JPH08235282A - Device and method for processing document - Google Patents

Abstract

PURPOSE: To easily prepare a second document based on a first document. CONSTITUTION: Document definition information including preparation condition information and format information for preparing document data is stored in a document definition tag 22 corresponding to respective documents and a file provided with data to be the source of the document data is stored in a record file group 20. At the time of displaying first document data corresponding to the first document at a display part 14, when one of the plural data on the first document data is specified by a cursor position for instance, a document processing part 18 tentatively stores the specified data as the specified data, and when the second document to be prepared is specified, second document data are prepared based on the document definition information stored in the document definition tag 22 corresponding to the second document, the data of the file stored in the record file group 20 and the tentatively stored specified data.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing apparatus and method for creating document data such as form data and document data and reading it from a file.

[0002]

2. Description of the Related Art Conventionally, a document processing apparatus including an office computer or a personal computer for processing document data such as a form processing apparatus and a document processing apparatus has been known.

[0003] When a document "list of persons in charge by district" is created in such a document processing device, for example, a form processing device, the user selects the form as a specification and activates the form creation tool. Then, when a desired definition such as a target file or extraction condition is input on the definition screen as shown in FIG. 5A, the processing unit of the form processing apparatus retrieves the corresponding record from the record file according to those definitions. Aggregate and create and output a "List of person in charge by district".

Further, when the user wants to create another form based on a certain form result, the form creating tool is started again to create another form, and the appropriate value of the original form result is set. It was supposed to be executed by inputting it in the appropriate position on the definition screen.

That is, the user wants to create a "sales transition table" of, for example, "Katsu Inoue" as a related form by looking at the "List of persons in charge by district" as shown in FIG. 5 (A). If you think that, as shown in Fig. 5B, select "Sales transition table" as the specification and start the form creation tool. On the definition screen, select "Inoue Masaru" as the record extraction condition. specify. As a result, a "sales transition chart by person in charge" as shown in the figure is generated and output.

[0006]

As described above, when trying to create another form based on a certain form result, the user understands the relationship between the forms and executes the form creation tool. There is a need. Therefore, the burden on the user such as the time and effort required for the operation is large.

An object of the present invention is to make it possible to easily create another document based on one document.

[0008]

The means of the invention of claim 1 is as follows. The definition information storage means stores document definition information including creation condition information and format information for creating document data corresponding to each of a plurality of documents such as forms and documents. The file storage means stores a file having data serving as a source of the document data. The display means is the first
The first document data corresponding to the document is displayed. The temporary storage means temporarily stores the designated data among the plurality of data on the first document data as designated data. When the second document is designated, the creating means stores the document definition information stored in the definition information storage means corresponding to the second document, the file data stored in the file storage means, and Second document data is created based on the designated data stored in the temporary storage means.
The means of the invention of claim 2 is as follows in addition to the means of the invention of claim 1 described above. The related information storage means stores the information indicating the second document related to the first document as the related information for the first document. When the related document is specified, the specifying means calls the related information stored in the related information storage means to specify the second document. The means of the invention of claim 3 is as follows. A plurality of document data such as form data and document data is stored, the first document data corresponding to the first document among the plurality of document data is displayed, and among the plurality of data on the first document data, The designated data is temporarily stored as designated data, and when the second document is designated, the corresponding second document data is read out and displayed based on the temporarily stored designated data. The means of the invention of claim 4 is as follows. The information indicating the second document related to the first document is stored as the related information for the first document, the first document data corresponding to the first document is displayed on the display screen, and the designation of the related document is performed. When this is done, the stored related information is called to specify the second document, and the document data corresponding to the specified second document is read and displayed.

[0009]

