JPS63310075A - Item name definition system in electronic filing device - Google Patents

Abstract

PURPOSE:To easily set an item attendant to a document at the time of registering the document and to improve an operability by freely setting an item name and automatically registering together with a keyword. CONSTITUTION:The respective items such as a propriety for automatically setting a date or a propriety for automatically registering the keyword are set by an item name setting part 1 and an automatic setting part 2 and the set item name and the contents of the setting are stored in an item name managing part 3. Then, at the time of registering the document, the item name set in the item name managing part 3 is displayed on a screen by a document registering screen display part 4. Then, at the time of inputting the date, a data display part 5 is started, the propriety for automatically setting the data is checked by the item name managing part 3 and if it is accepted, the date is automatically displayed. At the time of inputting the keyword, similarly, the propriety for automatically registering is checked, if accepted, the keyword is automatically registered in a keyword managing part 7.

Description

DETAILED DESCRIPTION OF THE INVENTION Field of the Invention The present invention relates to the use of electronic filing devices, and more particularly to the determination of items associated with documents to be registered.

(Prior art) Conventionally, the items attached to a registered document are fixedly 1 document name, 1 creation date, and %'keywordl' to 1keyword5'.
were set in sequence.

In the above, the creation date was automatically set to the date of registration, and the items entered as keywords were automatically registered in the keyword management department.

(Problems to be Solved by the Invention) In the conventional item name definition method described above, the items are fixed, and are only effective for a specific system.
When registering items other than documents, such as drawings, the item name and the data to be input do not match, making the system difficult to use and resulting in low work efficiency.

An object of the present invention is to provide an item name definition method for an electronic filing device configured to eliminate the above drawbacks and completely improve work efficiency by freely setting item names and automatically registering them with keywords. .

(Problem 'I! - Means for Solving) The item name definition method in the electronic filing device according to the present invention is constructed by comprising an item name setting section, a keyword management section, and an automatic registration section.

The item name setting section is for determining the item name of the registered item.

The keyword management section is the ninth section that stores keywords associated with documents.

Automatic registration m is for automatically registering keywords in the keyword management section.

(Actual flow side) Next, the present invention will be explained with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of an item definition method in an electronic filing device according to the present invention. In FIG. 1, l is an item name setting section%, 2 is an automatic registration section, 3 is an item name management section, 4 is a document registration screen display section, and 5
7 is a date display section, 6 is a keyword registration section, and %7 is a keyword management section.

In FIG. 1, the item name setting section 1 and automatic registration section 2 are activated. FIG. 2 is an explanatory diagram showing an example of the item name definition screen in FIG. 1.

After setting the item name registration file name by the user, the item name management means 3 searches for an item corresponding to the file, and if found, sets the item name. If it is not found, the default value is set as shown in FIG. From this screen, the user can change the item name and set the item in the confession that matches the purpose of use of the system.

In item 2, it is possible to set whether or not to automatically set the date (on/off) t'', and in item 3-12, it is possible to set whether or not to automatically register keywords in the keyword management $7 (on/off).

After setting the necessary items, the item name setting section 1 and the automatic registration section 2 store the set item names and whether automatic date setting and keyword automatic registration are possible or not in the item name management g53.

Next, document registration will be explained.

When registering a document, the document registration screen display section 4 is activated, takes out the nine item names set by the item name management section 3, and displays them on the screen. When the user sets necessary items, the date display section 5 is activated when inputting the date, and the item name management section 3 is activated.
Check whether the date can be set automatically, and if it is possible, the entire date will be displayed automatically. If not, do nothing.

When entering a keyword, the keyword registration section 6 is activated and checks whether the keyword can be automatically registered from the item name management section 3. If it is possible, the input keyword is automatically registered in the keyword management section 7. do. If not, do nothing.

As described above, first, set the item name, automatically set the date, and set whether to automatically register keywords, store the results in the item name management section 3, and then set the items attached to the document. When setting, the settings are made according to the items retrieved from the item name management section 3. Furthermore, automatic setting of dates and automatic registration of keywords in keyword management s7 are also carried out.

(Effects of the Invention) As explained above, the present invention freely sets five item names and automatically registers them together with keywords, thereby making it possible to set item names unique to the system used in the electronic filing device. This has the effect of making it easier to set items associated with a document.

In addition, you can see the items attached to a document at a glance, which can be used as a clue when searching for a document.

Automatic setting of dates and automatic registration of keywords can save the user's time and effort, improve work efficiency, and speed up processing.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing an embodiment of an item name definition method in an electronic filing device according to the present invention. The second factor is an explanatory diagram showing an example of the item name definition screen related to FIG. l...Item name setting section 2...Automatic registration section 3...
Item name management section 4...Document registration screen display section 5...Date display section 6...Keyword registration section 7...Keyword management section Patent applicant NEC Corporation Agent Patent attorney Hisashi Inoro 21 Agony

Claims (1)

[Claims] Equipped with an item name setting section for determining item names of registered items, a keyword management section for storing keywords associated with documents, and an automatic registration section for automatically registering the keywords in the keyword management section. An item name definition method in an electronic filing device, characterized in that the item name definition method is configured as follows.