JPH11213057A - System for remotely proof-reading document data - Google Patents

Abstract

PROBLEM TO BE SOLVED: To execute accurate proof-reading operation by converting document data to that of a PDF data form and transmitting it through a communication line so as to transmit/receive data on a block copy, etc., while keeping a quality similar to an actual article and to reproduce the quality similar to the actual article. SOLUTION: A data conversion means 3 converts document data prepared by a document designing system 1 to document data of the PDF date form and a first communication means 4 transmits it through the communication line 6. Second communication means 7 and 8 receive document data of the PDF data form and reproducing means 9 and 10 reproduce received document data of the PDF data form as the image of a document on a display. As the image of the document reproduced on the display and the image of the actual document are extremely coincident in their qualities by this, the quality similar to the actual article is reproduced to execute accurate proof-reading operation.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

TECHNICAL FIELD The present invention belongs to the technical field of printing. In particular, the present invention relates to a remote proofreading in which a proofreading for correcting an error in proof printing or a defect in a format by comparing it with an original document at a stage remote from a plate making place at a stage before printing a printed matter.

[0002]

2. Description of the Related Art There is a proofreading process in a process prior to printing when a printed matter is manufactured. That is, when the composition of the printed matter, the original plate, the proof print, and the like are completed, confirmation of the customer is obtained. For this reason, a copy or the like or a copy thereof is sent to a customer. Alternatively, instead of sending the actual item, data is transmitted to the customer by facsimile or the like.

[0003]

In order to send a composition or the like to a customer, it is necessary to physically prepare a means for transporting the actual item to the customer, and it requires a lot of time. . In addition, when transmitting to a customer by facsimile or the like, quality deterioration cannot be avoided, and accurate calibration work may not be performed. Accordingly, an object of the present invention is to provide a form data remote proofreading system capable of transmitting and receiving data while maintaining the same quality as the actual thing, and reproducing the same quality as the actual thing and performing an accurate proofing operation. It is in.

[0004]

The above objects are achieved by the present invention described below. That is, the present invention provides a data conversion means for converting form data created by a form design system into form data in a PDF data format;
First communication means for transmitting form data in a data format through a communication line, and PD transmitted through the communication line
A form data remote proofreading system comprising: second data communication means for receiving form data in F data format; and reproducing means for reproducing the received form data in PDF data form on a display device as a form image. . According to the present invention, the form data created by the form design system is converted into the form data in the PDF data format by the data conversion means, and the form data in the PDF data format is transmitted by the first communication means through the communication line. The form data in the PDF data format transmitted through the communication line by the data communication means is received, and the form data in the PDF data format received by the reproduction means is reproduced as an image of the form on the display device. The image of the form and the image of the actual form reproduced on the display device when performed in this way are, in terms of quality,
Extremely high degree of agreement. Therefore, there is provided a form data remote proofreading system capable of performing an accurate proofreading operation by reproducing the same quality as the actual product.

Further, the present invention relates to a form data remote proofreading system having a proofreading / editing means for adding a description relating to a calibration item to the received form data in the PDF data format and generating calibrated form data in the PDF data format. is there. According to the present invention, addition, deletion,
Calibrated form data in PDF data format is obtained, in which descriptions about correction items such as corrections are added to form data in PDF data format. Therefore, it is possible to easily and accurately specify the calibration items. Also, the present invention provides that the second data communication means transmits the corrected form data in the PDF data format through a communication line, and the first data communication means receives the corrected form data transmitted through the communication line. Form data remote proofreading system. " According to the present invention, the calibrated form data can be returned by the second data communication means.

The present invention is also a "form data remote proofreading system having printing means for outputting the form data in the PDF data format as a full-size print". The same quality as the actual product can be reproduced as a full-scale printed material, and accurate proofreading can be performed. The present invention is also a form data remote calibration system in which the first communication means attaches the form data in the PDF data format to an electronic mail and transmits the form data. According to the present invention, information on form data to be transmitted can be transmitted as an e-mail. Further, the present invention provides "a database management means for storing the form data in the PDF data format, and the first data communication means transmits the form data in the PDF data format stored in the database management means via a communication line. Form Data Remote Calibration System ". According to the present invention, the form data in the PDF data format is stored by the database management means, and the form data in the PDF data format stored in the database management means is transmitted by the first data communication means through the communication line. That is, since the form data is in the PDF data format, the data compression ratio is high and a large number of form data can be stored, and a plurality of form data in the PDF data format can be centrally managed by the database management means. it can.