The operation of the means of the present invention is as follows. Document definition information including creation condition information and format information for creating document data corresponding to each of a plurality of documents such as forms and documents is stored in the definition information storage means, and file storage means A file having data serving as a source of the document data is stored in the. Then, the first document data corresponding to the first document is displayed on the display means. Here, when one of the plurality of data on the first document data is designated,
The temporary storage means temporarily stores the designated data as designated data. Then, when the second document is designated, the creating means stores the document definition information stored in the definition information storage means corresponding to the second document and the file data stored in the file storage means. The second document data is created based on the designated data stored in the temporary storage means.
The operation of the means of the invention of claim 2 is as follows. Information relating to the second document related to the first document is stored in the related information storage means as related information for the first document. Then, when the related document is specified, the specifying means calls the related information stored in the related information storage means to specify the second document. The operation of the means of the invention of claim 3 is as follows. When a plurality of document data such as form data and document data is stored and the first document data corresponding to the first document among the plurality of document data is displayed, a plurality of document data on the first document data are displayed. When any one of the data is designated, the designated data is temporarily stored as designated data, and when the second document is designated, based on the temporarily stored designated data. Then, the corresponding second document data is read and displayed. The operation of the means of the invention of claim 4 is as follows. When information indicating a second document related to the first document is stored as related information for the first document and the first document data corresponding to the first document is displayed on the display screen, When the related document is specified, the stored related information is called to specify the second document, and the document data corresponding to the specified second document is read and displayed.

[0010]

Embodiments of the present invention will be described below with reference to FIGS.

FIG. 1 is a diagram showing the configuration of a form processing apparatus as a first embodiment of a document processing apparatus. In the figure, reference numeral 10 is a CPU 10 for controlling the whole. 1
Reference numeral 2 is a key input unit for inputting various definitions.
Reference numeral 4 is a display unit for displaying a definition screen and displaying and outputting the created form, and 16 is a printing unit for printing out the created form.

Reference numeral 18 is a form document processing unit for performing a form creating process, and 20 is, for example, a sales DB or a product DB.
Various record files F1, F2, ...
It is a record file group consisting of n.

Numeral 22 indicates, for example, "list of persons in charge by district".
It is a form definition form that stores the definition of each form such as or “person in charge transition table”. As shown in FIG. 2A, the target file, the extraction condition, the form form, etc. are defined together with the name of the form definition form, and the form document processing unit 18 defines these form definitions. A form is created according to the contents defined by the form 22. here,
The extraction conditions can be arbitrarily set.

Further, as shown in FIG. 2B, reference numeral 24 is a specification file which stores the name of the form related to the form indicated by the corresponding form definition form 22. That is, the information of the related form is stored corresponding to each form definition.

Next, the operation in such a configuration will be described with reference to the operation flowchart of the form document processing section 18 shown in FIG.

First, a list of all forms held as the form definition form 22 is displayed on the display unit 14 (step S
10). The user operates the key input unit 12 to specify the created form from the key input unit 12 (step S12), and also specify the extraction condition (step S14). For example, the “division of person-in-charge performance by district” shown in the form definition form A is designated as the preparation form and “July” is designated as the extraction condition.

When the created form and the extraction condition are designated as described above, the form document processing unit 18 selects one of the record file groups 20 based on the definition form of the designated form (see FIG. 2A). The target file, in this case the record file F2, is opened (step S16). Then, a record is extracted from the file F2 according to the specified extraction condition (step S18), a form is created based on this extracted record, and is displayed on the display unit 14 as indicated by reference numeral 26 in FIG. 4 (step S18). S20).

When the user looks at the form result displayed in this way and wants to create another form for some data in it, for example, "Sales transition table" of "Katsu Inoue"
When a user wants to create (for example, form D), in this embodiment, the user only operates the key input unit 12 to move the cursor to the position of "Masaki Inoue". It is possible to define whether you want to create a form with extraction conditions (parameters) without entering each key.

That is, following the form creation and display process of step S20, a form input editing process is performed (step S22). In reality, this is a data specification process with a cursor. Then, when "related form creation" is designated by the key input unit 12 (step S24), the data at the cursor position, in this case "Katsu Inoue" is acquired (step S26).

Then, the related form candidates are read from the form definition form 22, in this case, the specification file 24 corresponding to the definition form A (step S28), and the forms B, D, H ( 2 (see FIG. 2B) (step S30), these are displayed on the display unit 14 (step S32), and the form to be created is selected by the user operation of the key input unit 12 (step S32). S34). Further, as in the case of the form D, when there is only one read related form candidate, that is, the form J (see FIG. 2B), it is selected as the form to be created.

When the form created in this way, for example, the "sales transition table" corresponding to the form D is selected, the record file group 20 is generated based on the definition form 22 (see FIG. 2A) of the selected form. The target file in the file, in this case, the record file F5 is opened (step S3
6). Then, a record is extracted from the target file F5 according to the extraction condition acquired in step S26, in this case "Masaki Inoue" (step S3).
8), a form is created based on this extracted record and displayed on the display unit 14 as indicated by reference numeral 28 in FIG. 4 (step S40).

