JPH1063677A - Integrated management system for shared information - Google Patents

Abstract

PROBLEM TO BE SOLVED: To efficiently effectively utilize information by unitarily managing shared information by retrieving managing information in an electronic folder table based on set classification conditions and displaying the classification list of correspondent shared information from the result. SOLUTION: A classification list condition selecting part 13 selects the desired view to be displayed out of the list of views peculiar for a user and outputs the selected result to a view control part 22. According to the designation conditions of the classification list condition selecting part 13, the view control part 22 reads a correspondent view record from a view table 43 through a view part 33. Then, the classification key such as a user ID is extracted from the view record, and the retrieval of a document name record having a classification key is instructed to an electronic folder part 32. The view control part 22 edits the record retrieved from the electronic folder and dispatches it through the view part 33 to a classification list/document display part 51. Based on the received view record, the classification list/document display part 51 prepares and displays the classification list.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to an integrated management system for shared information usable in a network system.

[0002]

2. Description of the Related Art With the recent development of computer and communication technologies, L
AN and communication network networks are set up in various places, and the construction of an in-house LAN within a company is also active. The method of organizing and storing the shared information such as e-mail, electronic bulletin board, and electronic conference used in such a LAN, etc., is based on the fact that each user can use the storage device of the server in which the shared information is stored. Generally, a directory management method of creating and storing a file for each information on a recording medium to be used (managed) is used.

[0003]

According to this method, a place, a medium and a name to be stored are determined for each piece of information to be managed.
Downloading to a file managed by itself is required. However, in this case, both a host (server) that provides information such as an electronic bulletin board and an electronic conference, and a client (terminal) that can be used by a user have the same information file, resulting in waste of recording medium resources.

Further, when referring to the information loaded and managed by the user himself / herself, it is necessary to judge whether or not the content is the desired information content only from the stored file name.

[0005] On the other hand, in order to classify and organize information loaded and managed by a user and to display a list with an arbitrary key, for example, a commercially available document management tool or the like is purchased separately. There is a need.

As described above, in the directory management using files, it is difficult to unify information in a computer network, and unnecessary download work, wasted resources due to duplicated files, forgetting the storage location when referring to information, mistakes in search, and the like. It is easy to occur and it is difficult to make full use of information.

The present invention has been made in consideration of such circumstances, and in a network system to which a plurality of computers are connected, it is possible to centrally manage shared information that each user desires to use, and to use information resources. An object of the present invention is to provide an integrated management system for shared information that can reduce waste and efficiently utilize information.

[0008]

In order to solve the above-mentioned problems, a first aspect of the present invention is a system for managing shared information such as a bulletin board of an electronic bulletin board and information of an electronic conference on a computer network system. An electronic folder table for storing management information corresponding to the shared information used by the user among the shared information and including at least the identification information of the user and a management key of the shared information; and Classification condition setting means for setting the classification condition of the shared information comprising at least one classification by designating the type of the identification information and the management key; and in the electronic folder table based on the classification condition set by the classification condition setting means. And a classification list display means for displaying a classification list of shared information corresponding to the classification condition from the search result. It is an information integrated management system of.

According to a second aspect of the present invention, in the first aspect of the present invention, there is provided a view table for storing the classification conditions set in the classification condition setting means. This is an integrated management system of shared information that can use the read classification condition.

Further, the invention according to claim 3 is the invention according to claim 1 or 2, wherein when the shared information displayed by the classification list display means is selected, the correspondence with the shared information in the management information is indicated. This is a shared information integrated management system including shared information output means for outputting pertinent shared information using information.

Further, the invention according to claim 4 is as follows.
The invention according to claim 2 or 3, wherein the shared information is provided with comment addition display means capable of adding and displaying an arbitrary comment document corresponding to at least one of the classifications set in the classification condition. It is an integrated management system. (Operation) Accordingly, first, in the shared information integrated management system according to the first aspect of the present invention, the electronic folder table corresponds to the shared information used by the user among the shared information and stores the shared information of the user. Management information including at least the identification information and the management key of the shared information is stored.

Next, by specifying the identification information of the user and the type of the management key, the classification condition setting means
A classification condition of the shared information including at least one classification is set.

[0013] Then, the management information in the electronic folder table is searched based on the set classification condition by the classification list display means, and a classification list of shared information corresponding to the classification condition is displayed from the search result.

Thus, in a network system to which a plurality of computers are connected, shared information that each user desires to use can be centrally managed, and information resources can be efficiently used without waste.

In the shared information integrated management system according to the second aspect of the present invention, in addition to the same operation as the first aspect of the invention, the classification list display means includes a classification list read from the view table. Conditions can also be used.

