JPH03100861A - Character inserting system - Google Patents

Abstract

PURPOSE:To perform the inserting print of documents with no manual operation required by synthesizing the inserting character information acquired from the hierarchy control information related to the document to be inserted with the information on the document to be inserted which is read out of a storage means. CONSTITUTION:When an inserting print instruction is produced, an inserting character acquiring part 7 acquires the name set to the hierarchy control information as a candidate of the inserting character information. Then the correspondence is secured between the inserting position and the inserting character information candidate. The result of this correspondence is turned into a document and stored in an inserting character information storage part 5. Then a control part 3 reads the information on the document to be inserted out of a document data storage part 6 and at the same time reads the inserting character information out of the part 5. These information are synthesized together by a document synthesizing buffer 4 and printed at a print part 8. As a result, the necessary inserting character information is inserted into the information on the document to be inserted and printed without producing previously an inserting character information document by a manual operation.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a method for inserting characters into a document in a document processing device.

[Conventional technology]

Many document processing devices, such as word processors and printers, have a document merge printing function. According to this function, for example, as described in JP-A-58-121439, the insertion characters listed in the insertion character information document created by manual input in advance are selected, and the merged characters are selected in multiple sheets created in advance. By inserting the merged document into a merged document (the original document to be inserted) and printing them sequentially, it is possible to automatically create a large number of documents with different content only in certain parts.

[Problem to be solved by the invention]

However, in the past, there was an inconvenience in that it was necessary to collect information related to the inserted document, extract the inserted characters from the information, and create a document manually in advance.

SUMMARY OF THE INVENTION In order to eliminate such inconvenience, it is an object of the present invention to provide a character insertion method that enables merge printing of one document without manually creating a document listing insertion characters in advance.

Another object of the present invention is to provide a character insertion method that makes it easy to merge and print related documents all at once.

[Means to solve the problem]

In order to achieve the above object, the present invention provides a document processing device that hierarchizes document information and stores it in a storage means together with its hierarchy management information, in which a hierarchy stored in the storage means related to an inserted document is provided. The apparatus includes means for acquiring insertion character information from management information, and means for synthesizing the insertion character information acquired by the means with the document information of the inserted document read from the storage means.

[For production]

The merge character information necessary for mail merge printing is obtained from the hierarchical management information of one document information and inserted into the merged document information, so mail merge printing can be performed without manually creating a merge character information document in advance as in the past. It is possible. Since the insertion characters can be freely determined when setting the document's hierarchical management information, there are no restrictions on the insertion characters.

In addition, it is a method of obtaining merge character information from hierarchical management information for managing a document hierarchically, and since it is essentially possible to use the hierarchical information of a document, it is possible to order mail merge printing for a document at a certain level. Therefore, the lower layer,
It is easy to automatically perform batch merge printing for documents that have a certain relationship.

〔Example〕

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

FIG. 1 is a block diagram for explaining a configuration related to merge printing of a document processing apparatus according to an embodiment of the present invention. 1 is a keyboard for inputting information, 2 is a display for displaying information, 3 is a control unit for controlling the entire device and processing data, and 6 is for storing hierarchically managed document information and its hierarchical management information. This is a document data storage unit for

7 extracts necessary insertion character information from the hierarchical management information stored in the document data storage section 6.

Reference numeral 5 designates an insertion character information acquisition unit that documents this according to the insertion position of the inserted document, and 5 is an insertion character information storage unit that stores the documented insertion character information. 4
Reference numeral 8 indicates a document synthesis buffer used by the control section 3 as a storage area for composing the inserted document information and insertion character information, and 8 indicates a printing section for printing the document.

As shown in FIG. 2, the insertion character information acquisition unit 7 includes an insertion character acquisition unit 12, an insertion position acquisition unit 13, and an insertion character information documentation unit 14.

Here, the document information stored in the document data storage unit 6 is, as shown in FIG. There are a plurality of "R pages" (one after the other) in the hierarchy, and the plural "R pages" are managed systematically.

Next, the merge printing process will be explained with reference to FIG.

It is assumed that the document data storage unit 6 stores document data as shown in FIG. Let us take as an example a case where documents for each customer are merged and printed.