After that, when the user looks at this newly created "sales transition table" and wants to create another form for certain data in it, that is, if it has not ended yet (step S42). ), Above step S22
Therefore, the above operation is repeated.

As described above, in the case of storing the information of the related form corresponding to each form definition, when the instruction of "create related form" is given during the processing for the first form, the first form
The second form definition related to the form is automatically specified, and when creating the second form definition based on the record of the corresponding file, the information specified by the cursor on the first form is fetched, Records are narrowed down using the data as extraction conditions to create forms.

When there is only one form related to each form, the second form related to the first form can be immediately output only by specifying the related form creation and without selecting a form candidate.

Although the present embodiment has been described by taking the case of a form as an example, the present invention is not limited to form data, but can be applied to all document data including document data, table data and the like. is there.

Although the fetched data is used as the extraction condition, the present invention is not limited to this. That is, the above data can be used as the title of the second document, or can be used as a key when selecting the second document.

Further, the designation of the fetched data is not limited to the cursor position, and for example, the data of the predetermined item position on the form may be automatically fetched.

Further, the present invention is not limited to the creation of a document, and another document may simply be read and displayed. In particular, this is the case if the document is a document.

Next, as a second embodiment of the present invention, the operation in the case of automatically designating and reading and displaying the second document by using such data of the first document as a key will be described with reference to FIG. ) Will be described with reference to the flowchart shown in FIG.

That is, when “read related form” is designated by the key input unit 12, the form document processing unit 18
First, the data at the cursor position is acquired (step S5
0), the form is searched using the acquired data as a key (step S52). Then, the target file is opened from the record file group 20 based on the retrieved definition sheet 22 of the form (step S54), and the definition sheet 22 is opened.
The record in the opened file is displayed on the display unit 14 as a form according to the form form of step S (step S
56).

[0031]

According to the first and second aspects of the present invention, the designated data in the first document can be used when creating the second document, so that necessary data is input again when creating the second document. The second document can be easily created without the trouble of.

According to the third or fourth aspect of the present invention, when the related document is read (or created) based on the first document, the related second document is automatically read. Operation is easy.

[Brief description of drawings]

FIG. 1 is a block diagram of a first embodiment.

FIG. 2A is a diagram showing stored contents of a form definition form,
(B) is a diagram showing the stored contents of the specification file,
(C) is an operation flowchart of the second embodiment.

FIG. 3 is an operation flowchart of the first embodiment.

FIG. 4 is a diagram for explaining the operation of the first embodiment.

FIG. 5A is a diagram for explaining a conventional form creation operation, and FIG. 5B is a diagram for explaining an operation when another form is created based on a certain form.

[Explanation of symbols]

10 ... CPU, 12 ... Key input section, 14 ... Display section, 16
... printing section, 18 ... form document processing section, 20 ... record file group, 22 ... form definition sheet, 24 ... spec file, 26 ... district personnel performance list by region, 28 ... sales transition table.

Claims (4)

[Claims] 1. A definition information storage unit for storing document definition information including creation condition information and format information for creating document data corresponding to each of a plurality of documents such as forms and documents, and the document data. File storing means for storing a file having data as a source of the data, display means for displaying the first document data corresponding to the first document, and data designated among the plurality of data on the first document data. A temporary storage means for temporarily storing as the designated data, and when the second document is designated, the document definition information stored in the definition information storage means corresponding to the second document, and the file storage means. Data of the file stored in and the temporary storage means The based on the designated data, document processing apparatus characterized by comprising a generation means for generating a second document data. 2. Related information storage means for storing information indicating a second document related to the first document as related information for the first document, and the related information when the related document is designated. The document processing apparatus according to claim 1, further comprising: a specifying unit that calls the related information stored in the storage unit and specifies the second document. 3. A plurality of document data such as forms and documents are stored, first document data corresponding to a first document of the plurality of document data is displayed, and a plurality of data on the first document data is stored. Of the designated second data is temporarily stored as designated data, and when the second document is designated, the corresponding second document data is read and displayed based on the temporarily stored designated data. A document processing method characterized by the above. 4. Information for instructing a second document related to the first document is stored as related information for the first document, and first document data corresponding to the first document is displayed on a display screen. When a related document is specified, the stored related information is called to specify the second document, and the document data corresponding to the specified second document is read and displayed. How to process documents.