JP5694429B2 - Conference support system - Google Patents

Description

  The present invention relates to a conference support system that supports the progress and management of a conference.

  For example, conferences held in companies are important processes that determine the profits of companies, and also play an important role in sharing information and activating communication in the workplace. In such a meeting, minutes are recorded to record the contents discussed and decided in the meeting, and all the participants confirm the discussed contents and decisions. And the system of supporting the smooth progress of a meeting by creating such a minutes automatically is known (for example, refer to patent documents 1).

JP 2012-208630 A

  By the way, in a meeting, it is important that all participants start the meeting after understanding the purpose of the meeting, and even during the meeting, all the participants correctly understand the contents of the meeting. However, in reality, not all participants understand the purpose and content of the conference accurately, and the conference may become inefficient and unproductive. That is, there may be situations where only some participants are truly participating and discussing the conference, while other participants are not truly participating in the conference. And in such an inefficient and unproductive meeting, even if the minutes are created and distributed to the participants, it is only necessary to read the minutes, and the contents are confirmed by all the participants. It will be difficult to achieve the purpose.

  SUMMARY OF THE INVENTION An object of the present invention is to provide a conference support system that facilitates the understanding of participants and enables smooth and fulfilling conference operations.

In order to solve the above-mentioned problem, the invention of claim 1 is characterized in that a terminal used by a conference participant and a support device are communicatively connected, and one of the terminals is a facilitator terminal, The facilitator terminal as a respondent terminal, and the facilitator terminal includes correct answer transmitting means for transmitting the conference information including the purpose of the conference and the matters determined in the conference input to the facilitator terminal to the support apparatus as correct conference information. The respondent terminal includes answer transmission means for transmitting the meeting information input at the respondent terminal as answer meeting information to the support apparatus, and the support apparatus receives the correct meeting received from the facilitator terminal. Based on the information and the answer meeting information received from the answerer terminal, the degree of understanding of the participant of the answerer terminal with respect to the meeting information is calculated, and the calculation result is transmitted to the facilitator terminal. for example Bei means Wherein each terminal includes a facilitator selecting means for selecting the facilitator terminal, a conference support system characterized by.

  According to the present invention, for example, the facilitator (organizer) of the conference tells other participants “Please input the purpose of this conference” and the correct answer transmission means of the facilitator terminal The purpose (conference information) is transmitted to the support apparatus as correct conference information. On the other hand, when another participant transmits the purpose of the conference (meeting information) to the support device as answering conference information by the answering transmission means of the respondent terminal, the comprehension degree calculating means converts the correct answering meeting information and answering meeting information. Based on this, the degree of understanding of the purpose of the conference (conference information) of other participants is calculated, and the calculation result is transmitted to the facilitator terminal. That is, the facilitator is notified of how much the participant understands the purpose of the conference (conference information) and whether the participant understands correctly.

According to a second aspect of the present invention, in the conference support system according to the first aspect, the support device transmits the conference material to the respondent terminal whose degree of understanding is equal to or higher than a pass / fail criterion value. .

  The invention according to claim 3 is the meeting support system according to claim 1 or 2, wherein the facilitator terminal selects a part of the terminals other than the facilitator terminal as the respondent terminal. It comprises a selection means.

  According to the first aspect of the present invention, the facilitator is notified of how well the participant understands the purpose of the conference and the matters to be determined in the conference (conference information) and correctly understands it. It is possible to proceed and operate the conference properly while checking the level of understanding of the person. For example, it is possible to increase the level of understanding of all the participants by explaining again to the participants with a low level of understanding. Furthermore, by letting the participants answer the purpose of the meeting and the matters to be decided at the meeting, the tension is increased, and the willingness and understanding of participating in the meeting can be promoted seriously and actively. As a result, it is possible to promote the understanding of participants and manage the conference smoothly and thoroughly.

