JPS61183753A - Document accumulating system - Google Patents

Abstract

PURPOSE:To execute a unitary management of a document by exchanging only an index card, by accumulating separately the index card and the document. CONSTITUTION:A data from a keyboard 1 or a floppy disk 2 is inputted to a processing part 6 through an interface 3 or 4, and a controller 5. A file group 8 accumulates a document which is exchanged with the processing part 6 through an interface 7. An indication to a user and the contents of the document are displayed by a CRT9, and the contents of the document are printed by a printer 10. The file group 8 is constituted of a communication sentence file 8-1 for accumulating a distributed document, an index card file 8-2 for accumulat ing an index card, and a document, an index card file 8-2 for accumulating an index card, and a document file 8-3 for accumulating the document.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document storage method on a computer.

[Prior art and its problems]

When storing documents on a computer.

In addition to the substance of the document, management information such as its creator 9 , creator affiliation 9 classification code, etc. is also stored.

In the following description, the entity of one document will be referred to as a document, and the management information will be referred to as an index card.9 The combination of both will be referred to as a document.

The information in the index card becomes key information when searching for a necessary document from among the stored documents.

On the other hand, from the perspective of computer users, it is desirable to manage all the documents they use in one place. If a container for storing information on a computer is called a file, the above request corresponds to the request to store all documents used by each user in a file prepared for each user.

Conventionally, an index card and a document are treated as having a one-to-one correspondence. For this reason,
As shown in Figure 4, documents that are commonly used by multiple users can be copied or distributed from one user's file.

It is also necessary to store it in another user's file. It also allows a user to find the same document in different ways (e.g.

(I want to add various classification codes).

It is necessary to copy documents and change the contents of index cards in the same file.

As mentioned above, conventionally, there are multiple documents with the same content (the contents of the index card are different), so if you make changes to the document, you have to make the same changes many times, and extra file space is required. There are drawbacks such as.

[Purpose of the invention]

SUMMARY OF THE INVENTION Therefore, an object of the present invention is to solve the above-mentioned drawbacks and provide an efficient document storage method.

[Structure of the invention]

In order to achieve the above object, the present invention stores index cards and documents separately.

That is, according to the present invention, the index cards and documents constituting the nine documents are stored separately (accumulating means for storing, copying means for copying only the index cards, distribution means for distributing only the index cards, and distributing means for distributing only the index cards). It is equipped with a storage means for storing index cards.

A document storage method is obtained that is characterized by the ability to centrally manage documents by exchanging only index cards.

〔Example〕

Next, the present invention will be explained in detail.

FIG. 1 is a diagram showing the configuration of an embodiment of the present invention. This system includes a keyboard 1 for performing input operations and a floppy disk 2 for storing documents created with a word processor or the like.

A controller 5 that receives data from the keyboard 1 or floppy disk 2 via the interface 3 or 4 and passes it to the corresponding processing department, and a processing section 6 that performs necessary processing using the data passed from the controller 5.
, a file group 8 for storing documents exchanged with the processing unit 6 via an interface 7, a cathode ray display tube (CRT) 9 for displaying instructions to the user and the contents of the document, and a file group 8 for storing documents exchanged with the processing unit 6 via the interface 7; This is a document processing system that includes a printer 10 for printing. a display processing unit 6-2 for displaying the documents in the file group 8 on the CRT 9; and a printing unit for printing the documents in the file group 8 on the printer 10. a processing section 6-5;
An index card change processing section 6-4 for changing the contents of an index card, a distribution processing section 6-5 for distributing documents from one user to another, and a copying section 9 for copying documents. It is composed of a processing section 6-6 and a search processing section 6-7 for searching a necessary document from the file group 8. The file group 8 also includes a correspondence file 8-1 for storing distributed documents, an index card file 8-2 for storing index cards, and a document file 8-3 for storing documents. It consists of

Next, the operation of the nine embodiments will be explained by assigning numbers to each item.

- Input a signal from the keyboard 1 to notify that the document created by the word processor on the floppy disk 2 will be stored on the computer. This signal is sent to the registration/deletion processing section 6 via the interface 3 and controller 5.
-1 is notified. The registration/deletion processing section 6-1 displays on the CRT 9 via the controller 5 a screen for instructing the file name of the storage destination.

■ The user inputs the storage destination file name for the index card and document C2 from the keyboard 1.

The file name is again notified to the registration/deletion processing unit 6-IC via the interface 6 and controller 5. The registration/deletion processing unit 6-1 receives the document on the Fronbi disk 2 via the interface 4 and controller 5, separates the document into an index card and a document, and
It is stored in the designated file in the file group 8 via the interface 7.

■ Once the entire document has been stored, the registration/deletion processing unit 6-1
notifies the controller 5 of the end signal and the contents of the index card. The controller 0-5 passes the contents of the index card to the index card change processing section 6-4 and issues a processing request.

(2) The index card change processing section 6-4 displays the contents of the index card passed from the controller 5 on the CBr4 via the controller 5. The user inputs the change details using the keyboard 1. The contents of the change are notified to the index card change processing section 6-4 via the interface 3 and controller 5. The index card change processing unit 6-4 re-accumulates (
Replace.

Figure 2 is a diagram showing the relationship between index cards and documents, with 9 classification codes and titles.

Material number 9 Creation department 1 Author 9 Creation date, revised edition.

