KR100323971B1 - How to automatically manage document completion and schedule in the project schedule management system - Google Patents

Abstract

The present invention enables document management in the project schedule management system, and defines the detailed work content of the activity without directly inputting the schedule for completing the activity, and when the project is completed, automatically schedules the project. The present invention relates to a method for automatically managing document management and completion schedules of a management system. The present invention relates to a step of receiving data related to a schedule, relationship information, and drawings / documents input by a user when a plan generation and addition occur. After receiving the detailed information on the project, search for the completion of project schedule planning, and if the project schedule planning is completed, perform detailed tasks for document and drawing creation for each plan, and register at regular intervals during the detailed work process. When the detailed work on the plan is completed, it automatically registers the completion schedule. In the project schedule management system, the project schedule management system automatically registers the completion schedule and checks whether the project-wide schedule has been changed, and if the project-wide schedule is changed, re-registers the schedule that is changed for subsequent tasks. Management is possible, and automatic registration of the plan is possible.

Description

How to automatically manage document schedule and completion schedule of project schedule management system {}

The present invention relates to document management and completion schedule registration in the project schedule management system, and in particular, to enable document management in the project schedule management system, the activity of the plan (activity) without the user directly input the completion schedule of the activity (activity) Defining detailed work contents It relates to document management of project schedule management system that is registered automatically when it is completed and automatic registration of completion schedule.

In general, project schedule management is a technique that defines a non-normal work such as product development or construction work as a project, and manages the defined project to achieve a given goal within a given period. There are a lot of commercial packages that can be easily developed and distributed.

As the actual project progresses, the analysis of the work that occurs under a specific plan leads to the idea of a new product, consultation between related departments, drawing, preparation of samples and preparation of production. Documents and drawings are generated. In other words, if a specific plan is analyzed in more detail, it can be defined as a document or drawing creation, and the document or drawing becomes a link (input and output data) with the previous plan or subsequent work.

Most project schedule management systems do not include the ability to create and manage documents or drawings that occur during the course of the project.In addition, the detailed work of a specific plan or the overall progress of the project can be identified to find problems early, prepare countermeasures, and It manages schedule information of plans constituting the project, relationship information between each plan, and resource information necessary for project execution for future project schedule adjustment.

Therefore, in order to manage the documents or drawings produced as a result of the actual product development work, the developers have to print or store them on paper or use a separate document / drawing management system.

That is, the work of creating documents and drawings, which are the result of the planning of the project, is performed and registered through the document / drawing management system, and the schedule related information such as whether the work is completed and the completion date of the plan is transferred to the project schedule management system. You must register separately.

1 is a flowchart illustrating a project schedule management process in a conventional project schedule management system. When generation and addition of activity occur in the first step S1, detailed information of the plan in the next step S2, that is, schedule relationship information, Receive detailed information such as resources. In the next step S3, it is detected whether the establishment of the project schedule is completed, and if the establishment of the project schedule is not completed, the process returns to the above-described step S1. Otherwise, if the establishment of the project schedule is completed, the stage is completed. In S4, the execution result generated when the plan is executed is input (S4). In the next step S5, if the overall schedule of the project is changed or not, and if the overall schedule of the project is not changed, go to step S7 to confirm whether the project is completed. Otherwise, if the overall schedule of the project is changed, step S6 Go to to reschedule subsequent tasks. When the project schedule change is completed, go to step S7 to check whether the project is completed. At this time, if the project is not completed, return to the above-described step S4 to input the plan execution results, the following steps are as described above.

2 is a flowchart showing a document and drawing management process of the conventional document management system. First, it is checked whether there is a past case similar to the document / drawing to be created in step S8. If there is a past case similar to the document / drawing to be created as a result of this check, the process goes to step S9 to copy the document and drawing. The contents of the document and the drawing copied in step S10 are corrected and then registered again, and the document and drawing management information changed in step S11 is registered. That is, in step S11, the project name, author, creation date and the like are registered. In addition, if there is no past case similar to the document / drawing to be created as a result of confirming the presence or absence of the past case in step S8 described above, go to step S12 to generate a new document / drawing, and in step S13, a new document and drawing Register the contents after writing. Then, the management information of the newly created document and the drawing is registered in step S14. That is, in step S14, the project name, author, document type, and the like are registered.

Figure 3 is a view showing a planning screen in a conventional project schedule management system, (a) is a screen showing the schedule information, (b) is a screen showing the relationship information, (c) is a screen showing the resource information (D) is a screen showing advanced schedule related information, and (e) is a screen showing an overview of document management.

On the other hand, conventionally, when a specific plan is completed, the user must register the completion information directly to the system.

However, such a conventional project schedule management system, even if there is no document management function or document management function, manages a single file that manages a simple outline as an attachment, so that a document or drawing that is the actual work result is to be created and registered. In this case, a separate document and drawing management system must be used, which causes problems such as duplication and inefficiency of work and disconnection of data.

