JPH07177287A - Electronic file device - Google Patents

Abstract

PURPOSE:To obtain a electronic file device which can securely send document data while the document data and a transmission destination are viewed when the document data are sent as a facsimile signal. CONSTITUTION:The transmission destination is displayed at the transmission destination name display process part 2 of the display 1 of the electronic file device, and the document data are displayed at the document display process part 3; and the two kinds of display are made by a simultaneous display controller 11 at the same time. A user selects the desired document data and transmission destination with a selecting device (mouse) and can send the desired document to the desired destination with conviction.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic file device, and more specifically, to accurately and efficiently transmit document data stored in an electronic file device by facsimile transmission to a destination. The present invention relates to an electronic file device.

[0002]

2. Description of the Related Art Conventionally, when document data stored in an electronic file device is transmitted to a destination by a facsimile signal, it is first registered in advance on a display 100 of the electronic file device as shown in FIG. The "document name" is displayed as the front screen, and then the previously registered "destination name" is displayed as the rear screen. Then, a transmission start process is performed to transmit desired document data as a facsimile signal to a desired destination. Also,
At present, the transmission route of the facsimile signal is, for example, “N
"TT""DainiDenden""Japan High Speed Communication""JapanTelecom"
It is possible to transmit a document data by selecting a desired route from a plurality of routes such as. Further, in the transmission route, the late-night charge is cheaper than the daytime charge, and the charges for each day and night and for each distance are slightly different between the transmission routes. Therefore, the user tries to transmit the document data at the lowest possible transmission fee by requesting the information (material) about the fee or transmitting the document data at midnight when there is no urgency.

[0003]

However, in the conventional electronic filing apparatus, if the document name displayed on the display 100 as the previous screen is not recorded, the destination name is displayed on the display 100 as the rear screen. In such a case, the document name may be forgotten, and the user may hurry to send the document data without being very sure. In addition, it is troublesome for the user to search the material for a cheap transmission time zone at midnight or to search for the cheap transmission route from the material.

Therefore, the present invention has been made in order to solve the above problems, and it is an object of the present invention to provide an electronic file device capable of surely transmitting desired document data to a desired destination with peace of mind. The first purpose. A second object is to provide an electronic file device which can be selected to be transmitted immediately or later. A third object of the present invention is to provide an electronic file device capable of facsimile transmission by selecting the cheapest time zone.

[0005]

According to the first aspect of the present invention, a storage device for storing document data, transmission destination name data, telephone number data of the transmission destination, etc., and names of these various data are displayed. A display device and a selection device for selecting names of various data displayed on the display device, and desired document data among document data names and destination names displayed on the display device by the selection device. In the electronic file device for selecting a name and a destination name and transmitting desired document data as a facsimile signal to a desired destination, at least the document data name and the destination name are simultaneously displayed on the display device. The first object is achieved by providing the display control device. In the invention according to claim 2, the control device is provided with a transmission timing selection control device capable of transmitting the document data selected by the selection device immediately and in the case of transmitting the document data later, The second object is achieved. Claim 3
In the invention described above, a day / night distance charge table storing required charge data for day / night and distance for each of a plurality of routes capable of transmitting the facsimile signal, and a day / night corresponding to the input destination name. And a route selection control device for selecting the cheapest route according to distance and distance,
The third object is achieved.

[0006]

In the electronic filing device according to the first aspect of the invention, the document data name and the destination name are simultaneously displayed on the display device under the control of the simultaneous display control device. In this state, the user can select the document data name desired to be transmitted and the destination name by using the selection device (mouse), and perform the transmission process while visually recognizing the document data name to be transmitted and the destination name. it can. In the electronic file device according to the second aspect of the invention, the transmission timing selection control device transmits immediately when there is a hurry, and when there is no urgency, selects an appropriate time later and transmits. In the electronic file device according to the third aspect, the route selection control device selects the cheapest route and time zone from the day / night distance charge table and transmits the document data.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of an electronic file device of the present invention will be described in detail below with reference to FIGS. FIG. 1 shows the display state of the display of the electronic file device of this embodiment, FIG. 2 shows a block diagram of the essential parts of the control system of the electronic file device, and FIGS. 3 to 5 show the various parts shown in the block diagram of the essential parts. The stored contents of the table are shown, FIGS. 6 and 7 are operation flowcharts of the embodiment, and FIG. 8 shows an example of the selected document number and the selected transmission time.