In addition , since facilitator terminals can be selected, various and smooth conference operations can be performed. For example, when there are a plurality of agenda items, the facilitator terminal is changed to a festival where the agenda has changed, and the facilitator is changed, so that a smooth and fulfilling conference can be managed even for a plurality of agenda items. Moreover, since the facilitator terminal can be selected by the facilitator selection means of each terminal, all the participants can easily and quickly change the facilitator terminal, that is, the facilitator.

  According to the invention of claim 3, since some terminals can be selected as the respondent terminal, it is possible to select the respondent terminal, that is, the respondent according to the matters to be determined in the meeting (conference information). It is possible to promote the level of understanding of participants who respond to and relate to decisions made in As a result, the conference can be managed more smoothly and thoroughly.

It is a schematic block diagram which shows the meeting assistance system which concerns on embodiment of this invention. FIG. 2 is a configuration block diagram of a terminal in the system of FIG. 1. It is a block diagram of the conference task of the terminal of FIG. It is a data block diagram of the participant information registered by the meeting task of FIG. FIG. 2 is a configuration block diagram of a support device in the system of FIG. 1. 6 is a flowchart of an understanding level program of the support apparatus of FIG. 5. In the system of FIG. 1, it is a screen figure which shows the comprehension degree of each participant displayed on a facilitator terminal.

  The present invention will be described below based on the illustrated embodiments.

FIG. 1 is a schematic configuration plan view showing a conference support system 1 according to an embodiment of the present invention. The conference support system 1 is a system that supports the progress and operation of a conference, and terminals ₂₁ to ₆ used by a conference participant M and a support device 3 are connected to be communicable. Here, in this embodiment, a case will be described in which there are six participants M and the terminals ₂₁ to ₆ are arranged corresponding to each chair on the conference table 4 installed in the conference room.

The terminals 21 to ₆ all have the same configuration, and as shown in FIG. 2, the input unit 21, the display unit 22, the communication unit 23, and the conference task (correct answer transmission means, answer transmission means, facilitator selection) Means, respondent selection means) 24, and a central processing unit 25 for controlling these. The input unit 21 is an interface for inputting various selections and conference information described later, and includes a keyboard and a mouse. The display unit 22 is a display for displaying various selection screens and conference information described later. The communication unit 23 is an interface for data communication with the support device 3. In this embodiment, the case of wired communication is illustrated, but wireless communication may be used. When data / information is transmitted to the support device 3, the terminal numbers (identification information) of the terminals _{21 to 6} are added.

  The conference task 24 is a program for registering the name of the participant M, selecting a facilitator, and transmitting conference information such as the purpose of the conference and matters to be determined in the conference to the support device 3. As shown in FIG. 3, an initial mode 241, a participant registration mode 242, a facilitator selection mode (facilitator selection means) 243, a facilitator mode 244, and an answerer mode (answer transmission means) 245 are provided. ing.

  The initial mode 241 is a mode program for selecting the modes 242 to 245, and displays a screen for selecting the modes 242 to 245 on the display unit 22 as an initial screen of the conference task 24. When any mode 242 to 245 is selected by the input unit 21, the mode is shifted to the selected mode 242 to 245.

The participant registration mode 242 is a mode program for registering the name and the like of the participant M. As shown in FIG. 4, each of the terminals 2 _{1 to 6} (terminal numbers) is _{assigned to the} terminals 2 _{1 to} 2 _. The name, department, etc. of the participant M who uses ₆ can be input and registered. When the name or department of the participant M is input to the terminals 21 to _{6 through the} input unit 21, the data / information is transmitted to the selection support device 3 as participant information.

Facilitator SELECTION 243 is a mode program for selecting a facilitator terminal one terminal 2 _1-6 of the terminal 2 _{to 6,} when the facilitator SELECTION 243 is selected, first, The fact that this mode 243 has been selected is transmitted to the support apparatus 3. Upon receiving the participant information from support device 3 receives this, the screen shown selector and the name of the participant M by device 2 _1-6 a (check box), the display unit 22. And if the input part 21 checks the selection part of any terminal _21-6 (participant M), the terminal number of the terminal _21-6 will be transmitted to the selection assistance apparatus 3.

