JPS62236071A - Document preparation processor - Google Patents

Abstract

PURPOSE:To attain easy preparation of documents by displaying a common input picture containing the corresponding items on a variable display part for documents like a request form, etc., that should be prepared for a series of working processes and compiling and preparing a desired document based on the data on the selection and/or input dates of sentences, etc. CONSTITUTION:A document preparation file 1 prepares the common document data where the prescribed items to be displayed at a fixed display part (h) and a variable display part (i) are collected and registers said data previously. Then the file 1 is retrieved by a document preparation file retrieving means 2-2 based on the selection information and/or data put into a common input picture displayed by a common input picture display means 2-1 and inputted to the input enable item parts (c) and (e) corresponding to those items shown at the part (i). Then the desired items are selected out of the common document data and the documents are outputted by a document compiling and preparing means 2-3 based on the document data obtained by compiling and preparing the desired document data.

Description

DETAILED DESCRIPTION OF THE INVENTION (Field of Industrial Application) The present invention relates to a document creation processing device that creates documents related to each step included in a series of operations.

゛(, □, 4 This invention provides a document creation processing device that creates documents regarding each process included in a series of operations, a fixed display section for documents to be created regarding each process included in the series of operations, and a variable Generates common document data in the form of a collection of similar documents for specified items to be written on the display, creates a pre-registered document creation file, and searches for common input screen data/files corresponding to the specified process. After displaying the common input screen, select the text and input the data. Using the process information specified to create the document as an index, search the document creation file and select the desired II data. , and by collecting them and creating documents, it is possible to easily and efficiently create documents related to each step of a series of operations.

[Conventional technology]

In general, when creating documents for workers in each step of work that has a temporal flow, for example, when requesting patent application agents in each country to prepare documents to be submitted to the patent office of each country, etc. A document creation process using a computer that involves inputting the worker, i.e., the requestee such as an agent, the date of creation of the document, etc., and creating related documents for each process, such as requesting the submission of an examination request form. Devices are known in the art. The documents created by this conventional document creation processing device are outputted with multiple work items listed in one type of document, and the desired one, for example, one of them, can be checked by hand or supplemented. The items and contents described in the output document are fixed, and the program for outputting it is also fixed program information.

[Problem that the invention seeks to solve]

In the conventional W [creation processing device], when creating documents related to each process of work including mutually different processes, it outputs a document that lists the work contents of multiple items, and selects one of the displayed work contents. Since they were checking and filling out the information by hand, it was troublesome to have to check which item in which document, and the work details for each item were too detailed because the contents of multiple items were listed on the limited space available. There was a problem in that the work contents per item could only be displayed as the title of the work item.

In addition, if you try to create a single-item LFL document, you will need multiple independent systems, resulting in a huge system overall, which will not only result in development costs but also system maintenance costs, making it impractical. There was a problem.

[Means for solving problems]

In order to solve the above-mentioned problems, the present invention provides a fixed display part (h) in which common matters to be created for each process included in a series of operations are written, and a fixed display part (h) in which different matters are written for each process. A common document that summarizes predetermined items to be displayed on the fixed display section (h) and the variable display section (+) for each document (for example, FIG. 5) having a variable display section (i) that is displayed. A document creation file (1) in which data is generated and registered in advance is provided, and a variable display section ( Based on the selection information and/or data entered in the input possible item section (c, e) corresponding to the item described in i), the document preparation file (1) is searched by the document preparation file search means (2-2). Search and select a desired item from the common document data, and output document M (for example, Fig. 5) based on the document data edited and generated by the document editing and generation means (2-3). It is configured as follows.

[Effect]

When creating documents related to each process included in a series of operations, a common document storage system that collects similar formats as document data, such as predetermined sentences to be written in the fixed display part and variable display part of the document. Prepare the document preparation file 1 in which the data is registered in advance 6. Next,
In order to select the documents required for the documents related to the specified process, the user can select the desired text from the inputtable item section corresponding to the item written on the variable display section provided in the common input screen, and /Or manually input data such as date into the manually possible item section. By printing out a desired neatly rearranged document based on the input selection information and/or data, it becomes possible to easily and efficiently create a document.

〔Example〕

An embodiment in which the present invention is applied to a patent management system will be described in detail below.

In Figure 1, the document preparation file l provides instructions to the agent regarding each process that occurs in the series of operations from patent application to patent registration, such as submitting a request for examination or a written opinion/written amendment to a notice of reasons for refusal. Documents requesting work,
Predetermined items to be written on the fixed display section and the variable display section of the so-called client request form are registered in advance. These fixed display sections and variable display sections will be described later.

The control section 2 includes a common input screen display means 2-1, a document creation file search means 2-2, a document editing and generation means 2-3, and stores programs for executing various controls.

