KR100699151B1 - Method For Managing Work Processing By Composing Documents - Google Patents

Abstract

Disclosed is a method of managing work progress through document preparation. The present invention includes the steps of: A) classifying a task into a plurality of stages; B) setting a type of document used in each step of the classified task and setting a document connected to another step among the documents of each step; C) when a predetermined document linked to the next step specified in the current step of the task is registered, the step of the task is automatically changed to the next step designated in the current step. As the document is registered, the stage of work is automatically changed.

Document management, document registration, document status change

Description

Method for Managing Work Processing By Composing Documents}

1 illustrates a system for managing documents in accordance with one embodiment of the present invention.

2 illustrates a work in progress state for managing a document according to an embodiment of the present invention.

3 and 4 illustrate document types according to a work progress state according to an embodiment of the present invention.

<Explanation of symbols for the main parts of the drawings>

10: terminal

12: manager terminal

14: agent terminal

16: inventor's terminal

30: communication network

50: patent management server

210, 310, 410, 510, 610, 710: work in progress

312, 412, 512: Documents based on work in progress

The present invention relates to efficiently managing the progress of a specific task, and more particularly, to a process of managing a task to automatically change the progress of a specific task through the registration of documents.

In general, documents, which are the main management targets of offices, have been used mainly in the meaning of paper documents until now, but now have a more comprehensive meaning, and various kinds of files generated electronically, such as pictures, photos, voices, and videos. And data.

In addition, the document has developed the concept of life cycle by introducing the concept of the life cycle to all information derived from the document, from creation to disposal. In order to manage such a series of processes and information, the application of system such as network, personal computer, database, etc. is the basis of electronic document management system.

In today's increasingly complex office environment, a large number of documents are created to perform tasks, which not only organizes the generated documents and notifies the workers who perform their jobs where they are currently working. There is a need to improve work efficiency by reducing repetitive simple tasks.

The present invention has been created in view of the above circumstances, and an object of the present invention is to classify a specific task into a plurality of stages and to set the types of documents generated in performing the tasks at each stage, thereby registering a document required by the user. The purpose of the present invention is to provide a method of managing work progress through document preparation for automatically changing the work status.

Work progress management method through document creation according to an aspect of the present invention for achieving the above object,
In the method of managing the work progress in a system for managing documents to perform a specific task,
A) classifying the specific task into a plurality of stages according to the work progress state in a predetermined server that manages a document to perform the specific task;
B) connecting at least one document used in each step of the specific task to the predetermined server and setting a document connected to another step of the document of each step;
C) selecting one of the documents connected with the first step of the specific task from the terminal connected to the predetermined server and transmitting the selected document to the predetermined server; And

D) if the document is a document associated with the second step, the predetermined server includes the step of automatically changing the step of the specific task.

delete

delete

Therefore, according to the present invention, the phase of work is automatically changed as the user registers a specific document.

Hereinafter, with reference to the accompanying drawings will be described a preferred embodiment of the present invention.

1 illustrates a system for managing a document according to an embodiment of the present invention, and FIG. 2 illustrates a work progress state for managing a document according to an embodiment of the present invention.

An administrator who performs a task classifies a task flow of a specific task according to a predetermined rule. After classifying the task into a plurality of stages, the task progress state 110 to be progressed in each stage is set.

The task progress state 110 indicates a unique task performed in each step, and consists of at least one.

The work progress state 110 links documents necessary to perform the work. In addition, the documents are configured such that at least one recipient is set so that when the sender sends the document, the recipient list is popped up or displayed on the terminal and the sender selects one or more recipients.

In addition, the work progress state 110 is connected to each of at least one document. When the sender selects and writes a document to perform the work, selects and transmits the recipient, the work progress state is changed from the current step to the next step linked to the document.

In more detail, the manager is a manager terminal for a patent task that starts from the inventor terminal 16 when the inventor terminal 16 accesses the patent management server 50 through the communication network 30 to register the proposal for the invention. Use (12) to create a listed business flow according to the characteristics of the patent service. In addition, the manager classifies the work flow into a new reception, specification, application, intermediate case, registration, objection, and judgment] and sets a work progress state 110 for each work step to manage the patent management server 50. Register at

In the work progress state 110, documents necessary for the work progress are set, respectively.

3 and 4 illustrate document types according to a work progress state according to an embodiment of the present invention. FIG. 3 shows documents required in a specification step, and FIG. 4 shows documents required in an application step.

Therefore, when a proposal is registered from the inventor terminal 16 to the patent management server 50, the work progress state 110 becomes [new acceptance 210], and through the communication network 30 to the patent management server 50. In addition to the inventor's terminal 16 connected to the manager terminal 12, the work progress state 110 is displayed as [new receptionist 210].

The manager terminal 12 connects to the patent management server 50 to create a [bill creation request (not shown)] document, and sets the agent to the agent terminal 14 set up to set the [bill creation request] document. Send it.