As shown in FIG. 1, on the display 1 of the electronic file device, the name of the transmission destination is displayed, and
A transmission destination name display processing unit 2 capable of taking in the telephone number of the transmission destination designated by a mouse (not shown) as telephone number data; and displaying the name of the document data, and
The document display processing unit 3 that can take in the document data specified by the mouse, and in the case of urgent transmission, if the icon "sudden" is specified with the mouse, immediate transmission (quick transmission) is possible, and if there is no urgency, When the icon "cheap" is specified with the mouse, the rapid transmission / cheap transmission processing unit 4 capable of selecting a route and a route with a low transmission fee is displayed. Also, reference numeral 2
a is an icon for selecting the front screen of the transmission partner name display processing unit 2, reference numeral 2b is an icon for selecting the rear screen of the transmission partner name display processing unit 2, and reference numeral 3a
Is an icon for selecting the front screen of the document display processing unit 3, reference numeral 3b is an icon for selecting the rear screen of the document display processing unit 3, and reference numeral 5 is for starting the transmission. It is an icon.

Further, as shown in FIG. 2, the main part of the control system of the electronic file device is connected to a CPU 11 composed of a microcomputer or the like and a bus line 12 such as a data bus. The CPU 11 has a simultaneous display control device 11a for simultaneously displaying the document data name and the transmission destination name on the display 1, a transmission timing selection control device 11b for selectively controlling whether to immediately transmit the document data or later. A route selection control device 11c for selecting the cheapest route and transmission time zone. The bus line 12 includes a ROM 13 in which an operation program for the electronic file device is stored, a RAM 14 for temporarily storing data in operation, and a ROM that stores a destination name of a document and a registration number corresponding to the first name. A table (Table 1) 15 (see FIG. 3), a second table (Table 2) 16 (see FIG. 4) including a ROM storing charges according to day and night distances such as “NTT” and “second electric power”, and a user's A third table (table 3) 17 (table 3) 17 (Table 3) including a RAM that stores the number of the sent document such as "sudden" and "cheap" of the sent document in correspondence with the registration number of the destination name selected as desired Figure 5
(See) is connected. Further, the display 18 for displaying the document data and the destination of the transmission, and the urgent transmission file 1 for storing the document number of the document data when the document is immediately transmitted.
9 (FIG. 8 (b)), a cheap transmission file 20 for storing the document number of the document data when there is no urgency, and a weekday and holiday transmission time preset by the user for midnight transmission. The midnight transmission time file 21 is connected.

Next, the operation of the embodiment thus constructed will be described. As shown in FIGS. 1 to 8, the user designates and selects a document desired to be transmitted from the documents displayed on the document display processing unit 3 of the display 1 by using the mouse (step 1). Next, in the case of rapid transmission, the icon "Sudden" of the rapid transmission / safe transmission processing unit 4 is clicked (step 2; Y), and the document number desired to be transmitted is written in the rapid transmission file 19 (see FIG. 8B). ) (Step 3). If the icon "Sudden" is not clicked in step 2 (step 2; N), the document number is written in the safe transmission file 20 (see FIG. 8A) (step 4).
After the processing of step 3 or step 4 is completed, if additional documents are to be selected (step 5; Y), "1 more
Click the "Select one" icon (not shown) to move to step 1.

On the other hand, when the document is not additionally selected (step 5; N), the recipient name is clicked to select it (step 6), and a "frame" is added to the recipient name (transmission in FIG. 1). For example, refer to “Aomori Rico”, “Ricoh Electronic Industry”, etc. of the partner name display processing unit 2). At this time, if the transmission partner name is not selected within the predetermined time, error processing is performed (step 7). When the transmission partner name is selected in step 6 (step 6; Y), the registration number corresponding to the partner name stored in the first table (table 1) 15 (FIG. 3) is called (step 8). It is confirmed whether or not the document number exists in the secure transmission file 20, and if it exists (step 9; Y), it is called in the registration number column of the third table (table 3) (FIG. 5). The registered number is written (step 10), the contents of the safe transmission file 20 is written in the sending document number column of the third table 17 (step 11), and the process proceeds to the next step 12. If the document number does not exist in the secure transmission file 20 in step 9 (step 9; N), the process immediately proceeds to step 12.

In step 12, the emergency transmission file 1
If the document number exists in 9 (step 12;
Y), write the called registration number in the registration number column in the next row of the third table 17 (step 13), and write the contents of the urgent transmission file 19 in the sending document number column of the third table 17 (step 14). If the document for which the above processing has been completed is not to be transmitted (step 15;
N) The clear transmission file 19 and the cheap transmission file 20 are cleared (step 16), and the process returns to step 1. Further, when the document processed in steps 1 to 14 is transmitted (step 15; Y), it is confirmed whether or not the third table 17 is written, and when it is not written (step 17; N), error processing is performed (step 1)
8).

