JPS62168225A - Automatic numbering system for document number of electronic slip - Google Patents

Abstract

PURPOSE:To prevent the transcribing mistakes by providing a document number control file to a host computer, extracting the unused youngest number out of said file to a produced document to write it into the corresponding column of the document and then writing the document information into the file automatically. CONSTITUTION:A host computer 1 contains an external memory device 5 which stores the document number control files 2 and 3 which are registered previously for each document number series. A document producer pushes a specific key of a terminal equipment 7 to deliver a numbering request of control numbers to the computer 1. The computer 1 sends the series names from both files 2 and 3 for selection carried out by the document producer. Then the computer 1 receives the selected series name and detects the unused youngest number to write it into the document number column. At the same time, the information on the document title. etc, into the number columns of both files 2 and 3.

Description

Detailed Description of the Invention (Field of Industrial Application) The present invention relates to materials such as electronic forms issued through office automation (hereinafter referred to as OA), and in particular to an automatic numbering system for management numbers thereof, and Regarding automatic filling method.

(Prior art) Conventionally, even in the case of OA, the management number of documents such as electronic forms is determined by preparing a paper ledger and using the lowest number listed in the ledger that has not already been numbered. Pick up one of the numbers, fill in the title of the document, name and affiliation of the person numbering, date of creation, etc., and mark the number as complete. On the other hand, documents were filled in by inputting each sound of the assigned management number from 1,000-board.

(Problems to be solved by the invention) In the conventional automatic document numbering system for electronic forms described above,
Documents such as electronic forms are created using a word processor using a computer, so although the title and name of the creator are recognized by the OA system, they are not used in any way. The numbering procedure used to be cumbersome due to its many steps, and the problem was that transcription errors often occurred during transcription.

An object of the present invention is to provide one or more document number management files in an external storage device of a host computer, and to receive requests for assigning document numbers of a specific series to documents that have been currently created. If so, extract the lowest unused number from this document number management file, enter it in the relevant field of the document, and at the same time write the document title, author's name, affiliation, creation date, etc. in the document number management file. An object of the present invention is to provide an automatic numbering system for document numbers for electronic forms, which eliminates the above-mentioned drawbacks by performing a process of filling in the relevant number-related columns, and is configured to eliminate transcription errors and facilitate numbering.

(Means for Solving the Problems) The automatic document numbering method for electronic forms according to the present invention is used in an OA system, and includes a host computer, an external storage device connected to the host computer, and the host computer. The terminal device is connected to the terminal device via a communication line.

In the above configuration, the present invention automatically assigns a management number from a document number management master file stored in an external storage device, and stores the management number, document title, and other management information between the document and the document number management master file. It is structured so that it can be transferred between the two.

(Example) Next, the present invention will be explained with reference to the drawings.

FIG. 1 is a block diagram showing an embodiment of an automatic document numbering system for electronic forms according to the present invention. In FIG. 1, 1 is a host computer, 2 and 3 are document number management 7 aisles, 5 is an external storage device, 6 is a communication line, 7 is a terminal device, and 8 is a storage device.

In FIG. 1, a host computer 1 is equipped with an external storage device S for storing document number management files 2.3 registered in advance for each document number series.

On the other hand, the host computer 1 is connected to the terminal device 7 via the communication line M6t-. During document creation and while waiting for management number assignment, document information is stored inside the storage device 8 of the terminal device 7. Now, when a document creator wants to assign a management number after creating a document, the document creator notifies the host computer 1 of the above request by pressing a specific key on the terminal device 7. The host computer 1 sends the series name from the document number management files 2 and 3 to the terminal device 6 in order to decide which series of numbers to assign. When the document creator selects an appropriate series name from among the series names displayed on the display device of the terminal device 7, the selected information is notified to the host computer 1 through the communication line +1111!6. At this time, the name of the title creator listed in the heading section of the document,
Information necessary for management such as affiliation and creation date is also automatically transmitted to the host computer l. The host computer 1 obtains the lowest unused management number in the specified document numbering file 2 from the external storage device ft5, and enters the above title, author's name, affiliation, etc. in the relevant columns. Fill in the date of creation, etc., and send the management number to the terminal device 7. The terminal device 7 automatically enters the received management number in the document number column of the document heading.

In preparation for a situation in which management number assignment requests are sent simultaneously from a plurality of terminal devices, the host computer 1 performs exclusive control so that it only accepts requests from one terminal device at a time.

In this embodiment, a method is adopted in which the document title or other information is transmitted together with the document number series information, but the above information can also be transmitted after receiving the document number. It is clear that this effect can be achieved.

(@Akira's effect) As explained above, the present invention provides one or more document number management files in the external storage device of the host computer, and specifies the document number management file for the currently created document. When a series document numbering request is received, extract the lowest unused number from this document number management file and enter it in the relevant column of the document, as well as the document title, author's name, affiliation, etc. By entering the date of creation, etc. in the corresponding number-related column of the document number management file, there is no need for the trouble of transcribing document numbers, titles, etc., which saves labor and eliminates transcription errors. It has the effect of being able to plan for extinction.

[Brief explanation of drawings]

The first figure is a block diagram showing an embodiment of the automatic document numbering system for electronic forms according to the present invention. lag urn host computer 2.3, red, document number management file 5...external storage device 6...communication line 7...terminal device 8...storage device

Claims (1)

[Claims] A document number management master file, comprising a host computer, an external storage device connected to the host computer, and a terminal device connected to the host computer via a communication line, and stored in the external storage device. A management number is automatically assigned from the document, and the management number, the title of the document, and other management information can be mutually transferred between the document and the document number management master file. An automatic document numbering system for electronic forms, which is characterized by: