JPH03105560A - Document preparing/editing device - Google Patents

Abstract

PURPOSE:To easily store only the pages designated in a document into a storage as a different file by providing a store page designating means, a search means, and a store means. CONSTITUTION:A store page designating means 1 designates an optional page or the pages within an optional range in a document via an operator. A search means 3 searches the pages designated by the means 1 out of a document of an editing form. A store means 7 turns the document searched by the means 3 into a store form for each page and stores it in a storage. Thus only the pages designated in a document can be easily stored as a different file.

Description

DETAILED DESCRIPTION OF THE INVENTION [Object of the Invention] {Industrial Field of Application} The present invention relates to a document creation/editing device having a function of storing created documents in an external storage device or the like.

(Prior Art) Conventionally, when a document created with a document editing device such as a word processor is converted into a file and saved in an external storage device such as a floppy disk, the document is edited in the format shown in FIG. 7(A). All the pages of ``Page 1'' were saved at once in a storage format with header information as shown in FIG. 7(B).

However, the header information includes the file name, identification name, number of saved pages, etc. Therefore, if you want to save only the pages you want to proofread or edit in a created document as a separate file, or if you want to save only a specific page as a separate file, complicated operations as described below are required.

First, the first operation method is to call up the file you want to use using a document call command, specify the page you want to save, display it on the screen, and then save it as a separate file. A second operation method is to save only the desired pages by copying the file containing the page you want to save to another file and removing only unnecessary pages using the page deletion function. A third operation method is to open another window, copy only the necessary pages between windows, and save them as separate files.

As mentioned above, if you want to convert only specific pages from a certain document into a file using a conventional document creation/editing device and save it to an external storage device, etc., there is no dedicated man-machine interface for such processing, so the operator has to The only way to save only the desired page was by using the three methods described above.

Therefore, there is an inconvenience that these operations take time and burden the operator.

(Problem to be solved by the invention) As mentioned above, if you want to save only a specific page of a document created with a conventional document creation/editing device to an external storage device, etc., all pages on the screen should be saved at once. Because there was no other way,
Saving only a specific page requires complicated operations, which places a burden on the operator and has the drawback of deteriorating document creation and editing efficiency.

SUMMARY OF THE INVENTION The present invention aims to eliminate the above-mentioned drawbacks, and aims to provide a document creation/editing device that can easily store only designated pages in a document as separate files in a storage device.

[Oval of invention]

(Means for Solving the Problems) The present invention provides a document creation/editing device having a function of converting an editing format document into a storage format document and storing it in a storage device. A save page specifying means for allowing an operator to specify a page, a search means for searching the edited document for the page specified by the save page specifying means, and saving the document found by the search means page by page. and storage means for converting the data into a format and storing it in the storage device.

(Operation) In the document editing and creation device of the present invention, the storage page designation means allows the operator to designate any page or any range of pages in the document. The search means searches for the page designated by the save page designation means in the edited document. The storage means converts the document found by the search means page by page into a storage format and stores it in the storage device.

(Embodiment) Hereinafter, an example of the present invention will be explained with reference to the drawings. Fig. 1 is a block diagram showing an embodiment of the document creation/editing device of the present invention. This is an input section for issuing various function instructions, etc., using a mouse or keyboard, etc. 2 is an input control section that interprets and manages input information from input section 1, and 3 is for receiving instructions from an operator when saving a document. 4 is a property sheet management unit that manages the saved property sheet displayed on the screen of the monitor 9; 4 is a flag Rll to R13 for holding information specified by the operator using the saved property sheet; , a state storage unit from registers F1 to F3 that holds the file name and the start page/end page; 5 manages the data structure of the current document page by page and makes it correspond to the page on the screen; An edited data management unit; 6 is a data conversion unit that converts the document in the edited format of the edited data management unit 5 into a storage format that can be saved in the saved data management unit 7 according to the contents of the status storage unit 4; 7 is an edited data management unit; A storage data management section 5 converts the document into a file and saves it; 8 a display control section that displays a save completion message on the monitor 9 and displays a save dialog on the monitor; 9 a display control section that controls documents and various This is a monitor that displays messages, etc.

Here, the input section 1, property sheet management section 3, state storage section 4, display control section 8, and monitor 9 serve as storage specification means, and the data conversion section 6 serves as search means and storage means.

Next, the operation of this embodiment will be explained. When saving the proofread and edited document, the operator operates keys on the input section 1 to input a document save instruction to the input control section 2. The display control unit 8 displays a menu related to document storage on the screen of the monitor 9'. The operator inputs instructions for displaying the saved property sheet from the input section ↓ while looking at this menu. The input control unit 2 interprets this and thereafter transfers control to the property sheet management unit 3. Thereby, the saved property sheet management section 3 generates an image of the saved property sheet and displays it on the screen of the monitor 9 via the display control section 8 as shown in FIG.

