JP2000250922A - Document retrieval system, device and method and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To retrieve a document of a relative work process by associating the document which is detected by a retrieval engine with the management information on the work process. SOLUTION: A document retrieval means 11 retrieves the keyword of a document server data base 30 to acquire a pointer of the relevant document, and a task ID corresponding to the document pointer is extracted by a document collation means 12. Then a relative task retrieval means 14 extracts a relative task ID of a task that is related with the task ID extracted by the means 12, and a task related document display means 15 extracts the task related document information that is related with the extracted relative task ID.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document search system, a document search device, a management information recording device, a document search method, and a recording medium for performing document search, and more particularly to a document for performing document search by a distributed system connected by a network. The present invention relates to a search system, a document search device, a management information recording device, a document search method, and a recording medium.

[0002]

2. Description of the Related Art In general, a search engine provided with a service on the Internet or the like searches a document including a given keyword from a group of documents scattered on a plurality of document publishing servers by giving a certain keyword. The pointer of the searched document is returned as a search result.

In a workflow system such as that disclosed in JP-A-10-63747, a document related to a task is managed for each task in the workflow, and a document or database record related to a certain task can be easily found. it can.

[0004]

However, in such a search engine and a work process management system of a workflow system, there is no mechanism for holding information on a work process in a document file itself. However, there is a problem that it is difficult to specify which task in which work process was created, and it is therefore difficult to perform document search from the viewpoint of work process identity.

The present invention has been made in view of such a point, and it is possible to retrieve a document of a related work process by associating a document found by a search engine with management information of the work process. It is an object to provide a simple document search system, a document search device, and a document search method.

[0006]

According to the present invention, in order to solve the above-mentioned problems, in a document search system for performing a document search by a distributed system connected by a network, a document is searched by a keyword and a pointer of the document is extracted. Document pointer matching means for extracting a task ID of a document corresponding to the pointer;
A task search device having a related task search means for extracting a related task ID related to the task ID, a task related document display means for displaying information related to the related task ID, and a task ID corresponding to a pointer recorded therein A task information document recording unit, a task information recording unit in which task information is recorded, and a management information recording device having a related task information recording unit in which a relationship between tasks is recorded. A document search system is provided.

Here, the document retrieval means retrieves the document by the keyword and extracts the pointer of the document, and the document pointer collation means extracts the task ID of the document corresponding to the extracted pointer, and retrieves the related task retrieval means. Extracts the related task ID related to the extracted task ID, the task related document display means displays information on the searched related task ID, the task related document information recording means records the task ID corresponding to the pointer, The information recording means records task information, and the related task information recording means records the association between tasks.

In a document search apparatus for searching a document by a distributed system connected by a network, a document search means for searching a document by a keyword and extracting a pointer of the document, and a task ID of the document corresponding to the pointer Document pointer matching means for extracting
A document search apparatus is provided, comprising: a related task search unit that extracts a related task ID related to the task ID; and a task related document display unit that displays information related to the related task ID.

Here, the document retrieval means retrieves the document by the keyword and extracts the pointer of the document, and the document pointer collation means extracts the task ID of the document corresponding to the extracted pointer, and retrieves the related task retrieval means. Extracts a related task ID related to the extracted task ID, and the task related document display means displays information on the searched related task ID.

Further, in a document search method for performing a document search by a distributed system connected by a network, a document search is performed by using a keyword, a task ID of the document extracted by the document search is extracted, and a task ID associated with the task ID is extracted. A document search method is provided, wherein a related task ID is extracted and information on the related task ID is displayed.

By doing so, the task of the document detected based on the keyword can be extracted, the related task related to the task can be extracted, and the document related to the extracted related task can be searched.

[0012]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a configuration diagram of a document search system 1 according to the present embodiment.

The document search system 1 includes a task search device 10 for performing document search, a management information recording device 20 in which management data for document search is recorded, and a document server database 30 in which various document data are recorded. ing.

Here, the task retrieval device 10 retrieves a document including a given keyword from the server database 30, and a document pointer collating unit that extracts the task ID of the document retrieved by the document retrieval unit 11. 12, a task information search unit 13 for extracting task information relating to the task ID extracted by the document pointer matching unit 12, and a task I extracted by the document pointer matching unit 12.
Related task search means 14 for extracting a related task ID of a task related to the task D, and the task ID and related task I extracted by the related task search means 14
A task-related document display unit 15 for displaying D is provided.

The management information recording device 20 includes a task-related document information recording unit 21 in which a task ID corresponding to a document pointer is recorded, and a task information recording unit 22 in which task information corresponding to a task ID is recorded. And a related task information recording means 23 in which the relation between the task IDs and the task IDs is recorded.

