JPH0916580A - Document preparing device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document preparing device which is capable of easily setting the plural form information according to the kind of a document and is excellent in operability. SOLUTION: This device is provided with a keyboard 1, a RAM 5 storing inputted document data, a display device 4 displaying document data, a printer 7 printing document data and a controller 2 controlling each of these parts. The controller 2 has a user form setting function, plural set user form information and the identification names are imparted, each of plural routine form information in which forms are preliminarily set is stored in the form buffer RAM 5 and the identification names are imparted to also stored user form information. Further, priority is given to the user form information stored in the form buffer and the routine form information, the information of the highest priority is read in accordance with priority when a document is prepared, the list display of the stored idenfication name is performed when the form is changed, the identification name is designated, desired form information is read and the form is automatically set.

Description

Description: BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creating apparatus, and more particularly to a paper size, a paper direction, a margin, a character interval, a line interval, and a step which are required when creating a document. The present invention relates to a document creation device capable of easily setting format information such as the number of sets. 2. Description of the Related Art In document creation work in normal business,
Format information such as paper size, paper orientation, margins, character spacing, line spacing, number of columns, vertical, horizontal writing, etc. is often decided in advance depending on the individual who creates the document and the type of document created. is there. However, the conventional document creating apparatus is difficult to use because the format information has to be entered each time, even though the same format information is used almost every time before entering the document data when creating the document. In order to improve this drawback, as described in JP-A-56-152075, standard format information is stored in advance, and if the format information is not input, the standard format information is used. In some cases, the documents were created by being edited. However, the standard format information stored in this method is fixed, and when a document is created using other than the stored format information, the format information is saved every time. I had to re-enter the information. Further, in order to improve the above-mentioned drawback, there is also a system in which, in addition to the standard format information stored in advance, user format information unique to a user can be set and stored in advance, but one user format information is provided. I could only remember it. SUMMARY OF THE INVENTION An object of the present invention is to provide a document creating apparatus which can easily set a plurality of format information corresponding to the type of a document created by each operator in order to solve the above-mentioned drawbacks and which has good operability. . In order to achieve the above object, the present invention displays an input means for inputting document data, a storage means for storing the input document data, and the document data. In a document creation apparatus including display means and printing means for printing the document data, a user format setting means for setting user format information by operator input, and a plurality of user formats set by the user format setting means. Information and a format storage means for storing a plurality of standard format information in which a format is preset, and identification name assigning means for assigning the identification name to the user format information stored in the format storage means , Priority setting means for giving priority information to the user format information and the standard format information stored in the format storage means, and the priority setting means for creating the document. The format information with the highest priority is read according to the priority information, and when the format is changed, the identification names stored in the format storage means are displayed in a list on the display means,
It is characterized by comprising means for designating an identification name indicating a format to be changed and reading out desired format information. Embodiments of the present invention will be described below with reference to the drawings. FIG. 3 shows the configuration of an embodiment of the present invention. 1 is a keyboard, 2 is a control device, 3 is an external storage device, 4 is a display device, 5 is RAM, 6 is ROM, and 7 is The printing device 8 is a bus line. The keyboard 1 is a portion for inputting format information and document data for creating a document, and as shown in FIG. 4, a character key 18, a format setting key 9 required when inputting format information, and a format change key. 10, various document control keys such as a new document creation key 11 required for creating a document and other execution keys are provided. The control device 2 is a part that performs various controls according to the information input from the keyboard 1,
The document data input from the device is stored in the document buffer 17, the document data is stored in the external storage device 3, the document data is displayed on the display device 4, the printing device 7 is caused to print, and the keyboard 1 is used. Control is performed so that the format information input from the storage unit 3 is stored in the format buffer 16 or stored in the external storage device 3. The external storage device 3 is controlled by the control device 2 so that the contents of the document buffer 17 for storing the document data input from the keyboard 1 and the format buffer 16 for storing the format information with the identification name are stored. In the controlled part, preset standard format information is stored for each paper size. The display device 4 is controlled so that the document data input from the keyboard 1 is displayed and the user format information input from the keyboard 1 is displayed when the user format information is newly set or changed. It is controlled by the device 2. A document buffer 1 for storing document data input from the keyboard 1 in the RAM 5 as shown in FIG.
7, a format buffer 16 for storing the format information currently used for document creation, the identification name of the format information and the priority information. As the priority information, 1 is set to the format information having the highest priority and 0 is set to the other format information in this embodiment. The ROM 6 stores data indicating the processing procedure in the control device 2. The printer 7 is controlled by the controller 2 so that the document data input from the keyboard 1 is printed according to the format information currently stored in the format buffer 16. The operation will be described in detail below with reference to the flow charts shown in FIGS. If the user format information unique to the user is not yet stored in the external storage device 3, the most standard information among the standard format information stored in advance in the external storage device 3 for each paper size, for example, A4. The fixed format information corresponding to the size is preset with 1 as priority information. When a document is created using the fixed form information with the highest priority, first, the user newly presses the document new creation key 11 on the keyboard, and the control device 2 causes the step 3 to proceed.
This is input at 0, the input is judged at step 31, and the fixed format information having the highest priority is read from the external storage device 3 at step 32 and stored in the format buffer 16. Next, the control device 2 moves to step 33 and moves to the document buffer 1
The contents of 7 are displayed on the display device. At this time, since nothing is input from the keyboard 1 to the document buffer 17, no document data is displayed on the display device 4. Here, when the document data is input by the character keys 18 of the keyboard 1, the control device 2 inputs it in step 34, judges the input in step 35, and stores the input data in the document buffer 17 in step 36. , Step 33
Then, the document data is displayed on the display device in accordance with the format information stored in the format buffer 16. After all the document data is input from the keyboard 1 in this way, by pressing the print key 14 provided on the keyboard 1, the document corresponding to the fixed form information with the highest priority stored in the form buffer 16 Is printed by the printing device 7, and a target document is created. When the registration key 15 provided on the keyboard 1 is pressed, the control device 2 stores the contents of the document buffer 17 in the external storage device 3. When the operator wants to create a document by using the unique user format information, first, the user presses the format setting key 9 on the keyboard 1, and the processing of the control device 2 moves from step 31 to step 37 to step 38, The format information with the highest priority is read from the external storage device 3 and stored in the format buffer 16. Next, step 40
Then, the priority information of this format information is rewritten to 0 and stored in the external storage device 3. Next, the controller 2 proceeds to step 41.
Then, the current contents of the format buffer 16, that is, each item of paper size, paper direction, margin, character spacing, column number and identification name and their data are displayed on the display device 4, as shown in FIG. Here, when the target format information and its identification name are input by the cursor keys 13 and the character keys 18 provided on the keyboard 1 for the items in the displayed format information that have been corrected, input After the step 42, the judgment step 43, and the step 46, the input data is stored in the format buffer 16 and is sequentially displayed. Here, when the execution key 12 provided on the keyboard 1 is pressed, the process moves from step 43 to step 44 to rewrite the priority information of the format buffer 16 to 1, and then moves to step 45 to read the contents of the format buffer 16. Are stored in the external storage device 3. Therefore, when a new document is created next time, that is, when the document new creation key 11 is pressed, the format information stored most recently is stored in the format buffer 16, and the document is saved from the next time according to this format information. Will be created. Next, when it is necessary to create a document of a different type from the document created up to the last time, that is, when the format information other than the format information having the highest priority up to the last time is used, First, when the user presses the new document creation key 11 on the keyboard 1, the process of the control device 2 moves to step 32 through steps 30, 31, and reads the format information with the highest priority from the external storage device 3,
Stored in the format buffer 16. Further, in step 33, the contents of the format buffer 16 are displayed on the display device 4, and in step 34, the mode for entering document data from the keyboard 1 is entered. Here, when the format change key 10 provided on the keyboard 1 is pressed, the processing of the control device 2 proceeds to step 35.
From step 47 to step 48, a list of identification names for all the format information stored in the external storage device 3 is displayed on the display device 4 as shown in FIG.
At this time, when the number corresponding to the intended identification name is input from the keyboard 1 from the identification names of the displayed format information and the execution key 12 on the keyboard 1 is pressed,
From step 50 to step 51, the format information having the target identification name is read from the external storage device 3 and stored in the format buffer 16, and the previous format buffer 1
The format information stored in 6 is rewritten. Further, the process proceeds to step 52 and the priority information of this format information is rewritten to 0 and stored in the external storage device 3. Next, in step 53, the contents of the format buffer 16 are displayed on the display device 4. Here, if the displayed format information has an item different from the target format information, the target data can be input to the item from the keyboard 1 as described above and the identification name can be changed in step 54. The data that can be input are stored in the format buffer 16 in step 58 and are sequentially displayed. Next, when the execute key 12 on the keyboard 1 is pressed, the process moves from step 55 to step 56, the priority of the format buffer 16 is rewritten to 1, and step 57 is executed.
The contents of the format buffer 16 are stored in the external storage device 3. Next, returning to step 33, the contents of the document buffer 17 are displayed on the display device 4 in accordance with the format information newly stored in the format buffer 16. In this way, it is possible to create a document of a different type from the document created up to the previous time, and from the next time, the format information used last is preferentially used to create the document. In this embodiment, the format information used last time is preferentially used from the next time, but the present invention is not limited to this. For example, it can be easily inferred that priorities may be given according to the frequency of use up to the previous time. As described above, according to the present embodiment,
Standard format information, which is standard format information for each paper size, is stored in advance, and the most standard standard format information is given the highest priority. Since the format information given the highest priority is automatically set to create a document, as long as this format information is used, it is not necessary to input the format information at all. Also, if you want to create a document other than the standard format information given the highest priority, you can easily specify the identification name given to the standard format information prepared for each paper size. The target document can be created. Therefore, when a document is created using the fixed form information, the operator does not need to be aware of the form information at all, and the operation of inputting the form information every time is eliminated, resulting in good operability. Furthermore, the operator can set various types of user format information other than the standard format information, and can give the user an easy-to-understand identification name and store it. You can specify and use that user format information to create a document. In addition, the most recently used format information is given the highest priority so as to match the operator's tendency to use the format information, and if the format information is not entered, the format information given the highest priority is automatically It is not necessary to specify the format information that you want to use every time, because the document is created by setting it automatically. Therefore, the operability is improved and the document can be efficiently created. According to the present invention, a plurality of user format information corresponding to various documents created by an operator can be set,
In addition, by setting the priority order, a high-priority format that reflects the usage tendency of the operator's format information is automatically set when creating a document, including the user format and the standard format. By selecting the identification name displayed in the list, it is possible to easily change to a different format, and the operability is significantly improved.

