JP6481605B2 - Data management system - Google Patents

Description

  The present invention relates to a data management system.

  In an image processing apparatus typified by a multifunction machine or the like, light is applied to a photoconductor based on image data to form an electrostatic latent image on the photoconductor. Thereafter, charged toner is supplied onto the formed electrostatic latent image to form a visible image, which is then transferred and fixed on paper, discharged outside the apparatus, and printed.

  In recent years, in an image processing apparatus, information on a business card is read and managed. Techniques relating to acquisition of business card information from read business cards are disclosed in Japanese Patent Application Laid-Open No. 2006-85658 (Patent Document 1) and Japanese Patent Application Laid-Open No. 2005-141616 (Patent Document 2).

JP 2006-85658 A JP 2005-141616 A

  According to the technologies disclosed in Patent Documents 1 and 2 described above, anyone who has obtained a business card can acquire information on the person described in the business card by accessing the server or the like. However, this situation may not be preferable from the viewpoint of security. That is, in a system that provides personal data of users, it is required to appropriately provide personal data of users for each user who wants to acquire personal data.

  An object of the present invention is to provide a data management system that can appropriately provide personal data of a user.

In the present invention, the data management system is a data management system for managing data. The data management system includes an image reading unit, a storage unit, a user specifying unit, a two-dimensional code presence / absence determination unit, an access history presence / absence determination unit, a data provision control unit, a personal data match determination unit, and a personal data overwrite unit. Unit, an image forming unit, and a notification unit . The image reading unit reads image data of a business card. The storage unit, personal data about the user listed in a business card are stored. The user specifying unit specifies a second user who intends to acquire the personal data of the first user stored in the storage unit. The two-dimensional code presence / absence determining unit determines whether or not the image data of the business card read by the image reading unit includes a two-dimensional code accessible to the personal data of the first user. The access history presence / absence determination unit accesses the second user's personal data stored in the storage unit from the first user if the two-dimensional code presence / absence determination unit determines that the two-dimensional code is included. It is determined whether there is a recorded history. If the access history presence / absence determination unit determines that there is no history of access to the personal data of the second user from the first user, the data provision control unit places a limit on the personal data of the first user. Control to provide to second user. The personal data match determination unit determines whether the personal data described in the business card image data read by the image reading unit matches the personal data stored in the storage unit. The personal data overwriting unit overwrites the personal data stored in the storage unit based on the image data read by the image reading unit when the personal data matching determination unit determines that they do not match. The image forming unit forms an image of personal data provided by the data provision control unit. If it is determined by the personal data match determination unit that the information matches, the notification unit notifies the user name corresponding to the matched personal data. If the access history presence / absence determination unit determines that the personal data of the second user is accessed by the first user, the data provision control unit does not limit the personal data of the first user. Control to provide to second user. The image forming unit determines that the read image data of the business card is that of the second user specified by the user specifying unit and that the personal data match determining unit does not match the personal data stored in the storage unit If personal data is overwritten in the personal data overwriting section, the business card image data overwritten with the personal data is printed, and the read business card image data is that of the second user specified in the user specifying section. If the personal data matching determination unit determines that the personal data matches the personal data stored in the storage unit, the read business card image data is printed as it is, and the read business card image data is specified by the user specifying unit. Overwrites personal data because it is determined not to match the personal data stored in the storage unit by the personal data match determination unit, not from the second user In If overwriting of personal data performed to print the image data of the business card is overwritten with the personal data.

  According to such a data management system, when the second user tries to acquire the personal data of the first user, there is no history of access from the first user to the personal data of the second user. If determined, the personal data of the first user stored in the storage unit is limited and data is provided. Then, for example, all personal data stored in the storage unit is not disclosed to a user who simply has a business card. Therefore, according to such a data management system, personal data of the user can be appropriately provided.

1 is a schematic diagram showing an external appearance of a multifunction peripheral included in a data management system according to an embodiment of the present invention. It is a block diagram which shows the structure of the data management system shown in FIG. It is a conceptual diagram which shows the data stored in the storage area of the server hard disk. It is a block diagram which shows the structure of the multifunction device control part with which the multifunction device contained in the data management system which concerns on one Embodiment of this invention is equipped. It is a flowchart which shows the flow of a process in the case of providing user data using the data management system shown in FIG. It is a figure which shows an example of the business card of the user X. It is a figure which shows an example of a display screen. It is a figure which shows an example of a display screen. It is a block diagram which shows the structure of the multifunction device control part with which the multifunction device contained in the data management system which concerns on one Embodiment of this invention is equipped. It is a flowchart which shows the flow of a process in the case of producing | generating a business card using the data management system shown in FIG. It is a figure which shows an example of the business card of the user X.

  Embodiments of the present invention will be described below. FIG. 1 is a schematic diagram showing the external appearance of a multifunction device included in a data management system according to an embodiment of the present invention. FIG. 2 is a block diagram showing the configuration of the data management system shown in FIG.

  Referring to FIGS. 1 and 2, the data management system 24 includes a multifunction device 11 as an image processing device and a server 31 connected to the multifunction device 11 via a network 25.

  Next, the configuration of the multifunction machine 11 will be described. The multifunction machine 11 includes a multifunction machine control unit 12, an operation unit 13, an image reading unit 14, an image forming unit 15, a multifunction machine hard disk 16, and a network interface unit 18 for connecting to a network 25.

  The multifunction device control unit 12 controls the entire multifunction device 11. The operation unit 13 includes a display screen 21 that displays information transmitted from the multifunction peripheral 11 side and user input contents. The operation unit 13 allows the user to input image forming conditions such as the number of copies to be printed and gradation, and power on / off. The image reading unit 14 includes an ADF (Auto Document Feeder) 22 as a document transport device that transports a document set at the set position to the read position. The image reading unit 14 reads an image of a document set on the ADF 22 or a mounting table (not shown). Of course, the image reading unit 14 can read the image data of the business card placed on the placing table. The image forming unit 15 forms an image on a sheet based on the image read by the image reading unit 14 and the image data transmitted via the network 25. The multi-function device hard disk 16 stores the transmitted image data, input image forming conditions, and the like.

  The multi-function device 11 includes a DRAM (Dynamic Random Access Memory) for writing and reading image data, and the illustration and description thereof are omitted. In addition, arrows in FIG. 2 indicate the flow of data regarding control signals, control, and images.

  The multifunction device 11 operates as a copying machine by forming an image in the image forming unit 15 using the image data of the document read by the image reading unit 14. Further, the multifunction machine 11 operates as a printer by forming an image in the image forming unit 15 based on the transmitted image data and printing it on a sheet. That is, the image forming unit 15 operates as a printing unit that prints a requested image on a sheet. The multifunction machine 11 has a plurality of functions such as a copying function, a printer function, and a facsimile function regarding image processing. Further, each function has functions that can be set in detail.

  Next, the configuration of the server 31 will be described. The server 31 includes a server control unit 32 and a server hard disk 33. The server control unit 32 controls the server 31 itself. The server hard disk 33 stores received image data, input data, and the like.

  Next, data stored in the server hard disk 33 will be described. FIG. 3 is a conceptual diagram showing data stored in the storage area 36 of the server hard disk 33.

  Referring to FIG. 3, server hard disk 33 as a storage unit stores personal data related to a user described on a business card. Specifically, the storage area 36 of the server hard disk 33 stores user personal data 37 described on a business card. The personal data of the user X, the user Y, and the user Z includes extensions related to the user X, the user Y, and the user Z, that is, the internal phone number data 38a, the facsimile number data 38b, and the mobile phone number data 38c. And address data 38d. Further, access history data 38e indicating a history of which user has accessed personal data of each user is also stored.