[0007] The present invention also provides that the second data communication means transmits a form data transfer request through a communication line, the first data communication means receives the form data transfer request, and the database management means Generates a list of form data to which the second data communication unit is to be transferred from form data in the PDF data format stored based on the form data transfer request; Sends the list of the form data and the second
The data communication means receives the transmitted form data list, the reproduction means displays the received form data list on a display device, and the second data communication means displays the received form data list on the display device. The first data communication means, which has transmitted a form data transfer request specified by selecting and inputting one of the form data lists to a communication line and has received the specified form data transfer request, executes the database management. Means for transmitting form data in the specified PDF data format stored in the means via a communication line, and wherein the second data communication means receives the transmitted form data. According to the present invention, it is possible to browse form data in the PDF data format that is centrally managed (that is, registered) by the database management unit.

[0008]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below based on embodiments. FIG. 1 is a diagram showing the configuration of a form data remote calibration system of the present invention. In FIG. 1, 1 is a form design system and 2 is a LAN (local) such as Ethernet.
area network), 3 is data conversion means, 4 is first communication means, 5 and 6 are communication lines, 7, 8 are second communication means,
Reference numerals 9 and 10 represent reproduction means, and reference numerals 11 and 12 represent proofreading and editing means.

The form design system 1 in the present invention is not particularly limited, and a well-known design system can be used. For example, a form design system to which the present inventors have already filed a plurality of applications can be used. The application is disclosed in, for example,
No. 1775, JP-A-4-157523, JP-A-6-3
No. 09341, JP-A-6-318219, JP-A-6-318219
No. 342203, and the like. Since these published patent publications describe many design mechanisms in a form design system, descriptions of those known matters will be omitted here.

The form design system 1 generates form data when an operator uses the form design system to design a form. The form data is given a file name and stored in the storage device of the form design system 1.
The data format of form data is generally various, but the image of the form is composed of characters such as alphanumeric characters and kanji, line drawings such as frames and tables, marks, logos, pictures such as illustrations, etc. Therefore, the data format is usually such that all of them can be handled in a unified manner. For example, in the form design system applied to the above application, a unique data format (referred to as a BFD format) is used.

In the example shown in FIG. 1, a form design system 1 is connected to a data conversion means 3 via a LAN 2. The form data stored in the storage device of the form design system 1 is transferred to the data conversion means 3 via the LAN 2. The data conversion means 3 is also a computer system such as a workstation or a personal computer, as in the form design system. The transferred form data is stored in the storage device of the data conversion means 3.

The data conversion means 3 reads the form data stored in the storage device into the main storage device and converts the data format. Data conversion is performed through one or more conversion processes. FIG. 2 is a flowchart showing the process of converting the data format of the form data by the data conversion means 3. In the example shown in FIG. 2, data conversion is performed through two conversion steps. First, in step S21,
The form data is read. Next, step S2
At 2, the first data conversion is performed.

In the first data conversion, data conversion is performed to correspond to various forms of form data generated by various form design systems. That is, form data in a unique data format such as the BFD format is converted into general form data. As described above, the form image is obtained by editing characters such as alphanumeric characters and kanji kana, line drawings such as frames and tables, marks, logos, pictures such as illustrations, etc. A common (widely used in the industry) data format that can handle all
(stScript) Convert to form data in data format.

Next, in step S23, a second data conversion is performed. In the second data conversion, the form data in the PostScript data format is converted to form data in the PDF data format. Here, PDF (portab
le document format) is a file format developed by Adobe Systems in the United States. According to PDF,
The design (characters, images, layouts) of the document (digital document) created by DTP software or word processing software can be used as it is, and the software (Windows, Mac OS, UN
IX, etc.).