Therefore, it is possible to register a plurality of types of classification information in advance and perform a search as needed.
Further, in the shared information integrated management system according to the third aspect of the present invention, in addition to the same operation as the first or second aspect of the present invention, when the shared information displayed by the classification list display means is selected, the shared information is shared. The information output means outputs the corresponding shared information using information indicating the correspondence with the shared information in the management information.

Thus, the user can actually use the shared information. Still further, in the integrated management system for shared information according to the invention of claim 4, claim 2 is provided.
In addition to the same effect as the invention corresponding to the third or third aspect, an optional comment document is added and displayed by the comment addition display means corresponding to each of at least one classification set in the classification condition. Thereby, the shared information can be more effectively utilized.

[0018]

Embodiments of the present invention will be described below. (First Embodiment) FIG. 1 is an overall view showing a schematic configuration of a shared information integrated management system according to a first embodiment of the present invention.

This computer network system is configured by connecting a terminal 3 to a server 1 via a transmission line 2. Although not particularly shown, the terminal 3 has a keyboard,
An input device such as a mouse and a display output device such as a CRT are provided. Each user communicates from the terminal 3 to the server 1 to transmit an e-mail, register data in an electronic bulletin board, and the like. .

The server 1 constitutes a main part of the shared information integrated management system, and has an input unit 4 for receiving an input from the terminal 3 and performing predetermined processing, and based on information from the input unit 4. An editing control unit 5 for performing a predetermined editing process, and a file control unit 6 for controlling each file based on the result of the editing process
And a display output unit 7 for displaying a classification list and a posted document
, A storage device 8 and other peripheral elements (not shown).

Various inputs to the input unit 4 described later are
The input is made from an input device such as a keyboard and a mouse of the terminal 3 used by the user, and is input to the server 1 via the transmission path 2. On the other hand, display output information from the display output unit 7 is similarly output from the display device of the terminal 3 via the transmission path 2.

The storage device 8 also has a document table 41
, Electronic folder table 42, and view table 4
3 is provided, and the document table 41 stores posted documents registered as documents of electronic mails and electronic bulletin boards.

The details of the main part of the integrated information integrated management system are further configured as shown in FIG. FIG. 2 is a detailed diagram showing a main configuration of the integrated information integrated management system according to the present embodiment.

As shown in FIG. 1, the input unit 4 includes a posted document selection unit 11, a management information input unit 12, and a classification list condition selection unit 13. The editing control unit 5 includes a user information editing unit 21 and a view control unit 22.

Further, the file control section 6 includes a document table section 31, an electronic folder section 32, and a view section 33. On the other hand, the display output unit 7 has a classification list / document display unit 51.

First, the user management information for each posted document is stored in the electronic folder table 4.
2 will be described in order. The posted document selecting unit 11 prompts the user to select a posted document to be managed for each user from the displayed list of posted documents, and when a selection is input from the terminal 3, the selection result is displayed in the user information editing unit 2.
Output to 1.

The management information input unit 12 is a posting document selection unit 1
The system prompts the user to input management information unique to the user for each bulletin document selected in step 1 and outputs the input information to the user information editing unit 21.

The user information editing unit 21 combines the address information of the posted document selected by the posted document selecting unit 11 with the user management information input from the management information input unit 12, edits the document name record, The edited document name record is delivered to the electronic folder unit 32.

The electronic folder unit 32 registers the delivered document name record in the electronic folder table 42. Here, the configuration of the electronic folder table 42 is shown in FIG.
Shown in

FIG. 3 is a diagram showing a configuration of the electronic folder table 42 in the present embodiment. As shown in FIG. 3A, the electronic folder table 42 registers a large number of edited document name records 42r.

As shown in FIG. 3B, each document name record 42r indicates a posted document and its user to indicate which user wants to use the posted document in the document record 41. I have.

That is, the document name record 42r serves as a user ID (identification information), a bulletin NO, a bulletin document address, an update date, and a search key for a classification list, and is input from the management information input unit 12. At least one category information is stored, and these information can be read by one reading by the file control unit 6.

In the following, the electronic folder table 42
Alternatively, the function of performing information search using the document name record 42r, which is the content, is called an electronic folder function.
Further, among the components shown in FIG. 2, a configuration for creating a view as information for performing a classification list, storing the view in the view table 43, and displaying a classification list will be described in order.

The classification list condition selection unit 13 prompts a user to select a view to be displayed from a list of views (classification condition tables) unique to the user, and outputs the selection result to the view control unit 22. If there is no existing view, the user is prompted to select a classification key from a list of categories registered for each user as a condition for creating a new view, and the selection input result is output to the view control unit 22. I do.