  Next, the configuration of the multifunction device control unit 12 provided in the multifunction device 11 will be described. FIG. 4 is a block diagram illustrating a configuration of the multifunction machine control unit 12. Referring to FIG. 4, the multifunction device control unit 12 includes a user specifying unit 26, a two-dimensional code presence / absence determination unit 27, an access history presence / absence determination unit 28, and a data provision control unit 29. The user specifying unit 26 specifies a second user who intends to acquire the personal data of the first user stored in the server hard disk 33. The two-dimensional code presence / absence determination unit 27 determines whether the image data of the business card read by the image reading unit 14 includes a two-dimensional code that can access the personal data of the first user. If the two-dimensional code presence / absence determination unit 27 determines that the two-dimensional code is included, the access history presence / absence determination unit 28 stores the first user's personal data stored in the server hard disk 33 into the first data. It is determined whether there is a history accessed by the user. If the access history presence / absence determination unit 28 determines that there is no history of access to the personal data of the second user from the first user, the data provision control unit 29 restricts the personal data of the first user. Over the second user.

  Next, the flow of processing when the user Y as the second user acquires user data related to the user X as the first user using the data management system 24 will be described. FIG. 5 is a flowchart showing a processing flow when the user Y acquires personal data of the user X using the data management system 24. Note that the user Y owns the business card of the user X, but has obtained the business card of the user X from another person, and does not exchange the business card directly with the user X. That is, the user X does not own the business card of the user Y.

  Referring to FIG. 5, first, user Y goes to the place where multifunction machine 11 is installed and logs in (step S11 in FIG. 5, hereinafter, “step” is omitted). That is, the user name and password are input from the display screen 21 of the multifunction machine 11. Then, the user specifying unit 26 determines whether or not the password is correct, authenticates the user Y as the second user, and specifies the user (S12). In this case, it is specified that the operator is the user Y.

  Thereafter, the user Y takes out the business card of the user X as the first user and sets it on the mounting table. Then, the image reading unit 14 detects that the business card has been placed on the placement table (YES in S13), and scans and reads the image data of the business card of the user X (S14).

  Here, the image data of the business card of the user X will be described. FIG. 6 is a diagram illustrating an example of a business card of the user X. Referring to FIG. 6, the business card 41 includes a name representation 42 of the user X, a QR code (registered trademark) 43 as a two-dimensional barcode, and bibliographic items to be described on the business card related to the user X, for example, , And a notation 44 such as a company name, department name, company telephone number, and e-mail address. The QR code 43 is hatched from the viewpoint of easy understanding.

  The image reading unit 14 reads image data of a business card having such a notation 42 and the like. Then, the two-dimensional code presence / absence determination unit 27 determines whether or not there is a QR code 43 that can access the personal data of the first user, user X, from the read image data.

  If the two-dimensional code presence / absence determination unit 27 determines that the QR code 43 is present (S15), the access history presence / absence determination unit 28 then accesses the storage area 36 of the server hard disk 33. Then, the access history presence / absence determination unit 28 determines whether there is an access history from the user X to the personal data of the user Y (S16). In this case, since the user X does not own the business card of the user Y, the user X does not access the personal data of the user Y.

  If it is determined that there is no history of access to personal data of user Y from user X (YES in S16), data provision control unit 29 restricts the personal data of user X and displays it on display screen 21. (S17). In this case, among all the personal data related to the user Y stored in the storage area 36, the in-house telephone number data 38a and the facsimile number data 38b are displayed. That is, of all the personal data related to the user Y stored in the storage area 36, the address data 38a and the mobile phone number 38b are not displayed as restricted data.

  FIG. 7 is a diagram showing an example of the display screen 21 in this case. Referring to FIG. 7, the display screen 21 displays a message 46 “The following data can be disclosed with respect to the user X”, a display 47 a of the internal telephone number data 38 a regarding the user X, and the user A display 47b of facsimile number data 38b relating to X is shown. User Y obtains data related to user X who is not subject to these restrictions.

  Next, the flow of processing when the user Z acquires personal data of the user X will be described. Here, the user Z and the user X exchange each other's business cards and own both business cards. Since S11 to S15 have the same flow as described above, their description is omitted.

  The access history presence / absence determination unit 28 determines whether there is an access history from the user X to the personal data of the user Z (S16). Here, it is assumed that the user X owns the business card of the user Z and has been accessed by the user X in the past. If it is determined that there is a history of access from user X to personal data of user Z (NO in S16), data provision control unit 29 displays display screen 21 without restricting personal data of user X. (S18). In this case, not only the data 38a and the data 38b described above, but also all personal data, that is, the data 38c of the user X's mobile phone number and the data 38d of the address of the user X in addition to the data 38a and the data 38b. Is also displayed.

