JPH0683821A - Document data processor - Google Patents

Abstract

PURPOSE:To reduce storage areas required for storing document data and format data at a minimum when plural routine documents in the same format are prepared. CONSTITUTION:When the arbitrary format data are designated from a keyboard 4 among format data stored in a floppy disk 6 while being separated from the document data in the case of outputting the document data in the floppy disk 6, the document data of an output object and the designated format data are respectively read out of the floppy disk 6 by a CPU 1. A synthetic display device 8 synthesizes these format data and document data, writes them in a VRAM 9, displays and outputs them from a display part 5.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document data processing apparatus for creating a plurality of documents having the same format such as a standard document in a word processor or a personal computer.

[0002]

2. Description of the Related Art Conventionally, in a word processor, when a standard document such as a slip or a letter of contact is created, format data including a standard phrase such as a title and underlines and ruled lines such as a table frame are also written in a document memory together with the document data. That is, even in the case of documents of the same format, such as fixed-form documents, whose format is constant, the format data is written together with the document data in the document memory.

[0003]

Therefore, when a plurality of standard documents of the same format are created, the format data is stored in the document memory by the number of the standard documents, so that a large amount of storage area is required and the memory is wasted. Will be used for. An object of the present invention is to make it possible to minimize the storage area required to store document data and format data when a plurality of standard documents of the same format are created.

[0004]

Means for Solving the Problems The means of the first invention is as follows. The document storage means is a document memory for storing document data, and is an internal memory or an external memory such as a floppy disk. The format storage means is an internal memory for storing the format data separately from the document data or an external memory such as a floppy disk. The format data may be fixedly set in advance by the manufacturer or may be arbitrarily created and set by the user. The format designation means is a keyboard or a mouse as a pointing device for designating any format data among the format data stored in the format storage means. When outputting the document data in the document storage means, the synthesis output control means synthesizes the document data and the format data designated by the format designation means and outputs the synthesized data. Second
The means of the invention is as follows. The document storage means,
The format storage means and the format designation means are the same as those in the first aspect of the invention, so the description thereof will be omitted. The format designation information adding means adds format designation information for identifying the format data designated by the format designation means to the document data when the document data is created and written in the document storage means. The composite output control means, when outputting the document data in the document storage means, reads out the corresponding format data from the format storage means based on the format designation information added to the document data,
The format data and the document data are combined and output.

[0005]

The operation of the means of the first invention is as follows. Now, it is assumed that the document data and the format data forming the standard document are separately stored in the document storage means and the format storage means. In this state, when outputting the document data, if the format designating means designates an arbitrary format in the format storing means, the synthesis output control means synthesizes the document data with the designated format data to display or output. Print it out. The operation of the means of the second invention is as follows. Now, the document data forming the standard document and the format data are separated from each other and stored in the corresponding document storage means and format storage means.
The format designation information adding means adds format designation information for identifying the format data designated by the format designation means to the document data.
In this state, at the time of outputting the document data, the synthesis output control means reads the format data corresponding to the format data from the format storage means based on the format designation information added to the document data, and synthesizes the format data and the document data. Display output or print output. Therefore, when a plurality of standard documents of the same format are created, the storage area required to store the document data and the format data can be reduced to the minimum.

[0006]

[First Embodiment] A first embodiment will be described below with reference to FIGS. FIG. 1 is a block diagram of the document data processing device. The CPU 1 controls the overall operation of the document data processing apparatus according to various programs stored in the ROM 2 and the like. The ROM 2 is a program for loading an operating system into the program memory 3-3 of the RAM 3 and an input / output control program. In addition, character font data and the like are stored. A keyboard 4, a display unit 5, a floppy disk 6, and a printer 7 are connected to the CPU 1 as its peripheral devices, and control their input / output operations.

The RAM 3 has a format memory 3-1, a text memory 3-2, a program memory 3-3, and a work memory 3-4.
Reference numeral 1 is a memory for storing format data of a fixed format in a standard document, text memory 3-2 is a memory for storing document data, and program memory 3-3 is RO.
A memory that stores the program loaded from M2,
The work memory 3-4 is a work area used during data processing. Here, at the time of displaying and outputting the standard document, the format data in the format memory 3-1 and the document data in the text memory 3-2 are combined by the combination display device 8 and then written in the VRAM (video RAM) 9. Similarly, when the standard document is printed out, the format data in the format memory 3-1 and the text memory 3-2
The document data therein is combined by the combining and printing apparatus 10 and then printed out from the printer 7. The display control unit 11 reads out the image data stored in the VRAM 9 and causes the display unit 5 to display and output the image data.