Next, in step S24, the form data in the PDF data format obtained by the second data conversion is stored in the storage device of the data conversion means 3. Also,
In step S24, the form data is output to a database management unit (not shown), and registered in the database (storage device) by the database management unit. The database management means may be configured to be included in the same computer system as the data conversion means 3, or may be configured to be an independent computer system. In the configuration shown in FIG. 1 as an example, it is configured integrally with the data conversion means 3.

The first communication means 4 transmits the form data in the PDF data format stored in the storage device of the data conversion means 3 or the form data in the PDF data format registered in the database to the communication lines 5 and 6. To send through. The first communication unit 4 is configured as a terminal of the data conversion unit 3 in the configuration shown in FIG. As the communication lines 5 and 6, a public communication line such as ISDN, a dedicated communication line connecting a specific range, the Internet via a provider, and the like can be used. In the present invention, the type of the communication line is not particularly limited. .

The second communication means 7 and 8 include communication lines 5 and 6
The form data in the PDF data format transmitted through is received. In the configuration shown in FIG. 1 as an example, form data in PDF data format is received, such as communication lines 5 and 6, second communication means 7 and 8, reproduction means 9 and 10, and editing means 11 and 12. There are two systems on the side. In FIG. 1, 2
The system is shown because a large number of forms are designed by one form manufacturer, and in general, there are a plurality of forms data proofreaders (for example, form orderers; customers). The system for proofreading the form data is also a computer system, and in the configuration shown in FIG. 1 as an example, the second communication means 7 and 8 are configured as computer terminals, and the reproduction means 9 and 10 and the proofreading and editing are used. Means 1
Reference numerals 1 and 12 are provided in the main body of the computer.

The reproducing means 9 and 10 reproduce the received form data in the PDF data format on a display device as a form image. As the software used in the reproducing means 9 and 10, for example, Acrobat Reader which is display software (browser) developed by Adobe Systems Incorporated in the United States can be used. When the communication lines 5 and 6 are the Internet, data of the world wide web of the Internet,
That is, it can be displayed by using a browser (browser) that displays information in a hypermedia description format called HTML (hypertext markup language) and using an acrobat reader as its plug-in software.

The image of the form displayed on the display device in this way has a very high degree of coincidence with the image of the actual form. The font of the character data (text data) is displayed on the display device in the same font as the font used in the actual form. If the same font does not exist in the display device system, the most similar font is automatically selected and displayed on the display device. In addition to text, pictures (graphics), photographs, colors, and their layouts are also reproduced with a high degree of matching.

Further, the received form data in the PDF data format can be printed out by a printing means (not shown). Originally, the PDF data format has a feature that the same image as that in the case of print output is faithfully reproduced on the display device. Therefore, if you print out, text, pictures (graphics), photos,
Not only color and layout but also dimensions are reproduced as printed matter with a high degree of matching.

The person who proofreads the form can check the form while comparing the form image displayed on the display device with a very high degree of coincidence or the original with the printed matter as described above. As a result of the confirmation work, if there is any matter to be corrected, the person who performs the proofreading needs to notify the form designing side of the matter to be corrected. If the notification method is a simple one, it can be communicated verbally to a person in charge of designing the form using a telephone or the like. Further, it is also possible to notify the items to be corrected by e-mail.

The above-described process of transmitting and receiving the form data in the PDF data format can be, specifically, a process of transmitting and receiving an electronic mail and a data file attached thereto. In such a case, the contents of the data file (order number, product name, etc.) attached in the body of the e-mail and the items related to the data file, for example, points that require special attention in the calibration, etc., should be corrected. It is convenient because it can be transmitted simultaneously to the person who performs it. Replying to an e-mail sent by e-mail is natural as an operation flow, and the system configuration can be simplified. Therefore, there is an advantage that the items to be corrected are notified by e-mail.

