JPH06162021A - Document preparing device and document preparation control method - Google Patents

Abstract

PURPOSE:To easily and quickly execute a preparing method for a group name at the time of grouping management of a document file by extracting document name information suitable for a prescribed condition from document name information outputted and displayed by a display means, base on prescribed instructing information. CONSTITUTION:A document management processing part 16 executes preservation of a document, a call, a movement and a group preparation processing, etc., with respect to an external storage device 20, and also, delivers table information (parameter) to a document/group name editing processing part 18. The document/group name editing processing part 18 retrieves document information which becomes an object in the table information, and also, gives an instruction to a screen display part 14 so as to display a table of the document concerned on a part of a group set screen, and moreover, delivers the document name concerned, and an initial value (parameter) of a group name to the document management processing part 16. The screen display part 14 displays not only a regular document screen but also a table display of the document name put to each document file, and the group set screen.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation apparatus and a document creation control method for improving a method of storing a created / edited document group.

[0002]

2. Description of the Related Art Conventionally, in a document creating apparatus, when saving or recalling a created or edited and proofreading document, it is necessary to group a large number of documents together for easy handling. Has been done. For example, in order to group documents on sales for each half year into one group, the following work was performed.

That is, here, (1) 90 sales record,
(2) 90 lower sales record, (3) 91 upper sales record,
There are document files having document names of (4) 91 lower sales result table and (5) 92 upper sales result table, respectively. To save these as the group name "sales result 1", first, the group name "sales The setting (input / conversion) of “actual result 1” is required. Then, in order to move the above-mentioned 5 documents to the set group, the desired 5 documents are designated from the document names displayed in a list by operating the cursor one by one.

[0004]

In the conventional document creating apparatus, when a desired document is grouped as a specific document group, many key input operations as described above are involved.

When grouping documents, the document names of the respective document files tend to be similar to each other (there are many common parts). However, even if the document names are similar, it is necessary to key in the reading information of the name desired by the operator each time the group name is created.
It was annoying.

The present invention has been made in consideration of the above circumstances, and provides a document creation apparatus and a document creation control method that can easily and quickly create a group name when managing grouping of document files. The purpose is to

[0007]

In order to achieve the above object, the present invention provides a storage unit for storing document file information with document name information, document file information stored in the storage unit, and Display means for outputting and displaying the document name information attached to the document file information, means for extracting from the document name information output and displayed by the displaying means, information that meets predetermined conditions based on predetermined instruction information, And a means for selectively assigning a group name to the document file information group extracted by the means using the predetermined condition.

In order to achieve the above object, the present invention provides
The document file information with the document name information is stored, the stored document file information and the document name information attached to the document file information are output and displayed, and a predetermined instruction in the output and displayed document name information is given. Document creation characterized by extracting a document that meets a predetermined condition based on information and selectively giving a group name to the extracted document file information group by using the predetermined condition There is a control method.

[0009]

According to the present invention, a method of creating a group name can be easily and quickly performed when managing the grouping of document files.

[0010]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing the schematic arrangement of the document creating apparatus according to this embodiment. That is, reference numeral 10 denotes a central control processing unit, which is a microprocessor for creating a document, editing and proofing, and the like. Reference numeral 12 denotes an input instructing unit for inputting input information such as character reading information and various control instruction information.

A screen display unit 14 is configured to display a list of document names attached to each document file and a group setting screen in addition to a normal document screen (display of character information and the like). .

Reference numeral 16 denotes a document management processing unit, which stores, calls, moves, and creates a group of documents in an external storage device 20 described later. The document management processing unit 16 is also configured to pass list information (parameters) to the document / group name editing processing unit 18.

The document / group name edit processing unit 18 is
The screen display unit 14 is instructed to search for the target document information in the list information and display a list of the corresponding documents on a part of the group setting screen. Further, the document / group name edit processing unit 18 is configured to pass the corresponding document name and the initial value (parameter) of the group name to the document management processing unit 16. The external storage device 20 is used to store various document information in association with document names and group names. The operation of the above configuration will be described below.

[0014] For example, regarding the sales for each half year,
(1) 90 upper budget, (2) 90 lower budget, (3) 90 upper sales record, (4) 90 lower sales record, (5) 91 upper sales record, (6) 91 lower sales record, (7) There are document files each having a document name of 92 sales record table, of which the group name “sales record 1” is related to sales record.
To save as, first display the document name list.
Then, the document names are listed on the screen (step S2 in FIG. 2). For example, with the document name of (3) 90 sales record, "sale" is designated by the cursor via the input instructing unit 12 (step S4 in FIG. 2), and thereafter "sale" is designated in the same manner ( In step S6 of FIG. 2, and in response to this designation operation, a document file having a document name including “sales record” as a character string is searched and extracted (step S8 of FIG. 2).
A list is displayed as a group setting screen (step S10 in FIG. 2). Here, since the system requests the input of the group name (step S12 in FIG. 2), the operator may input the desired name.

That is, if a part or all of the specified character string is used, information indicating that is input by the input instruction unit 12
Key input (Y in step S14 in FIG. 2). If another character string is to be added to the specified character string, the key input may be performed from the input instructing unit 12. Here, "1" is added to "sales record" to make "sales record 1". Therefore, the retrieved and extracted document files of 90 sales record table, 90 sales record table, 91 sales record table, 91 sales record table, and 92 sales record table are assigned to the group name "Sales record 1". Will be stored in the external storage device 20 (steps S16 and S18 in FIG. 2). Then, it is called from the external storage device 20 with the group name.

On the other hand, when the designated character string is not used (N in step S14 of FIG. 2), the input instruction unit 1
When a desired group name is keyed in from 2 (step S20 in FIG. 2), the name is stored / called in the external storage device 20.

[0017]

As described above, according to the present invention, a method of creating a group name can be easily and quickly performed when managing grouping of document files.

[Brief description of drawings]

FIG. 1 is a block diagram showing a schematic configuration of a document creation device according to an embodiment of the present invention.

FIG. 2 is a flowchart of document file information call control according to the embodiment.

[Explanation of symbols]

10 ... Central control processing unit, 12 ... Input instruction unit, 14 ... Screen display unit, 16 ... Document management processing unit, 18 ... Document / group name editing processing unit, 20 ... External storage device.

Claims (2)

[Claims] 1. Storage means for storing document file information with document name information, and display means for outputting and displaying the document file information stored in this storage means and the document name information attached to the document file information. A means for extracting, from the document name information output and displayed by the display means, one satisfying a predetermined condition based on predetermined instruction information; and a document file information group extracted by this means,
And a means for selectively assigning a group name using the predetermined condition. 2. The document file information to which the document name information is added is stored, and the stored document file information and the document name information added to the document file information are output and displayed, and the output and displayed document name From the information, those that meet a predetermined condition are extracted based on predetermined instruction information, and a group name is selectively given to the extracted document file information group by using the predetermined condition. A document creation control method characterized by the above.