JPH09331353A - Electronic bulletin board system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a function where an envelope opening state of an article of a specific electronic bulletin board system of a department (section) personnel is confirmed by a manager of an organization (department/section or the like) by displaying an electronic bulletin board system article envelope opening state list and a function where an article not opened in the electronic bulletin board system is sent automatically to a department (section) personnel whose electronic mail is not opened. SOLUTION: A display means 11 is used to designate an attribute of an article open state of an organization (department/section or the like) in an electronic bulletin board system article attribute/electronic mail transmission database 15 of a database server. Then number of personnel of the organization (department/section or the like) displayed on an electronic bulletin board system article envelope opening state list is selected among a personnel database 14. The attribute of the article open state of the organization (department/section or the like) of the designated electronic bulletin board system article attribute/electronic mail transmission database 15 and number of personnels of the organization (department/section or the like) displayed on the electronic bulletin board system article envelope opening state list are matched by using the personnel ID as a key. The result is displayed on the display means 11 as the electronic bulletin board system article envelope opening state list. Furthermore, the article which is not open is sent automatically by an electronic mail to the department (section) personnel whose mail is not open.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic bulletin board system, and in particular, an administrator of an organization (department, section, etc.) confirms a particular electronic bulletin board article open status of a section (section) member, and opens an unopened section (section). ) It relates to an electronic bulletin board system suitable for eliminating unopened articles by automatically sending the articles to a member by e-mail.

[0002]

2. Description of the Related Art Conventionally, the function of electronic mail has a function of confirming whether or not the sender has opened the sent mail. Further, in the electronic bulletin board system, the user opens the relevant article from the list of articles or searches for the keyword to open the relevant article. Also, for busy users, by sending articles hit by search by email, the work of getting articles from the server by the user can be omitted, and by adding the statistical information of article acquisition to the search information of the article database. , There is a technology that allows many other users to automatically search for opened articles without setting keywords (Japanese Patent Laid-Open No. 06-332).
820).

[0003]

The above-mentioned prior art focuses on the effective use of the electronic bulletin board of each individual user, and the manager of the organization (department, section, etc.) confirms with the section (section) staff member. The function of the electronic bulletin board did not have a means for confirming whether or not the content of the article on the specific electronic bulletin board desired to be opened was opened. Therefore, the administrator prints important article contents from the electronic bulletin board and circulates the section (section) by paper, as before the introduction of the electronic bulletin board.

In the present invention, the manager of an organization (department, section, etc.)
Check whether you have opened the important electronic bulletin board content that you want department / section members to open, and automatically send the article to unopened department / section members by e-mail. The purpose is to eliminate unopened articles.

[0005]

[Means for Solving the Problems] In order to achieve the above-mentioned object, an administrator of an organization (department, section, etc.) specifies an attribute of an article on a particular electronic bulletin board whose department (section) member wants to confirm the opened state. And a means for matching attribute data of articles on a specified specific electronic bulletin board with personnel data of a department (section), and means for displaying the result as a list of opened electronic bulletin board articles. It is a system. Also, a means for an administrator of an organization (department, section, etc.) to select whether or not to automatically send an article to an unopened section (section) of an electronic bulletin board article by electronic mail, A means to automatically start mail, a means to automatically convert unopened article data in the electronic bulletin board article open status list display to email transmission data, and automatically register the extracted personnel data of the department (section) as a recipient However, the system is characterized by having means for automatically transmitting.

[0006]

DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 is a system configuration diagram showing the configuration of an embodiment of the present invention. 11 is a display means,
Display the bulletin board article open status list. Reference numeral 12 is an input means, which is used for inputting an administrator ID, a password and the like.

A communication device 13 is a device for performing communication between the client side and the database server side. Reference numeral 14 denotes a personnel database, which is a file in which personnel data of an organization (department, section, etc.) is stored.