In addition, the document and drawing management system classifies and manages data according to the technical properties of documents and drawings, and does not manage the plans in which specific documents and drawings occur. Even if it is, the document and drawing management system has a problem of performing a search of several steps to find and work on a desired document and drawing.

In addition, in the system for managing project schedules, there was an inconvenience in that a user inputs a plan schedule and completion schedule data for every plan constituting the project whenever data occurs.

Therefore, the present invention has been proposed to solve various problems occurring in the conventional project schedule management system and document / drawing management system as described above.

An object of the present invention is to provide a document management method of a project schedule management system to enable document management in a project schedule management system.

It is another object of the present invention to provide a method for automatically registering the completion schedule of a project schedule management system that automatically registers a detailed work content of a plan (activity) without a user directly inputting a completion schedule of the plan and automatically registering it when it is completed. There is.

Still another object of the present invention is to define a document to be prepared separately according to the plan, so that even if a separate document management system is not used during the project progress, the document can be searched and created, and in the case of a registered document, a future project schedule management system or The document management system provides information retrieval through the document management system to provide the user with a method for document management and automatic completion of the schedule for the project schedule management system that provides the user with the minimum of data input work and maximization of utilization.

The present invention for achieving the above object, the first step of receiving a schedule, relationship information and data related to the drawings / documents input by the user when the creation and addition of the plan occurs;

After receiving the detailed information on the plan, search for completion of project schedule planning, and if the project schedule planning is completed, perform detailed tasks for document and drawing preparation for each plan, and register at regular schedule when the detailed work progresses. A second step of doing;

When the detailed work on the plan is completed, the user registers the completion information of the work to be planned per plan in the system while performing the actual work, and checks whether the system has performed all of the work to be planned according to the plan. In this case, the third step of storing the date of the user's last work as the plan completion date, and the registration of the plan completion date is automatically registered with the system program.

The fourth step of automatically registering the plan completion schedule and checking whether the overall schedule of the project is changed, and in the case of a change in the overall schedule of the project, re-registering the schedule that is changed for subsequent tasks and changing the schedule.

1 is a flowchart of a schedule management process of a conventional project schedule management system;

2 is a flowchart of a document / drawing management process of a conventional document management system;

3 is a view showing a plan screen in the conventional project schedule management system,

(a) is a screen showing the schedule information,

(b) is a screen showing the relationship information,

(c) is a screen showing resource information,

(d) shows advanced schedule information.

(e) shows the document management overview.

4 is a schematic configuration diagram of a project schedule management system and a document management system to which the present invention is applied;

5 is a flowchart illustrating a document management and completion schedule automatic registration method of a project schedule management system according to the present invention;

6 is a view showing a plan screen when document management and automatic completion schedule registration in the present invention,

(a) is the detailed information screen of the initial document management operation,

(b) is the main screen of project schedule management.

7 is a work flow for automatically registering the completion schedule for each plan in the project schedule management system according to the present invention.

8 is a view showing a concrete example of the contents of the work of FIG. 7;

<Explanation of symbols for the main parts of the drawings>

100: project schedule management system

200: document management system

Hereinafter, with reference to the accompanying drawings, preferred embodiments of the present invention according to the technical spirit as described above in detail.

4 is a schematic diagram of a project schedule management system and a document management system to which the present invention is applied.

As shown, when a new plan is generated by the user and data for documents and drawings are input, the project schedule management system 100 performs this, and registers detailed tasks to be performed. And when the detailed work of the plan is finished, it automatically registers the completion schedule. In addition, the document management system 200 performs the related work in any document work, and registers it when the document work is finished. As such, projects and documents managed by the project schedule management system 100 and the document management system 200 may be provided later when the user searches for and utilizes the user to easily perform the corresponding work or refer to the other work.

5 is a flowchart illustrating a document management and completion schedule automatic registration method of a project schedule management system according to the present invention.

As shown, the first step (S101 ~ S102) for receiving the data related to the schedule, relationship information and drawings / documents input by the user when the generation and addition of the plan occurs; After receiving the detailed information on the plan, search for completion of project schedule planning, and if the project schedule planning is completed, perform detailed tasks for document and drawing preparation for each plan, and register at regular schedule when the detailed work progresses. A second step S103 to S105; A third step (S106) of automatically registering a plan completion schedule when detailed work on the plan is completed; After automatically registering the plan completion schedule checks whether the entire schedule of the project is changed, and if the change of the overall schedule of the project is made of a fourth step (S107 ~ S109) for re-registering the schedule to be changed for subsequent tasks.

The document management and completion schedule automatic registration method of the project schedule management system according to the present invention as described above, when the generation and addition of the plan occurs in the project schedule management system 100 first (S101), the details of the plan in step S102 Information, that is, schedule, relationship information, drawings and documents related data are input. In step S103, it is checked whether the project schedule planning is completed, and if the establishment of the project schedule planning is not completed, the process returns to the above-mentioned step S101. Otherwise, if the project scheduling is completed, the process moves to step S104. Do it.