If the items to be corrected are not simple contents or if the contents may be misunderstood and conveyed, PDF
In some cases, it is better to describe items to be corrected in the form data itself in the data format. Proofreading editing means 11, 12
Is used in that case. The proofreading and editing means 11 and 12 are P
The form data in the new PDF data format is edited by describing the items to be corrected in the form data itself in the DF data format. Proofreading editing means 11, 1
No. 2 is not particularly limited in the present invention, and for example, Adobe Acrobat developed by Adobe Systems in the United States can be used. Also,
Known DTP software can be used. When using well-known DTP software, it is necessary to convert the data into a format that can be handled, perform proofreading and editing, and then return to the PDF data format.

FIG. 3 shows that the proofreading editing means 11 and 12
It is a flowchart which shows the process of performing proofreading edit with respect to the form data of DF data format. First, in step S31, the form data in the PDF data format to be calibrated is read. That is, the second communication means 7, 8
The form data in the PDF data format received by the computer is read into the main storage device of the computer on the proofreading side.

Next, in step S32, the form data in the PDF data format is reproduced by the reproducing means 9 and 10 as an image of the form on the display device. The person who proofreads the form performs the checking operation while comparing the image of the form displayed on the display device with the manuscript or the like.
Next, in step S33, if there is any matter to be corrected as a result of the confirmation work, the person who performs the calibration performs step S33.
In 34, the data on the items to be corrected
Performs proofreading and editing to be added to the form data in the F data format.
At this time, the proofreading and editing means 11 and 12 are used.

In the proofreading and editing in step S34, an indication mark is added to a corrected portion of the image of the form. When there are a plurality of locations, each can be specified. For example, a numbered instruction mark, an instruction figure, or the like is added. A comment corresponding to each instruction mark is added. Then, it is opened when necessary so that the details of the correction items can be understood.

Steps S33 and S34 are repeated. If there is no matter to be corrected in step S33, the proofreading form data in PDF data format is generated in step S35, and the proofreading and editing is completed.

The proofread form data in the PDF data format obtained by the above proofreading and editing process is transferred in the opposite direction to that described above and returned to the form design side. That is, the second communication means 7 and 8 transmit through the communication lines 5 and 6. The first communication means 4 receives the calibrated form data in PDF data format transmitted through the communication lines 5 and 6. This data transfer can also be transmitted and received as an electronic mail and a data file attached thereto, as described above.

Instead of sending and receiving as e-mail,
In the configuration shown in FIG. 1, transmission and reception can be performed by another method. Next, the transmission / reception method will be described. The e-mail sends data required for calibration to the other party, but another method is to obtain the required data by browsing the required data. In the case of an e-mail, it is clear that the required data exists depending on whether or not the e-mail is delivered. However, in the browsing method, the presence or absence of the necessary data can be known only by browsing.

A person who proofreads a form makes a transfer request for form data from a computer system on the proofreading side. The second data communication means 7 and 8 transmit a form data transfer request via the communication lines 5 and 6. The first data communication means 4 receives the form data transfer request. Here, the database management means (not shown) described above uses the second data communication means 7, 8 as the transfer destination from the form data in the PDF data format stored based on the form data transfer request. Generate a list of existing form data.

Then, the first data communication means 4 transmits the list of the form data. Second data communication means 7,
Numeral 8 receives the transmitted form data list, and the reproducing means 9 and 10 display the received form data list on a display device. The person who proofreads the form inputs the form data to be received from a list of form data displayed on the display device. The second data communication means 7 and 8 output the form data transfer request specified by the selection input to the communication lines 5 and 6.

The first data communication means 4 which has received the specified form data transfer request transmits the specified form data in the PDF data format stored in the database management means through the communication lines 5 and 6. . The second data communication means 7 and 8 receive the transmitted form data. The transmission and reception of the form data by the browsing method described above is performed on the world wide web (world wi) of the Internet.
de web) can be realized by the configuration to browse the data. Also, it can be realized by configuring as a unique communication system.

