JP2003044465A - Device and method for processing document - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a device and a method for processing document in which the state of the preview display of specified data with a document inserted with insert data is saved as document data as it is and a character format is restored when the saved document is opened. SOLUTION: When saving an insert data part, such a part is saved after adding attribute information (1005 or the like) to each of characters and when the saved document is opened, the character format is restored on the basis of the attribute information.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus and apparatus, and more particularly to a document processing apparatus having an insertion function of inserting a character string of another document into an arbitrary position in the document for display or printing. The present invention relates to a document processing apparatus and method having a function of saving a state in which specific data is preview-displayed in the insertion data insertion unit as document data as it is.

[0002]

2. Description of the Related Art Conventionally, in a document processing apparatus having an insertion function for inserting or displaying or printing a character string of another document at an arbitrary position in a document, a specific data is previewed in an insertion data insertion section. When the displayed state is saved as document data, the inserted data is saved as a simple character string (text data) as disclosed in Japanese Patent Laid-Open No. 8-16563.

[0003]

However, in some cases, the document processing apparatus has a function of setting a character attribute such as the size of the insertion data insertion portion so that the layout is not damaged depending on the insertion data. is there. In that case, in the above-described conventional configuration, when the preview display state is saved and reopened, the intended layout may not be obtained.

For example, it is assumed that there is a display section for inserting data which normally has a width of 5 characters. When inserting the insertion data of 10 characters here, the entire character string is not displayed because the character string is larger than the width of the display unit. Therefore, the character string is stored in the display unit by the user's operation or automatically changing (reducing) the character attribute (character size). Here, in the conventional configuration, when saving the preview-displayed state after the insertion, the character attribute is not added to the insertion data, so that when reopening, there is a disadvantage that the entire character string is not displayed.

Therefore, according to the present invention, when the document data in which the insertion data is inserted is displayed as a preview,
An object of the present invention is to provide a document processing device and method that improve document editing efficiency without breaking the document layout.

[0006]

A document processing apparatus of the present invention for solving the above-mentioned problems reads a specified data from a data group and inserts the read data into a specified position of the document data to create a new data. In a document processing apparatus that creates document data, a storage unit that adds and stores attribute information about each character in the new document, and a restore that restores each character in the new document based on the attribute information. And means.

Further, the document processing method of the present invention is a document processing method for reading specified data from a data group and inserting the read data into a specified position of the document data to create new document data. A saving step of adding attribute information for each character in the new document,
And a restoring step of restoring each character in the new document based on the attribute information.

[0008]

BEST MODE FOR CARRYING OUT THE INVENTION Preferred embodiments of the present invention will be described in detail below with reference to the accompanying drawings.

FIG. 1 is a block diagram showing the arrangement of an information processing apparatus (for example, word processor) according to this embodiment.

In the figure, 1 is a CRT display unit used in a raster scan system, 2 is a video RAM (VRAM) for storing display pattern information for one screen, and 3 is a VRAM.
2 is a display control unit that controls writing of pattern information to and reading of data from the CRT. 5 is shown in FIG.
R for storing the control program shown in the flowchart of FIG.
A main memory 4 including an OM and a RAM having an area for storing document data to be created and a work area, and 4 is a microprocessor (MPU) which executes programs shown in flowcharts of FIGS. Performs main control. The MPU 4 has a keyboard 8 for inputting character data and the like, and a pointing device (PD) for inputting and editing graphic data by designating a position on the CRT and the like.
9 is connected. A hard disk device 6 stores document files and character fonts therein, and is loaded into the work area of the main memory 5 described above. 10
Is a printer for outputting a created document, and 11 is a floppy (registered trademark) disk device for storing a document file and the like. These constituent blocks are connected by an I / O bus 7.

FIG. 2 is an external view of an information processing apparatus according to an embodiment of the present invention.

In the figure, 20 is MPU4, VRAM
2, the main unit of the information processing apparatus including the main memory 5, the display control unit 3, and the like. 21 is an FD drive, and FD22
Is set to store image data, graphic data, character data and numerical data in the FD 22, and read graphic data, character data and numerical data stored in the FD 22.

The document processing apparatus and method of the present invention are
Needless to say, the FD 22 stores a program that can realize the present invention, which is realized by an information processing device.
Is set in the FD drive 21 of another information processing apparatus, the program is loaded into the hard disk 6, and the loaded program is further loaded and executed.

Next, the function of merge printing will be described. Specify only the position where the data will be entered in the document paper file, create data such as numbers and addresses in the spreadsheet file, and use the data extracted from the spreadsheet file when printing It is a function to print while inserting it one after another at specified locations in the file, and printing continues until the last line of the spreadsheet file.

In this embodiment, before the merge printing, the merged document obtained by extracting the data from the spreadsheet file and displaying the merged document on the CRT display unit 1 as a print image can be confirmed by the operator. Further, an information processing apparatus that can edit and save a merged document obtained by extracting data from a spreadsheet file and inserting the data will be described in the same manner as a normally created document.

In the present embodiment, the present invention will be described as the insertion data replacement function.

FIG. 5 is an example of a window of the insertion data replacement function displayed on the CRT display unit 1.

In the figure, a desired document paper file (for example, address book document 51) is selected from the document paper files (general document function specification, table editing function specification, figure editing function specification, address book document) on the cabinet. When selected using the pointing device 9 of No. 1, the display control unit 3
The document paper icon is displayed in reverse video as shown in FIG. 5, and when the insert data replacement command 52 is instructed using the pointing device 9 on the cabinet, the insert data replacement window is displayed.

Next, the spreadsheet file name (for example, the address file 53) containing the merged data is entered in the merged file name input field 56 of the merged data replacement window using the keyboard 8 and the start line number column 57 is entered. The start line number is entered using the keyboard 8. The start line number is a number indicating from which line of the spreadsheet file (for example, the address file 53) to start (details will be described later).

Then, the execution 54 is performed by the keyboard 8 or
When instructed using the pointing device 9, the spreadsheet file (for example, the address file 53) having the input merge file name searches the medium in which the document sheet file (for example, the address book document 51) exists. ,
The spreadsheet file (eg address file 53)
If there is, the MPU4 starts the insertion data replacement main processing program shown in the flowchart of FIG.
If the spreadsheet file (for example, the address book document 51) does not exist, a message indicating that it does not exist is displayed, and re-input is awaited. When the cancel 55 is specified, the insertion data replacement process is not performed and the process ends.

In the insertion data replacement main processing program shown in the flowchart of FIG. 6, the document paper file specified in step 61 is opened and
Subsequently, in step 62, the open process of the designated spreadsheet file is performed. This means that the two target files have been opened. Then, the format of the document paper file opened in step 63 is read onto the work area of the main memory 5, and step 6
The paper size (A4 portrait, B
5), and obtains the window size value that determines the size of the edit window to be created. Next step 6
In step 5, an edit window is created, and in step 66, the MPU 4 starts the insertion data replacement processing program shown in the flowchart of FIG.

In the insertion data replacement processing program shown in the flowchart of FIG. 7, the page counter is set to 1 in step 71, and the page counter is compared with the final page of the document created in step 72. If it is within the last page, the text data of the page is read into the work area on the main memory 5 in step 73, and in step 74 the MPU4 executes the in-page insertion data replacement processing program shown in the flowchart of FIG. Will start.

In the in-page insertion data replacement processing program shown in the flowchart of FIG. 8, first, in step 81, the pointer for checking the text data up to the final data is set to the start address of the text data of the page. Then, in step 82, it is determined whether or not the pointer has reached the end of the text data, and if not reached, in step 83, it is determined whether or not the text data is the insert command. If the command is a merge command, the MPU 4 activates the merge data set processing program shown in the flowchart of FIG.

The insertion data set processing program shown in the flowchart of FIG. 9 is a process for actually replacing the insertion command with the insertion data. First, in step 91, the insertion line number is acquired from the insertion command. As shown in FIG. 4, in the insert command, the insert start command and the insert end command are in a form sandwiching the insert column number and the insert line number, and the insert line number is acquired. Then, the insertion line number acquired in step 92 is compared with the maximum line number having an initial value of 0. If the insertion line number is large, the line number is stored in the maximum line number in step 93. After all, in steps 92 and 93, the maximum line number is stored among all the insertion commands from the first page to the last page of the document paper file. The stored maximum line number is used in step 67 of the insertion data replacement main processing program shown in the flowchart of FIG.

Next, in step 94, the insert column number is acquired from the insert command, and in step 95, the insert data on the spreadsheet file is obtained from the insert row number and insert column number. At this time, regarding the line number, by using the input start line number (for example, the start line number 2 input in the start line number column 57 of FIG. 5), the (start line number + insertion line number-2) is used. Based on the obtained line number.

Then, in step 96, the insert command is replaced with the insert data acquired from the spreadsheet file, and the MPU 4 ends the insert data set processing program.

After the insertion data setting process in step 84 of FIG. 8 is completed, the pointer is advanced by one in step 85, and it is again determined in step 82 whether the end of the text data has been reached. When the pointer exceeds the final data, it is considered that the checking of the page is completed, and the in-page insertion data replacement processing program is ended.

When the in-page insertion data replacement processing program ends, the page counter is incremented by 1 in step 75, and the process returns to step 72 again to compare the page counter with the final page of the document. When the number of pages exceeds the final page, all pages are reformatted in step 76. As a result, the organization of the text data including the replaced merged data is completed.