The common input screen display means 2-1 displays a common input screen as shown in FIG. 4, which will be described later, in a predetermined format. This common human screen display means 2-1 indexes a common input screen data file 1-1 in which common input screen data corresponding to the common input screen to be displayed is registered, and process information specified to create @cheeks. , a common input screen data search means 2-4 for searching common input screen data corresponding to the common input screen to be displayed.

The document preparation file search means 2-2 uses the country name or country code, process number, etc. as an index to search the document preparation file l for document data corresponding to the items described in the fixed display section and the variable display section of the document. It is something.

The four M4 editing generation means 2-3 generates the documents searched by the document creation file search means 2-2 based on the selection information and/or data such as the input date input in the input possible area on the common input screen. It is used to generate data.

Management unit data file 3 uses the management unit number such as foreign arrangement as a key, and records each application - bibliographic information such as country of application, name of invention, application agent and technical person, and order of occurrence in each process. Data such as date of application, date of selection of each process, etc. are entered and registered.

The rule data file 4 includes a process definition table 4-1, a deadline date definition table 4-2, and the like.

The process definition table 4-1 lists each process (for example, each process for executing a series of operations required after filing a patent application with the United States Patent and Trademark Office until the rights expire).
To define processes unique to each country defined according to each country's patent laws, such as process names, applicable periods, and post-processes that occur after the process (applications, acceptance of notices of reasons for refusal, submission of written opinions, requests for appeals, etc.) This is for registering data.

The deadline date definition table 4-2 is used to register period information for calculating the deadline date for completion of each step in a series of tasks associated with these steps. The permitted period from the starting date such as the date of dispatch of the Notice of Reasons for Refusal to the JPO, such as the deadline for submitting a written opinion, the unit extension period, and the number of possible extensions, etc. are registered in relation to the process that has been carried out. It is.

The mask file 5 in FIG. 1 stores various information regarding the person in charge of the work, agent, country, company, inventor, etc. The central processing unit (MCCPU) 6 executes various processes to be described later based on programs stored in the control unit 2.

The work area 7 is for temporarily storing intermediate results etc. when executing various processes, and is particularly used for storing the book HQ collection generation means 2.
Documents edited and generated by -3 ゛ 1
It includes a storage device that temporarily stores data.

The keyboard 8 is used to input desired data into input areas on the common input screen.0 The display device 9 is used to display various information such as the common input screen. The printer IO prints various results, etc., and in the present invention, it outputs document data that is temporarily stored in the work area 7 and edited and generated as a document (request form, etc.).

Next, the operation of the configuration shown in FIG. 1 will be explained in detail using the flowchart shown in FIG.

2 indicates a state in which the management unit number, process number, etc. are input. This is used as the management unit number of the case when requesting an agent to submit a written opinion/written amendment (so-called amendment) in response to a notice of reasons for refusal (so-called office action) issued by the Japan Patent Office. This means that the foreign arrangement, for example, "584 POOIUSOO" and the step number, for example, "2020!'" representing the step of "Submission of Written Amendment to Examination-based Notice of Reasons for Refusal" using the keyboard 8. .

■ in the figure indicates the state in which the management unit data file 3 is searched.
01USOO" and the process number "20201", search the management unit data file 3 and enter the name of the invention and the name of the technical person in the area enclosed by a rectangle in the intermediate processing data input screen shown in FIG. Data for displaying information such as data, and data related to previously completed processes, in this case, the date of dispatch from the Japan Patent Office, date of dispatch of an agent, date of acceptance by the Patent Department, and deadline for the agent regarding the process of "Receiving a Notice of Reasons for Refusal for Examination" This means reading out various date data such as the date and legal deadline date.

■ in the figure indicates a state in which the mask file 5 is searched. This searches the mask file 5 for the data searched at ■ in the figure that is registered in correspondence with the code, such as the name of the technical person, and reads data such as the name of the technical person "K". .

■ in the figure indicates a state in which the intermediate processing data input screen is displayed. This is the data searched by ■ in the figure and ■ in the figure.
This means that the name of the engineer in charge "K", etc., retrieved by , is displayed on the display device 9 as an intermediate processing data input screen as shown in FIG.

■ in the figure indicates a state in which data generated in each process, such as date data, is input. For example, +a in Figure 3
The date of sending the request form to the agent "850613- (June 13, 1985)" is written in the rectangular area indicated by l, and the request letter is output in the rectangular area indicated by bl in the figure. This means inputting "Y" to request.

In the figure, ■ indicates a state in which it is determined whether "Y" is input as the necessity of outputting the request form. If no, end (
If the answer is YES, the following process (■ in the figure) is executed.