The keyboard 4 is for inputting document data and various commands. The document data input from the keyboard 4 is taken into the CPU 1 via the keyboard control unit 12 and then written in the VRAM 9 to be displayed from the display unit 5. RAM3 that is displayed and output, and converted into kana-kanji
Stored in the text memory 3-2. Where the CPU
When a document save command is input from the keyboard 4, 1 reads the document data in the text memory 3-2 and the format data in the format memory 3-1 and gives them to the external storage control unit 13. In this case, the external storage controller 13 stores the font data and the document data in the floppy disk 6
Write separately in different areas. When any document data or format data is designated at the time of editing a document, the external storage controller 13 reads the designated document data or format data from the floppy disk 6 and gives it to the CPU 1. At that time, The synthesizing display device 8 synthesizes the document data and the format data, writes the synthesized data in the VRAM 9, and causes the display unit 5 to display and output the same.
And the contents of the text memory 3-2 are combined and printed out from the printer 7.

The floppy disk 6 stores various kinds of document data, application programs, etc., and also stores format data of a fixed format separately from the document data. As shown in FIG. Is a format storage area 6-1 for storing format data, and a document storage area 6 for storing document data
-2 is provided.

Next, the operation of this embodiment will be described. FIG. 3 is a flowchart showing the operation when creating a document. First, when document data is input from the keyboard 4, the CP
U1 executes a kana-kanji conversion or the like on the input document data and writes it in the text memory 3-2 every time the document data is input from the keyboard 4 (step A1). Here, after creating the document, the text memory 3-
When registering the contents of 2 in the floppy disk 6,
The operator specifies whether to save the contents of the text memory 3-2 as document data or format data by operating a predetermined key on the keyboard 4. Then, in step A2, this is determined, and as a result, the contents of the text memory 3-2 are registered as document data in the document storage area 6-2 of the floppy disk 6 (step A3), or in the text memory 3-2. Floppy disk 6 with contents as format data
Registered in the format storage area 6-1 (step A)
4). Since the contents of the text memory 3-2 created by the user can be registered as the format data in the floppy disk 6 in this way, if the format data desired by the user does not exist in the floppy disk 6, it is newly written. Create a floppy disk 6
It may be registered in the format storage area 6-1.

FIG. 4 is a flow chart showing the operation at the time of editing a document. First, a list of format names is displayed on the display unit 5 according to the contents of the format storage area 6-1 of the floppy disk 6 (step B1). When an arbitrary format is designated in this state, the designated format data is read from the floppy disk 6 and written in the format memory 3-1 (step B2). Next, a list of document names is displayed on the display unit 5 according to the contents of the document storage area 6-2 of the floppy disk 6 (step B3). When an arbitrary document is designated in this state, the designated document data is read from the floppy disk 6 and the text memory 3-2 is read.
(Step B4). Then, after the contents of the format memory 3-1 and the contents of the text memory 3-2 are respectively sent to the synthesizing display device 8 and synthesized,
It is written in the VRAM 9 and displayed and output from the display unit 5 (step B5). When the document is edited in this way, the format storage area 6-1 of the floppy disk 6 is previously prepared.
The format data registered in is called, and the document is edited in a state where the format data and the document data to be edited are combined and displayed.

When a key input operation for editing a document is performed, this is detected in step B6, and step B6 is detected.
7, the contents of the text memory 3-2 are edited according to the key input. Then, returning to step B5, the processing of editing the content of the text memory 3-2 is performed every time the key input operation for document editing is performed. Now that the document editing is finished and the document save command is given from the keyboard 4,
This is detected in step B6, and the flow advances to step B8 to register the contents of the text memory 3-2 in the document storage area 6-2 of the floppy disk 6. Here, when the document is stored, only the content of the text memory 3-2 is registered in the floppy disk 6 separately from the format data, and the format data is not registered.

Although FIG. 4 shows the operation at the time of editing the document, the document data and the format data separately registered in the document storage area 6-2 and the format storage area 6-1 of the floppy disk 6 are combined. The same is true for the case of printing output as shown in FIG. That is, when the format data is specified together with the document data to be printed from the keyboard 4, these are combined by the combining printing device 10 and printed out from the printer 7.

FIG. 5 shows a print result when the document data and the format data which are arbitrarily designated are combined and output. In the figure, (a) is format data arbitrarily read from the format storage area 6-1 of the floppy disk 6, and is composed of fixed words such as titles, underlines, ruled lines and the like. (B) shows the document data arbitrarily read from the document storage area 6-2 of the floppy disk 6, and these are combined and printed out as shown in (c).

[0015]

[Second Embodiment] The first embodiment is the floppy disk 6
Although the arbitrary format data is designated from the keyboard 4 every time the document data is read from the document data, in the present embodiment, the format designation information for designating the arbitrarily designated format data is added to the document data when the document is created. During the document output, the corresponding format data is read based on the format designation information added in the document data, and the format data and the document data are combined and output. The format designation information is data for identifying the format data. For example, depending on the set number of the format data, the format data can be identified by about 1 byte.