The operator looks at the save property sheet displayed on the monitor 9 and enters a file name in the input section 1 to save the document.
When the file name is input by operating the keyboard, the file name is input to the property sheet management section 3 via the input control section 2. The property sheet management section 3 displays the input file name in the Fl section of the saved property sheet shown in FIG. The file name is stored in register Fil of No. 4. Further, the operator operates the mouse of the input unit 1 to select any one of the page selection indicators displayed on the monitor 9.

Here, there are three types of page selection indicators: saving all pages, saving the current page, and saving a predetermined range of pages.

When one of the page selection indicators is selected with the mouse as described above, this selection information is input to the property sheet management section 3 via the input control section 2.

The property sheet management section 3 turns on the page selection indicator corresponding to the saved property sheet displayed on the screen of the monitor 9 via the display control section 8, and also turns on the flag in the state storage section 4. The corresponding flags of Rll to R13 are turned on. For example, when the page selection indicator R3 in the property sheet shown in FIG. The start page and end page input from the input section 1 are input to the property sheet management section 3 via the input control section 2. The property sheet management section 3 displays the input start page and end page on the monitor 9 via the display control section 8.
The data is displayed in the F2 and F3 portions of the saved property sheet shown in FIG. 2 displayed on the screen of FIG.

To finish specifying the data related to the saved document on the save property sheet as described above, use the mouse in the input section ■ to select "" in the save property sheet shown in FIG. This is done by clicking "Run". That is, when this click is input to the property sheet management section 3 via the input control section 2, the property sheet management section 3 changes the property sheet displayed on the screen of the monitor 9 via the display control section 8. Erase one,
After that, saving the document begins.

First, an outline of this saving operation will be explained. When the data related to the above-mentioned storage is stored in the state storage unit 4, the data conversion unit 6 converts the corresponding page in the edited data management unit 5 from the editing format (A) to the storage format (B) as shown in FIG. The converted document data is then passed to the storage data management section 7. The saved data management section 7 saves the passed document data as a file with the file name held in the register Fil of the state storage section 4.

Hereinafter, a case will be described in which, in the document saving operation, the data converter 6 retrieves data related to saving from the state storage part 4 and converts the document in the edited data management part 5 from the edited data format to the saved data format. First, if the all-page flag R11 of the status storage unit 4 is on, the data conversion unit 6 converts from the first page to the last page of the document in the edited data management unit 5 into a saved data format, and the converted document is stored in the storage data management section 7. Note that this is an operation that has been performed in the past.

Next, when the current page flag R12 of the status storage unit 4 is on, the data conversion unit 6 converts the edited data management unit 5 to the page shown in FIG.
The document on the current page is found using the pointer indicating the position of the current page in the document data structure shown in A). In the example of FIG. 4, the current page is the first page, so the data converter 6 finds the data ellipse of the lth page shown in FIG. 4(B). That is, the editing data management unit 5 has a certain document data structure from a plurality of page data structures as shown in FIG. 5(A),
In the above example, the data converter 6 converts the one-page data structure shown in FIG. 5(A) into the one-page data structure in the storage format shown in FIG. 5(C). Furthermore, Fig. 5(B) is similar to Fig. 5(A).
＞ is a diagram showing an example of the contents of the header information shown in
FIG. 5(D) is a diagram showing an example of the contents of the one-page data structure shown in FIG. 5(C).

First, the data conversion unit 6 stores the header information shown in FIG. 5(B) in the storage data management unit 7. That is, the data conversion section 6 saves the contents of the file identification name of the S1 area shown in FIG. 5(B) in the storage data management section 7 by this size. Note that this file identification name manages the format and version of the saved file. Next, the data conversion unit 6 copies the file name held in the register Fil of the status storage unit 4 to the S2 area shown in FIG. The stored data management unit 7 stores only the amount corresponding to that amount.

Finally, the data converter 6 calculates and saves the number of pages to be saved.

Here, this calculation method is as shown below. (1>
When all pages are specified, number of saved pages = last page, (2) when current page,
Number of saved pages = last page, (3) When start page/end page is specified, number of saved pages = number of end pages - number of start pages + 1. However, it is assumed that the end page is greater than or equal to the start page. In the above process,
The header information is saved by the data conversion unit 6 and the data management unit 7
saved as a file.

Next, the operation of saving the page data structure will be explained. For example, in order to save the current page, the data converter 6 is configured as shown in FIG.
The page data layout shown in B) is converted by the data conversion unit 6 into the storage format shown in FIG. 5(D) and saved. At this time, the data conversion unit 6 converts the page number in area d1 of the page data structure shown in FIG. 4(B) to page number 1 in area dll of the page structure shown in FIG. 5(D), and stores the converted page number. The data is saved in the data management section 7. In a similar manner, the data converter 6
The page size of area d2 of the page data structure shown in FIG. 5(B) is the area dl2 of the page data structure shown in FIG. 5(D).
The data is converted into a file and stored in the storage data management section 7.