■ in the figure shows a state in which the common input screen display means 2-1 is activated and searches for the common input screen data file 1-1. In order to display a common input screen for a request form, for example, the one shown in FIG. 4, on the display device 9, the common input screen data file 1-1 is searched in correspondence with the manually entered process number at ■ in the figure. This means reading out common input screen data. This data is used in multiple processes, such as examination system 1 [submission of written opinion/amendment regarding the notice of absolute grounds,
Sentences or summaries of various requests made to an agent, such as the submission of a written answer to a neutral objection, are registered.

In the figure, ■ indicates a state in which the management unit data file 3 is searched again. This is the foreign cosmetic surgery “584” entered in ■ in the diagram.
POOIUSOO", the management unit data file 3 is searched and the data and date data to be displayed in the rectangular area of the common input screen shown in FIG. This means reading out the agent shipping date "850 (i04") etc. shown in Figure 3. In this case, the date data is the agent shipping date "850604" shown in Figure 3. May be used as is.

■ in the figure indicates a state in which the mask file 5 is searched. This is similar to ■ in the figure, and out of the data searched in ■ in the figure, the name of the requester, etc.
Search mask file 5 for the code registered in , and enter the request name “A LAW F+1?M”
″ data etc.

[Phase] in the figure indicates a state in which the common (book B) input screen data read out at ■ in the figure is displayed on the display section 9. This is for selecting and inputting sentences or summaries of various requests made to the agent during multiple processes, such as submitting a written opinion/amendment to a notice of reasons for refusal in the examination process, and submitting a reply to a neutral objection. The name displayed along with the rectangular area tel and read out earlier, the name of the technical person "K"
, the name of the client "A LAW FIRM", etc., as well as the date on which the agent sent the notification of reasons for refusal, the legal deadline date, etc. are displayed in the common input screen fc), fd in the figure shown in Fig. 4.
850604 ""850 in the rectangular area indicated using +
901''.

■ in the figure indicates a state of selection and data input. This is done by inputting the code "Y" representing selection from the keyboard 8 into the rectangular area indicated by let in the third line and below on the common input screen shown in Figure 4, and requesting the agent. Select the relevant text that indicates the content to be entered, and input or overwrite the date, etc. in a rectangular area (dl, Tfl, etc.) that is wider than the rectangular area in which the current code "Y" is input. It means to do it manually.

Next, 0 to ■ in the figure are steps executed by the document editing and generating means 2-3, which edit and generate a desired request form based on the data selected and input in 0 in the figure. It shows.

In the figure, @ indicates a state in which the document creation file 1 is searched, which is executed by the document creation file search means 2-2. This means that fixed text, common to request forms such as the one shown in Figure 5, can be combined with the predetermined document data used in the fixed display part shown in the diagram (as shown in the phantom), and the data input at ■ in the diagram. Based on this, the text that changes, so to speak, is unique to the request form that is applied to the manually generated process number "20201" in the figure (■). , means searching from the common document data registered in the document creation file 1.

◎ in the figure indicates a state in which the management unit data file 3 is searched again. This is necessary to create a request form from the management unit data file 3, for example in Figure 5 (
Application number “06/123,45 as indicated using 1)
6" or the agent number "01234" shown using 31 in the figure.
This means reading data such as 5".

In the figure, [phase] indicates a state in which the mask file 5 is searched. This is done by masking the agent's postal address, name, etc., as shown using (kl and (1)) in Figure 5, and using the code representing the client's name "A LAW FIRM" as shown in Figure 4 as a pointer. In addition to searching and reading out the file 5, the document editing and generating means 2 as shown in 2 above means to read out the country name "UN[TETD 5TATES" as shown in FIG. 5 (-).
-3 repeats the above-mentioned process as necessary, and edits and generates a desired request form based on the data selected and inputted in (■) in the figure.

■ in the figure indicates a state in which layout processing is performed.

This is the selection code "Y" on the common input screen shown in Figure 4.
This means laying out the selected text using , and rearranging it neatly.

In the figure, [phase] indicates the state of printout, which is
For example, if the selection code "Y" is entered manually from the keyboard 8 in three places as shown in Figure 4 as a selection/data input at ■ in the figure, the process shown in Figure 5 will be made by processing [phase] to ■ in the figure. This means that a beautifully laid out request form will be printed out. In this case, a configuration is adopted in which the text to be printed out is converted into a more detailed, accurate, and easy-to-understand expression as necessary.

For example, when the common input screen shown in Figure 4 is displayed (C1, the date shown using +d+ is "850604" which is easy to manually input)
"850901" (this can be overwritten by Mr. B), but in the illustrated document in Figure 5,
Easy to understand JIINE 6.1985""S[! P.T.
It is converted to EMBER1, 1985'' and printed.