FIG. 2 is a diagram showing a configuration example between a task, a document connected to the task, and a related task. In the case of FIG. 2, the task 50 is positioned as a parent task which is a higher-level task of the tasks 51, 52, and 53.
Is positioned as a child task that is a lower task of the task 51. Each task has a document directly related to the task. For example, a document 50a, a document 50b, and a document 50c exist as documents related to the task 50. In this example, the task 50 which is a parent task is replaced by the tasks 51, 52 and 5 which are child tasks.
3 is dependent, but there may be a parent task that has the parent task task 50 as a child task, and the child tasks task 51 and task 52
In some cases, there is a child task having the task 53 as a parent task.

FIG. 3 shows a task-related document information recording unit 21.
FIG. 5 is a diagram showing task-related document information 21a recorded in the. The task-related document information 21a has a task ID and a document name assigned to one task on a one-to-one basis, and a pointer corresponding to one document on a one-to-one basis. As shown in FIG. 2, the document is related to one of the tasks, and the task-related document information 21a records the relation as a combination of a task ID, a document name, and a pointer. For example, the task ID “02000” has a document name “progress management table” and a pointer “http: // B /
Progress management / 880987. tbl ", and the pointer" http: // B / progress management / 880987.
When "tbl" is selected, the corresponding task ID "0"
2000 "will be determined.

FIG. 4 is a diagram showing the task information 22a recorded in the task information recording means 22. The task information 22a includes task ID, task name, status, executor, and report destination data.
The data is one-to-one correspondence. For example, task I
D “02000”, task name “new product project”, state “running”, executor “A”, and reporter “G” are recorded as data relating to a certain task. Then, by selecting the task ID “02000”, the task name “new product project”, the state “executing”, the executor “A”, and the reporter “G” relating to the task indicated by the task ID are determined. Becomes

FIG. 5 is a diagram showing the related task information 23a recorded in the related task information recording means 23.
The related task information 23a indicates a relation between tasks,
In the case of FIG. 5, the parent task ID and the child task ID belonging to the parent task ID
Has data associated therewith. Here parent task ID
Indicates the ID of the parent task shown in FIG. 2, and the child task ID indicates the ID of the child task also shown in FIG.

Next, FIG. 1, FIG. 2, FIG. 3, FIG.
The operation of the document search system 1 will be described with reference to FIG. First, a general document search using a keyword is performed using the document search unit 11.

When a keyword to be searched is input, the document search means 11 searches the document in the document server database 30 for a document containing the input keyword somewhere, and extracts a pointer of the searched document. I do. Then, the pointer extracted in this way is sent to the document pointer collating means 12.

The document pointer collating means 12 having received the pointer of the document retrieved by the document retrieving means 11 retrieves the task related document information 21a recorded in the task related document information recording means 21 of the management information recording device 20. The task ID corresponding to the received pointer is extracted. For example, the pointer of the document searched by the document search unit 11 is “http: //C/sales-related/990123.tx”.
If t ”, the document pointer collating means 12 returns to FIG.
And retrieves the task-related document information 21a indicated by the pointer “http: //C/sales-related/990123.tx”.
The task ID “02023” corresponding to “t” is extracted.

The task ID thus extracted is sent to the task information search means 13 and the related task search means 14. Task information search means 1 receiving the task ID
3 is a task information recording unit 22 of the management information recording device 20.
And retrieves task information such as "task name", "state", "executor", and "report destination" corresponding to the received task ID. As a result, the information on the task of the document searched by the keyword by the document search means 11 can be known. For example, if the task information search unit 13 determines that the task ID “0202”
3 ", the task information search means 13 searches the task information 22a shown in FIG.
The task information “task name: new product sales plan, status: executing, executor: D, report destination: J” corresponding to the task information 23 is extracted.

The related task searching means 14 which has received the task ID from the document pointer collating means 12 searches for the related task information 23a recorded in the related task information recording means 23 of the management information recording device 20, and receives the same. A related task ID related to the task with the task ID is extracted. Here, the extraction of the related task ID finds a parent task ID related to the received task ID, and further sets the parent task ID having the parent task ID as a child task ID.
The upper task IDs are sequentially searched in such a manner that D is found, and when the task ID of the maximal original task is found, all child task IDs subordinate to their parent task IDs are extracted. This allows
It becomes possible to extract the task IDs of all the tasks belonging to the work process to which the received task ID relates. For example, if the related task search means 14 has a task ID
When "02023" is received, the related task search means 14 searches the related task information 23a shown in FIG. 5, and finds the parent task ID "02000" of the task ID "02023".
Is extracted. Then, this time, the parent task ID “020”
00 "and all child task IDs" 0200 "
1 "," 02012 "and" 02023 "are extracted.

The related task ID thus extracted is:
It is sent to the task related document display means 15. Related Task I
The task-related document display unit 15 that has received the D retrieves and receives the task-related document information 21a and the task information 22a recorded in the task-related document information recording unit 21 and the task information recording unit 22 of the management information recording device 20. Task related document information such as “task name”, “document name”, and “pointer” corresponding to the related task ID is extracted. Then, the extracted task-related document information is displayed as a search result as shown in FIG.