  FIG. 8 is a diagram showing an example of the display screen 21 in this case. Referring to FIG. 8, on display screen 21, a message 48 “The data that can be disclosed with respect to user X is as follows.”, Display 49 a of internal telephone number data 38 a regarding user X, A display 49b of facsimile number data 38b for X, a display 49c of mobile phone number data 38c for user X, and a display 49d of address data 38d for user X are shown. User Z obtains these personal data regarding user X that is not restricted.

  According to such a data management system 24, when the second user tries to acquire the personal data of the first user, there is no history of access from the first user to the personal data of the second user. If it is determined, the personal data of the first user stored in the server hard disk 33 is limited and data is provided. Then, for example, all personal data stored in the server hard disk 33 is not disclosed to a user who simply has a business card. That is, it is possible to limit the acquisition of business card information from the server 31 only when the business card is exchanged or when the business card is received. Therefore, according to such a data management system 24, the personal data of the user can be appropriately provided.

  In this case, if the access history presence / absence determination unit 28 determines that the data related to the user has been accessed, the data provision control unit 29 controls to provide personal data without restriction. Therefore, the user's personal data can be provided more appropriately.

  The data management system may further include the following configuration. FIG. 9 is a block diagram showing a configuration of the multifunction device control unit 52 provided in the multifunction device 11 included in the data management system according to another embodiment of the present invention.

  Referring to FIG. 9, in addition to the above-described user specifying unit 26 and the like, the multi-function device control unit 52 included in the multi-function device 11 included in the data management system according to another embodiment of the present invention includes a personal data match determination unit 53, a personal data overwrite unit 54, and a notification unit 55. The personal data matching determination unit 53 determines whether the personal data described in the business card image data read by the image reading unit 14 matches the personal data stored in the server hard disk 33. The personal data overwriting unit 54 overwrites the personal data stored in the server hard disk 33 based on the image data read by the image reading unit 14 if the personal data matching determining unit 53 determines that they do not match. If it is determined by the personal data matching determination unit 53 that the notification unit 55 determines that they match, the notification unit 55 notifies the user name corresponding to the matched personal data.

  Next, a case where personal data is managed using a data management system according to another embodiment of the present invention will be described. FIG. 10 is a flowchart showing a flow of processing when personal data is managed using a data management system according to another embodiment of the present invention.

  Referring to FIG. 10, the processes of S21 to S24 are the same as the processes of S11 to S14 shown in FIG.

  After scanning and reading the image data of the business card of the user X (S24), it is determined whether or not the read business card is the business card of the identified user (S25). If it is determined that the business card is the identified user (YES in S25), personal data matching determination unit 53 then selects the individual described in the business card image data read by image reading unit 14. It is determined whether the data matches the personal data stored in the server hard disk 33 (S26).

  If it is determined that they match (YES in S26), the business card is printed as it is without overwriting the personal data (S27). On the other hand, if it is determined that they do not match, the personal data overwrite unit 54 overwrites the personal data based on the business card image data read by the image reading unit 14 (S28). Then, printing is performed with the overwritten personal data.

  If it is determined in S25 that the business card is not the specified user (NO in S25), the two-dimensional code and personal data of the business card are acquired (S29). Acquisition of personal data is performed in accordance with the processing shown in FIG.

  Thereafter, it is determined whether or not the personal data matches (S30). If they do not match (NO in S30), the business card image data is overwritten and printed in the same manner as in S28. On the other hand, if they match, the personal data is not overwritten and the notification unit 55 notifies the name of the matched user. In this case, the notification unit 55 performs the display of the matched user name on the display screen 21.

  By doing so, image data of a business card including the contents of the written handwritten character can be stored especially when writing on the business card of another person. It is also possible to print a business card containing the written content. In addition, the business card written by the user can be overwritten with the latest information and printed.

  FIG. 11 is a diagram illustrating an example of a printed business card in this case. Referring to FIG. 11, in addition to the above-described notation 42 shown in FIG. 6 and the like, a notation 45 in which “I met at a seminar on W month V” is added to the business card 41. The image data of the business card 41 is overwritten and printed.

