JPH03164968A - Document preparing device - Google Patents

Abstract

PURPOSE:To improve the document preparation efficiency by securing such a constitution where a user designates the necessary one of those frames displayed in a layout and the attribute of the designated frame is displayed. CONSTITUTION:When a user designates a format, an input area display control means 4 displays the fames based on a built-in format by reference to a format data storage part 3. Then all information on the frames are stored in a frame information storage part 5. A guidance display control means 6 receives an instruction from a control part 12 and displays the guidance showing the attribute of a selected frame by reference to the part 5. A character string display control means 7 stores all information on the character strings included in the frame in a sentence information storage part 8 after inputting the character strings into the frame by reference to an input storage part 2 and the part 5. Furthermore a document shaping part 9 prepares a shaped document and stores it in an output storage part 10 by reference to both parts 5 and 8. Thus the document preparation efficiency is improved.

Description

DETAILED DESCRIPTION OF THE INVENTION Field of Industrial Application The present invention provides a document creation method that improves the efficiency of document creation by allowing the user to select a format data name according to the purpose of the document to be created. It is related to the device.

2. Description of the Related Art In recent years, in an environment where document creation devices have become widespread, interest in document creation devices has also increased.

In order to minimize the burden on the user when creating a document, this document creation device displays the original text created by the user without being aware of the layout of the document, and multiple displays as shown in Figure 4. By selecting a format data name from among the available format data names according to the purpose of use of the solid original text, the user can create a formatted document that matches the user's desired use of the original text, and use the layout display function or printing. It used functions to output the results of formatted documents. In this case, even though the format could be selected, it was not known what form that format would take.

As an improvement to this, a plurality of character input areas of the selected format are displayed, and characters are input into each of the character input areas to complete the document.

Problems to be Solved by the Invention However, in this case, it is necessary to determine the items to be input into the selected character input area (date, addressee, subject, etc.) and the font and size in which the input characters will be output. In order for the user to understand this information in advance and accurately, it was necessary to perform other operations.

Means for Solving the Problem In order to solve this problem, the present invention provides a storage means that stores each input item of a document composed of a plurality of input items and its attributes, and an input area for each input item. and a control means for referring to the attribute of the input item corresponding to the designated input area and displaying it on the display means.

Effect: With this configuration, the attributes of each input item are displayed by inputting character data into the input area of each input item and selecting the input area.

Embodiment Below, a document creation device according to an embodiment of the present invention will be described with reference to the drawings.

FIG. 1 is a functional block diagram of a document processing device using a document creation support device according to an embodiment of the present invention, where 1 is an input device for inputting a character string, and 2 is a character input from the input device 1. 3 is an input storage unit that stores columns; 3 is a format data storage unit that stores formats according to the usage of document production devices; 4 is an input unit that displays a layout of frames according to the format while referring to the format data storage unit 3; area display control means;
Reference numeral 5 indicates a frame information storage unit that stores information regarding the frame output to the input area display control means 4, as shown in FIG. 7 is a character string display control means for creating and displaying a sentence by writing a character string input from the input device 1 into a frame while referring to the frame information storage unit 5; Character string display control means 7
9 is a text information storage unit that stores the character string information input from the input device 1 in the frame, and 9 is the frame information that is stored in the frame information storage unit 5 and the frame that is stored in the text information storage unit 8. 10 is an output storage section that stores the formatted document outputted from the document formatting section 9; 11 is a document formatting section that stores the formatted document outputted from the document formatting section 9; An output device 12 outputs and displays the formatted document, and 12 is a control unit that controls frame generation, guidance display, editing within the frame, or output of the formatted document.

FIG. 2 is a block diagram of the document processing device of this embodiment.
3 is a keyboard with many keys (omitted in the figure); 14 is a cathode ray tube display (hereinafter referred to as C);
It is abbreviated as RT display. ), 15 is a central processing unit (hereinafter abbreviated as CPU), 16 is a read-only memory (hereinafter abbreviated as ROM), 17 is a random access memory (hereinafter abbreviated as RAM), 18
is a printer. The input device 1 in FIG. 1 is a keyboard 1-3, and the output device 11 is a CRT display 14.
and the printer 18, the format data storage section 3 is
The input storage section 2, frame information storage section 5, and document information storage section 8 are each realized by the OM 16 and the RAM 17. Further, the input area display control means 4, the guidance display control means 6, the character string display control means 7, the document formatting section 9, and the control section 12 execute programs stored in the ROM 16 while the CPU 15 exchanges data with the RAMI 7. Each is realized by doing the following.

The operation of the document processing apparatus of this embodiment configured as described above will be described below.

First, when the user specifies a format, the control section 12 instructs the input area display control means 4 to generate a frame, and the input area display control means 4 refers to the format data storage section 3 and selects the built-in format. Therefore, display the frame,
All information regarding the frame is stored in the frame information storage section 5, and a signal indicating the end of frame display is output to the control section 12.

When the control unit 12 receives this signal, it instructs the guidance display control means 6 to display the attributes of the selected frame, if any, as guidance, and also to the character string display control means 7 to display the selected frame. Instructs you to enter a string in the box shown.

Furthermore, the control unit 12 instructs the input storage unit 2 in which the character string input from the input device 1 is stored to refer to the character string. The guidance display control means 6 is the control section 1
Upon receiving an instruction from the control section 12, the character string display control means 7 displays guidance indicating the attributes of the selected frame while referring to the frame information storage section 5, and when receiving an instruction from the control section 12, the character string display control means 7 displays the input storage section 2 and the frame. A character string is input into the frame while referring to the information storage section 5, and all information regarding the character string within the frame is stored in the text information storage section 8. Further, the document formatting section 9 creates a formatted document while referring to the frame information storage section 5 and the text information storage section 8, and stores it in the output storage section 10.
The output device 11 displays the output while referring to the output storage section.

Next, this series of operations will be explained along the flowchart of FIG.

First, in step (A), when the user selects the format of official documents according to the purpose from the format menu displayed as shown in FIG. 4 to generate and display a frame, and in step (B), the input area display control means 4 inputs the format data storage section 3 in which the standard format of official documents is stored.
While referring to FIG. 5, a frame is generated and displayed as shown in FIG. 5, and the information is stored in the frame information storage section 5. FIG. 7 shows a part of the state of the frame information storage section.

Next, in step (C), when the frame to be edited is selected using the keyboard 13, the control section 12 first instructs the guidance display control means 6 to display the attributes of the selected frame as guidance, as shown in FIG. , also instructs the character string display control means 7 to display the character string within the selected frame. Next, in step (D), the guidance display control means 6 displays the attributes of the frame as shown in FIG. 6 while referring to the frame information storage section 5, and in step (E), the character string display control means 7 While referring to the input storage section 2 and the frame information storage section 5, the character string of the font size and font according to the attributes of the selected frame is displayed as shown in FIG. Store information about strings.

Next, in step (F), it is determined whether or not there are still unprocessed frames, and as long as there are unprocessed frames, the processes of step (C), step (D), step (E), and step (F) described above are repeated. , or if it no longer exists, the process moves to step (G).

Next, in step (G), the document formatting section 9
The document formatting process is performed while referring to the frame information storage section 5, and the information is stored in the output storage section 10, and the output device 11 performs output display while referring to the output storage section 10, as shown in FIG. . As explained above, in the document processing device of this embodiment, the layout formats of general business documents, academic conference proceedings, etc., as shown in FIG. The user selects format data according to the purpose of the document. As a result, a plurality of frames are displayed in a layout according to the selected format on the cathode ray tube display, as shown in FIG. 6
When the input area indicated by diagonal lines as shown in the figure is selected, guidance is displayed as shown in the figure, and the items to be entered (date, address, subject, etc.) and the characters to be entered are displayed within the frame. Documents can be created efficiently because the user can accurately determine in advance what typeface and size the document will be outputted in without performing any other operations.

Effects of the Invention In the present invention, a plurality of frames are displayed in a layout, and when a user specifies a necessary frame from among the plurality of frames, the attributes of the selected frame are displayed. Users can accurately determine in advance the items to be input (date, address, subject, etc.) and the type of font, size, etc. in which the input characters will be output without performing any other operations. This allows you to create documents efficiently.

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[Brief explanation of the drawing]

FIG. 1 is a functional block diagram of a document processing device using a document creation support device according to an embodiment of the present invention, FIG. 2 is a block diagram of the document processing device, and FIG. 3 shows the operation of the document creation support device. Flowchart, Figure 4 is a diagram showing an example of displaying many format data names, Figures 5, 6, 8 and 9 are a series of flowcharts on the screen when using the same document creation support device. FIG. 7 is a diagram showing a state of a part of the frame information storage unit. 1... Input device, 2... Input storage unit,
3...Format data storage unit, 4...Input area display control means, 5...Frame information storage unit, 6.
... Guidance display control means, 7 ... Character string display control means, 8 ... Text information storage section, 9
......Text formatting unit, 10...Output storage unit, 11...Output device, 12...Control unit, 13...Keyboard, 14・・・・・・CRT
Display, 15... CPU, 16...
...ROM, 17...RAM. 18...Printer

Claims (1)

[Claims] a format data storage means that stores each input item of a document composed of a plurality of input items and its attributes; and an input area that indicates an input position for each input item of the format data stored in the format data storage means. a display means for displaying, a specifying means for specifying one of the plurality of input areas displayed on the display means, and an attribute of an input item corresponding to the input area specified by the specifying means, for displaying on the display means. 1. A document creation device comprising: a control means for controlling a document.