JPH05274361A - Electronic filing device - Google Patents

Abstract

PURPOSE:To automatically input a title by storing code data converted from image data of title paper, and recording image data of a document in accordance with this title data. CONSTITUTION:By placing a title paper on which a title is recorded on a document and setting it to a scanner 5, the document is read. Subsequently, whether it is the title paper or not is decided by whether a data sheet mark exists or not, and in the case it is the title paper, data in a title recorded area decided by a central processing unit(CPU) 1 s converted to code data. The converted code data is converted to a prescribed data type/data length, and recorded in a data base of a magnetic disk device 15. On the other hand, in the case the data sheet mark is not detected, and it is decided to be a regular document, read image data (image data) is registered in an optical disk device 9.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device.

[0002]

2. Description of the Related Art Generally, in an electronic filing apparatus, a document is set on a scanner, read, displayed on a screen, a title of the document is input using a keyboard, and read by an optical disk device and a magnetic disk device. It recorded the image data and the title of the document.

[0003]

By the way, as described above, since all the titles are manually input, this work requires a lot of manpower and a long time. In addition, input mistakes are likely to occur, and once titles were mistakenly made, the subsequent correction was very troublesome. Further, while the scanner reading instruction and the registration instruction can be performed with the mouse, only the title input can be performed without using the keyboard, and the operability is not unified.

The present invention has been made in view of the above problems, and an object of the present invention is to provide an electronic filing apparatus which does not require manual input of a title.

[0005]

In order to achieve the above-mentioned object, the present invention provides a reading means for reading a title sheet and an original as image data, a discriminating means for discriminating the title sheet and the original, and When the determination unit determines that the sheet is title paper, a unit that converts a predetermined portion of the image data of the title sheet read by the reading unit into code data, and a unit that stores the code data as title data. And a means for storing image data of the original read by the reading means.

[0006]

In the present invention, when it is determined that the image is a title sheet, a predetermined portion of the image data of the title sheet is converted into code data, and this code data is stored as title data. The image data of the original is recorded.

[0007]

Embodiments of the present invention will now be described in detail with reference to the drawings.

FIG. 1 is a block diagram showing a schematic structure of an electronic filing apparatus according to an embodiment of the present invention.

Reference numeral 1 is a central processing unit (CPU) that controls the electronic filing apparatus. The CRT 3 displays an image. The scanner 5 reads a document and a title sheet as image data. The printer 7 prints an image. The optical disc device 9 stores image data of a document. The page memory (PM) 11 expands an image read by the scanner 5 or the like. Code 13
Indicates the main memory, and the magnetic disk device (HD) 15
Stores the title of the document and the like.

FIG. 2 is a block diagram showing the functions of the scanner 5 and the CPU 1.

The scanner 5 has a scanner reading unit 17 and an image data / code data conversion unit 19. The CPU 1 also functions as the title registration unit 21.

The scanner reading unit 17 reads a title sheet and a document as image data. The image data / code data conversion unit 19 includes a scanner reading unit 1
The image data sent from 7 is converted into code data. The title registration unit 21 creates and records registration data based on the data structure defined from the sent code data.

FIG. 3 shows a title sheet (title data sheet) 31. The title sheet 31 contains:
A data sheet mark 33 for distinguishing between the title sheet and a normal document is attached.

Next, the operation of this embodiment will be described with reference to the flowchart of FIG.

First, in accordance with a predetermined format, the title sheet 31 on which a title is written is placed on a document and set on the scanner 5 (step 401). Click the mouse to instruct to start registration (Step 4
02), the document set on the scanner 5 is read (step 403). Then, it is determined whether or not it is a title sheet (step 404). This is determined by whether or not the data sheet mark 33 is located at a predetermined position. If it is a title sheet, the CPU 1 determines the title entry area on the title sheet and converts the data in the title entry area into code data (step 405). Then, the converted code data is converted into a predetermined data type and data length and recorded in the database of the magnetic disk device 15 (step 406).

If the data sheet mark 33 is not detected in step 404 and it is determined that the document is a normal document, the read image data (image data) is registered in the optical disk device 9 (step 407). Then, the processing from step 403 to step 407 is repeated until the original is exhausted (step 408). The registration work is completed when there are no more manuscripts, and the registration is completed by clicking "confirm" with the mouse while referring to the generation confirmation screen of the CRT 3.

As described above, according to this embodiment, it is not necessary to manually input a title as in the conventional case, the time and labor required for inputting can be reduced, and an input error can be prevented.

Further, since the input work by the keyboard can be omitted and the operation can be performed only by the mouse, the operability can be unified and simplified.

Further, according to the present invention, since it is possible to distinguish between a title sheet and a document, it is possible to register a document having a plurality of copies and a plurality of pages, and a plurality of documents can be piled up in a batch to be fed automatically. You can also auto-input by multiplying by.

In this embodiment, the image data / code data converter 19 is provided in the scanner 5, but the image data / code data converter 19 may be provided in the main body.

[0021]

As described in detail above, according to the present invention, a title can be automatically input.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of an electronic filing device according to an embodiment of the present invention.

FIG. 2 is a block diagram showing functions of a scanner 5 and a CPU 1.

[Figure 3] Diagram showing title paper

FIG. 4 is a flowchart showing the operation of the embodiment.

[Explanation of symbols]

 1 ... CPU 3 ... CRT 5 ... Scanner 7 ... Printer 9 ... Optical disk device 11 ... Page memory 13 ... Main memory 15 ... Magnetic disk device

Claims (1)

[Claims] 1. A reading unit for reading a title sheet and an original as image data, a discriminating unit for discriminating the title sheet and the original, and the reading unit when the discriminating unit discriminates the title sheet. Means for converting a predetermined portion of the image data of the title paper read into code data, means for storing the code data as title data, and image data of the original read by the reading means. An electronic filing apparatus comprising: