JPH04267471A - Document preparing device - Google Patents

Abstract

PURPOSE:To automatically reduce or divide a table and to put the table into a designated range. CONSTITUTION:In a document preparing device provided with an input means 1 to input a character, an editing processing means 4 to edit a document, a storing means 6 to store document data, a displaying means 2 to display the document data and a printing means 5 to print the document data and to prepare the document including a table, the device is provided with a means to discriminate whether or not the table is put into the designated range, a means to reduce the table when the table is not put into the designated range and a means 7 to plurally divide the table when the table is not put into the designated range due to the reduction.

Description

[Detailed description of the invention]

0001

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation machine, and more particularly to a document creation machine suitable for creating documents including tables.

0002

[Background Art] In recent years, with the advancement of office automation, proofreading such as corrections, additions, and deletions has become easier.
Document creation machines that can create documents that are beautiful and easy to read are becoming widely used. In addition, many of the documents handled are not just characters and symbols, but also include figures and tables.

FIG. 3 is a functional block diagram of the conventional document creation machine, in which 1 is an input means for inputting characters and symbols, 2 is a display means for displaying a document, and 3 is a control for controlling the entire device. It is a means. Further, 4 is an editing processing means for editing the document according to instructions, 5 is a printing means for printing the document, and 6 is an external storage means connected to the control means 3.

[0004] Next, the operation will be described. First, the input means 1 inputs document data such as characters, symbols, diagrams, etc., as well as control instructions such as document editing and display to the control means 3. Upon receiving this, the control means 3 passes the document data and editing instructions to the editing processing means 4, and the editing processing means 4 edits the document to create document format data. This data is passed to the display means 2 by the control means 3 and displayed on the screen.

[0005] Here, a conventional process for importing a table whose size does not fit on a page of a document will be explained with reference to FIG. Figure (a) shows a sheet and a table, and the control means 3
reads table data as shown in the figure using the external storage means 6. Then, the control means 3 edits using the editing processing means 4, and instructs the display means 2 to display the result on the screen. In this case, as shown in FIG. 4(b), since the length of the table in the horizontal and vertical directions is large relative to the paper, the table cannot fit on one page. Therefore, the user changes the character spacing and line spacing using the input means 1, and operates to fit the information into one page as shown in FIG. 4(c). If the table cannot fit on one page simply by changing the character spacing or line spacing, the table is divided as shown in FIG. 4(d) and a portion of the table is sent to the next page.

[0006]

[Problem to be solved by the invention] In the conventional document creation machine,
If a table did not fit on one page, the operator had to change the character spacing or line spacing or divide the table, which forced the operator to perform complicated operations and took a long time to create the document. There was a problem.

SUMMARY OF THE INVENTION Therefore, an object of the present invention is to provide a document creation machine that solves the above problems and automatically reduces or divides a table to fit within a specified range. .

[0008]

[Means for Solving the Problems] The present invention provides an input means for inputting characters, an editing processing means for editing a document, a storage means for storing document data, a display means for displaying document data,
In a document creation machine that has a printing means for printing document data and creates a document including a table, there is a means for determining whether the table fits within a specified range, and a means for determining whether the table fits within the specified range, and when the table does not fit within the specified range. The table has means for reducing the table, and means for dividing the table into a plurality of parts when the table cannot fit within a specified range due to the reduction.

[0009]

Embodiments Hereinafter, embodiments of the present invention will be described with reference to the drawings. FIG. 1 is a functional block diagram showing an embodiment of the document creation machine of the present invention. In addition, in FIG. 1, the same parts as those of the conventional device are given the same reference numerals.

In FIG. 1, reference numeral 7 denotes a reduction and division means for automatically reducing or dividing a table when it does not fit on one page. The detailed processing will be described in detail later. In addition, 1 is an input means such as a keyboard, and 2 is a CRT.
Display means such as a display, 3 a control means, 4 an editing processing means, 5 a printing means such as a printer, and 6 an external storage means, all of which are the same as in the conventional system.

Next, the table reduction and division processing of this embodiment will be explained with reference to FIG. In Figure 2, first S(
In step) 1, the control means 10 reads the table data using the external storage means 6 and passes the table data to the reduction and division means 7. The reduction and division means 7 determines in S2 whether the horizontal direction of the table fits on the paper designated at that time. If it is determined that the horizontal direction of the table does not fit on one page of paper, the reduction and division means 7 executes a character spacing adjustment process in S3. That is, the reduction process is performed by reducing the amount of space between characters on the condition that the characters do not overlap. Next, in S4, it is determined again whether the horizontal direction fits on the page,
If it does not fit, the table is divided horizontally in S5. In this case, the table is divided at the table border so that the table items are not separated.

[0012] When the horizontal reduction and division processing is completed, the vertical reduction and division processing is next performed. First, in S6, the reduction and division means 7 determines whether the vertical direction of the table will fit on one page of paper, and if it does not fit, the line spacing is adjusted in S7. That is, by reducing the line spacing so that characters do not overlap, a reduction process is performed so that the vertical direction of the table fits on one page. Next, in S8, it is determined again whether the vertical direction of the table fits on one page, and if it does not fit, the table is divided in the vertical direction in S9. In this division, the table is divided at the table borders so that the table items are not separated. Note that during the reduction and division processing, the editing processing means 4 and the display means 2 execute the processing while editing and displaying. As described above, if a table cannot fit on one page of paper, it can be automatically reduced, and if it exceeds the reduction limit, it can be automatically divided into multiple pages.

[0013]Also, in the above embodiment, an example was shown in which the table is reduced or divided when it does not fit on one page of paper, but the present invention is not limited to this. It can also be applied when a table is stored inside a table.

[0014]

[Effects of the Invention] As explained above, the present invention can automatically perform table reduction and division processing, which conventionally had to be done manually by an operator. It has the advantage of being able to process in an extremely short time without requiring any additional operations.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing one embodiment of the present invention.

FIG. 2 is a flowchart showing the flow of table reduction and division processing.

FIG. 3 is a block diagram of a conventional document creation machine.

FIG. 4 is an explanatory diagram showing a conventional table reduction and division procedure.

[Explanation of symbols]

1 Input means 2 Display means 3 Control means 4 Editing processing means 5 Printing means 6 External storage means 7. Reduction and division means

Claims (1)

[Claims] [Claim 1] An input means for inputting characters, an editing processing means for editing a document, a storage means for storing document data,
In a document creation machine that has a display means for displaying document data, a printing means for printing document data, and creates a document including a table, there is a means for determining whether the table fits within a specified range, and a means for determining whether the table fits within a specified range. A document creation machine characterized by having means for reducing the table when the table does not fit within a specified range, and means for dividing the table into a plurality of parts when the table cannot fit within a specified range due to the reduction.