As explained above, the intermediate base as shown in Figure 3
On the processing data input screen, enter "Y" from the keyboard 8 indicating the date of dispatch from the Patent Department and whether a request form has been created to display the common input screen, select the specified text from the displayed common manual screen, and input the data. By inputting information, it is possible to efficiently create a desired document (for example, a request form) for requesting an agent to perform each step of a series of operations.

Next, using the steps shown in FIG. 4 and 0,
The operation when the common input screen shown in FIG. 4 is displayed from the request form output menu shown in 12I will be explained in detail.

[Phase] in FIG. 2 indicates the state in which the application form submission menu is displayed. This means that, for example, a document output menu as shown in FIG. 6 is displayed on the display device 9.

0 in the figure indicates a state in which menu selection is performed. For example, "12" is placed in the rectangular area behind the processing section in Figure 6.
(represents the creation of a R1!SI'0NSE submission request form for 0, A, / objected to, etc.) and means to enter the management unit number "584POOIUSOO" from the keyboard 8 into the rectangular area after the foreign model number. are doing.

Using the procedure explained above, display the specified common input screen using the processing category and management unit number (foreign model number) from the document output menu, and then use the steps from ■ to [phase] in the figure described above to display the same You can create the desired documents.

In the above example, the common input screen data that was specially prepared in the common input screen data file 1-L was used, but the common document data registered in the document creation file L can be directly displayed and selected. Good too.

In addition, the items registered in the common input screen data file 1-1 may be used as document data as they are without registering the document data of the items to be written in the variable display section of the request letter M in the document preparation file l. . In the above two modified examples, the common input screen data file l-1 and part of the document creation file 1 are shared. In this case, register only the document data necessary for the variable display part of the document in the common input screen data file 1-1, and register the document data necessary for the fixed display part in the document creation file l. Bye.

[Effects of the Invention] As explained above, according to the present invention, a common input screen having items corresponding to an 8v4 variable display section such as a request form to be created for each process included in a series of operations is displayed. The system is configured to edit and generate desired documents based on selected text and/or data such as entered dates, making it easy and efficient to create documents related to each step of a series of operations. be able to. In addition, when creating a request letter addressed to agents in multiple countries with different laws, such as when applying for a patent, the same common input screen can be used for similar processes to create requests that are compatible with each country. tUt
This makes it possible to easily and reliably create request forms addressed to agents in multiple different countries using a simple system configuration.

[Brief explanation of drawings]

Fig. 1 is a configuration diagram of one embodiment of the present invention, Fig. 2 is a flowchart explaining the present invention in detail, Fig. 3 is an example of intermediate processing data input screen display, Fig. 4 is an example of common human input screen display, and Fig. 5 The figure shows an example of a document, and FIG. 6 shows an example of a document output menu. In the figure, 1 is a document creation file, 2 is a control unit, 2-1 is a common input screen display means, 2-2 is a document creation file search means, 2-3 is a document editing generation means, 3 is a management unit data file, 4 is a rule data file, 5 is a mask file, 6 is a central processing unit, 7 is a work area, 8 is a keyboard, 9 is a display device, and 10 is a printer.

Claims (4)

[Claims] (1) In a document processing device that creates documents related to each process included in a series of operations, there is a fixed display section where items created in multiple different processes are written that are common to each process, and items that are different for each process. A document creation file that generates and pre-registers common document data in a form that summarizes predetermined items displayed on each of the fixed display section and variable display section for each document having a variable display section to be written. and a common input screen display means for displaying a common input screen having an input possible item section corresponding to at least the items described in the variable display section, and the input possible item section in the displayed common input screen. Based on the input selection information and/or input data, search the document preparation file and select desired items from among the predetermined items to be entered in each of the fixed display section and variable display section from the common document data. This document editing/generating means is provided with a document creation file search means for searching for items in and selecting desired document data, and a document editing/generating means for editing/generating the document data searched by the document creation file search means. A document creation processing device characterized in that it is configured to output a document based on document data edited and generated by a generating means. (2) The common input screen display means displays a common input screen data file in which common input screen data corresponding to the common input screen to be displayed is registered, and process information specified for creating a document as an index. A document creation processing apparatus according to claim 1, further comprising a common input screen data search means for searching common input screen data corresponding to a common input screen to be processed. (3) The document creation file search means searches the document creation file using the process information specified for creating the document as an index, searches for desired items from the common document data, and retrieves the desired document data. The document creation processing device according to claim (1), characterized in that the document creation processing device selects. (4) The document creation processing device according to claim (1), wherein the work includes a patent management work, and the process is a work step included in the patent management work.