In step S104, detailed work for each plan is performed. When a document and a drawing are created by a user, it is registered whenever an aptitude is achieved. Then, in step S105, it is checked whether the detailed work of the plan is completed. If the detailed work of the plan is not completed, the process returns to the above-described step S104. Otherwise, if the detailed work of the plan is completed, step S106. Go to and automatically register the completion schedule.

In other words, when the detailed information of the plan is input from the project schedule management system, documents and drawings input by the user are also received and registered in the project schedule management area, and after the detailed work of the plan is finished, the plan completion schedule is automatically completed. Register.

Thereafter, in step S107, if there is no change in the overall schedule of the project by checking whether or not there is a change in the overall schedule of the project, go to step S109 to check whether the project is completed. Re-registers the schedule you change. After that, the process is moved to step S109 to check whether the project is completed. If the project is not completed as a result of checking the completion of the project in step S109, the process returns to the above-described step S104, and if the project is completed, the project is completed. The calendar will be terminated.

6 is a view showing a plan screen when document management and completion schedule automatic registration in the present invention, (a) is a detailed information screen of the initial document management operation, the output data (or checkpoint) creation operation If the result is displayed in the execution item, the completion schedule for all output data belonging to the current plan is completed, the project schedule management system 100 automatically registers the completion schedule of the plan.

If you select a specific output data in this screen and select "Create Document" button, the application will be executed and the actual document creation will be executed. In addition, if you select the "Search / Copy" button without executing separate drawing and document management system, you can search the existing drawing and document information, and you can copy and use it in the current project. It offers convenience.

6 (b) is a main screen of project schedule management, in which a result of completing work on a detailed information screen of a plan is reflected on a screen and displayed as a bar graph.

Meanwhile, the method of linking schedule and document information is implemented by adding a document management function to the plan screen.

That is, by adding document / drawing management functions-search, add, delete, create, and copy to the plan detail screen as shown in FIG. 6a, and manage the related information between the plan and the document / drawing in the system, the user manages the document / drawing management. Not only can the document / drawing be registered / modified / confirmed through the system, but it is also possible in the project schedule management system, and the document / drawing can be registered / modified / confirmed through the detailed screen for each plan. .

7 and 8 are flowcharts of a method for automatically registering a completion schedule for each plan in the project schedule management system. Through this, it is possible to know a specific process of automatically registering the completion schedule for each plan in the project schedule management system. .

The work to be registered at the time of plan registration for each activity is defined and registered as a check point and output data (S201 to S203).

When the user registers the completion information of the work to be planned according to the plan while performing the actual work, it is checked whether the system has performed all of the work to be planned (S204), and when the user performs the whole, the user last When the work to be registered is stored as a plan completion date, and the whole is not performed, data is not registered on the plan completion date (S205 to S206).

FIG. 8 shows a concrete example of the contents of the work proceeding according to the registration start and registration stop progress of FIG.

The completion date of registration among the details of the work progress is programmed by the system developer to be automatically registered in the system, and the details are different for each programming language.

As described above, the present invention has an advantage of reducing the amount of work compared to the conventional method of using two systems by adding a document management function to the project schedule management function. In addition, the project schedule management system and the drawing and document management system can be integrated, and the project schedule management system can provide more useful information to the user.

In addition, by automatically registering the completion schedule for each schedule in the project schedule management system to improve the work efficiency compared to the prior art that the user must enter the completion schedule directly, due to intentional or accidental user It is possible to prevent the difference between the actual completion date and the system registration date, which has the advantage of enabling accurate schedule management.

Claims (4)

A first step of receiving data related to schedules, relationship information, and drawings / documents input by a user when generation and addition of a plan occur; After receiving the detailed information on the plan, search for completion of project schedule planning, and if the project schedule planning is completed, perform detailed tasks for document and drawing preparation for each plan, and register at regular schedule when the detailed work progresses. A second step of doing; When the detailed work on the plan is completed, the user registers the completion information of the work to be planned per plan in the system while performing the actual work, and checks whether the system has performed all of the work to be planned according to the plan. In this case, the third step of storing the date of the user's last work as the plan completion date, and the registration of the plan completion date is automatically registered with the system program. The fourth step of automatically registering the plan completion schedule and checking whether the entire schedule of the project has been changed, and in the case of the change of the overall schedule of the project, re-registering the schedule that is changed for subsequent tasks and changing the schedule. Document management of the project schedule management system characterized in that the completion schedule automatic registration method. The method of claim 1, Searching whether or not the completion of the project schedule planning, if the project schedule planning is not completed return to the first step of receiving the input document management and completion schedule automatic registration method of the project schedule management system, characterized in that. The method of claim 1, If the detailed work for the plan is not completed, the document management and completion schedule automatic registration method of the project schedule management system, characterized in that the return to the second step. The method of claim 1, If the project is not completed, the document management and completion schedule automatic registration method of the project schedule management system, characterized in that the return to the second step.