The category list is retrieved from the electronic folder table 42 with a unique designation and displayed. The information of the category list is input to the management information input unit 1.
2, or may be separately stored in a file (not shown) in the storage device 8 or in a specific area of the electronic folder table 42.

The view control unit 22 reads a corresponding view record from the view table 43 via the view unit 33 according to the condition specified by the classification list condition selection unit 13. Then, a classification key such as a user ID and category information is extracted from the view record, and the electronic folder unit 32 is instructed to search for a document name record 42r having the classification key.

Next, the view control unit 22 edits the record retrieved from the electronic folder, and passes the edited record to the classification list / document display unit 51 via the view unit 33. When setting a new view, the view control unit 22 creates a view record to be added to the view table 43 and instructs the view unit 33 to add the view record to the view table 43.

The view unit 33 performs a key search of the view table 43 and stores a new record in accordance with the instruction from the view control unit 22 as described above. The classification list / document display unit 51 creates a classification list based on the view record received from the view control unit 22 and displays the list on a display device (not shown) on the terminal 3. Further, when a posted document on the classification list is selected by an input unit (not shown), the selection result is notified to the document table unit 31, and the document is read from the document table 41 by the document table unit 31. Terminal 3 via the classification list / document display unit 51
Output to the above display device.

Here, the view table 43 is configured as shown in FIG. FIG. 4 is a diagram showing a configuration of the view table 43 in the present embodiment. FIG. 4 (a)
As shown in the figure, the view table 43 registers a large number of edited view records 43r.

As shown in FIG. 4B, each view record 43r includes a user ID, a name of a classification list, a classification group, and category information corresponding to each group. List display is enabled.

The configurations in the claims correspond to the above-described configurations of the present embodiment, for example, as follows. First, the management key corresponds to, for example, a search key of a classification list. The management information is, for example, a document name record 42r.
It corresponds to. Further, the classification condition corresponds to, for example, information of the view record 43r.

On the other hand, the classification condition setting means comprises, for example, a classification list condition selection unit 13, a view control unit 22, and a view unit 33. In addition, the classification list display means,
For example, it comprises a view unit 33 and a classification list / document display unit 51. Further, the shared information output means includes:
For example, a classification list / document display unit 51 and a document table unit 3
1 and a document table 41.

Next, the operation of the integrated information integrated management system configured as described above according to the embodiment of the present invention will be described. First, the operation of registering the user management information in the electronic folder table 42 will be described with reference to FIG.

FIG. 5 is a flowchart showing the operation of registering user management information in the integrated management system for shared information according to the present embodiment. (1) First Stage First, a list of electronic bulletin boards is displayed (ST1), and if there is a document that the user wants to manage (ST2), the list of posted documents is used as the user's own management document. A document is selected, and the presentation information selecting unit 11 causes the user information editing unit 2
The selection result is output to No. 1 (ST3). NO in this case
2, 4, and 5 documents are selected. If there is no document to be managed, the process is terminated (ST2). (2) Second stage From the management information input screen, NO2 selected in stage (1),
Arbitrary categories are input from the management information input unit 12 for the documents 4 and 5 (ST4). (3) Third Step The user information editing unit 21 edits the address information of the notice document selected in step (1) and the user management information input in (2) (ST5), and the electronic folder unit 32
To the electronic folder table 42 for document name record 4
2r (ST6).

At this time, the contents of the document name record 42r are as shown in the electronic folder table 42 of FIG. Next, an operation of creating a view (view record) using an electronic folder and displaying a user-specific classification list using the view will be described with reference to FIG.

FIG. 6 is a flowchart showing the operations of creating a view and displaying a classification list in the integrated information integrated management system according to the present embodiment. (1) First Stage From the view list screen shown in FIG. 5 by the classification list condition selection unit 13, selection of a view or creation of a new view is selected (ST11). Here, the view (view record 43)
If r) is newly created, the process proceeds to step ST13 of the second stage, and if the view information is searched and displayed, the process proceeds to step ST16 of the third stage (ST)
2). (2) Second Stage In creating a new view, the classification list condition selection unit 13
Displays a view creation condition setting screen, a name is input from the view creation condition setting screen, and a category to be classified is selected (ST13).

The view information is edited by the view control unit 22 based on the input selection information (ST14), and stored in the view table 43 by the view unit 33 (ST1).
5). In the category list on the screen, the category of the electronic folder is searched and displayed with a unique designation. And
Proceed to step (4). (3) Third Step On the other hand, when an existing view is used, the view table 43 is searched using the name of the view specified in step (1) as a key, and a category serving as a key of the target posted document is extracted. You. Then, proceed to step (4). (4) Fourth Stage The electronic folder table 42 is searched using the target category set in the stage (2) or the target category from the extracted view information (view record 43r) as a key. Then, the address of the displayed document to be displayed is extracted (ST17).