In step 17, the third table 17
If it is written in (step 17; Y), it is confirmed whether or not the "urgent" column of the third table 17 is "1",
If it is not "1" (step 19; N), move to the next row of the third table 17 (step 20), and if the writing of the third table 17 is not completed (step 21; N). , Return to step 19. Also, step 19
In the case where the “urgent” column of the third table 17 is “1” (step 19; Y), the registration number of the third table 17 corresponds to the registration number of the first table 15 (FIG. 3). The name of the other party is called (step 22). If the other party is a long distance (step 23; Y), the second table 16
Referring to the daytime long-distance charge column of (FIG. 4), the cheapest route (eg, second electric line) is determined (step 24),
It transmits (step 25) and returns to step 19. Also,
If the distance is not long in step 23 (step 23;
N), referring to the daytime short-distance charge column of the second table 16 (FIG. 4), the cheapest route (for example, Japan Telecom) is determined (step 26) and transmitted (step 25).

In step 21, the third table 17
Has been completed (step 21;
Y), the midnight transmission time file 21 preset by the user
The contents (see FIG. 8C) are called and set (step 27). Eventually, if the time elapses and the transmission time is reached (for example, 23:00 on weekdays) (step 28;
Y) If the “low” column of the third table 17 is “1” (step 29), the registration number of the third table 17 (for example, “1”) corresponds to the registration number of the first table 15. The calling party name (for example, Aomori Ricoh) is called (step 30). And, in case of long distance (step 31;
Y), referring to the night long-distance charge column, determine the cheapest route (eg, second electric line) (step 32), transmit it (step 33), and return to step 29. If the distance is not long in step 31 (step 31;
N), referring to the column of late-night short distance charge, determine the cheapest route (for example, NTT) (step 34), transmit (step 33), and return to step 29.

In step 29, the third table 17
If the "Low" column of is not "1" (step 29;
N), move to the next row in the third table 17 (step 3
5) If the third table 17 is not completed (step 36; N), the process returns to step 29 and the third table 1
If step 7 is completed (step 36; Y), all operations are completed.

[0016]

As described above, according to the first aspect of the present invention, since the transmission destination and the sent document can be simultaneously displayed on the same screen, the desired transmission document can be displayed at the desired transmission destination. Can be sent with confidence. Further, according to the invention described in claim 2, the transmission timing can be selected depending on whether the transmission is hurried or not. Further, according to the invention of claim 3, since the charge table for each day / night distance of a plurality of transmission routes is provided, an inexpensive transmission time and transmission route can be selected when the transmission is not urgent, and the document can be displayed. Can be sent cheaply.

[Brief description of drawings]

FIG. 1 is a diagram showing a display example of a display according to an embodiment of the present invention.

FIG. 2 is a block diagram of a main part of a control system in the embodiment.

FIG. 3 is a diagram showing a first table in the embodiment.

FIG. 4 is a diagram showing a second table in the example.

FIG. 5 is a diagram showing a third table in the example.

FIG. 6 is an operation flowchart of the embodiment.

FIG. 7 is a continuation of the operation flowchart of FIG.

8A shows an example of a cheap transmission file, FIG. 8B shows an example of an emergency transmission file, and FIG. 8C shows an example of a midnight transmission time file.

FIG. 9 is a diagram showing a display example of a display of a conventional electronic file device.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Display of electronic file device 2 Transmission partner name display processing unit 3 Document display processing unit 4 Rapid transmission / safe transmission processing unit 11 CPU (control device) 11a Simultaneous display control device 11b Transmission timing selection control device 11c Route selection control device 15th 1 table (storage device) 16 2nd table (fare table according to day and night distance) 17 3rd table 18 display 19 rapid transmission file 20 cheap transmission file 21 late night transmission time file

Claims (3)

[Claims] 1. A storage device for storing document data, transmission destination name data, telephone number data of the transmission destination, and the like,
A display device that displays the names of these various data and a selection device that selects the names of the various data displayed on the display device are provided, and the document data name and the transmission destination displayed on the display device by the selection device. An electronic file device for selecting a desired document data name and a destination name from the names and transmitting the desired document data as a facsimile signal to the desired destination, wherein at least the document data name and the destination are displayed on the display device. An electronic file device comprising a simultaneous display control device for simultaneously displaying a destination name. 2. The transmission timing selection control device, which is capable of transmitting the document data selected by the selection device immediately and in the case of transmitting the document data later, according to claim 1. Electronic file device. 3. A day / night distance charge table storing required charge data for day / night and distance for each of a plurality of routes capable of transmitting the facsimile signal, and day / night corresponding to the input destination name. 3. The electronic filing device according to claim 1, further comprising a route selection control device that selects the cheapest route according to the distance and the distance.