JPH0863460A - Character processor and its character processing method - Google Patents

Abstract

PURPOSE: To store the character processor with many character strings that are repeatedly used in a document. CONSTITUTION: The character strings which are repeatedly used are registered as link data in a data base 11A on an HD 11. Control codes for reading the link data out are entered into the created document. To display or print the document, the link data are read out of the data base with the control codes and inserted into the document, which is completed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a character processing device and a character processing method capable of registering information of a specific section in a document.

[0002]

2. Description of the Related Art When a user creates a document in which a company name and its address are entered in a conventional character processing device,
When the address of this company changed due to relocation or the like, it was necessary to call this document and update the address part in the document.

[0003]

However, the above-mentioned conventional character processing device has a drawback that a large amount of time is required for updating the same document when there are a plurality of similar documents. Furthermore, there are cases where a part of a plurality of documents is not updated and is printed in the previous state due to misunderstandings such as office work. In such a case, a great deal of labor is required to handle the trouble.

Therefore, conventionally, a specific area on a document including an address, a name, etc. is registered in the document processing apparatus so that the registered information can be displayed at a specific position on the display screen by operating a function key. The document processing device has been proposed.

However, in the conventional character processing apparatus of this type, since the number of function keys is limited,
There was a problem that the number of information that could be registered was also limited.

In view of the above, it is an object of the present invention to provide a character processing apparatus and a character processing method capable of registering a large number of pieces of information to be used repeatedly.

[0007]

In order to achieve such an object, according to the invention of claim 1, a registration means for registering a part of a document in a database as link data, and a storage for storing the database. It is characterized by comprising means and.

According to a second aspect of the present invention, when the document is output, the database acquires a part of the document registered as the link data, and a part of the acquired document. It is characterized by comprising an inserting means for inserting into a document.

According to the third aspect of the present invention, a part of the document is stored as link data in the character processing device in the form of a database, and when outputting the document, a part of the document is stored from the database. The document to be output is completed by acquiring and inserting a part of the acquired document into the document.

[0010]

According to the first and third aspects of the invention, the link data associated with the document is registered in the form of a database.

According to the second aspect of the present invention, a document having link data is acquired from the database and a normal document is created.

[0012]

Embodiments of the present invention will now be described in detail with reference to the drawings.

FIG. 1 shows a configuration example of a character processing device to which the present invention is applied. In FIG. 1, 1 is a central processing unit (C
PU). Reference numeral 2 denotes a read-only memory (ROM), which is a program of the procedure shown in FIG. 2 and stores a program to be executed by the CPU 1 and initial values used for calculation. Reference numeral 3 is a readable / writable memory (RAM). 4 is an external read-only memory (external R
OM). Reference numeral 5 denotes a keyboard control device (KBC) for transferring information input from the keyboard 6 to the CPU 1, and 6 denotes a keyboard (KB) for inputting operation instructions to the CPU 1 and character information for document creation. 7 is R
Reference numeral 8 denotes a display controller (CRTC) that transfers display information temporarily stored in AM3 to the display device 8, and 8 is a display device (C
RT).

Reference numeral 9 is a peripheral device controller (PKC),
Read / write information for the floppy disk drive (FD10) and hard disk drive (HD) 11 is transferred to and from the CPU 1. The program of the procedure shown in FIG. 2 may be stored in the FD 10 or the HD 11. A printing device (PRT) 12 prints the print information sent from the CPU 1 on the RAM 3. 13 is a display device 8
Is a pointing device (PD) such as a mouse for designating a position on the display screen. Reference numeral 14 is a system bus for transferring data between the above-mentioned devices.

The program of this apparatus is stored in ROM2, FD1.
0, HD11 or present on RAM3,
The CPU 1 sequentially executes the program RO through the system bus.
The target processing is performed while reading from M2, FD10, HD11 or RAM3. FIG. 2 shows the entire processing procedure when the present invention is applied to a character processing device. Figure 2
The operation of this apparatus will be described using.

As in the conventional case, the user inputs document information from the keyboard 6 and displays the created document on the display screen.
The created document information is stored in the RAM 3.

In this state, when the information to be repeatedly used in other documents is put in the created document, the user operates the "function selection" key on the keyboard 6. In response to this key operation, the processing procedure of FIG. 2 is started in the CPU 1. First, the CPU 1 displays a menu selection screen on a part of the display screen of the display device 8. In the print processing menu, database editing processing related to the present invention and other processing are prepared.

This embodiment is characterized in that frequently used information is registered in the document processing apparatus in the form of a database, and desired information is taken out from the database and used.

The user first selects the information registration process by operating the keys of the keyboard 6. This instruction causes the CPU
1 advances the procedure from step S100 to S110 to S111.

The user uses the pointing device 13 to set an area (symbol P in FIG. 3) for data link on the display screen (step S111 in FIG. 2). The data link mentioned here means associating (linking) information with another information source other than this document.
Information indicating the position and size of the rectangle set by this operation is stored in the RAM 3. Next, the user selects P in FIG.
As indicated by 1, P2 and P3, the frame area of the information to be registered in the database is set in the data link area using the pointing device 13. The information related to the frame thus set is temporarily stored in the data management file in the database 11A on the HD 11 (step S in FIG. 2).
112). More specifically, the frame control code indicating the frame and the frame management number assigned to the frame are stored in the database 11 of the HD 11.
It is stored in the data management file on A. With this frame management number, the CPU 1 accesses the data management file of FIG. 5 constructed on the database 11A to link the data. The data management file is composed of registration data regarding frames, that is, frame area information (file name, item name, selection item name, data value) to be registered in the database and storage addresses of these information (frame area addresses in FIG. 5). It

On the document file on the RAM 3, as shown in FIG. 6, following another body code string (document information),
As information in the area set as the data link area, the frame control code, the frame management number, the number of digits in the line direction of the frame, etc.
Stored by 1. The frame control code is a control code indicating that the set frame is a data link area. The frame management number is the number of the sequentially allocated frame, and the number of columns in the line direction is stored in correspondence with the position on the document. Indicates the maximum number of characters that can fit in the box.

