JPH06131397A - Document preparing device - Google Patents

Abstract

PURPOSE:To register a key word at the time of preparing a document. CONSTITUTION:Each kind of information such as a character is inputted, document data are prepared by the inputted information, and the prepared document data are registered. Then, at the time of preparing the document, an arbitrary designated character string is registered as the key word for the retrieval of the pertinent document data by a first registering means 23, the character string changed to a preliminarily designated format is registered as the key word for the retrieval of the pertinent document data by a second registering means 24, the character string changed to a preliminarily designated character size is registered as the key word for the retrieval of the pertinent document data by a third registering means 25, and the character string to which a preliminarily designated modification is operated is registered as the key word of the retrieval of the pertinent document data by a fourth registering means 26.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creating apparatus such as desktop publishing (DTP) and word processor (WP).

[0002]

2. Description of the Related Art In recent years, a document creating apparatus such as DTP or WP has been widely used. However, when a document created by the document creating apparatus is stored, a document name is designated for the document and the document name is used. Based on this, storage by directory management using cabinets, holders, etc. was the mainstream.

However, if the number of documents that can be stored greatly increases as an external storage device such as a floppy disk device or hard disk device having a large storage capacity is used, the contents of the document cannot be sufficiently grasped only by the document name. Therefore, it becomes difficult to find a necessary document from the stored documents.

Therefore, a document creating apparatus having a keyword search function is often used in which a created document is provided with a character string or the like that serves as a guideline to indicate its content, and the document can be searched for as a keyword. .

For example, there is a document retrieval device (for example, see Japanese Patent Laid-Open No. 2-45876) that extracts important words from a designated Japanese sentence and retrieves documents using the important words as keywords.

By the way, in the case of registering and storing a keyword for a created document, conventionally, the created document is temporarily stored, the stored document is recalled, and a keyword for searching the document is extracted. I was trying to register.

Here, an outline of keyword registration and retrieval in the conventional document creating apparatus will be described. FIG. 16 is a flowchart showing the work of keyword registration in the conventional document creating apparatus. First, when a sentence is created, it is once registered, the registered sentence is read, a search keyword that is a keyword for searching from the sentence is determined (extracted), and the search keyword is registered.

FIG. 17 is a diagram showing an example of a storage format of a document file in such a document creating apparatus. The document file 40 is roughly divided into two types of storage areas, a character data storage section 41 and a search keyword table 42. To be done.

FIG. 18 is a diagram showing an example of a storage format of the character data storage unit 41. In this character data storage unit 41, a character code file which is character data of a created document is stored. FIG. 19 is a diagram showing an example of the storage format of the search keyword table 42,
A search keyword file corresponding to the created document is registered in the search keyword table 42.

As described above, the search keyword is registered in the search keyword table 42 in the document file 40,
Alternatively, it is registered in a search keyword storage table provided separately from the document file. Then, at the time of keyword search, the relevant document file is searched by referring to the table.

[0011]

However, in the above-described conventional document creating apparatus, the operator has to register the keyword after creating the document, so that there is a problem that the keyword registration becomes a complicated work. Further, since the keyword must be considered, there is a problem that it takes time to determine the keyword and it takes time to register the keyword.

The present invention has been made in view of the above points, and an object thereof is to enable keyword registration at the time of document creation.

[0013]

In order to achieve the above object, the present invention has an information inputting means for inputting various information such as characters and a document creating means for creating document data by the information input by the means. And a document registration device for registering the document data created by the device, an arbitrary character string designated when the document is created by the document creating device is registered as a keyword for searching the document data. The means for doing so is provided.

Alternatively, similarly to the above, when a document is created by the document creating means, a character string changed to a predesignated typeface, a character string changed to a predesignated character size, or a predesignated modification is made. A means for registering a character string or the like as a keyword for searching the document data may be provided.

[0015]

Since the document creating apparatus according to the present invention registers an arbitrary character string specified at the time of creating a document as a keyword for searching the document data, an arbitrary character string can be specified as a keyword while creating a document. You can register.

Further, if the character string changed to the font specified in advance when the document is created is registered as the keyword for the document data search, the character string emphasized by the font change is automatically registered as the keyword. can do.

Further, if a character string changed in character size designated in advance when a document is created is registered as a keyword for searching the document data, the character string emphasized by the change in character size. Can be automatically registered as a keyword.

Furthermore, if a character string that has been modified in advance when a document is created is registered as a keyword for searching the document data, the character string emphasized by the modification is automatically registered as a keyword. be able to.

