JPH0340065A - Document generating device - Google Patents

Abstract

PURPOSE:To efficiently generate and register the document by adding a document name generated by a document name generating means, based on registering information selected at the time of registering the document, to document data generated and edited by a selected format, and registering it automatically in a storage medium. CONSTITUTION:A format/registering information reading-in part 8 reads in format/ registering information brought to selecting instruction by a format/registering information setting part 6 from a format/registering information storage part 7 by a command of a control part 12, and stores it in a format/registering information memory 9. A document name generating part 13 adds discriminating information to document name data in this stored registering information, and generates a document name peculiar to the registered document data. An automatic document registering part 16 adds the document name generated by the document name generating part 13 to the document data, and registers it automatically to a registering destination sent from a store destination medium/directory deciding part 15 of a document store medium/directory 17 and the directory. In such a way, the burden of an operator is reduced and the generation and editing, and the registering processing of the document can be executed efficiently.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document creation device that collects two documents and registers the document data in a storage medium.

[Conventional technology]

In general, document creation devices such as word processors and desktop publishing set a format when creating a document, and then assign a document name to the document data of the document created based on that format on a storage medium such as a floppy disk or hard disk. The document data can be registered in the storage medium, or the document data registered in the storage medium can be read out and edited, such as changing the format or document content, and then registered as a separate document with a different document name.

In recent years, by using a file system, when registering document data created or edited with such document creation devices, it is registered in a directory such as a cabinet or holder set on a storage medium, and managed in a file format. is frequently used.

Conventionally, document format, document name and registration destination medium when registering in a storage medium, registration briefing list, etc. (document name, registration destination medium, which are information when registering document data.

(Registered directories, etc. are collectively referred to as "registered information")
was input by the operator each time.

[Problem to be solved by the invention]

However, with the above-mentioned document creation devices, it is necessary to enter the format at the beginning of document creation and the registration information such as the document name each time the document is registered, which places a heavy burden on the operator. Another problem was that it was easy to make input errors, such as storing documents in a directory.

This invention has been made in view of the above points, and it simplifies format setting and registration of created document data in a document creation device, reduces the burden on the operator, and efficiently creates and registers documents. The purpose is to enable you to do the following.

[Means to solve the problem]

In order to achieve the above object, the present invention provides a document creation device that creates and edits a document, and registers the document data in a storage medium with a document name.・A registration information setting means; A form/registration information storage means for separately storing each form and registration information set by the form/registration information setting means; a format/registration information reading means for selectively reading; a document name generation means for generating a unique document name by adding identification information to the document name data in the selected registration information at the time of document registration; document data created and edited in a format that
The document automatic registration means automatically registers the document name created by the document name generation means in the storage medium based on the registration information selected at the time of document registration.

- [Function] The document creation device according to the present invention arbitrarily sets a plurality of formats and registration information using the format/registration information setting means, and individually stores each format and registration information in the format/registration information storage means. You can keep it.

When creating a document, the format/registration information reading means arbitrarily selects and reads a required format from among the stored formats and registered information, and a document can be created in the selected format.

When registering the created document, the document name generation means adds identification information to the document name data in the registration information to create a unique document name, which is then attached to the created/edited document data. can be automatically registered on the storage medium.

Therefore, the operator does not need to input the format 1 document name and registration information each time.

〔Example〕

Embodiments of the present invention will be specifically described below with reference to the drawings.

4- FIG. 2 shows the block configuration countries of a document creation device showing an embodiment of the present invention.

This document creation device includes a keyboard 1. Processing unit 2゜Hard disk device 3. Floppy disk device 4° and CRT
5, and the processing section 2 includes a CPU.

A microcomputer consisting of ROM, RAM, etc. is used.

The keyboard 1 is equipped with character/numeric keys and various instruction keys, and is used for inputting characters and numbers when creating/editing documents, inputting formats and registration information to set, change, and delete, inputting instructions for storing documents, etc. Input instructions for formatting/registration information to be read when creating a document, inputting instructions for document data to read when editing a document, inputting instructions for automatically registering a created/edited document, and various other function instructions when creating/editing a document. Enter information, etc.

The processing unit 2 controls the document creation device, and
A hard disk device 3 and a floppy disk device 4 store processing, format, registration information, and document data in an internal memory to realize various functions during creation and editing of document data. Processing to store and read data into , processing to determine whether to automatically register created/edited document data, process to generate document name, process to search input document name from format/registration information, document data Processing for determining the registration destination medium and the builfs 1 to 1 is performed.

The hard disk device 3 and the floppy disk device 4 are storage devices, and store formats, registration information, document data with document names, etc. in response to instructions from the processing unit 2 on hard disks or floppy disks that are storage media. Also, the stored data can be read out.

CRT 5 is a display device and is used for document creation and
Displays instructions to the operator during editing, documents to be created/edited, menus for format/registration information settings, document names generated during document registration, etc.

Note that a liquid crystal display device or the like may be used as the display device instead of the CRT.

FIG. 1 is a block diagram showing the functional configuration of this document creation device according to the present invention, and shows the format/registration information setting section 6. Form/registration information storage section 7. Format/registration information reading section 8. Format/registration information memory 91 Document creation/editing section 10
．． Automatic registration document judgment unit 11. Control section 122 Document name generation section 132 Document reading section 14. Storage destination medium/directory determination section 15, document automatic registration section 161, document storage medium/directory 17. It consists of a form/registration information search section 18.

The format/registration information setting unit 6 arbitrarily sets a plurality of formats and registration information, and also performs editing such as changing or deleting, and stores the multiple formats and registration information in the format/registration information storage unit 7.
Store in.

The format/registration information setting unit 6 also issues format selection instructions when creating a document and instructions to change the format when editing a document.

The format/registration information reading unit 8 reads formats and registration information selected and instructed by the format/registration information setting unit 6 from the format/registration information storage unit 7 according to instructions from the control unit 12, and stores them in the format/registration information memory 9. do.

7- The document creation/editing section 10 creates document data according to the format stored in the format/registration information memory 9, and also edits the document data read from the document storage media/builds 1 to 17.

The automatic registration document determination unit 11 stores the document data created by the document creation/editing unit 10 in the document storage medium/directory 1.
Process to determine whether automatic registration is possible (registration information exists) when registering to 7, and document storage medium/directory 1
It is determined whether the document data read from 7 can be automatically registered or not, and the determination result is sent to the control section 12.

The document name generation unit 13 receives an instruction from the control unit 12 to automatically register document data, reads document name data in the registration information stored in the format/registration information memory 9, and adds identification information to the document name data. is added to generate a unique document name for the document data to be registered.

When registering the created/edited document data in the document storage medium/directory 17, the storage destination medium/directory determination unit 15 reads the registration information stored in the format/registration information memory 8-9 and determines the registration destination. The medium and directory are determined and the determination results are sent to the document automatic registration section 1st.

The document automatic registration unit 16 attaches the document name generated by the document name generation unit 15 to the document data, and sends the document storage medium/directory judgment unit 15 of the document storage medium/directory 17 to the document data.
Automatically register to the registration destination and directory sent from.

The form/registration information search section 18 is connected to the form/registration information storage section 7.
When registering document data created without using the format and registration information stored in , the document name data to be attached to the document data is searched from the format/registration information storage section 7.

Next, the flow of automatic document registration processing by this document creation device will be explained with reference to the explanatory diagram of FIG.

The document information file 19 in the figure has the format shown in Figure 1.
This is a memory that functions as the registration information storage section 7, and a large number of formats and registration information are stored here.

The registration information includes document name data to be added as a document name when registering document data created or edited by this document creation device, notes indicating the contents of the document to be registered, etc., and registration of document data. This data indicates the destination medium, directory, and the holder name or holder number of the document file directory 20, which will be described later.

The document file directory 20 is a holder, cabinet I-, etc. that stores document data, and a collection of a plurality of document file directories 20 is a document file storage medium 21.

First, in the case of creating a new document, a document is created using a format read from the document information file 1st or a format directly input.