  In the above embodiment, if it is determined that the personal data match, the name of the matched user is displayed. However, when a plurality of business cards are sequentially scanned and read, after determining the last business card, The name may be displayed collectively. Moreover, it is good also as a structure which is not provided with the alerting | reporting part 55. FIG.

  In the above embodiment, when overwriting personal data, overwriting may be performed after making an inquiry.

  In the above-described embodiment, the personal data to be provided may be changed and set by using a predetermined application so as to be restricted.

  In the above embodiment, when printing a business card, printing may be performed after a printing inquiry is made.

  In the above embodiment, the QR code is used as the two-dimensional code. However, the present invention is not limited to this, and for example, a bar code may be used.

  It should be understood that the embodiments disclosed herein are illustrative in all respects and are not restrictive in any aspect. The scope of the present invention is defined by the scope of the claims, rather than the description above, and is intended to include any modifications within the scope and meaning equivalent to the scope of the claims.

  The data management system according to the present invention is particularly effectively used when appropriate provision of user personal data is required.

  11 MFP, 12, 52 MFP control unit, 13 operation unit, 14 image reading unit, 15 image forming unit, 16 MFP hard disk, 18 network interface unit, 21 display screen, 22 ADF, 24 data management system, 25 network , 26 User identification unit, 27 Two-dimensional code presence / absence determination unit, 28 Access history presence / absence determination unit, 29 Data provision control unit, 31 server, 32 server control unit, 33 server hard disk, 36 storage area, 37, 38a, 38b, 38c , 38d, 38e data, 41 business card, 42, 44, 45 notation, 43 QR code, 46, 48 message, 47a, 47b, 49a, 49b, 49c, 49d display, 53 personal data matching judgment part, 54 personal data overwrite part 55 Notification section.

Claims (3)

A data management system for managing data,
An image reader for reading business card image data;
A storage unit that stores personal data about the user listed on the business card;
A user specifying unit for specifying a second user who intends to acquire personal data of the first user stored in the storage unit;
A two-dimensional code presence / absence determining unit that determines whether or not a business card image data read by the image reading unit includes a two-dimensional code accessible to the personal data of the first user;
If the two-dimensional code presence / absence determining unit determines that the two-dimensional code is included, the personal data of the second user stored in the storage unit is accessed by the first user. An access history presence / absence determination unit for determining whether there is a history;
If the access history presence / absence determining unit determines that there is no history of access to the personal data of the second user from the first user, the personal data of the first user is limited and the first data is limited. A data provision control unit for controlling to provide to a second user ;
A personal data matching determination unit for determining whether the personal data described in the image data of the business card read by the image reading unit matches the personal data stored in the storage unit;
A personal data overwriting unit for overwriting the personal data stored in the storage unit based on the image data read by the image reading unit if it is determined that the personal data matching determination unit does not match;
An image forming unit for forming an image of personal data provided by the data provision control unit;
If it is determined by the personal data match determination unit to match, a notification unit for reporting a user name corresponding to the matched personal data,
The data provision control unit determines that the personal data of the first user is included in the personal data of the first user when the access history determination unit determines that the personal data of the second user is accessed by the first user. Control to provide to the second user without any restrictions,
The image forming unit is the second user whose image data of the read business card is specified by the user specifying unit, and the personal data stored in the storage unit by the personal data matching determination unit If it is determined that they do not match and the personal data is overwritten by the personal data overwriting unit, the business card image data overwritten with the personal data is printed, and the read business card image data is specified by the user specifying unit. If the personal data match determination unit determines that the personal data matches the personal data stored in the storage unit, the image data of the read business card is printed as it is. The image data of the given business card is not that of the second user specified by the user specifying unit, but by the personal data matching determination unit If serial overwriting of the personal data stored in said storage unit is determined not to match the personal data by the personal data overwriting section performed to print the image data of the business card is overwritten with the said personal data, the data management system . The data management system according to claim 1, wherein the personal data overwriting unit performs overwriting of the personal data after inquiring whether the personal data can be overwritten . The data management system according to claim 1 , wherein the two-dimensional code includes a QR code (registered trademark) .

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