Then, in step 67 of FIG. 6, the input start line number (for example, the start line number column 57 of FIG. 5 is entered.
To the start line number 2) input in step 1, the maximum line number saved in step 93 of FIG. 9 minus 1 is added. That is, start line number = start line number + maximum line number−
The starting line number calculated in 1 is saved.

As a result, the start line number is set to the insert line number next to the final insert line number of the spreadsheet file used in the insert data replacement process.

Therefore, the insertion data replacement command is
When the instruction is given again using the pointing device 9 shown in FIG. 1, the insertion data replacement process of the subsequent insertion line number can be performed like the insertion printing.

The flow of processing up to this point will be described with reference to FIG.

In the figure, the insert command 31 has an insert line number of 2 and an insert column number of A, the insert command 32 has an insert line number of 2 and an insert column number of B, and the insert command 33 has an insert line number. Is 2 and the insert column number is C, and insert command 3
4 has an insertion row number of 2 and an insertion column number of D.

Then, the in-page insertion data replacement processing program shown in the flowchart of FIG. 7 replaces the insertion command 31 with "186", and similarly inserts the insertion command 32 with "Fujimidai 5-23-3, Kunitachi-shi". The command 33 is replaced with “Taro Aoki” and the insert command 34 is replaced with “23”, and the display control unit 3 displays the result as shown in the first time in FIG.
To preview.

Further, since the maximum line number saved in step 93 of FIG. 9 is all the same insert line number "2", the insert data replacement main processing program shown in the flowchart of FIG. In step 67 of, the start line number is set to 3 by 2 (first value of start line number) +2 (maximum line number) -1.

Then, the insertion data replacement command is
When an instruction is given again using the pointing device 9 shown in FIG. 1, the insertion command 3 is executed by the in-page insertion data replacement processing program shown in the flowchart of FIG.
1 is replaced with "107", and similarly, the insertion command 32 is replaced with "6-23-55 Akasaka, Minato-ku", the insertion command 33 is replaced with "Jiro Tanaka", and the insertion command 34 is replaced with "36". The control unit 3 displays a preview of this result on the CRT display unit 1 as shown in the second time in FIG.

As a result, the step 610 shown in the flowchart of FIG. 6 is completed, and the document data preview-displayed on the CRT display unit 1 (for example, the data of the address file 53 shown in FIG. The created document data can be confirmed by the user, and if correction is necessary, the normally created document data (for example, integrated document function specifications, table editing function specifications, figure editing function specifications, etc. document data shown in FIG. 5). ), And if there is no need for correction, the MPU4 presses C
The same document data as the document data (document data stored in the VRAM 2) displayed on the RT display unit is read from the work area of the main memory 5 and output to the printer 10 to execute the merge print.

Therefore, after the insertion data replacement processing as described above is completed, the document sheet can be edited normally, and when the closing instruction is given using the keyboard 8 or the pointing device 9 shown in FIG. You can enter the name of the document paper file and register it newly.
That is, the first preview display and the second preview display in FIG. 3 can be saved in the hard disk device 6 or the floppy disk device 11 as separate new document paper files.

Here, the data structure of the new document paper file being preview-displayed will be described.

FIG. 10 shows the data structure of each character of the new document paper file being preview-displayed.

Reference numeral 1001 indicates a pointer to the character immediately before the character corresponding to the data. Reference numeral 1002 indicates a pointer to the character immediately after the character corresponding to the data. Reference numeral 1003 is an identifier (insertion data identifier) for identifying whether the character corresponding to the data is insertion data or normal characters. For example, 0 is set for normal characters, and 1 is set for insertion data.

Reference numeral 1004 is a flag (display width size designation flag) for designating the display size of the insertion data. For example, 0 is set if no size is specified, 1 is set to fit on one line, and 2 is set to specify the display width by an absolute value.

1005 is the absolute value of the display size of the insertion data. The display width size designation flag 1004 indicates the absolute value of the display width when the display width is designated by an absolute value.

Reference numeral 1006 is a character displayed in the preview display.

Reference numeral 1007 denotes the number of the insertion data, and each character in the same insertion data insertion portion has the same number. For example, when there are two insertion data insertion parts in the document and the preview display of "Ai" and "Eo" are displayed respectively, the characters "a", "i", and "u" are displayed. The same plug-in data number is attached, and the same plug-in data number is attached to each of the letters "e" and "o", but "a", "i",
A plug-in data number different from the plug-in data number given to "U" is attached.

Next, a procedure for displaying the insertion data insertion portion when the saved document is opened will be described.