[0019]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 2 is an external view of a document creating apparatus according to an embodiment of the present invention. This document creation device is composed of a keyboard device 1, a mouse 2, a floppy disk device (F
DD) 3, a hard disk device (HDD) 4, a display device 5, and a processing device 6.

The keyboard device 1 is an input device having various input keys, and the mouse 2 is an input device for inputting position data. Floppy disk device (FDD)
A storage device 3 stores various data in the floppy disk or reads it out, and is provided integrally with the processing device 6. A hard disk device (HDD) 4 is a storage device that stores various data in the hard disk or reads it out, and is connected to the processing device 6 via a cable.

The display device 5 is a display device such as a CRT or LCD for displaying various character data and messages, and the processing device 6 has a microcomputer including a CPU, a ROM, a RAM, etc. built-in, and this document preparation device is provided. Performs various processes such as overall control.

FIG. 3 is a block diagram showing a hardware configuration of the document creating apparatus shown in FIG. The keyboard device 1 and the mouse 2 are used to input information such as characters and to specify an arbitrary character string to be registered as a keyword. The FDD 3 and the HDD 4 store document data, keywords, etc., and the display device 5 displays work screens such as document data, document creation, document search, keyword registration, and various messages at that time.

The processing device 6 internally has a CPU 7, a disk (DISK) controller 10, a display controller 11, a compression / expansion controller 13, an image processing controller 14, a font (FONT) ROM 15,
A bit map memory 16 and a bus 17 are provided.

The CPU 7 is provided with a ROM 8 and a RAM 9, and R according to a program stored in the ROM 8.
The AM 9 is used to control the entire apparatus and perform various processes such as document creation, document search, and keyword registration.

The DISK controller 10 controls writing and reading of document data and the like to and from the FDD 3 and the HDD 4. The display controller 11 has a video RAM (VRAM) 12, and its VRA
Based on the display data stored in M12, a control process for displaying a document or the like on the display 5 is performed.

The compression / expansion controller 13 performs processing for compressing and expanding document data and the like. The image processing controller 14 scales the display data according to the pixel density of the display 5.

The font ROM 15 stores font data of information such as various characters corresponding to input information.
The bitmap memory 16 is a memory for expanding the font data of the font ROM 15. The bus 17 is a communication line for exchanging various data.

That is, the basic processing operation of this processing device is that information such as characters input from the keyboard device 1 is stored in the RAM 9 of the CPU 7 in the code data format, and the font data corresponding to the input information is stored in the FONTR.
It is read from the OM 15 and expanded in the bitmap memory 16.

The font data developed in the bit map memory 16 is subjected to processing such as a scaling function of the image processing controller 14 according to the pixel density of the display device 5. The font data after being subjected to the scaling processing and the like is stored in the VRAM 1 in the display controller 11.
2 and display it on the display device 5.

When the document creation is completed and a registration instruction is input, the code data stored in the RAM 9 is transferred to the FDD 3 or HD by the DISK controller 10.
Make D4 store.

FIG. 1 is a block diagram showing the functions of the processing apparatus 6 shown in FIG. 3 according to the present invention. The processing device 6 includes an information input unit 20 for inputting various information such as characters.
A document creating means 21 for creating document data based on the information input by the means 20; and a document registering means 2 for registering the document data created by the means 21.
2 and.

Further, a first registration unit 23 for registering an arbitrary character string designated when the document is created by the document creating unit 21 as a keyword for searching the document data,
A second registering unit 24 is provided for registering a character string changed to a font designated in advance when the document is created by the document creating unit 21 as a keyword for searching the document data.

Furthermore, a third registering means 25 for registering a character string, which has been changed to a character size designated in advance when the document is created by the document creating means 21, as a keyword for searching the document data, and a document creating means. There is provided a fourth registration means 26 for registering a character string which has been designated in advance at the time of creating a document by 21 as a keyword for searching the document data.

That is, by the above second to fourth registration means, the character string for changing the typeface, the character string for changing the character size, and the emphasized character string for the modified character string input by the document creation and editing work are displayed. The detected character string is detected and automatically registered in the search keyword table as a keyword for searching.

Next, the first registration processing in this document creating apparatus will be described. FIG. 4 is a flowchart showing the first registration processing. First, when the keyword registration is specified for an arbitrary character string at the time of creating a document, the character string is automatically registered as a search keyword when searching the document data, and this process ends.

