JPH02188873A - Document retrieving system - Google Patents

Abstract

PURPOSE:To instantaneously retrieve a desired document out of a large number of control documents by automatically taking out the desired document out of a document file stored in a host computer with use of a program. CONSTITUTION:A title and the type of data are added to a document to be registered, and this document is put into a mailbox 1-1. Thus a registered application program 1-3 takes the document out of the mailbox 1-1 and collates the given title and type of data with a document sort control data base 1. Then the document is registered into a designated cabinet via a cabinet control data base 2. At the same time, the information on the registering destination is recorded into a stored document control data base 3. When a retrieving slip 2-1 instructing the retrieval of the document is inputted via an input screen, a retrieving application program 2-3 searches the data bases 1 and 3 based on the input information to take the document out of a cabinet 1-2 and mails it to a terminal user.

Description

[Detailed description of the invention] [Industrial application field] The present invention relates to a document retrieval system.

[Conventional technology]

In conventional document searching, a user searches for a desired document by displaying a list of document names stored in a postcomputer.

[Problem to be solved by the invention]

In the conventional document search system described above, the user searches the documents themselves based on the document name displayed in the list.As the number of documents increases, it takes more time to search, and there is a risk that search errors may occur. The disadvantage was that it also increased sex.

[Means to solve the problem]

The document retrieval system of the present invention includes a document classification management database for classifying the types of input documents, a cabinet management database for managing electronic cabinets according to the classification, and a storage location of the documents. The present invention is characterized in that an archived document management database is provided, and documents for which a search instruction is given from a terminal are automatically retrieved from the storage location.

〔Example〕

Next, the present invention will be explained with reference to the drawings.

FIG. 1 is a schematic diagram of document registration processing according to the present invention.

Reference numeral 1-1 indicates a mailbox for temporarily storing documents to be registered, and reference numeral 1--2 indicates a cabinet on the host computer side in which documents are actually stored.

The mailbox 1-1 and the cabinet 1-2 are naturally electronic.

In addition, 1 is a document classification management database for classifying document types, 2 is a cabinet management database for managing storage lights (cabinets 1-2) according to document classification, and 3 is for managing actual document storage locations. Indicates an archived document management database.

In the registration process, first, a title and material type are attached to the document to be registered, and the document is posted in the mailbox 1-1. After that, the registered application program]-3 retrieves the document from the mailbox 1-1, checks the attached title and material type with the document classification management database], and then places the document in the cabinet specified by the cabinet management database 2. It is registered, and at the same time, information on the registration destination is recorded in the archived document management data database 3. Furthermore, existing packaged software is used for mail posting and registration in the cabinet 1-2.

FIG. 2 is a schematic diagram of document search processing according to the present invention.

Reference numeral 2-1 is a search form for instructing a search for a necessary document, which is input through an input screen.

2-2, the document title list display form 2-1 for displaying a list of partially searched documents is used to enter the title and material type of the required document. In addition, a partial search is also possible by inputting part of the title.

Next, the search application program 2-3 searches the document classification management database 1 and archived document management database 3 based on the input information, and if necessary searches the document classification management database 1 and archived document management database 3.
Returns the list display screen to the terminal. Thereafter, upon receiving an instruction to retrieve the document i-, the document is extracted from the cabinet 1-2 and mailed to the unused user.

〔Effect of the invention〕

As explained above, the present invention makes it possible to automatically search and retrieve a desired document from document files stored in a host computer using a program. You can immediately access the documents you need, and by performing partial searches, you can improve search efficiency.

Itrou list display form, 2 john program.

3...Search application

Claims (1)

[Claims] A document classification management database for classifying the types of input documents, a cabinet management database for managing electronic cabinets according to the classification, and an archived document management database for managing storage locations of the documents, A document retrieval system characterized in that a document for which a retrieval instruction is given from a terminal is automatically retrieved from the storage location.