JPH1031706A - Slip input system with approval function - Google Patents

Abstract

PROBLEM TO BE SOLVED: To electronize a job form and to provide the latest monthly slip at the approval of slip by electronizing respective means for checking the right of input and approval, inputting slip data, approving the slip data and performing the updating processing of a file. SOLUTION: In the case a user performs slip input from a terminal equipment 101, by a user information confirmation means 102, the right of the user registered ion a user management information file 103 is checked. Further, in the case a slip approval right is present, an approval right flag is turned on in the user information confirmation means 102. A journal slip is inputted in a journal slip input means 104 and journal slip data are registered to a slip data file 106 by a journal slip registration means 105. In the case the approval right flag is in on-state, an approval flag is turned on by a journal slip approval means 107. When an approval action is completed, the updating processing of a balance file 109, an abstract balance file 110 and a ledger history file 111 is performed by a balance/ledger file updating means 108.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an approval system in an electronic slip input system, and more particularly to a processing system for approval processing when a slip is input.

[0002]

2. Description of the Related Art Conventionally, a slip approval operation is that a slip output from a terminal installed in each department is verified by an approval authority holder and an approval mark is recorded. At the end of the month, the approval slip is reflected in the balance and ledger, and the monthly slip is output.

[0003]

[0005] However, in a business form in which an approval stamp is put on a slip that has not been digitized,
With the increase in the number of processing cases, there are cases where processing cannot be completed.
In addition, if the process of updating the approved journal slip and the ledger is performed at the end of the month, it is impossible to obtain the latest monthly report at any time.

[0004] It is an object of the present invention to digitize the business form from slip input to slip approval and to update the balance and ledger file at the time of slip approval to obtain the latest monthly slip.

[0005]

According to the present invention, there is provided a user information confirming means for checking a form input authority and a form approval authority of a user who performs a journal entry input and a form approval operation; A user management information file for storing information of a slip entry authority and the slip approval authority, a journal slip input means for inputting journal slip data by electronic processing, and, at the same time that the entry of the journal slip data is completed, Journal voucher registration means for registering voucher data in a voucher data file, journal voucher approval means for turning on the approval flag of journal voucher data upon completion of the entry of the journal voucher data, individual approval method and batch Means for approving a journal voucher having a method for approving the data, a balance file, a summary balance file, and a ledger Approval function document entry system, characterized in that it comprises an update means for executing the update processing of string files are configured to obtain.

Further, according to the present invention, when the user inputs a slip from the terminal device, the user information confirmation means checks the authority of the user registered in the user management information file. If the user who has confirmed that he / she has the slip input authority has the slip approval authority, the user information confirmation means turns on the approval authority flag, and the journal slip input means inputs the journal slip data. It is checked whether the confirmation button has been pressed, and when the confirmation button is pressed, the journal entry slip data is registered in the slip data file by the journal entry registration means. Can be

Further, according to the present invention, the approval authority flag is checked, and if the approval authority flag is turned on, the journal entry slip approval means approves the journal slip data registered in the slip data file by the journal slip approval means. When the approval operation is completed by turning on the flag, and the approval operation is completed, the balance / ledger file updating means executes the update process of the balance file, the summary balance file, and the ledger history file, and the slip input process ends. In the case where the approval flag is not turned on, the slip input process is completed without performing the approval action and without executing the balance / ledger file updating means. can get.

Further, according to the present invention, the journal slip data for which the approval has not been performed is registered as unapproved journal slip data in the slip data file, and this journal slip data is stored in the terminal device by the user. If the approval is to be executed, the user information confirmation unit checks whether or not the user registered in the user management information file has the authorization authority.
Check the presence or absence of unapproved journal slip data, if there is journal slip data registered as unapproved in the slip data file, by the journal slip approval means,
When the approval action is performed and the approval action is performed, the approval flag of the unapproved journal slip data registered in the slip data file is turned on, and at the same time when the approval action is performed, the balance / ledger file updating means is turned on. As a result, a slip input system with an approval function is obtained in which the balance file, the summary balance file, and the ledger history file are updated.

[0009]

Next, embodiments of the present invention will be described with reference to the drawings. FIG. 1 is a configuration diagram of an embodiment of a system according to the present invention. 101 is a terminal device (a) for inputting a slip, 102 is a user information confirmation means for checking the authority and the like of the user of the terminal device 101, 10
3 is a user management information file in which information such as user authority is registered, 104 is journal entry slip input means for inputting journal slip data in the terminal device 101, 105 is journal slip data input from the terminal device 101 Journal slip registering means, 106 is a slip data file for registering journal slip data input from the terminal device 101, 107 is journal slip approval means for approving journal slip data input from the terminal device 101, 108 is journal slip data Means for updating the balance / ledger file executed when the approval action of
09 is a balance file, 110 is a summary balance file, 11
Reference numeral 1 denotes a ledger history file, and reference numeral 112 denotes a terminal device for a user having a form approval authority to perform form approval.

In the present invention, a terminal device 101 for inputting a slip and a terminal device 112 for inputting an approval are used as clients, and user information confirming means 102, journal entry input means 104, journal slip registration means 105, and journal slip approval means are used. 107 is a client-side program, and the user management information file 103, the slip data file 106, the balance file 109, the summary balance file 110, and the ledger history file 111 are a server database file, a balance / ledger file updating means 108 Is a client-server system in which is a server program.