It consists of keywords (16), expiration date, and accumulated light of the document. Document accumulation light.

This indicates where the document pointed to by the index card is stored, and cannot be changed by the user.

Documents can be stored on a computer using the above steps ① to ②. Next, for the accumulated documents.

The operation when performing some kind of processing will be explained.

■ Input a search request signal from the keyboard 1 to search for the required document. This signal is notified to the controller 5 via the interface 3. The controller 5 issues an activation request to the search processing section 6-7 based on the received signal. The search processing unit 6-7 receives C! via the controller 5. Displays a screen for inputting search conditions into RT9. The user inputs search conditions using the keyboard 1.

The search conditions are again notified to the search processing unit 6-7 via the interface 5 and controller 5. Search processing unit 6
-7 searches the file group 8 through the interface 7 for index cards that match the search conditions, and displays the list on the CBr 4 through the controller 5. card) and enter that information from keyboard 1. That information is sent to interface 3 and controller 5.
The search processing unit 6-7 is notified via. Search processing unit 6
-7 recognizes the index card selected by the user and transfers the contents of the index card to the controller 5.
give it to

■ When the controller 5 is notified of the selected index card (document) from the search processing unit 6-7, the controller 5 holds the contents and displays a screen for instructing what kind of processing is to be performed on the selected document. (Processing specification screen)
Display on Br4. On that screen, you can display 1, print, distribute,
You can select copy or delete.

■ The user inputs the desired process to be performed on the document selected in ■ from the keyboard 1. The signal is notified to the controller 5 via the interface 3. The controller 5 analyzes the signal and determines the selected document. A startup request is issued to the processing unit that executes the process that has been set.At this time, the contents of the index card held by the controller 5 are also passed to the corresponding processing unit.

Actual processing of nine documents becomes possible through the above steps (1) to (2). Next: Explaining the operation of each process.

■-(1) The display processing unit 6-2 displays the accumulated light C of the document in the index card passed from the controller 5.
:, the document corresponding to the index card is found from the file group 8, and the C! Display the contents of the document on RT9.

■-(2) The print processing unit 6-3 uses the accumulated light of the document in the index card passed from the controller 5 to find the document corresponding to the index card from the file group 8, and prints the contents of the document on the printer 10. do.

■-(5) The distribution processing unit 6-4 displays a screen for instructing users of distribution destinations via the controller 5! R
Display on T9. The user inputs the distribution destination user, etc. from Keepo and Do1. The information is notified to the distribution processing section 6-4 via the interface 3 and controller 5. The distribution processing unit 6-4 stores the contents of the index card passed through the controller 5 as is in the correspondence file 8-1.
Accumulate in. The reception by distributed users will be described later.

(4) The copy processing unit 6-5 displays, via the controller 5, a screen for instructing the name of the copy destination index card file. The user inputs the file name of the copy destination using the keyboard 1. The information is sent to the copy processing unit 6-5 via the interface 3 and controller 5.
passed to. The copy processing section 6-5 stores the same index card as the one handed over from the controller 5 in the above step (2) in the designated index card file. Furthermore, the index card created by copying is changed in the same manner as in (1) and (2) above. In this way, multiple index cards point to the same document as shown in FIG.

■-(5) When deletion is selected in the above ■.

The controller 5 issues an activation request to the registration/deletion processing section 6-1. The registration/deletion processing unit 6-1.

The index card passed from the controller 5 is deleted from the file group 8 via the interface 7. At this time, if the index card is the last index card pointing to the corresponding document, the document is also deleted. The number of index cards pointing to a certain document is stored together with the document.

When any of the above (1) to (5) is completed, each processing section notifies the controller 5 of the completion status.

For display, printing, distribution and copying.

The controller displays the process designation screen for the document again. In the case of deletion, the search processing unit 6-7 displays the list again.

The document (index card) distributed in the above ■-(3) is extracted from the correspondence file 8-1 by the registration/deletion processing unit 6-1 by the user at the distribution destination using the document processing system of this embodiment. By storing it back into the index card file.

It can also be used by users at the distribution destination. At this time, as in the case of copying, multiple index cards will point to the same document.

FIG. 3 is a diagram showing that a plurality of index cards at this time correspond to the same document.

〔Effect of the invention〕

As described above, according to the present invention, one document is stored separately in the index card and the document, and the same document can be shared by exchanging only the index card, so that the work required when changing the document can be greatly reduced. In addition, the required file capacity can also be reduced.

[Brief explanation of drawings]

FIG. 1 is a diagram showing the configuration of an embodiment of the present invention. FIG. 2 is a diagram showing the relationship between index cards and documents, FIG. 3 is a diagram showing that a plurality of index cards correspond to the same document, and FIG. 4 is a diagram showing document storage according to the prior art. Explanation of symbols: 1 is a keyboard, 2 is a floppy disk, 3 and 4 are interfaces, 5 is a controller, 6 is a processing unit, and 7 is an interface. 8 is a file group, 9 is a CRT, and 10 is a printer. Figure 1 Figure 2 A〉Te “Six Card”

Claims (1)

[Claims] 1. A storage means for storing a document by dividing it into an index card and a document, a copying means for copying only the index card, a distribution means for distributing only the index card, and a storage means for storing the distributed index cards. A document storage method characterized in that the document storage method is equipped with a storage means for storing documents, and centrally manages documents by exchanging only index cards.