, the index tape attaching apparatus 500 attaches the first index tape to the first non-electronic record material passing through the inside thereof, and then marks the ink between the first non-electronic record and the first index tape.

Such ink inks may display a unique identification image between the index tape and the non-electronic record as in the case of coating, so that a third party can replace the near field wireless communication module provided with the index tape with another with a wrong intention, When the non-electronic recording material to which the index tape is attached is replaced while keeping the index tape intact, the manager can easily recognize this fact.

In addition, the Ink-In displays visual differences for each recording iron so that it is easy to determine which recording tape is separated from which recording iron even if two or more indexing tapes fall from the recorded iron stored in the box.

At this time, as the ink used for ink between the ink, general ink may be used, but it is preferable to use a photoreactive ink which is transparent at normal times and exhibits hue in response to light. This is to minimize damage to non-electronic recordings by preventing non-electronic recordings from appearing in non-electronic recordings even under non-electronic records, even under normal circumstances. In other words, ink inks using the photoreactive ink appear only when light of a specific wavelength is irradiated, so that it is impossible to confirm whether there is ink to ink in the non-electrographic recording medium at normal times.

Referring to FIGS. 1 and 2, a record digitalization system according to the present invention includes a management server 400.

The management server 400 stores the index information provided from the input device 100 in the index information DB of the storage device 200 so that the local wireless communication module having unique index information stored therein Analyzes the index information provided from the input device 100, and categorizes each record iron index information divided by the re-ironing list.

The management server 400 also provides the indexed tape index information to the index tape production apparatus 300 and generates the index tape 310 in which the individual record iron index information is stored through the index tape production apparatus 300 do.

In addition, the management server 400 provides index information to the index tape attaching apparatus 500, so that the index tape attaching apparatus 500 can provide the index tape attaching apparatus 500 with index Attach the index tape to which the information is stored.

On the other hand, when the electronic document of the non-electronic record is included in the index information provided from the input device 100 or the electronic document is provided from the scanner, the management server 400 is provided with the electronic document management program. The electronic document management program generates a folder related to the electronic document in the storage device 200, analyzes the electronic document, extracts the serial number indicated in the electronic document, identifies the electronic document as a serial number, Modify the name.

In other words, the electronic document management program makes the name of the electronic document generated through the scanner equal to the serial number indicated in the non-electronic record. Accordingly, the management server 400 allows the index tape to be attached to the surface of the non-electronic document having the specific serial number representing each recording iron through the index tape attaching apparatus 500. [

3 is a block diagram showing an electronic tag reader 600 connected to the management server 400 according to the present invention. Referring to FIG. 3, the record digitalization system according to the present invention may further include an electronic tag reader 600.

When the electronic tag reader 600 accesses the index tape 310 attached to the recording iron, the index information is received from the index tape 310. The manager takes out the recorded iron stored in the box and confirms If you do not, it helps you to see if the recorded iron on the record iron cover attached to the outside of the box is stored inside the box.

To this end, the electronic tag reader 600 is provided with a display unit for visually outputting the index information of the recorded iron. The electronic tag reader 600 may be an NFC reader, an RFID reader, a beacon reader, or the like.

The RFID reader 600 accesses the management server 400 according to the IP address included in the index information when index information is provided from the local wireless communication module included in the index tape 310, The electronic document matched with the information can be downloaded from the management server 400 and output. To this end, the RFID reader 600 is configured to be connected to the Internet through a communication network.

FIG. 4 is a flowchart illustrating a digitalized recording method according to an embodiment of the present invention.

4, the method of digitizing a record according to the present invention includes an index information input step (S100) in which an input device 100 receives index information and provides the index information to the management server 400, An index information storage step S200 of storing the information in the index information DB, and an index information classification step S300 in which the management server 400 categorizes the pieces of record information from the index information and provides the information to the index tape generating apparatus 300 A step S400 of creating an index tape 310 in which the index tape producing apparatus 300 generates the index tape 310 storing the record iron index information and the index tape attaching apparatus 500 attaching the index tape 310, (S500) of attaching an index tape to the non-electronic record.

The electronic document creation step (S50) may be further included before the index information input step (S100). In the electronic document creation step S50, the scanner generates an electronic document and transmits the electronic document to the input device 100 or the management server 400. [

In the step of inputting the index information (S300), when the index information including the list of non-electronic records classified by each recorded material is inputted from the manager, the input device 100 transmits the index information to the management server 400 ).