Next, the second registration process in this document creating apparatus will be described. FIG. 5 is a flowchart showing the second registration processing. This process is executed when the mode in which the character string changed to the font specified in advance is used as the search keyword is set, and when an instruction to end the document creation is given after creating the document, the font is changed to the specified font. This emphasized character string is searched, and the emphasized character string is automatically registered as a search keyword, and this processing ends.

Next, the third registration processing in this document creating apparatus will be described. FIG. 6 is a flowchart showing the third registration processing. This process is executed when the mode in which the search keyword is a character string that has been changed to the character size specified in advance is set, and when the end of document creation is instructed after document creation, the specified character The emphasized character string whose size has been changed to is searched, and the emphasized character string is automatically registered as a search keyword, and this processing ends.

Next, the fourth registration processing in this document creating apparatus will be described. FIG. 7 is a flowchart showing the fourth registration processing. This process is executed when a mode in which a character string with a pre-specified decoration is used as a search keyword is set, and when a document creation end instruction is given after the creation of a document, emphasis with the specified decoration is made. The character string is searched, and the emphasized character string is automatically registered as a search keyword, and this processing ends.

Next, a method of detecting the emphasized character string will be described. The character string data created / edited by the document creating device is stored with various information added thereto. The emphasized character string is detected by referring to the information on the typeface, character size, and modification mode among the various information.

FIG. 8 is a diagram showing an example of a storage format of character string code data in this input device. The character string code data storage area includes an attribute change index storage area E1, an attribute code storage area E2, and a character code storage area E3.

The attribute change index storage area E1 stores an attribute change code indicating an attribute (mode) change for character string data. For example, the special code "ES
In the case of using "C" to indicate the change of the font, (a) of FIG.
As the font change index code, as shown in
For example, the "ESC, F" code is stored.

Further, in the case of indicating a change in character size,
As shown in (b) of the figure, for example, an "ESC, P" code is stored as the point change index code.
Further, in the case of indicating that the modification has been made, as shown in (c) of the figure, for example, the "ESC, M" code is stored as the modification designation index code. Alternatively, if it is indicated that the special key is designated, as shown in (d) of the figure, for example, "ESC,
K ”code is stored.

In the attribute code storage area E2, a code indicating the type of each attribute is stored. For example, a font code indicating the type of font such as Mincho, Gothic, or brush is used for the typeface, and 10 for the size of the character.
A point number code indicating the number of points of characters such as P and 12P, a modification code indicating the type of modification for modification, and a special key code for special key designation are stored.

The character code storage area E3 stores the character code of the character string which is the target of the above attributes. For example, as shown in the figure, each character code of the character string "vector Δ font" is stored.

When detecting the emphasized character string,
The attribute change index storage area E1 of the character string code data storage area of FIG. 8 is referred to, if the attribute change code is stored therein, the character code of the character code storage area E3 is extracted, and the character code is searched for in the search keyword table. Register with.

FIG. 9 is a flow chart showing the processing of the emphasized character string detection in the second registration processing in this input device. First, character string code data is searched for as document code data, and "E" that indicates a typeface change is indicated in the attribute change code.
It is determined whether or not there is a "SC, F" code, and if not, the process returns to the search process for the character string code data.

On the other hand, if there is an "ESC, F" code, the corresponding character string, that is, a character code group is extracted and the process returns to the first process. Then, when there is no character string code data, the process returns and shifts to registration processing or termination processing.

FIG. 10 is a flow chart showing the processing of the emphasized character string detection in the third registration processing in this input device. In the case of this processing, the character string code data is searched as the document code data, and it is determined whether or not the attribute change code has an "ESC, P" code indicating a change in the character size. The sequence, that is, the character code group is extracted and the process returns to the first process.

FIG. 11 is a flow chart showing the process of detecting an emphasized character string in the fourth registration process in this input device. In the case of this processing, the character string code data is searched as the document code data, and it is determined whether or not the attribute change code has the "ESC, M" code indicating the modification designation. Extract the character code group and return to the first processing.

Next, the keyword designation in the first registration process in this input device will be described. FIG. 12 is a diagram showing an example of a display screen when a document is created, and the document 30 being created is displayed on the display screen.

When the user wants to register the character string "vector font" as a keyword to be used for searching this document during the creation of the document, move the cursor to the character "be" surrounded by the rectangular frame 31 and press the keyword registration key. When the user presses the character and then puts the cursor on the character "to" surrounded by the rectangular frame 32 and presses the keyword registration key, the character string "vector font" is registered as a search keyword.