Next, the operation of the present invention will be described. FIG.
FIG. 4 is a flowchart showing operations from input of a slip to approval of the slip, and FIG. 3 is a flowchart showing operations of approval of the slip. When the user inputs a slip from the terminal device 101, the user information confirmation means 102 checks the authority of the user registered in the user management information file 103 (step 201, step 202). When the user who has confirmed that the user has the slip input authority has the slip approval authority, the user information checking means 102 turns on the approval authority flag (step 203).
The journal slip input means 104 inputs journal slip data (step 204), and checks whether a confirmation button has been pressed (step 205). If the confirmation button is pressed, the journal slip registration means 105 checks the slip data file. The journal entry slip data is registered (step 206).

Check the approval authority flag (step 2)
07) If the approval authority flag is on, the journal slip approval unit 107 turns on the approval flag of the journal slip data registered in the slip data file (step 208) to complete the approval operation. When the approval operation is completed, the balance / ledger file updating means 108 executes a process of updating the balance file 109, the summary balance file 110, and the ledger history file 111 (step 20).
9) The information is reflected on the monthly report, and the slip input processing is completed.
If the approval flag is not turned on, the slip input process is terminated without performing the approval action and without executing the balance / ledger file updating means 108.

Journal entry data for which approval has not been performed is registered in the slip data file 106 as unapproved journal entry data. When the user executes approval of this journal entry data from the terminal device 112, The user management information file 1 by the user information confirmation means 102
It is checked whether or not the user registered in 03 has the approval authority (step 301). Journal slip approval means 107
Is checked for unapproved journal slip data (step 302), and if there is journal slip data registered as unapproved in the slip data file 106,
Approval is performed by the journal slip approval means 107 (step 303). If the approval has been performed, the approval flag of the unapproved journal slip data registered in the slip data file 106 is turned on (step 304).

A method for individually executing unapproved journal slip data in the journal slip approval means 107;
There is a method of performing an approval action on all unapproved journal entry slip data in a lump. At the same time that the approval has taken place,
The balance / ledger file updating means 108 updates the balance file 109, the summary balance file 110, and the ledger history file 111 (step 3).
05).

[0015]

As described above, according to the present invention,
The business form from inputting a slip to approval of a slip, which used to be a paper-based operation, is digitized.If the user has the authority to input the slip and approve the slip, the approval action is performed simultaneously with the completion of the input of the slip. At the same time as the execution, the update processing of the junk file is executed, the latest monthly form can be obtained, and the man-hour of daily work can be reduced.

In addition, since batch approval is also possible in slip approval, a considerable reduction in man-hours can be expected even if the number of processes is large.

[Brief description of the drawings]

FIG. 1 is a diagram showing a system configuration of the present invention.

FIG. 2 is a flowchart illustrating operations from input of a slip to approval of the slip according to the present invention.

FIG. 3 is a flowchart illustrating the operation of slip approval according to the present invention.

[Explanation of symbols]

 101, 112 terminal device 102 user information confirmation means 103 user management information file 104 journal entry slip input means 105 journal slip registration means 106 slip data file 107 journal slip approval means 108 balance / ledger file update means 109 balance file 110 summary balance file 111 ledger history file

Claims (4)

[Claims] Claims: 1. A user information confirming means for checking a slip input authority and a slip approval authority of a user who performs a journal slip input and a slip approval action, and a user information confirmation means for checking the journal slip input, the slip input authority, and the slip approval authority. A user management information file for storing information, a journal voucher input means for inputting journal voucher data by electronic processing, and registering the journal voucher data in the voucher data file upon completion of the input of the journal voucher data A journal voucher registration unit, a journal voucher approval unit for turning on an approval flag of the journal voucher data at the same time as the input of the journal voucher data is completed, , At the same time that the journal slip data is approved, the update process of the balance file, summary balance file and ledger history file is executed A slip input system with an approval function, characterized in that the slip input system is provided with updating means for performing the above. 2. When a user inputs a slip from a terminal device, the user information confirmation means checks the authority of the user registered in the user management information file, and has a slip input authority. If the user who has confirmed the fact has the slip approval authority, turn on the approval authority flag in the user information checking means, input the journal slip data in the journal slip input means, and press the confirmation button. 2. The slip input system with an approval function according to claim 1, wherein the journal slip data is registered in the slip data file by the journal slip registration means when the confirmation button is pressed. 3. Checking the approval authority flag, and if the approval authority flag is turned on, the journal slip approval unit turns on the approval flag of the journal slip data registered in the slip data file and approves the approval. When the act is completed and the approval operation is completed, the balance / ledger file updating means executes the update process of the balance file, the summary balance file, and the ledger history file, and the slip input process is completed, and the approval flag is turned on. 3. The slip input system with an approval function according to claim 2, wherein, if not, the slip input processing is completed without performing the approval action and without executing the balance / ledger file updating means. 4. The journal voucher data that has not been approved is registered in the voucher data file as unapproved journal voucher data, and when the user executes approval of the journal voucher data from a terminal device. Checks whether the user registered in the user management information file has the authorization right by the user information confirmation means,
The journal voucher approval means checks for unapproved journal voucher data, and if there is journal voucher data registered as unapproved in the voucher data file,
By the journal voucher approval means, an approval action is performed, and when the approval action is performed, the approval flag of the unapproved journal slip data registered in the slip data file is turned on, and at the same time as the approval action is performed, 2. A slip input system with an approval function according to claim 1, wherein said balance / ledger file updating means executes an update process to said balance file, said summary balance file, and said ledger history file.