In the index information storage step S200, the management server 400 receives the index information provided from the input device 100 and stores the received index information in the index information DB of the storage device 200 connected wirelessly or by wire.

In the index information classification step S300, the management server 400 categorizes the respective pieces of record information from the index information, and provides the classified record information to the index tape generating apparatus 300 through the communication network .

A numbering step may further be included between the index information storage step (S200) and the index information classification step (S300). In this numbering step, the management server 400 analyzes the electronic document provided from the input device 100 or the scanner and corrects the name of the electronic document so that the name of the electronic document has the serial number.

As a specific aspect, in the numbering step according to the present invention, the electronic document management program of the management server 400 creates a folder related to the electronic document provided from the input device 100 or the scanner in the storage device 200, Extracts the serial number included in the image of the electronic document by analyzing the image, and corrects the name of the electronic document to have the serial number. For example, when the serial number extracted from the image of the electronic document is '1', the electronic document management program of the management server 400 corrects the name of the electronic document to '1' The name of the electronic document is modified to '2' if the number is '2', and the name of the electronic document is modified to '3' when the serial number extracted from the image of the electronic document is '3'.

In the index tape creation step S400, the index tape production apparatus 300 generates the index tape 310 in which the respective record iron index information is stored through the record iron index information provided from the management server 400. [

In the index tape attaching step (S500), the index tape attaching apparatus 500 introduces the non-electronic recordings that generated the electronic document, and the non-electronic recordings constituting each record iron are inserted into the non- The index tape 310 in which the index information is stored is attached and then discharged.

It will be apparent to those skilled in the art that various modifications and variations can be made in the present invention without departing from the spirit and scope of the invention as defined in the appended claims. It can be understood that it is possible.

100: input device 200: storage device
300: index tape generating apparatus 310: index tape
400: Management Server 500: Index Tape Attachment Unit
600: Electronic tag reader

Claims (9)

A scanner for scanning the non-electronic record with the serial number to generate a digitized electronic document;
An input device for receiving index information including information on a serial number of non-electronic recordings that are united with a single record railway, and including a list of reedited non-electronic recordings classified into each record rail;
A storage device having an index information DB for storing the index information;
An index tape generating device for generating an index tape to which the short range wireless communication module is attached;
Generating a folder associated with an electronic document provided from the scanner on the storage device and analyzing the electronic document so that the name of the electronic document generated through the scanner is the same as the serial number indicated in the non-electronic record, An electronic document management program for extracting a number and correcting the name of the electronic document so that the name of the electronic document is the same as the serial number; storing the index information provided from the input device in the index information DB of the storage device; A management server for classifying each piece of record index information from the index information and providing the indexed piece of record index information to the index tape producing device to generate an index tape storing each piece of record index information through the index tape producing device;
Electronic recordings having consecutive serial numbers among non-electronic recordings generated from the electronic document, sequentially passing through non-electronic recordings provided from the management server, and generating non-electronic records constituting each record iron based on the index information, An index tape attaching device for attaching an index tape storing the index information of the record iron to any one of the non-electronic recordings of the recordings; And
When the surface of the box in which the record iron is stored is attached to the outside of the recordable iron mark, the index information is received from the index tape attached to the record iron, the record iron stored in the box is taken out of the box, And an electronic tag reader provided with a display unit for visually outputting the index information so that information of the recorded iron stored in the box can be confirmed even if the contents of the box are not checked individually,
Wherein the electronic tag reader downloads and outputs an electronic document matched with the index information from the management server when the electronic tag reader is connected to the management server through a communication network, A digitizing system for non-electronic recordings. The method according to claim 1, wherein the index information
Wherein the management information includes at least one of a security level of the non-electronic record constituting each record iron, a kind of record, a document number, owner information, a keyword, and a record keeping position information. And digitizing system of non-electronic recordings with improved retrieval efficiency. delete delete delete The index tape attaching apparatus according to claim 1,
Wherein the index tape is attached between the non-electronic recorder and the index tape, and the ink tape is sealed between the non-electronic recorder to which the index tape is attached and the index tape. The ink according to claim 6, wherein the ink
Wherein the recording medium is a photoreactive ink that is transparent at normal times and exhibits hue in response to light, wherein the management and search efficiency of the recorded iron is improved by using the wireless communication means. The method of claim 1, wherein the short-
An NFC tag, an RFID tag, and a beacon. The digitizing system of the non-electronic document has improved management and search efficiency of the recorded iron using the wireless communication means. delete

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