When the [Specification Creation Request] document is transmitted, the work progress state 110 becomes [2-1 Creation Request 320] state, and the agent terminal 14 that has received the [Specification Statement Requesting] document has a reference number. The creation request confirmation 322 and [business communication] as shown at 322 are displayed. When the creation request confirmation letter 322 is generated by the agent terminal 14, at least one of a list of recipients is selected and transmitted.

At this time, when the creation request confirmation letter 322 is transmitted to the terminal of the receiver, the work progress state 110 becomes [2-2 in the writing (340)] state, the agent writes the specification.

In order for the agent to complete the specification and request a review of the draft specification, the agent accesses the patent management server 50, forms a draft review request form 342, and selects a receiver from the recipient list to select the manager terminal 12 and / or The draft review request 342 is sent together with the specification made by the inventor terminal 16. At this time, when the draft review request 342 is sent, the work progress state 110 becomes [2-3 draft completed 360].

In the same manner, after the review of the specification is completed, when the review completion report 362 is generated in the agent terminal 14 and transmitted to the manager terminal 12, the work progress status 110 is [2-4 Review completed ( 380)]. In addition, when the manager terminal 12 prepares an application request 382 and transmits it to the agent terminal 14, the work proceeds to the application stage in the [2-4 review completed (380)] state of the specification stage [3- 1 application request 420] state is automatically registered in the patent management server 50.

In the application step, the agent receiving the application request 382 from the manager terminal 12 similarly to the specification step, after the patent application proceeds to create an application completion report 422 to the manager terminal 12 To send. At this time, depending on whether the application has carried out a request for examination, the work progress state 110 may be in the state of [3-2 application (no examination) 440] or [3-3 application (audit reason) 460]. It is registered.

If the examination request is not performed at the time of filing, a document is provided to prepare the examination request request 442 at the manager terminal 12. Documents registered in the [3-2 Application (Examination No.) 440] have a public publication report, a judgment report, and a business communication in addition to the request for examination request 442, but the request for examination examination 442 is transmitted. Only if it has been done, the work progress status is changed to the next designated step [3-3 Application (audit reason) 460]. In other words, the request for examination request 442 is linked to the status of [3-3 Application (audit reason) 460], and when the request for examination request 442 is completed and transmitted, the request for examination [3-3] is automatically performed. Application (screening) 460] state.

In the case where the opinion submission notice is sent from the JPO as a result of the examination, when the agent terminal 14 transmits the opinion submission notice to the manager terminal 12, the opinion submission notice 462 is selected and received from the JPO. We will send you a notice of submission.

According to the dispatch of the opinion submission notice 462, the business progress state 110 becomes the [4-1 Opinion submission notice 520] step.

If a registration report 464 document is created and transmitted among the documents registered in the [3-3 Application (Examination reason) 460] step, [5-1 Registration 610 of the work progress state 110] If the judgment report 466 document is prepared and transmitted, the process is changed to the [7-1 judgment 810] step of the work progress state 110.

As described in detail above, according to the work progress management method through the document creation of the present invention, the repetitive work is classified according to the progress state and connected to the necessary documents for each task step and sent to the receiver using the necessary documents In this case, since the next business step is automatically changed, there is an advantage that it is easy to manage the documents as well as the workload can be reduced compared to the conventional method.

In addition, since the work step is automatically changed, the work efficiency can be improved as compared with the conventional method in which the user directly inputs the work step, and the input error due to the intentional or mistake of the user can be prevented.

Although the present invention has been described in detail with reference to preferred embodiments, the present invention is not limited to the above-described embodiments, and the technical field to which the present invention belongs without departing from the gist of the present invention as claimed in the following claims. Anyone skilled in the art will have the technical idea of the present invention to the extent that various modifications or changes are possible.

Claims (5)

In the method of managing the work progress in a system for managing documents to perform a specific task, A) classifying the specific task into a plurality of stages according to the work progress state in a predetermined server that manages a document to perform the specific task; B) connecting at least one document used in each step of the specific task to the predetermined server and setting a document connected to another step of the document of each step; C) selecting one of the documents connected with the first step of the specific task from the terminal connected to the predetermined server and transmitting the selected document to the predetermined server; And D) If the document is a document associated with the second step, the predetermined server comprises the step of automatically changing the step of the specific task, the business progress state management method by creating a document. The method of claim 1, wherein in step C), Displaying a list of recipients to receive the document upon selecting one of the documents; And And selecting at least one recipient from the list of recipients and transmitting the selected recipients to the predetermined server. The method of claim 2, wherein in step C) And when the terminal selects one of the specific tasks, a document list including at least one to be connected to each step is displayed on the terminal. The method according to any one of claims 1 to 3, wherein the specific task is a patent related task, The task stage wherein the specific task is classified into a plurality of stages according to the task progress state includes at least one of a new reception, a specification, an application, an intermediate case, a registration, an objection, and a judgment. How to manage progress. The management of the work progress state according to claim 4, wherein the final state of the work is changed according to the registered document contents when the document used in each step of the work is registered in the predetermined server. Way.

Images