Next, the posted document is extracted based on this address, the list is edited for each category to be classified, and the posted document name is displayed (ST18). The example of the classification list display shown in FIG. 6 shows a case where the classification has two groups. In each group, the same document may be duplicated. Even in this case, since the document management is performed collectively in the electronic folder, there is no need to consider changing the document name.

In the terminal 3, if the displayed document name on the displayed list is clicked with the mouse, the corresponding document is called from the document table 41 by the document table section 31 and displayed.

As described above, according to the integrated information integrated management system according to the embodiment of the present invention, the document name record having the category information corresponding to the document to be used is stored in the electronic folder table 42, Classification condition (view) that enables posted document search by specifying information
Is set, the list of the classified documents managed by the user can be displayed on the terminal 3 of each user. Therefore, in the network system to which a plurality of computers are connected, the sharing desired by each user is desired. Information can be centrally managed, information resources can be saved, and information can be used efficiently.

Further, according to the integrated management system of shared information according to the present embodiment, the view table 43 is provided so that the classification condition can be stored, so that the shared information can be used more efficiently. .

Further, the posted document on the classification list can be displayed and output on the terminal 3, and the posted document can be actually used. In this way, shared information such as electronic bulletin boards and electronic conferences can be organized and managed as information of each user,
There is an effect that information can be easily collected and information can be efficiently used. Further, it is possible to search for information by using a list classified into an arbitrary category by using information unique to the user, thereby improving the efficiency of collecting necessary information.

For example, by providing user-specific information for each document unit arbitrarily selected by the user and centrally managing the information on the server side, it is not necessary to perform download work and ledger management and to secure storage medium resources. .

According to the present invention, physical restrictions (resource and ledger management) on client (user side) management can be eliminated, that is, regardless of the performance of the terminal 3, the server 1
Logically unified management is possible.

In this embodiment, the case where the input unit 4 and the display output unit 5 are provided in the server 1 has been described. However, the present invention is not limited to the case where these are necessarily provided in the server 1. The input unit 4 and the display output unit 5 correspond to each terminal 3
It may be provided above. In this case, there is an advantage that the load on the server 1 can be reduced. (Second Embodiment) FIG. 7 is a detailed diagram showing the main configuration of an integrated management system for shared information according to a second embodiment of the present invention. The description will be omitted, and only different portions will be described here.

The input section 4 in the shared information integrated management system is provided with a comment input section 14, and the edit control section 5 is provided with a comment editing section 23.
Other configurations are the same as those of the first embodiment.

The structure for providing a comment in each group for each category will be described in order. The comment input unit 14 corresponds to the display information of the classification list / document display unit 51, and urges comment setting and comment document input for each group on the classification list display. The comment is set by a trigger provided for each category in the classification list. When the comment setting is instructed by the trigger, the comment input unit 14 opens a document editing screen and creates and edits a comment.

The comment editing unit 20 stores comments in association with groups (categories), and performs a search. The comment editing unit 20 automatically generates the key of the comment document and stores the list classification key in the view table 43.
The new record is stored by reediting the view record and adding the comment record 42cr to the electronic folder table 42 storing the storage address of the document corresponding to the classification key in the document table 41.

Here, in the electronic folder table 42, in addition to the document name record 42r, a comment record 42
cr is additionally registered as shown in FIG. FIG. 8 is a diagram showing a configuration of the electronic folder table 42 in the present embodiment.

As shown in FIG. 8A, a comment record 42cr is additionally registered in the electronic folder table 42 in addition to the document name record 42r. On the other hand, in the view record 43r, as shown in FIG. 8B, an information storage unit 43c indicating a comment is provided in each group. The configuration itself of the view table 43 is the same as in the first embodiment.

As shown in FIG. 8C, the comment record 42cr includes a user ID and a bulletin NO.
, A comment document address, an update date, and a comment information section 42c corresponding to the information storage section 43c.

Therefore, using the information in the information storage unit 43c of the view record 43r as a key, the comment record 4
By searching the information in the comment information section 42c of 3cr, the corresponding comment record 43cr can be extracted.

The configurations in the claims correspond to the above-described configurations of the present embodiment, for example, as follows. The comment adding and displaying means includes, for example, a comment input unit 14, a comment editing unit 23, and a classification list / document display unit 51.