Reference numeral 15 denotes an electronic bulletin board article attribute / e-mail transmission database, which is a file in which the attribute of the opened article of the organization (department, section, etc.) and the e-mail transmission data are stored.

The outline of the operation will be described below with reference to FIG. The input ID 12 of the client is used to input the administrator ID and password, and it is confirmed whether or not the user is the administrator of the electronic bulletin board. The display device 11 on the client side allows the communication device 1
Through the communication line 3, the electronic bulletin board article attribute of the database server / the article open attribute of the organization (department, section, etc.) of the electronic mail transmission database 15 is designated. Next, from the personnel database 14, the personnel of the organization (department, section, etc.) to be displayed in the electronic bulletin board article open status list is selected. Attribute of the specified electronic bulletin board article attribute / opened article of the organization (department / section) of the electronic mail transmission database 15 and the personnel ID of the organization (department / department) to be displayed in the electronic bulletin board article opened state list Match as a key. The result is displayed as a list of opened electronic bulletin board articles via the communication line of the communication device 13. Next, when an unopened article is automatically transmitted from the display result of the electronic bulletin board article open status list, in the electronic bulletin board article attribute / email transmission database 15, the administrator of the organization (department, section, etc.) opens the unopened section. (Section)
For the employee, the unopened electronic bulletin board article attribute data is automatically converted into electronic mail transmission data and transmitted to the client via the communication line of the communication device 13.

FIG. 2 is a diagram showing a record format of the personnel database 14. Reference numeral 21 denotes a personnel ID for identifying each person who belongs to an organization such as a department (section), and 22 denotes a person who belongs to an organization such as a department (section).

FIG. 3 is an electronic bulletin board which is a record format obtained by matching the article attribute data of the electronic bulletin board article attribute / email transmission database 15 and the record format of the personnel database 14 of FIG. 2 with the personnel ID as a key. It is a figure which shows the electronic bulletin board article opening state list display of a system. Reference numeral 31 is data indicating the content of articles on the electronic bulletin board. Reference numeral 32 is electronic bulletin board article attribute data for confirming the article open state of the electronic bulletin board.

FIG. 4 is an unopened person (Hitachi Jiro, Hitachi Saburo, Hitachi Shiro) who is displaying the list of opened electronic bulletin board articles in FIG.
On the other hand, it is a diagram showing a result of automatically converting an unopened article (article 1) on the electronic bulletin board into electronic mail transmission data.
Reference numeral 41 represents a sender who is an administrator of an organization (department, section, etc.), and 42 represents a recipient who is an unopened person in the electronic bulletin board article open status list display of FIG. Reference numeral 43 indicates the mail content in which unopened article data is stored.

FIG. 5 is a flowchart showing the flow of the system configuration of the electronic bulletin board article open status list display which is the electronic bulletin board system of FIG. An administrator belonging to an organization such as a department (section) receives input means 12 from the client side in FIG.
Then, the administrator ID and password are input to confirm whether or not the user has administrator authority (step 51). When the input of the administrator ID and the password are the same (step 52), the administrator wants to confirm on the display means 11 on the client side in FIG. 1 whether the member (section) or the like has opened a particular electronic bulletin board article. 3 is a diagram showing the data structure of the electronic bulletin board article attribute / email transmission database 15 of the database server via the communication line of the communication device 13, and the article open state 3 of FIG.
2 attributes (article 1, article 2 ...) Are selected (step 53), and the personnel of the department (section) in FIG. A section (section) member is extracted using "A00" (section (section) code) of the personnel ID 21 of "Hitachi Taro" who is the manager of the section (section) as a key (step 54). The extraction result of the electronic bulletin board article attribute data in step 53 and the extraction result of the personnel data in step 54 are matched using the personnel ID as a key (step 55). The matching result using the personnel ID as a key is displayed on the display means 11 on the client side as a list of opened electronic bulletin board articles in FIG. 3 via the communication line of the communication device 13 (step 56). If the administrator ID and password do not match (step 5)
2) The number 1 of times of input disagreement of the administrator ID and password is added (step 57), and the number of times of input disagreement of the administrator ID and password has not reached the third time (step 5).
8) Enter administrator ID and password (step 51)
Return to When the number of times the administrator ID and password do not match is reached the third time (step 58), the process ends.