FIG. 11 is a diagram showing a flow chart of a display process when a document is read.

FIG. 12 shows the structure of the insertion data display buffer used in the display processing.

In step 1101, the leading character of the new document paper file preview-displayed as the target character is selected.

In step 1102, the insertion character identifier 1003 of the target character is referenced to identify whether the target character is the insertion data or the normal character. If it is a normal character, the display process is directly performed (step 1106). When the focused character is the insertion data, the display width size designation flag 1004 of the focused character, the display width size 1005, the insertion character 10
06, the insertion data number 1007, the display width size designation flag buffer area 1201, the display width size buffer area 1202, the insertion character string buffer area 1203,
The data is stored in the insertion data number buffer area 1204.

In step 1103, the focused character is moved to the next character based on the pointer 1002 to the next character. Subsequently, in step 1104, it is determined whether or not the target character is insertion data, and in step 1105 it is determined whether the insertion data number is the same as that of the previous character. When the insertion data having the same insertion data number continues, the target character is added to the insertion character string buffer area 1203.

If it is determined in step 1104 that the character of interest is not the insertion data, or if the insertion data number of the character of interest is different from that of the previous character in step 1105,
The insertion character string 1203 in the insertion data display buffer is
Display processing is performed by laying out based on the data stored in the display size designation flag buffer area 1201 and the display width size buffer area 1202.

When the inserted data portion is edited after opening the saved document, it is determined whether or not the character to be edited is the inserted data in the same manner as when opening the saved document. (Step 1102) If there is insertion data, it is judged whether or not the insertion data numbers are the same (Step 1105) and the processing is repeated. Thereby, it is possible to know the range of characters having the same insertion data number.

When the range of characters having the same insertion data number is determined, the editing operation such as deletion of characters is applied to all the characters having the same insertion data number to obtain the insertion data. Prevent some of the from being edited.

[0055]

As described above, the document editing efficiency can be improved in the document processing of inserting new data into the designated position of the document data and creating new document data.

[Brief description of drawings]

FIG. 1 is a block diagram of an information processing apparatus that is an embodiment according to the present invention.

FIG. 2 is an external view of an information processing apparatus according to one embodiment of the present invention.

FIG. 3 is a diagram showing a document after replacing a merge command and merge data.

FIG. 4 is a diagram showing a merge command format.

FIG. 5 is a diagram showing a display example of a merged data replacement window.

FIG. 6 is a flowchart showing an insertion data replacement main processing program.

FIG. 7 is a flowchart showing an insertion data replacement processing program.

FIG. 8 is a flowchart showing an in-page insertion data replacement processing program.

FIG. 9 is a flowchart showing an insertion data set processing program.

FIG. 10 shows a data structure for each character of a new document paper file being preview-displayed.

FIG. 11 is a flowchart of display processing when a document is read.

FIG. 12 is a diagram showing a structure of a plug-in data display buffer.

[Explanation of symbols]

1 CRT display 2 video RAM 3 Display control unit 4 microprocessors 5 main memory 6 Hard disk device 7 I / O bus 8 keyboard 9 pointing device 10 Printer 11 Floppy disk device

Claims (7)

[Claims] 1. A document processing apparatus for reading specified data from a data group and inserting the read data to a specified position of document data to create new document data, wherein each character in the new document is A document processing apparatus comprising: a storage unit that adds and stores the attribute information of 1. and a restoration unit that restores each character in the new document based on the attribute information. 2. The apparatus further comprises insertion data determination means for identifying whether or not each character in the new document is insertion data, and the storage means stores each character for each character in the new document. Attribute information and a plug-in data identifier for identifying whether or not each character in the new document is plug-in data are added, and the restoring unit adds the plug-in data identifier to the plug-in data identifier by the plug-in data determining unit. The document processing apparatus according to claim 1, wherein each character in the new document is restored based on the attribute information when it is determined that the data is insertion data. 3. The document processing apparatus according to claim 1, wherein the attribute information includes a display width size of the insertion data. 4. A document processing method for reading specified data from a data group and inserting the read data to a specified position of document data to create new document data, wherein each character in the new document is And a restoring step of restoring each character in the new document based on the attribute information. 5. The method further comprises a step of determining insertion data for identifying whether or not each character in the new document is insertion data, wherein the saving step includes: Attribute information and a plug-in data identifier for identifying whether or not each character in the new document is plug-in data are added, and the restoration means adds the plug-in data identifier in the plug-in data determination step. 5. The document processing method according to claim 4, wherein each character in the new document is restored based on the attribute information when it is determined that the data is insertion data. 6. The document processing method according to claim 4, wherein the attribute information includes a display width size of the insertion data. 7. A document processing program for realizing the document processing method according to any one of claims 4 to 6.