When there is an instruction to register the document data, if the registration information has been selected in advance, the document name data (for example, "○0OOOJ") of the registration information is read out from the document information file 19, and the identification data (for example, rXXXJ) is read out from the document information file 19. and generates a document name "roooo〇-XXX" unique to the document.

As this identification data, for example, serial numbers (00000 copies count the common registered document name and add 1), 2 date and time (data from the built-in clock), etc. can be used. A keyword that best represents the content of the document may be extracted from the document data and used. At this time, it is searched to see if there is the same document name among the document data that has already been registered, so that the same document name does not overlap.

Furthermore, if the document name data is used as a password, it is also possible to register a secret document.

Then, the generated document name "O○○○○-×XXJ" is added to the document data, and the document file directory indicated by the data of the registration medium, directory, and holder name (or holder number) in the registration information is added. Register to the holder.

In addition, in the case of document update, document file directory 2
If registration is instructed after editing the document data read from 0, the identification data part XXX of the document name before editing
J to a different name, and the document is automatically registered in the document file storage medium 21 again with that document name.

Next, automatic registration when creating a new document will be explained using flowchart 1- in FIG.

First, in step 1, a menu that is a list of various tasks is displayed. Then, when an arbitrary task is selected and instructed by the operator, it is determined in step 2 whether or not a new automatically registered document is to be created.

If a new automatically registered document is to be created, the process proceeds to step 3, where a list of previously registered formats is displayed. When a desired format is selected/instructed by the operator, the format and associated registration information are transferred to the first page in step 4.
Read from the diagram format/registration information storage unit 7, step 5
Then store it in the format/registration information memory 9 and proceed to step 7.
Proceed to.

In step 2, although a new document is being created, if it is not automatically registered, the process proceeds to step 6, where the operator inputs a format, and the process proceeds to step 7.

In step 7, document data is created and edited,
If the operator issues an instruction to end document creation/editing, the process proceeds to step 12-9 based on the determination in step 8.

In step 9, it is determined whether an automatic registration instruction has been input, and if there is an automatic registration instruction, the process proceeds to step 10, where it is determined whether the document data to be registered is an automatically registered document.

In step 10, if it is determined that it is an automatically registered document, in step 11, a unique document name is created as described above,
In step 12, the unique document name and the registration information stored in the format/registration information memory 9 are set, and step 1
Proceed to step 8.

In step 10, if the document is not an automatically registered document, the process proceeds to step 13, where the operator inputs a document name, and the process proceeds to step 14, where the format/registration information storage unit 7 is searched for the input document name.

If the same document name data is found in step 15, the process advances to step 16; if not, the process returns to step 13 and the operator again inputs the document name.

In step 16, the registration information of the document name is read, and the process proceeds to step 11 to generate a unique document name.In step 12, the unique document name and WR information are set, and the process proceeds to step 18.

Further, if it is determined in step 9 that the registration is not automatic, the operator inputs the document name and registration information in step 17, and the process proceeds to step 18.

Then, in step 18, document data is registered using the selected document name and registration information, and the process ends.

In this way, since the registration information that is stored in advance is also set when setting the format, there is no need to input the registration information when registering document data.

Next, a process for updating a registered document and automatically registering it as a separate document will be described with reference to the flowchart shown in FIG.

First, the operator selects the document update task from the menu displayed in step 20, and inputs the document name of the document data to be updated from among the already registered document data in step 21. In step 22, the operator selects the document update task from the menu displayed. The document data is read, the corresponding registration information is read in step 23, and the process proceeds to step 24.

Then, in step 24, the document data is edited, and when the operator confirms the editing completion instruction inputted in step 25, the process proceeds to step 26.

In step 26, it is determined whether or not an automatic registration instruction has been inputted by the operator. If an automatic registration instruction has been inputted, the process proceeds to step 27 to determine whether or not it is an automatically registered document. If it is an automatically registered document, step Proceed to step 28 to generate a unique document name, set the document name and registration information in step 29, and add the unique document name to the document data in step 30, register it as a new document according to the registration information, and process. end.