[0033]

According to the present invention, a form data remote proofreading system capable of transmitting and receiving data while maintaining the same quality as the actual one and reproducing the same quality as the actual one and performing an accurate proofreading operation. Is provided. Also, the received PDF
According to the present invention having the proofreading and editing means for adding the description about the calibration items to the form data in the data format and generating the calibrated form data in the PDF data format, it is possible to easily and accurately specify the proof items. According to the present invention, the second data communication means transmits the calibrated form data in the PDF data format through the communication line, and the first data communication means receives the calibrated form data transmitted through the communication line. Calibrated form data can be returned by the second data communication means. Further, according to the present invention having the printing means for outputting the form data in the PDF data format as a full-size printed matter, it is possible to reproduce the same size and quality as the actual thing as a printed matter and to perform an accurate proofreading operation.
Further, according to the present invention in which the first communication means attaches the form data in the PDF data format to the electronic mail and transmits the information, the information regarding the form data to be transmitted can be transmitted as the electronic mail. According to the present invention, there is provided a database management means for storing form data in PDF data format, and the first data communication means transmits the form data in PDF data format stored in the database management means through a communication line. Since the form data is in PDF data format, the data compression ratio is high and a large number of form data can be stored, and a plurality of form data in PDF data format can be centrally managed by the database management means. The second data communication means transmits a form data transfer request via the communication line, the first data communication means receives the form data transfer request, and the database management means stores the form data transfer request based on the form data transfer request. A list of form data to which the second data communication means is to be transferred is generated from the form data in the PDF data format to be transferred,
Data communication means transmits the form data list, and the second
The data communication means receives the transmitted form data list, the reproduction means displays the received form data list on the display device, and the second data communication means displays the form data list displayed on the display device. And transmitting the form data transfer request specified by one of the selection inputs to the communication line, and receiving the specified form data transfer request by the first data communication means stored in the database management means. According to the present invention in which the form data in the PDF data format is transmitted through the communication line and the second data communication means receives the transmitted form data, the form data is centrally managed by the database management means (that is, the registered form data is registered). Can read the form data in the PDF data format.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of a form data remote proofreading system of the present invention.

FIG. 2 is a flowchart showing a process of converting the data format of the form data.

FIG. 3 is a flowchart showing a process of performing proofreading and editing on form data in PDF data format.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Form design system 2 LAN 3 Data conversion means 4 First communication means 5, 6 Communication line 7, 8 Second communication means 9, 10 Reproducing means 11, 12 Calibration editing means

Claims (7)

[Claims] 1. A data conversion means for converting form data created by a form design system into form data in a PDF data format; a first communication means for transmitting the form data in the PDF data format through a communication line; A second data communication means for receiving the form data in the PDF data format transmitted through the line, and a reproducing means for reproducing the received form data in the PDF data form on a display device as an image of the form. Form data remote proofreading system. 2. The apparatus according to claim 1, further comprising a proofreading / editing means for adding a description regarding a calibration item to the received form data in PDF data format and generating calibrated form data in PDF data format. Form data remote calibration system. 3. The second data communication means transmits the corrected form data in the PDF data format through a communication line, and the first data communication means receives the corrected form data transmitted through the communication line. 3. The form data remote calibration system according to claim 2, wherein 4. The form data remote proofreading system according to claim 1, further comprising printing means for outputting the form data in the PDF data format as a full-size printed matter. 5. The form data remote calibration system according to claim 1, wherein said first communication means transmits the form data in the PDF data format by attaching it to an electronic mail. 6. A database management means for storing the form data in the PDF data format, wherein the first data communication means includes a PDF stored in the database management means.
The form data remote calibration system according to any one of claims 1 to 5, wherein the form data in a data format is transmitted through a communication line. 7. The second data communication means transmits a form data transfer request via a communication line, the first data communication means receives the form data transfer request, and the database management means The second data communication unit generates a list of form data to which the data is to be transferred from the form data in the PDF data format stored based on the data transfer request, and the first data communication unit includes the form Transmitting a list of data, the second data communication means receiving the transmitted list of form data, the reproducing means displaying the received list of form data on a display device, the second data The communication means transmits a transfer request of the form data specified by selecting and inputting one of the form data lists displayed on the display device through a communication line. Outputting the specified form data transfer request, the first data communication unit transmits the specified form data in the specified PDF data format stored in the database management unit through a communication line, 7. The form data remote calibration system according to claim 6, wherein the second data communication means receives the transmitted form data.