JPH05292269A - Facsimile collecting/distributing device - Google Patents

Abstract

PURPOSE:To register document information from a facsimile corresponding to character data by using an OCR sheet and to make the registration and retrieval of document information easy for users. CONSTITUTION:This device is provided with a data input means 12 to input data from a facsimile 1 for input, character data analyzing means 13 to analyze the character data depending on the OCR, document file 17 to store the documents of managing information, document information managing file 18 to store additional document information, file access means 14 to update and refer to the files, document list editing means 15 to edit a document list report, data output means 16 to transmit data to a facsimile 2 for output, and facsimile controller 19 to utilize the respective facsimiles as the input/output terminals of a computer and the OCR. When there is any request, the character data analyzing means 13 files document indexes in the document information managing file 18, and the document list editing means 15 prepares edited data by reading the managing information and the documents of document indexes from the document information managing file 18.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a facsimile concentrating / distributing device which uses a facsimile as an input / output terminal of a general-purpose computer.

[0002]

2. Description of the Related Art Conventionally, in this type of facsimile collection and distribution system, the only information relating to the data received from the facsimile is the communication information such as the communication date and time or the sender's telephone number notified from the facsimile. In order to know the contents of the above, it was necessary to output the received data accumulated in the file to a display screen or a printer for confirmation.

[0003]

According to the above-mentioned conventional method, in order to search for a specific document in a document file, it is necessary to display and confirm one document at a time until a target document is found. However, there is a drawback that the user's burden is increased.

The present invention has solved the above-mentioned conventional drawbacks, and an object thereof is to eliminate the need for displaying and confirming one document at a time when retrieving a document, and a facsimile collecting and delivering apparatus with a small burden on the user. Is to get.

[0005]

According to the present invention, data input means for inputting data from a facsimile, document file means for filing the document contents of the data, and managing the collection and distribution of the data. Management file means for storing management information; file access means for accessing the document file means and the management file means for writing or reading data; and file access for data in the document file means and the management file means In a facsimile concentrating / distributing device having a data output means for reading and outputting by means, the management file means having a function of filing a document heading representing the document content of the data together with the management information, and the data input. By analyzing the data input from the means A document heading is detected, the detected document heading is output, and a request to write the document heading together with the management information is made to the management file means via the file access means, while a document filed in the management file means is requested. Character data analysis means for generating a document list edit request when a request to edit the list is received, and the management information and the document from the management file means via the file access means upon receiving the document list edit request. A facsimile collection / delivery apparatus having a document list editing means for reading the headline and creating edited data and sending the edited data to the data output means.

[0006]

When the document is inputted from the facsimile, the character data analysis means analyzes the OCR sheet in which the headline of the document is written and outputs the document headline as the character analysis result. on the other hand,
The character data analysis unit can request the document list editing unit to edit the list of document information including the document headline on the side of the facsimile user. In this way, registration of the document information including the document headline and retrieval of the document from the document management file become easy.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS A facsimile collecting and delivering apparatus according to an embodiment of the present invention will be described with reference to the drawings.

The facsimile concentrating / distributing apparatus according to the embodiment of the present invention shown in FIG. 1 includes a facsimile data input / output processing system 11, and the facsimile data input / output processing system transfers data from an input facsimile 1 via a public network 10. A data input means 12 for inputting, a character data analysis means 13 for analyzing the character data read from the OCR sheet and outputting a document heading as a character analysis result, a file access means 14 for updating and referring to a file,
Document list editing means 1 for editing a document list report
5 and data output means 16 for outputting data to the output facsimile 2. The facsimile concentrating / distributing device further stores a document file 17 for storing the image data input from the input facsimile 1 as a document, and document information including a document heading output by the character data analysis unit 13. It has a document information management file 18 and a facsimile control device 19 for using the input facsimile 1 as an input / output terminal and an OCR of a general-purpose computer.

2 and 3 show examples of entry on the OCR sheet. 2 shows an OCR sheet 21 and a document 22 when requesting the input of a document from the input facsimile machine 1, and FIG. 3 shows an OCR sheet when requesting the output of a document list report to the input facsimile machine 1. Has been done.