FIG. 6 is a flow chart showing the operation when creating a document. First, according to the contents of the format storage area 6-1 of the floppy disk 6, a list of the format names is displayed on the display unit 5 (step C1). When an arbitrary format is designated in this state, the designated format data is read from the floppy disk 6 and written in the format memory 3-1 (step C2). Next, the contents of the format memory 3-1 and the text memory 3-2 are combined and displayed (step C3), but first, only the format data is displayed before a new document is created. Here, when a key input operation for creating a document is performed, a document creating process is executed in response to the key input operation, and the input document data is written in the text memory 3-2 (step C5). And
Returning to step C3, the contents of the format memory 3-1 and the text memory 3-2 are combined and output. In addition,
Of the contents of the text memory 3-2, the document data excluding the format designation information added to the beginning thereof is displayed and output. Now, it is determined whether the contents of the text memory 3-2 are to be saved as document data in the floppy disk 6 or as format data by the keyboard 4
Is specified, it is determined in step C6. If it is specified that the document data should be saved as document data, format specification information is added to the document data in the text memory 3-2 (step C7), and the document data in the text memory 3-2 is saved. It is registered in the document storage area 6-2 of the floppy disk 6 (step C
8). On the other hand, if it is specified that the data should be saved as format data, the contents of the text memory 3-2 are registered as format data in the format storage area 6-1 of the floppy disk 6 (step C9).

FIG. 7 shows document data registered in the document storage area 6-2 of the floppy disk 6, and format designation information is added to the head of this document data. Here, format designation information designating the format data (3) is added to the document data (1) shown in FIG.

FIG. 8 is a flow chart showing the operation at the time of editing a document. First, according to the contents of the document storage area 6-2 of the floppy disk 6, a list of the document names is displayed on the display unit 5 (step D1). When an arbitrary document is designated in this state, the designated document data is read from the floppy disk 6 and the text memory 3-2 is read.
(Step D2). Next, based on the format designation information added to the document data in the text memory 3-2, the corresponding format data is read from the floppy disk 6 and written in the format memory 3-1 (step D3). . Then, the contents of the format memory 3-1 and the text memory 3-2 are combined and displayed (step D4). As described above, the format data corresponding to the document data is read from the floppy disk 6 and synthesized and displayed based on the format designation information added to the document data without performing the format designation operation at the time of editing the document. . When a key input operation for document editing is performed (step D5), the document editing is performed according to the key input operation (step D6), and when a document save command is input, the text memory 3- The contents of No. 2 are registered in the document storage area 6-2 of the floppy disk 6 (step D7). In this case, the document data is registered in the floppy disk 6 with the format designation information added.

In the above embodiment, the floppy disk 6 is used.
Although the format data and the document data are separately registered in the format storage area 6-1 and the text memory 6-2, for example, an internal RAM or an external RAM card,
Document data and format data may be stored separately in a hard disk or the like.

[0020]

According to the present invention, when a plurality of standard documents of the same format are created, the storage area required for storing the document data and the format data can be reduced to the minimum, so that a large number of memory devices having the same capacity can be used. Documents can be stored, and the memory can be used efficiently.

[Brief description of drawings]

FIG. 1 is a block configuration diagram of a document data processing device according to first and second embodiments.

FIG. 2 is a diagram showing a configuration of a floppy disk 6.

FIG. 3 is a flowchart showing an operation when creating a document in the first embodiment.

FIG. 4 is a flowchart showing an operation at the time of editing a document in the first embodiment.

FIG. 5 is a diagram specifically showing a case where the format data and the document data are combined and printed out.

FIG. 6 is a flowchart showing an operation when creating a document in the second embodiment.

FIG. 7 is a diagram showing a state in which format designation information is added to document data.

FIG. 8 is a flowchart showing an operation at the time of editing a document in the second embodiment.

[Explanation of symbols]

 1 CPU 2 ROM 4 keyboard 5 display section 6 floppy disk 6-1 format storage area 6-2 document storage area 7 printer 8 composite display device 10 composite printing device

Claims (2)

[Claims] 1. A document storage means for storing document data, a format storage means for storing format data separately from the document data, and an arbitrary format data out of the format data stored in the format storage means. And a composite output control means for combining and outputting the document data in the document storage means and the format data specified by the format specifying means when outputting the document data in the document storage means. A document data processing device characterized by: 2. A document storage means for storing document data, a format storage means for storing format data separately from the document data, and an arbitrary format data out of the format data stored in the format storage means. And a format designation information adding means for adding format designation information for identifying the format data designated by the format designation means when the document data is created and written in the document storage means. Means for reading the document data in the document storage means, the format data corresponding to the format data is read from the format storage means based on the format designation information added to the document data. And A document data processing device, comprising: a composite output control means for combining and outputting.