That is, in this example, all documents to be distributed in Kanagawa Prefecture are consolidated into one document, and this one document is given the name "Kanagawa."

There are two chapters in one book, one chapter has the name of Yokohama (vehicle name), and this contains r pages for each destination within Yokohama city. , the other "chapter" in which the name (vehicle name) of "Sagamihara" is set includes r pages for each destination within Sagamihara city. r page, which is a commercial document for each destination, has the name of the destination (only surname in the figure) set as the document name.

Such prefecture name, car name, and destination name are included in the hierarchy management information, and are entered from the keyboard 1 according to the guidance displayed on the display 3 under the control of the control unit 3 when setting the hierarchy management information. Set by hierarchy.

In addition, commercial documents corresponding to "page r" are inserted at the insertion position 9. Car name insertion position 10
, name insertion positions 11 are set in advance, and each is indicated by an identifier IN (N=1.2...).

Now, when an order is made to merge print "r page" with the destination name "Daytime", at the time of issuing this command, the insertion character information acquisition unit 7 first prints the specified "Daytime" by the insertion character information acquisition unit 12. From the "E page", the "chapter" to which it belongs and the book it is included in are traced from the lower layer to the upper layer, and the names (name, car name, and prefecture name) set in each hierarchy management information are traced. is acquired as a candidate for insertion character information.6 Next, the insertion position and position acquisition unit 13 refers to the insertion position identifier $N of the specified insertion document "r page of daytime", and each A one-to-one correspondence is made between the insertion position and the insertion character information candidate acquired from the first-level management information. This association is performed based on the information type set together with the name in accordance with the input guidance shown in FIG. 5 when setting the name described above. The result of such association is documented by the insertion character information documentation unit 14 as shown in FIG. 6, and is stored in the insertion character information storage unit 5.

Next, the control unit 3 reads the document information of the “page” of “Japanese” which is the inserted document from the document data storage unit 6, and also reads the insertion character information from the insertion character information storage unit 5. , these are synthesized on the document synthesis buffer 4. As a result, a composite document (insert document) addressed to "Yamanaka" as shown in FIG. 4 is obtained, and this is printed by the printing section 8.

By freely setting the hierarchical management information for one document in this way, it is possible to combine and print a document in which arbitrary characters are inserted into the inserted document stored in the one-document data storage section 6.

As is clear from the explanation up to this point, in the example shown in Figure 4, by issuing a mail merge print command for "Chapter 1 of "Yokohama," it is possible to insert the two underlying "R pages." Printing can be executed all at once.

Similarly, "by ordering mail merge printing for the 'book' of Shinsai J1 Bi', the 4 r pages in the lower layer"
You can perform mail merge printing at once. Such bulk merge printing is easily possible because the documents are managed in a hierarchical manner in advance, and the merged character information is obtained from the hierarchical management information.

〔Effect of the invention〕

As explained in detail above, according to the present invention, necessary insertion character information can be obtained from hierarchical management information for hierarchical management of one document without manually creating an insertion character information document in advance as in the conventional method. Since the merged document information is inserted into the merged document information, the workability of mail merge printing is improved, and errors in the merged character information can be reduced.Furthermore, it is also possible to easily perform batch merge printing of documents with specific relationships. .

[Brief explanation of drawings]

FIG. 1 is a schematic block diagram of a document processing device according to an embodiment of the present invention, FIG. 2 is a configuration diagram of an insertion character information acquisition unit,
FIG. 3 is a diagram showing an example of the hierarchical structure of a document, FIG. 4 is a diagram showing an example of a hierarchical document and its composite document (merge document),
FIG. 5 is a diagram showing guidance when setting a name, and FIG. 6 is a diagram showing an example of documented insertion character information. 3...Control unit, 4...Document synthesis buffer, 5...
- Insert character information storage unit. 6...Document data storage section. 7... Insertion character information acquisition section, 8... Printing section. Figure 4 Figure 3

Claims (1)

[Claims] (1) In a document processing device that hierarchizes document information and stores it in a storage means together with the hierarchical management information, means for acquiring insertion character information from the hierarchical management information stored in the storage means related to the inserted document. and means for composing the insertion character information acquired by the means with the document information of the inserted document read from the storage means.