FIG. 7 is a flowchart showing a document search procedure in the document search system 1. [S1] A keyword search is performed by the document search unit 11, and a pointer of a document including the input keyword is extracted. [S2] It is determined whether a document corresponding to the input keyword is found. If found, step S3
Proceed to. If not found, the process ends. [S3] The document pointer matching unit 12 extracts a task ID corresponding to the pointer of the found document. [S4] The related task search means 14 extracts a related task ID of a task related to the task indicated by the extracted task ID. [S5] The task-related document display means 15 extracts and displays task-related document information relating to the extracted related task ID.

As described above, in this embodiment, the document search means 1
1 to retrieve a pointer to the corresponding document, extract a task ID corresponding to the pointer of the found document by the document pointer collating means 12,
Extracting the related task ID of the task related to the task indicated by the extracted task ID by the related task search means 14, and extracting the task related document information relating to the extracted related task ID by the task related document display means 15; By entering keywords,
All documents related to the work process of the document including the keyword can be extracted as a search result.

Further, since the task information retrieval means 13 retrieves the task information 22a and extracts the task information corresponding to the task ID obtained by the document pointer collation means 12, the task information of the keyword-retrieved document is retrieved. Can be extracted as search results.

Further, since the tasks in the work process are related in a stage structure, if one task can be searched, the task of the work process to which the task belongs can be extracted.

The above processing functions can be realized by a computer. In this case, the processing contents of the functions that the task search device 10 should have are described in a program recorded on a computer-readable recording medium. Then, by executing this program on a computer, the above processing is realized on the computer. As a computer-readable recording medium,
There are a magnetic recording device and a semiconductor memory. When distributing to the market, CD-ROM (Compact Disk Read Only Me
mory) or a floppy (registered trademark) disk or the like to store and distribute the program, or store the program in a storage device of a computer connected via a network, and transfer the program to another computer via the network. You can also. When running on a computer,
The program is stored in a hard disk device or the like in the computer, loaded into the main memory and executed.

[0031]

As described above, according to the present invention, a keyword search is performed by the document search means, a pointer to a corresponding document is obtained, and a task ID corresponding to the found document pointer is extracted by the document pointer matching means. ,
Since the related task ID of the task related to the task indicated by the extracted task ID is extracted by the related task search means, and the task related document information related to the extracted related task ID is extracted by the task related document display means. By inputting a keyword, all documents related to the work process of the document including the keyword can be extracted as a search result.

Further, since the task information is searched by the task information search means and the task information corresponding to the task ID obtained by the document pointer collation means is extracted, the task information of the document searched by the keyword is used as a search result. Can be extracted.

Furthermore, since the tasks in the work process are associated in a stage structure, if one task can be searched, the task of the work process to which the task belongs can be extracted.

[Brief description of the drawings]

FIG. 1 is a configuration diagram of a document search system according to an embodiment.

FIG. 2 is a diagram showing a configuration example between a task, a document connected to the task, and a related task.

FIG. 3 is a diagram showing task-related document information recorded in task-related document information recording means.

FIG. 4 is a diagram showing task information recorded in task information recording means.

FIG. 5 is a diagram showing related task information recorded in related task information recording means.

FIG. 6 is a diagram showing task-related document information displayed as a search result.

FIG. 7 is a flowchart showing a document search procedure in the document search system.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Document search system 10 Task search device 11 Document search means 12 Document pointer collation means 13 Task information search means 14 Related task search means 15 Task-related document display means 20 Management information recording device 21 Task-related document information recording means 22 Task information recording means 23 related task information recording means 30 document server database

Claims (6)

[Claims] 1. A document search system for performing a document search by a distributed system connected by a network, a document search means for searching a document by a keyword and extracting a pointer of the document, and a task ID of a document corresponding to the pointer A task pointer retrieving means for extracting a related task ID related to the task ID; a task related document display means for displaying information related to the related task ID; A task-related document information recording unit in which a task ID corresponding to a pointer is recorded; a task information recording unit in which task information is recorded; and a related task information recording unit in which a relationship between tasks is recorded. A document retrieval system, comprising: a management information recording device. 2. The document search system according to claim 1, wherein the task search device includes a task information search unit that searches for a task content corresponding to the task ID extracted by the document pointer matching unit. 3. The document retrieval system according to claim 1, wherein said related task information recording means records task IDs related in a stepwise structure. 4. A document search apparatus for performing a document search by a distributed system connected by a network, wherein the document search means searches for a document by a keyword and extracts a pointer of the document, and a task ID of the document corresponding to the pointer. A related task search means for extracting a related task ID related to the task ID; and a task related document display means for displaying information related to the related task ID. Document search device. 5. A document search method for performing a document search by a distributed system connected by a network, wherein a document search is performed using a keyword, a task ID of the document extracted by the document search is extracted, and a document ID is associated with the task ID. A document search method comprising: extracting a related task ID; and displaying information related to the related task ID. 6. A document search is performed using a keyword, a task ID of a document extracted by the document search is extracted, a related task ID related to the task ID is extracted, and information related to the related task ID is displayed. A computer-readable recording medium on which a program having contents is recorded.