JPH0259963A - Sentence data base processing system - Google Patents

Abstract

PURPOSE:To immediately use a sentence at a point where the sentence is prepared even by a remote user by registering the prepared sentence in the title sentence data base and displaying and printing the sentence through an on-line line to a terminal equipment. CONSTITUTION:A registering means 1-3 converts the sentence prepared in a host computer into the sentence having a fixed format, classifies the converted sentence into respective departments, and registers the classified sentence in a sentence data base 1-6, and a sentence data base control means 1-4 supervises registered status and controls sentence input/output operations for the sentence data base 1-6. Further, a retrieving means 1-7 retrieves a pertinent sentence to a retrieval instruction from a terminal equipment 1-10 out of the sentence data base 1-6 and protects the sentence from an unauthorized user, and an output means 1-8 prints the retrieved sentence to the terminal equipment 1-10. Thus, time and expenditure which are necessary until the sentence is transferred to the user can be shortened and reduced, and a hand in classifying the sentence becomes unnecessary.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a text database processing method, and particularly to a text database processing method in an information processing system.

[Conventional technology]

Conventionally, sentences (text data) created on Hoss i computers are categorized into types (based on printing paper, usage, etc.)
The text is printed out in batches by the printing device (printer) of the host computer, and the sorting of the printed text is done manually by management department (department). The text had been delivered.

[Problem to be solved by the invention]

In the conventional method described above, the text created on the host computer is printed all at once by the host computer, so it takes a lot of manual work (sorting, etc.) before the text is delivered to the user who needs it. ), which requires a great deal of time and expense. In particular, the time taken from the host interview to the time when the text is delivered to a remote user is greatly lost, making the above-mentioned drawbacks more noticeable.

Furthermore, since the text is sorted manually, there is a drawback that text is more likely to be lost due to handling errors.

In view of the above-mentioned points, an object of the present invention is to store and manage a large amount of texts as a database (text database) in a magnetic disk device, etc., thereby reducing the time it takes for texts created on a host computer to reach users. Time and costs can be reduced (texts created on the host computer can be used immediately), and the text created by the host computer can be sorted using a text processing method that eliminates the need for human intervention. database processing method)
Our goal is to provide the following.

[Means to solve the problem]

The text database processing method of the present invention includes a registration unit that converts texts created on a host computer into a fixed format, sorts them by department, and registers them in a text database;
A text database control means that monitors the registration status of texts in the text database by the registration means and controls input/output operations to the text database, a terminal device that displays and prints texts registered in the text database, and this terminal. It has a search means for searching a text database for a corresponding text in response to a search instruction from the device and protecting the text from unauthorized users, and an output means for printing the text searched by the search means on the terminal device.

[Effect]

In the text database processing method of the present invention, the registration means converts the text created on the host computer into a fixed format, sorts it by department, and registers it in the text database.
The text database control means monitors the registration status of texts in the text database by the registration means, controls input/output operations to the text database, the terminal device displays and prints texts registered in the text database, and the search means A text database is searched for a corresponding text in response to a search instruction from a terminal device, the text is protected from unauthorized users, and an output means prints the text searched by the search means on the terminal device.

〔Example〕

Next, the present invention will be explained with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an embodiment of the text database processing method of the present invention. The text database processing method of this embodiment includes a text data creation means 1-1 (present in the host combination 1-ri (not shown)), a magnetic tape 1-2, a registration means 1-3, and a text database. A control means 1-4, a magnetic disk device 1-5 having a text database 1-6, a search means 1-7, and an output means 1.
-8, online line 1-9, and CRT (Cat
keyboard 1-1
1 and a terminal device 1-10 having a printer 1-12.

Referring to FIG. 2, the text database 1-6 includes affiliation data 2-19 text data 2-2 and page data 2.
-3, which are related in a certain format (it goes without saying that the text database 1-6 is not limited to the format shown in Figure 2).
.

The pointer at the top right of each entry in affiliation data 2-1 points to the first sentence belonging to that department, and the pointer at the bottom right points to the last sentence belonging to that department. The first sentence belonging to the group is sentence A, and the last sentence belonging to the group is sentence B).

The pointer at the bottom left of each entry in text data 2-2 indicates the subsequent text belonging to the same organization (for example,
The pointer at the bottom left of the entry for text A points to the subsequent text A belonging to the same affiliation A), the pointer at the top right points to the first page belonging to that text, and the pointer at the bottom right points to the entry for that text. (For example, the first page belonging to text A is page A1.)
, and the last page belonging to text A is Basia 2).

The pointer at the bottom left of each entry in page data 2-3 points to the subsequent page belonging to the same text (for example, the pointer at the bottom left of the entry for pager 1 points to the subsequent pager 2 belonging to the same text A). instructions).

The search means 1-7 has a user management table 3-1 as shown in FIG.

Referring to FIG. 3, the information in the user management table 31 includes users, affiliations, and passwords.

The output means 1-8 is the registration means 1-3 or the search means 1-
When printing to printers 1-12 by specifying a group based on the output instructions from 7, the text related to the output instruction is sent to which printer 1-12, an output instruction management table 4-1 as shown in FIG. 4 is provided.

Referring to FIG. 4, the output instruction management table 4-1 is as follows:
Group (Printer 1-12 classified by affiliation unit)
group)) and the output text (text to be output to printers 1-12 belonging to that group) (for example, the pointer at the top right of the entry for group a indicates the association between The pointer at the bottom right of the group a entry points to the printer l belonging to that group.
12, and the pointer at the bottom left of output text A indicates the subsequent output text A to be output to printers 1-12 belonging to the same group a). Furthermore, it has identification information as to whether each output text should be output to a specific printer 1-12 within the group (specific printer output) or any printer 1-12 within the group (intra-group printer output). There is.

The output means 1-8 also outputs information about which group the printer 1-12 belongs to and information about the group to which the printer 1-12 belongs.
In order to constantly monitor the output status (printing status) of the printer, a printing status management table 5-1 as shown in FIG. 5 is provided.

Referring to FIG. 5, the information in the printing status management table 5=1 includes the printer name, the printing status, the name of the text being printed,
It has a group name.

Next, the operation of the text database processing system of this embodiment configured as described above will be explained.

A wide variety of sentences created by the sentence data creation means 1-1 are passed to the registration means 1-3 via the magnetic tape 1-2 (the sentences are stored on the magnetic tape 1-2, and the sentences are transferred to the magnetic tape 1-2. 2, the text is passed to the registration means 1-3).

The registration means 1-3 converts the sentences recorded on the magnetic tape 1-2 into a fixed format (a fixed format with a structure as shown in FIG. 2) that conforms to the text database 1-6, and further converts the sentences recorded on the magnetic tape 1-2 into a fixed format (a fixed format with a structure as shown in FIG. 2). Text sorting is done using text database control B.
The magnetic disk device 1- through the input/output control of the means 1-4.
The text is registered in the text database 1-6 in 5.

The text database control device 1-4 monitors the registration status of texts in the text database 1-6 during the above-mentioned registration process.

After registering the text in the text database 16, the registration means 1-3 issues an output instruction to the output means 18 to instruct the printer 1-12 of the terminal device 1-10 to print the text, if necessary. .

The output means 1-8 outputs the printer 1-1 of the terminal bag W1-10 via the online line 1-9 based on this output instruction.
Print the text on 2. This makes it possible to perform a series of processes from text creation to output.

The search means 1-7 performs the following three processes based on instructions from the CRT keyboard 1-11 of the terminal device 1-10 via the online line 1-9.

The first process is a process when a search instruction for the text database 1-6 is issued from the terminal device 1-10.

In this case, the CRT keyboard 1 of the terminal device 1-10
Based on the affiliation information in the search instruction input from -11 (information indicating the affiliation (management department) to which the terminal device 1-10 (the user using terminal device 1-IO) belongs), the The text data base 1-6 is searched through the input/output control of the text database control means 1-4, and a list of text titles and the like related to the affiliation indicated by the affiliation information is displayed on the CRT keyboard 111.

At this time, in order to protect the text from unauthorized users by checking whether the user of the CRT keyboard 1-11 (terminal device 1-10) has the benefit of using the text, the user With reference to the management table 31, the text database 1-6 is searched only when the user, affiliation, and password input from the CRT keyboard 1-11 all match.

The second process is to display the text retrieved in the first process (C
(display on RT keyboard 1-11) is displayed on terminal device 1.
This is the process when issued from -10.

In this case, the CRT keyboard 1 of the terminal device 1-10
- 11, the text searched in the first process is retrieved from the text database 1-6 through the human output control of the text database control means 1-4, and the text is transferred to the online line 1. -Terminal device f via 9
Display on CRT keyboard 1-11 of fl-10.

Note that if there is a deletion instruction from the terminal device 1-10, the text displayed in this way is sent to the text database control means 1.
Deletion from the text database 1-6 is also performed via the input/output control of -4.

The third process is a process performed when the terminal device 1-10 issues an instruction to print the text retrieved in the first process (print on the printer 1-12).

In this case, the CRT keyboard 1 of the terminal device 1-10
- Output means t based on the printing instructions input from 11.
- Issue an output instruction to S.

The output means 1-8 is the above-mentioned registration means 1-3 or search means 1-7 (refer to the third process in the search means 1-7).
Based on the output instructions from , the following processing is performed.

First, based on the output instruction, the text database control means 1
-4 retrieves the corresponding text from the text database 1-6 through the input/output control, and sends the text to the designated printer 1-12 or group-specified printer 1-12 via the online line 1-9. Print.

In this case, "printing to the printer 112 by specifying a group" means that all the printers 1 to 12 are grouped in advance by their belonging units, and by specifying the group in the output instruction, any one of the printers in that group printers 1-12 (specific printer 1 in the group)
-12 can also be specified).
Printer 1 that should print text related to output instructions using
-12).

Next, the text that has been printed on the printer 1-12 is deleted from the text database 1-6 through the human output control of the text database control means 1-4.

This prevents double printing of the same text due to a user's operational error.

In this embodiment, a case has been described in which the text that is input to the registration means 1-3 is stored on the magnetic tape 1-2, but it is also possible to store the text on a magnetic disk, floppy disk, etc. Needless to say.

〔Effect of the invention〕

As explained above, the present invention registers a text created on a host computer in a text database by a registration means, and displays and prints it on a terminal device via an online line by the actions of a search means and an output means. This has the advantage that even a user who is remote from the host computer can use the text immediately after it is created.

Further, since the sorting of documents created by the host computer does not require manual intervention, there is an effect that handling errors such as loss of documents are eliminated.

Furthermore, since the content of the text can be confirmed by displaying it on the CRT keyboard of the terminal device without printing on the printing paper, it is possible to reduce wasteful consumption of the printing paper of the printer.

[Brief Description of the Drawings] Figure 1 is a block diagram showing the configuration of an embodiment of the present invention, Figure 2 is a diagram showing the configuration of the text database in Figure 1, and Figure 3 is in Figure 1. 4 is a diagram showing the configuration of an output instruction management table possessed by the output means in FIG. 1. FIG. 5 is a diagram showing the configuration of the output instruction management table possessed by the output means in FIG. FIG. 3 is a diagram showing the configuration of a printing status management table included in the computer. In the figure, 1-1... text data creation means, 1-2... magnetic tape, 1-3... registration means, 1-4... text database control means, 1-5...
Magnetic disk device, 1-6... Text database, 1-7... Search means, 1-8... Output means, 1-9... Online line, 1-10... Terminal device, 1 -11...CRT keyboard, ■-12...Printer, 2-1...Affiliation data, 2-2...Text data, 2-3...Page data, 3-1...User Management table: 4-1: Output instruction management table; 5-1: Printing status management table. Patent applicant: 0NEC Corporation

Claims (1)

[Scope of Claims] Registration means for converting texts created on a host computer into a fixed format, sorting them according to affiliation, and registering them in a text database; and monitoring the registration status of texts in the text database by the registration means. A text database control means for controlling input/output operations to the text database; a terminal device for displaying and printing texts registered in the text database; and a text database control means for displaying and printing texts registered in the text database; A text database processing method comprising: a search means for searching and protecting texts from unauthorized users; and an output means for printing texts retrieved by the search means on the terminal device.