FIG. 6 is a flow chart showing a flow of automatically sending an article by e-mail to a member (section) who has not opened the article in the electronic bulletin board article open state list display of FIG. . When an administrator of an organization (department, section, etc.) selects automatic mail transmission of an unopened article to an unopened section (section) of an article (step 61), an electronic mail is automatically started (step 62). ). The unopened article data of the electronic bulletin board article open status list display of FIG. 3 is automatically converted into the electronic mail transmission data shown in FIG. 4 (step 63). The personnel 22 corresponding to the unopened person of the article displayed in the electronic bulletin board article opened state list display in FIG. 3 is automatically registered in the recipient 42 in FIG. 4 (step 64) and transmitted (step 65). The unopened article state (x) shown in the article opened state 32 of the electronic bulletin board article opened state list display of FIG. 3 is updated to the email transmitted state (step 66). If the manager of the department (section) selects not to automatically send the article by e-mail to the unopened department (section) of the article (step 61), the process ends without automatically sending.

[0015]

As described above, according to the present invention, the manager of an organization (department, section, etc.) makes it clear whether or not a section (section) member has opened the contents of an article on an electronic bulletin board, and posts it. Eliminates transmission of contents.

[Brief description of drawings]

FIG. 1 is a system configuration diagram of an electronic bulletin board system.

FIG. 2 is a data configuration diagram of a personnel database.

FIG. 3 is a data configuration diagram of an electronic bulletin board article open state list display according to the present invention.

FIG. 4 is a data configuration diagram of automatic mail transmission according to the present invention.

FIG. 5 is a flowchart of electronic bulletin board article opening status list display means.

FIG. 6 is a flowchart of electronic mail automatic transmission processing means.

[Explanation of symbols]

11 ... Display means, 12 ... Input means, 13 ... Communication device, 1
4 ... personnel database, 15 ... electronic bulletin board article attribute / e-mail transmission database, 21 ... personnel ID, 22 ... personnel, 31 ... article content, 32 ... article open state, 41 ...
Sender, 42 ... Recipient, 43 ... Email content, 51 ...
Input of management ID and password, 52 ... Do the management ID and password match? , 53 ... Extraction of electronic bulletin board article attribute data, 54 ... Extraction of personnel data, 55 ... Matching of electronic bulletin board article attribute data with personnel data, 56 ...
Electronic bulletin board article open status list display, 57 ... Increase the disagreement count by 1, 58 ... Is the disagreement count the third time? , 61 ... Do you want to automatically send mail to unopened persons? , 62 ... Automatic startup of e-mail, 63 ... Automatic conversion of electronic bulletin board article attribute data into e-mail transmission data, 64 ... Automatic registration of personnel data of unopened person of article as recipient, 65 ... Transmission, 66
… Updated the bulletin board article open status list display.

Claims (2)

[Claims] [Claim 1] A means for an administrator of an organization (department, section, etc.) to specify an attribute of an article of a particular electronic bulletin board whose department (department) member wants to confirm the opening status, and a method for designating a specified electronic bulletin board An electronic bulletin board system characterized by having means for matching attribute data of articles with personnel data of department (section) staff, and means for displaying the result as a list of opened electronic bulletin board articles. [Claim 2] A means for an administrator of an organization (department, section, etc.) to select whether or not to automatically send an article to an unopened section (section) member of an electronic bulletin board article by e-mail And a means for automatically starting an e-mail, a means for automatically converting unopened article data of an electronic bulletin board article open status list display into attribute data of an e-mail, and the personnel data of the extracted department (section) as a recipient. An electronic bulletin board system having means for automatically registering as a destination and automatically transmitting.