Also, whether instructions other than automatic registration are given in step 26,
If it is determined in step 27 that the document is not an automatically registered document, the process advances to step 31.

In step 31, it is determined whether new registration is required, and if so, the process proceeds to step 32, where the operator inputs the document name and registration information, and the process proceeds to step 30, where new registration is performed and the process ends.

15 If it is not a new registration in step 31, the process proceeds to step 33, where the edited document data is updated and registered with the document name before editing, and the process ends.

In this way, when you read the document data that has been registered, edit it, and automatically register it as a separate document, the document name will be the same as the original document data (excluding serial numbers, date and time, etc.). (parts) are common and unified, making it easier to manage registered documents.

Next, the process of setting, changing, and deleting format and registration information will be explained with reference to the flowchart shown in FIG.

In step 35, when the operator selects and instructs the format and registration information setting work in the menu selection state, step 3
The process advances to step 6, and if something else is selected or instructed, the process moves to other processes.

In step 36, when the operator instructs new setting, change, or deletion from the displayed menu, the process proceeds from step 37 to step 38 if the instruction is new setting.

=16- In step 38, a form/registration information input screen is displayed, so the operator inputs the form and registration information according to the instructions on the screen, and when the end is instructed, it is determined in step 39 and the process proceeds to step 40.

Then, when a format name is input in step 40, the process proceeds to step 41, where newly set format/registration information is registered in a file using the format name, and the process ends.

If step 37 does not indicate new settings, step 4
Proceed to step 2 to display a list of format names that have already been registered. When the operator issues a deletion instruction, the process proceeds from step 43 to step 44, where the format and registration information of the selected format name in the list are deleted (erased) from the file, and the process ends.

Also, if an instruction is given to change rather than delete, step 4
3, the process proceeds to step 45, - the format and registration information of the selected format name in the list are read, and the process proceeds to step 46.

Then, in step 46, the selected format and registration information are displayed on the setting screen, so when the operator changes the format and registration information, in step 4, the changed format and registration information are registered in a file and the process ends.

〔Effect of the invention〕

As explained above, the document creation device according to the present invention has
The format and registration information of the document to be created can be registered in advance, and the document can be created and edited by selecting it, and the document name of the document data can be automatically generated and registered. Document creation, editing, and registration processing can be performed efficiently while reducing the burden on the operator.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the functional configuration of the document creation device of FIG. 2 according to the present invention, and FIG. 2 is a block diagram of the document creation device according to an embodiment of the present invention. Figure 3 is an explanatory diagram of the process flow of automatic document registration by the document creation device, Figure 4 is a flow diagram showing the process of automatic registration when creating a new document, and Figure 5 is an illustration of the process of automatic registration of the updated document. FIG. 6 is a flowchart showing the process for automatically registering the file as a separate document. FIG. 6 is a flowchart showing the process for setting, changing, and deleting the format and registered information. 1...Keyboard 2...Processing unit (microcomputer) 3...Hard disk device 4...Floppy disk device 5...CRT6...
Format/registration information setting section 7...Format/registration information storage section 8...Format/registration information reading section 9...Format/registration information memory 10/Document creation/editing section 11...Automatic registration document judgment section 12...Control unit 13
...Document name generation section 14...Document reading section 15.
-Storage destination medium/directory judgment unit 16...Document automatic registration unit 17...Document storage medium/directory 18...Format/registration information search unit 19-19...Document information file 20...Document file directory 21...Document file storage medium 20 Figure 5 JP-A-3 40065 (9)

Claims (1)

[Claims] 1. Format/registration information setting for arbitrarily setting a plurality of formats and registration information in a document creation device that creates and edits a document and registers the document data with a document name in a storage medium. means, a format/registration information storage means for individually storing each format and registration information set by the means, and a format/registration information reading means for selectively reading the formats and registration information stored in the means. and document name generation means for generating a unique document name by adding identification information to the document name data in the selected registered information at the time of document registration, and document data created and edited in the selected format. ,
A document automatic registration means for automatically registering a document name generated by the document name generation means on the storage medium based on the registration information selected at the time of document registration. Document production device.