In this way, by pressing the keyword registration key for the characters before and after an arbitrary character string in the document as a keyword for searching during document creation, the character string is registered as a keyword, so the document You can register keywords at any time during creation.

Next, a specific keyword registration in the second registration processing in this input device will be described.
FIG. 13 is a diagram showing an example of a display screen when creating a document,
The document 30 being created is displayed on the display screen.

In the initial setting before creating the document, the Mincho typeface is selected, the typeface attribute to be registered as a keyword is set to Gothic type, and the character string surrounded by the rectangular frame 33 in the document 30 is light. It is assumed that the typeface of the character string "vector font" enclosed in a rectangular frame 34 in the morning style is changed to the Gothic style.

When the document creation is finished and a key indicating the end of editing is entered, a process for detecting a character string to be registered as a keyword in the created document is started, and the typeface is changed to Gothic by the process. The character string "vector font" in the rectangular frame 34 is detected and registered as a search keyword.

As described above, in accordance with the document creation end instruction, a character string changed to a predetermined typeface such as Mincho typeface or Gothic typeface is detected as a keyword for searching the document, and is registered as a keyword. Therefore, the keyword can be automatically registered when the document is created.

That is, in a document created by a multi-typeface of various typefaces such as Mincho typeface, roman typeface, italic typeface, pica typeface, gothic typeface, and the like, a character string in which the typeface is changed to a specific typeface Is often appropriate as a keyword of the document, so if such a character string is automatically registered as a keyword, the registration work becomes unnecessary and the work of the operator can be reduced.

Next, a specific keyword registration in the third registration process in this input device will be described.
FIG. 14 is a diagram showing an example of a display screen when creating a document,
The document 30 being created is displayed on the display screen.

In the initial setting before the document is created, the character size 10P is selected, the character size attribute to be registered as a keyword is set to 20P, and it is surrounded by rectangular frames 35 and 36 in the document 30. The character strings and characters shown are 10P
In the character string "vector font" surrounded by the rectangular frame 37, the size of the character is changed to 20P.

When the document creation is completed and a key indicating the end of editing is input, a process of detecting a character string to be registered as a keyword in the created document is started, and the process causes the character size to be 20P. The character string “vector font” in the changed rectangular frame 37 is detected and registered as a search keyword.

As described above, according to the document creation end instruction, the keyword is 20 when the document is searched.
Since a character string changed to a predetermined character size such as P is detected and registered as a keyword, the keyword can be automatically registered when the document is created.

That is, in a document created by multipoint with various character sizes such as 10P, 12P, 20P, etc., a character string in which the character size is changed to a large character size is the keyword of the document. Since it is appropriate in many cases, if such a character string is automatically registered as a keyword, the registration work becomes unnecessary and the work of the operator can be reduced.

Next, a specific keyword registration at the time of the fourth registration processing in this input device will be described.
FIG. 15 is a diagram showing an example of a display screen when a document is created.
The document 30 being created is displayed on the display screen.
The character string enclosed by the rectangular frame 38 in this document 30 is unqualified, and the character string "vector font" enclosed by the rectangular frame 39 with diagonal lines inside is shaded. .

When the creation of the document is completed and a key indicating the end of editing is entered, a process of detecting a character string to be registered as a keyword in the created document is started, and a rectangular frame modified by the process is started. The character string "vector font" in 39 is detected and registered as a search keyword.

As described above, in accordance with the end instruction of the document creation, a character string with hatching, underlining, modified characters, etc. is detected as a keyword for searching the document, and the keyword is registered as a keyword. , Keywords can be automatically registered when creating documents.

That is, in a document created by various special character modifications such as shading, underlining, overlining, and modified characters, the modified character string is often appropriate as a keyword of the document. By automatically registering such a character string as a keyword, it is not necessary to perform the registration work, and the work of the operator can be reduced.

Further, a plurality of attributes may be designated for the character string to be registered as the keyword. For example, at the time of initial setting before creating a document, a Mincho typeface with a character size of 10P is selected as a default, and emphasized characters to be registered as keywords are designated as 20P and Gothic to create a document.

Thereafter, when the creation of the document is finished and the end of editing is instructed, a character string of 20P and Gothic type is searched from the created document, and the character string detected by the search is searched for the document. Automatically register as a keyword.