Here, area d of the page data structure shown in FIG. 4(B)
Since there is no point in saving the pointer indicating the next page in area d4 and the pointer indicating the previous page in area d4, the data conversion unit 6 checks whether the pointer exists and then saves the pointer indicating the next page in area d3 in FIG. The pointer is converted to the dl3 area shown in FIG. The next page flag of dl3 is set to l, and if there is no pointer indicating the next page in the d3 area, the next page flag is set to O.The data converter 6 sets the next page flag to O.
If there is a pointer indicating the previous page in dl4, the previous page flag of dl4 is set to 1, and if there is no pointer indicating the previous page, ○ is set to the previous page flag.

Next, the data conversion unit 6 moves the pointer indicating the document in the d5 area of the page data structure shown in FIG. 4(B) to the pointer shown in FIG.
It is converted as a document flag into the area dl6 shown in , and is stored in the storage data management section 7.

Furthermore, the area for storing the object data of dl7 shown in FIG.
At this time, object data is written by the data converter 6 and stored in the saved data manager 7. In this way, the document data in the editing format shown in FIG. 4(B) is converted by the data conversion unit 6 into document data in the storage format shown in FIG. 5(D) and saved.

Next, when you want to convert a certain range of pages in the document into a file and store it in the storage data management section 7, the data conversion section 6 converts the start page and end page stored in the registers F12 and F13 of the condition storage section 4 into a file. The number of pages to be saved is calculated from the start page and end page data. The calculation formula for calculating the number of saved pages is as described above, and the data conversion unit 6 uses (
Calculate the number of pages to be saved using the calculation formula in 3). However, in order for the above formula to hold true, the end page must be larger than or equal to the start page. If the information on the start page is larger than the information on the end page, the data management unit 6 processes it as an error.

When the storage format is to save only pages within a certain range of a document as shown in FIG.
From the page specified by the pointer indicating the first page of the document data structure shown in FIG. 4, the pages shown in the page data structure of FIG. By searching while the pointer indicating the next page of d3 is NuLL, the start page and the page number in the page data structure are compared. In this way, the data converter 6
When it finds the specified page, it converts the document data from the found page to the saving format shown in Figure 5 (D>) for the number of saved pages.The conversion method at this time will be explained when saving the current page. In the same way as above, the data conversion section 6 saves the document data covering the specified pages in the edited data management section 5 one page at a time in the storage data management section 7. However, the storage data management section 7
When saving data to , the page numbers of the page data structure in the editing format are sorted and saved to the page numbers of the saved data management section 7 .

In this way, when all documents or a specific range of documents in the edited data management section 5 are stored in the storage data management section 7 by the data conversion section 6, the display control section 8 displays a storage completion message on the monitor 9.

FIG. 6 is a flowchart showing the document storage operation described above. First, in step 601, when a document storage instruction is received from the operator, a menu related to document storage is displayed on the monitor 9.
displayed on the screen. In step 602, if document storage was selected in the previous step, a storage property sheet is displayed on the screen of the monitor 9. Next, in step 603, each item information of the property sheet input by the operator is stored in the state storage section 4. Thereafter, in step 604, the saved property sheet on the screen of the monitor 9 is erased. Next, in step 605, the instruction contents of the saved property sheet stored in the state storage section 4 are checked. At step 606, the document content in the edited data format is searched to find the designated page.

Next, in step 607, the edit-format document of the corresponding page searched is converted to a save-format document, and this is converted into a save-format document.
The data is saved in the saved data management section 7 at 08. Thereafter, in step 609, a message indicating the completion of saving is displayed on the screen of the monitor 9.

According to the present embodiment, the operator selects whether to save the entire document, the current document, or a specified page of the document as displayed on the screen of the monitor 9. Only the desired page of the document can be easily saved in the save data management unit 7 by simply specifying it using the save property sheet, reducing the burden on the operator and improving document editing and save efficiency. can be done.

〔Effect of the invention〕

As described above, according to the document creation and editing device of the present invention,
Only specified pages in a document can be easily saved in a storage device as a separate file.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing an embodiment of the document discipline editing device of the present invention, and FIG. 2 is a diagram showing an example of a saved property sheet displayed on the monitor screen shown in FIG. 1. ,,Figure 3 shows an example of converting an editing format document into a storage format document using the device shown in Figure 1, and Figure 4 shows the data structure of an editing format document using the device shown in Figure 1. A diagram showing an example,
FIG. 5 is a diagram explaining the process of converting document data in editing format into document data in storage format in the device shown in FIG. 1, and FIG. 6 is a flowchart showing the document storage operation of the device shown in FIG. 1. , FIG. 7 is a diagram showing an example of a document in a conventional editing format and an example of a document in a storage format. ■...Input section 2...Input control section 3...Property sheet management section 4...Status storage section 5...Edit data management section 6...Data conversion section 7...Save Data management section 8...display control section 9...monitor

Claims (1)

[Claims] In a document creation/editing device having a function of converting an editing format document into a storage format document and storing it in a storage device, a storage page designation means for allowing an operator to designate an arbitrary page or an arbitrary range of pages in the document; a search means for searching the page specified by the save page specifying means from among the documents in the editing format; and a storage for converting the document found by the search means page by page into a save format and saving it in the storage device. A document creation/editing device characterized by comprising means.