BRIEF DESCRIPTION OF THE DRAWINGS FIG. 1 is a flowchart showing a processing procedure of a document processing apparatus according to an embodiment of the present invention. FIG. 2 is a flowchart showing a part of a processing procedure in the flowchart of FIG. FIG. 3 is a block diagram showing a configuration of a document processing device according to an embodiment of the present invention. FIG. 4 is a schematic diagram showing an overall configuration of the keyboard in FIG. 5 is a schematic diagram of a RAM in FIG. FIG. 6 is a schematic diagram showing a display state of a format setting screen on a display surface of the display device in FIG. 7 is a schematic diagram showing a display state of a format list screen on the display surface of the display device in FIG. [Explanation of reference numerals] 1 keyboard 2 control device 3 external storage device 4 display device 7 printing device 9 format setting key 10 format change key 11 new document creation key 16 format buffer 17 document buffer

Continuation of front page    (72) Inventor Masaki Fujiwara             1-1-1 Higashitaga-cho, Hitachi City, Ibaraki Prefecture             Ceremony company Hitachi factory Taga factory

Claims (1)

[Claims] 1. In a document creating apparatus including an input unit for inputting document data, a storage unit for storing the input document data, a display unit for displaying the document data, and a printing unit for printing the document data, User format setting means for setting user format information by input, a plurality of user format information set by the user format setting means, and a plurality of standard format information having a preset format given an identification name are stored. Format storage means, identification name assigning means for assigning an identification name to the user format information stored in the format storage means, and priority order information for the user format information and the standard format information stored in the format storage means. Priority setting means and read the format information with the highest priority according to the priority information when creating a document and change the format When the format is stored, a list of the identification names stored in the format storage means is displayed on the display means, and an identification name indicating a format to be changed is designated to read out desired format information. Document creation device.