In the above embodiment, the attribute of the emphasized character string to be registered as the keyword is selected and set before the document is created, but the setting may be made during the document creation. Also, regardless of the setting by the operator,
Regarding the typeface, character size, and decoration, the ones that occur less frequently in the created document are recognized as emphasized character strings,
It may be registered as a keyword. further,
The detected character string may be displayed so that the operator can confirm the character string.

[0070]

As described above, according to the document creating apparatus of the present invention, an arbitrary character string designated at the time of creating a document is registered as a keyword for searching the document data. You can register keywords.

In order to retrieve the document data, a character string changed to a font specified in advance when the document is created, a character string changed to a character size specified in advance, or a character string modified in advance is used. If you register it as a keyword, you can automatically register the keyword when you create a document.

Therefore, the operator does not need to register the keyword after creating the document, and does not have to take the trouble of determining the keyword, and the keyword can be registered quickly and easily.

[Brief description of drawings]

FIG. 1 is a block diagram showing functions related to the present invention of a processing device 6 shown in FIG.

FIG. 2 is an external view of a document creation device according to an embodiment of the present invention.

3 is a block diagram showing a hardware configuration of the document creation apparatus shown in FIG.

FIG. 4 is a flowchart showing a first registration process in the document creation device shown in FIG.

5 is a flowchart showing a second registration process in the document creation device shown in FIG.

FIG. 6 is a flowchart showing a third registration process in the document creation device shown in FIG.

7 is a flowchart showing a fourth registration process in the document creation device shown in FIG.

FIG. 8 is a diagram showing an example of a storage format of character string code data.

FIG. 9 is a flowchart showing a highlighted character string detection process in the second registration process shown in FIG.

FIG. 10 is a flowchart showing a highlighted character string detection process in the third registration process shown in FIG.

FIG. 11 is a flowchart showing a highlighted character string detection process in the fourth registration process shown in FIG. 7.

FIG. 12 is a diagram showing an example of a display screen at the time of document creation, which is used for explaining the keyword designation in the first registration processing.

FIG. 13 is a diagram showing an example of a display screen at the time of creating a document, which is used for explaining a specific keyword registration in the second registration processing.

FIG. 14 is a diagram illustrating an example of a display screen at the time of document creation, which is used for explaining specific keyword registration in the third registration process.

FIG. 15 is a diagram showing an example of a display screen at the time of creating a document, which is used for explaining a specific keyword registration in the fourth registration processing.

FIG. 16 is a flowchart showing a conventional keyword registration operation.

FIG. 17 is a diagram showing an example of a storage format of a document file.

18 is a diagram showing an example of a storage format of the character data storage unit shown in FIG.

19 is a diagram showing an example of a storage format of the search keyword table shown in FIG.

[Explanation of symbols]

1 keyboard device 2 mouse 3 floppy disk device (FDD) 4 hard disk device (HDD) 5 display device 6 processing device 7 CPU 8 ROM
9 RAM 10 Disk (DISK) Controller 11 Display Controller 12 Video Ram (VRAM) 13 Compression / Expansion Controller 14 Image Processing Controller 15 Font (FONT) ROM 16 Bitmap Memory 17 Bus 20 Information Input Means 21 Document Creation Means 22 Document Registration Means 23 First Registration Means 24 Second Registration Means 25 Third Registration Means 26 Fourth Registration Means E1 Attribute Change Index Storage Area E2 Attribute Code Storage Area E3 Character Code Storage Area

Claims (4)

[Claims] 1. Information input means for inputting various information such as characters, document creating means for creating document data by the information input by the means, and document registration for registering the document data created by the means. And a means for registering an arbitrary character string designated when the document is created by the document creating means as a keyword for searching the document data. 2. An information input means for inputting various information such as characters, a document creating means for creating document data by the information input by the means, and a document registration for registering the document data created by the means. And a means for registering, as a keyword for searching the document data, a character string changed to a font designated in advance when the document is created by the document creating means. Creation device. 3. Information input means for inputting various information such as characters, document creating means for creating document data by the information input by the means, and document registration for registering the document data created by the means. And a means for registering, as a keyword for searching the document data, a character string which has been changed to a character size designated in advance when the document is created by the document creating means. Document creation device. 4. An information input means for inputting various information such as characters, a document creating means for creating document data by the information input by the means, and a document registration for registering the document data created by the means. And a means for registering, as a keyword for searching the document data, a character string which is modified in advance when the document is created by the document creating means. apparatus.