Further, FIG. 4 shows an example of the record format of the document information management file 18, and FIG. 5 shows an output example of the document list report.

Next, the operation of the facsimile concentrating / distributing device of one embodiment of the present invention will be described.

When the data input from the input facsimile 1 is input as a document to a file of a general-purpose host computer, the data is input from the document input facsimile 1 together with the OCR sheet 21 of the format shown in FIG. The data input from the input facsimile 1 is input to the facsimile control device 19 via the public network 10. The data described on the OCR sheet 21 is converted into character data in a format that can be recognized by the computer by the facsimile control device 19, while the document data is directly passed as image data to the facsimile data input / output processing system 11.

Facsimile data input / output processing system 1
In 1, the data input means 12 first receives data,
If the character data is based on the OCR sheet 21, it is passed to the character data analysis means 13. In the character data analysis means 13, after checking the validity of the items described in the OCR sheet 21 of FIG. 2, that is, the requested function, the document heading, the output destination FAX, etc., the function number " 00 ”and the document heading“ HENOHENOMOHEJI ”. A record of the format shown in FIG. 4 is created from this document heading. As a result, the file access unit 14 updates the document information management file 18.

Subsequently, the data input means 12 inputs the image data of the next succeeding document. This image data is stored in the document file 17 via the direct file access means 14, and the communication between the input facsimile machine 1 and the general-purpose host computer is completed.

Next, when the designated facsimile, that is, the output facsimile 2 is to output the document list report, the OCR sheet of the format shown in FIG. In the facsimile data processing input / output system 11, the data input means 12 is used as in the case described above.
The character data analysis means 13 takes out the function number "01" indicating the document list report output request and the telephone number "092-771-4641" of the output destination facsimile from the data. Then, all the records of the document information management file 18 are read out via the file access means 14, and the document list report shown in FIG. 5 edited by the document list editing means 15 is the telephone number “092-771-46” by the data output means 16.
It is output to the output facsimile 2 having 41 ″.

[0016]

As described above, according to the present invention, when a document is input from a facsimile, an OCR sheet in which document information including a document heading is entered is input in advance, so that the user of the facsimile can input the OCR sheet. The document information can be directly and easily designated, and the user can easily search for the document information.

[Brief description of drawings]

FIG. 1 is a configuration diagram of a facsimile concentrating / distributing device according to an embodiment of the present invention.

FIG. 2 is a diagram showing an example of entry in an OCR sheet when a document input request from a facsimile is requested.

FIG. 3 is a diagram showing an example of filling in an OCR sheet when a document list report output to a facsimile is requested.

FIG. 4 is a diagram showing an example of a record format of a document information management file.

FIG. 5 is a diagram showing an output example of a document list report.

[Explanation of symbols]

 1 Input Facsimile 2 Output Facsimile 10 Public Network 11 Facsimile Data Input / Output Processing System 12 Data Input Means 13 Character Data Analyzing Means 14 File Access Means 15 Document List Editing Means 16 Data Output Means 17 Document Files 18 Document Information Management Files 19 Facsimile Control device 21 OCR sheet when requesting document input 22 Document original

Claims (1)

[Claims] 1. Data input means for inputting data from a facsimile, document file means for filing document contents of the data, and management file means for filing management information for managing collection and distribution of the data. File access means for accessing the document file means and the management file means to write or read data, and data output for reading and outputting the data in the document file means and the management file means by the file access means And a management file unit having a function of filing a document heading representing the document content of the data together with the management information, and analyzing the data input from the data input unit. The document heading of the data is detected and the detected While outputting the document heading and requesting the management file means to write the document heading together with the management information through the file access means, a request to edit the list of documents filed in the management file means was detected. A character data analysis unit that sometimes generates a document list edit request, and the edit data is created by receiving the document list edit request and reading the management information and the document header from the management file unit through the file access unit. And a document list editing means for sending to the data output means.