Next, the integrated information integrated management system according to the embodiment of the present invention configured as described above is the same as the first embodiment except for comment search and setting operations for each category group. Works.

Therefore, here, only the comment search and setting operation for each category in each group will be described with reference to FIG. FIG. 9 is a flowchart showing comment search and setting operations for each group of the integrated information integrated management system according to the present embodiment. (1) First stage First, when a user-specific classification list is displayed,
A category to be commented on (<Project A Development & Project B Development> in FIG. 9) is selected from each of the classification groups (ST21), and a comment document editing screen is opened. At this time, the trigger is a category on the screen.

Then, a comment document is created and edited from the document editing screen (ST22). If the comment document has been edited, the process proceeds to step ST24 of step (2), and if the comment document has not been edited, the process ends (ST23). (2) Second Stage Next, a unique key name is automatically generated according to a certain rule for the comment document edited in the stage (1), and this key corresponds to the view record 43 r in the view table 43. The setting is made in the group field, and the view table 43 is updated (ST24).

Next, a comment record 43cr is created based on the storage address of the comment document and the key generated above (ST25), and is additionally registered in the electronic folder table 42 (ST26).

When a comment is registered as described above, when a comment-existing classification group on the classification list is selected and clicked with the mouse, the corresponding comment is read from the document table 41 and displayed on the screen. Is displayed.

As described above, the shared information integrated management system according to the embodiment of the present invention has the same configuration as that of the first embodiment, and further has the comment input unit 14.
And a comment editing unit 23 for registering and outputting comments for each classification group.
The same effects as those of the integrated information integrated management system according to the embodiment of the present invention can be obtained, and moreover, the shared information can be used more effectively, and the management accuracy can be improved. The present invention is not limited to the above embodiments, and can be variously modified without departing from the gist thereof.

[0070]

As described above in detail, according to the present invention, a posted document can be managed by an electronic folder. Therefore, in a network system in which a plurality of computers are connected, a shared system which each user desires to use is provided. It is possible to provide an integrated management system for shared information that enables information to be centrally managed, reduces waste of information resources, and allows efficient use of information.

[Brief description of the drawings]

FIG. 1 is an overall view showing a schematic configuration of a shared information integrated management system according to a first embodiment of the present invention.

FIG. 2 is a diagram showing a main configuration of an integrated management system for shared information according to the embodiment;

FIG. 3 is an exemplary view showing the configuration of an electronic folder table according to the embodiment;

FIG. 4 is a diagram showing a configuration of a view table according to the embodiment.

FIG. 5 is a flowchart showing an operation of registering user management information of the integrated management system for shared information according to the embodiment;

FIG. 6 is a flowchart showing operations of creating a view and displaying a classification list of the integrated information integrated management system according to the embodiment;

FIG. 7 is a diagram illustrating a main configuration of an integrated management system for shared information according to a second embodiment of the present invention.

FIG. 8 is a diagram showing a configuration of an electronic folder table according to the embodiment.

FIG. 9 is a flowchart showing comment search and setting operations in group units of the shared information integrated management system according to the embodiment;

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Server 3 ... Terminal 4 ... Input part 5 ... Editing control part 6 ... File control part 8 ... Storage device 11 ... Posted document selection part 12 ... Management information input part 13 ... Classification list condition selection part 14 ... Comment input part 21 ... User information editing unit 22 ... View control unit 23 ... Comment editing unit 31 ... Document table unit 32 ... Electronic folder unit 33 ... View unit 41 ... Document table 42 ... Electronic folder table 43 ... View table

Claims (4)

[Claims] 1. A system for managing shared information such as a bulletin board of an electronic bulletin board and information on an electronic conference on a computer network system, wherein the shared information corresponds to shared information used by a user. An electronic folder table for storing management information including at least the identification information of the user and the management key of the shared information; and designating the type of the identification information of the user and the type of the management key. Classification condition setting means for setting a classification condition of the shared information, and searching the management information in the electronic folder table based on the classification condition set by the classification condition setting device, and from the search result, the classification condition And a category list displaying means for displaying a category list of shared information corresponding to the shared information. Stem. 2. A method according to claim 1, further comprising a view table for storing the classification conditions set in the classification condition setting means, wherein the classification list display means can use the classification conditions read from the view table. The integrated information integrated management system according to claim 1. 3. A shared information output means for outputting, when the shared information displayed by the classification list display means is selected, the corresponding shared information using information indicating a correspondence with the shared information in the management information. 3. An integrated management system for shared information according to claim 1, wherein: 4. A comment addition display means capable of adding and displaying an arbitrary comment document corresponding to each of the at least one classification set in the classification condition. An integrated management system for shared information according to item 2 or 3.