After that, the user sequentially inputs the information to be registered in the database from the keyboard 6. More specifically, first, the file of the attribute of the data to be registered,
For example, "T" is input for a document, "D" for a database, and "T" for this example. Subsequently, the user designates each frame (P1 to P3 in FIG. 3) on the display screen and inputs the character string to be registered in the database from the keyboard 6 as shown in FIG. Finally, when the user gives an instruction to register from the keyboard 6, the CPU 1 sets the input character strings as one record together with the input file names and the code storage area of the database 11A (corresponding to the frame area i in FIG. 5). ) (Steps S113 to S11 in FIG. 2)
5). The input character string is also displayed on the display screen (step S116).

When executing the above processing, the CPU 1 functions as the registration means of the present invention, and the HD 11 functions as the storage means. Further, as will be described later, when printing or displaying (visually outputting) a document subjected to the link processing, the CPU 1 that acquires predetermined link data from the database 11A and inserts it into the document is the data acquisition unit of the present invention. Act as a means.

The document created as described above is usually stored and saved in the HD 11 or the FD 10. When the user gives a file name or the like and an output instruction from the keyboard 6 in order to display or print this document (step S100 in FIG. 2), the CPU 1 determines the HD 1 based on the file name.
The corresponding document is read from 1 and transferred to the document editing area on the RAM 3. At this time, the presence / absence of the link data is confirmed by the presence / absence of the frame control code (see FIG. 5) (steps S200 → S201 in FIG. 2). When it is confirmed that the frame control code is in the document, the CPU 1 obtains the address of the frame area on the data management file on the database 11A by the frame management number attached to the frame control code, and then,
The character string data in the frame is acquired by this address (see FIG. 5, step S202).

The character string thus obtained is stored in the RAM 3
In the upper document editing area, the control code such as the frame control code is replaced and inserted, and the document to be output is completed (FIG. 2).
Step S203). After that, the completed document is sent to the CRTC 7 or the printer 12 and output according to the output instruction contents of display and print.

In this embodiment, the link data to be registered in the database 11A can be input from the keyboard 6, or the link data of another document registered in the database 11A can be used. That is, when the user uses the keyboard 6 to instruct a search process and inputs a desired keyword on the menu selection screen described above, the CPU 1 searches the database 11A using the given keyword and records having this keyword. (A plurality of sets of character strings included in a plurality of frames) are extracted and displayed on the display screen of the CRT 8. It is also temporarily stored in the RAM 3 (steps S120 to S123 in FIG. 2). After that, the user
By copying necessary information from these pieces of information and giving it to the frame of the link data, it is possible to perform the same processing as the input from the keyboard 6.

As described above, in this embodiment, by registering the link data in the database, it becomes possible to commonly use the same link data in a plurality of documents. Therefore, the user does not have to input the character string data from the keyboard each time.

In addition to this embodiment, the following example can be carried out.

1) In this embodiment, an example in which the operation instruction to the CPU 1 is given by the key operation from the keyboard 6 has been shown, but the pointing device 13 may be used if necessary.

2) In this embodiment, an example of registering and retrieving the link data in the database 11A at the time of editing the document has been shown. However, the link data is registered regardless of the document editing process.
It may be possible to modify.

3) A data check function can be added to the data link processing at the time of output. For example, after registering data created as P1 to P3 in FIG. 3 as link data in the database 11A, P in the created document is registered.
There are cases where the user erases the part 1. In such a case, the number of characters in the character string registered on the database is compared with the sizes of the frames P1 to P3, and the character string matching the frame on the document is detected by the CPU 1. By this processing, the character string of FIG. 3 is left in the document except the frame P1 erased as shown in FIG.
The character string corresponding to P5 can be detected.

[0032]

As described above, according to the present invention, by registering the link data associated with a document in the database, it is possible to repeatedly use the registered link data for a large number of other documents. .

The user's operation for this use is also easier than inputting from the keyboard. Further, since these data can be extracted by the keyword, it is not necessary to assign a dedicated function key for taking out.

[Brief description of drawings]

FIG. 1 is a block diagram showing a system configuration of a character processing device to which the present invention is applied.

FIG. 2 is a flowchart showing a character processing procedure executed by the CPU 1.

FIG. 3 is an explanatory diagram showing a display example of link data on a document.

FIG. 4 is an explanatory diagram showing a display example of link data on a document.

FIG. 5: Link-related data on document and database 11
It is explanatory drawing which shows the relationship with the link related data on A.

FIG. 6 is an explanatory diagram showing the description content on a document.

[Explanation of symbols]

 1 CPU 2 ROM 3 RAM 4 Corresponding ROM 5 KBC 6 Keyboard (KB) 7 CRTC 8 CRT 9 DKC 10 FD 11 HD 11A Database 12 Printer (PRT) 13 Pointing device (PD)

Claims (3)

[Claims] 1. A character processing apparatus comprising: a registration unit for registering a part of a document as link data in a database; and a storage unit for storing the database. 2. A data acquisition unit for acquiring a part of the document registered as the link data by the database when outputting the document, and an insertion for inserting a part of the acquired document into the document. The character processing device according to claim 1, further comprising means. 3. A part of a document is stored as link data in a character processing device in the form of a database, and when outputting the document, a part of the document is acquired from the database, and the acquisition is performed. A character processing method for a character processing apparatus, characterized in that a document to be output is completed by inserting a part of the created document into the document.