In addition, when the selection part of any of the terminals _{21 to 6} (participant M) is already checked, the check cannot be performed by another selection part unless this check flag is removed. Yes. That is, at the same time, the plurality of terminals ₂₁ to ₆ cannot be selected as facilitating terminals.

The facilitator mode 244 is a mode program in which only the facilitator terminal (only the facilitator participant M) can move. In other words, when the facilitator mode 244 is selected, the support device 3 is transmitted to the effect that the mode 244 has been selected. When the terminals ₂₁ to ₆ are not facilitator terminals, the support device 3 transmits information that the transition is not permitted. Upon receiving this, the display unit displays that the facilitator mode 244 cannot be entered because the facilitator is not a facilitator. 22 is displayed. On the other hand, when the terminals ₂₁ to ₆ are facilitating terminals, the support device 3 transmits a message indicating that the transition is permitted, and in response to this, the respondent selection mode (respondent selection means) 246 or the question mode (correct answer) (Transmission means) A screen for selecting 247 is displayed on the display unit 22, and the mode is shifted to each mode 246, 247 according to the selection.

The respondent selection mode 246 is a mode program for selecting all the terminals _{21 to 6} other than the facilitator terminal or a part of the terminals ₂₁ to ₆ as the respondent terminals. When selected, first, the fact that this mode 246 has been selected is transmitted to the support apparatus 3. In response to this, when receiving the participant information and the terminal number of the facilitator terminal from the support device 3, a screen showing the name, department and selection unit (check frame) of the participant M for each of the terminals ₂₁ to ₆ is displayed. It is displayed on the display unit 22.

Here, the selection part is not displayed on the facilitator terminal, and the facilitator terminal cannot be selected as the respondent terminal. In addition, a check is input as an initial value to all the selection units, and in an initial setting, all terminals ₂₁ to ₆ other than the facilitator terminal are set as respondent terminals. When unchecked from the selection unit of the terminal 2 _{to 6} by the input unit 21, the terminal 2 _{to 6} is not a respondent terminal, selected by clicking the Finish button, the terminal 2 checks is input _{1 6} is sent to the selection support apparatus 3. In addition, after the check is removed, the check can be input again, and the check can be removed or input for each department. At this time, all the terminals ₂₁ to ₆ included in the selected department are selected as the respondent terminals or are not the respondent terminals.

The question mode 247 is a mode program for transmitting meeting information such as the purpose of the meeting, confirmation items during the meeting, and matters determined in the meeting to the support device 3 as correct meeting information. Is selected, a screen for inputting correct conference information is displayed on the own terminals 21 to _6, that is, the display unit 22 of the facilitator terminal. At the same time, the fact that the mode 247 has been selected is transmitted to the support apparatus 3. In response to this, the support device 3 transmits to the respondent terminal a message that the responder mode 245 should be shifted. When the conference information is input through the input unit 21, the conference information is transmitted to the selection support device 3 as correct conference information, and a screen for indicating the degree of understanding of each participant M as will be described later (FIG. 7). Is displayed on the display unit 22.

  In the question mode 247, a reference value for determining pass / fail can be set based on the degree of understanding of the respondent described later. For example, if the degree of understanding is 70% or more, if it is accepted, if “70%” is entered in the frame of the judgment reference value in the screen for inputting correct conference information, the reference value is input to the support device 3. Is to be sent. On the other hand, if this reference value is not set, pass / fail is determined based on the initially set reference value.

The respondent mode 245 is a mode program for transmitting meeting information such as the purpose of the meeting, confirmation items during the meeting, matters determined in the meeting, etc. to the support apparatus 3 as answer meeting information. When the fact that the mode 245 should be shifted is received from the support device 3 or when the input unit 21 is selected, the mode 245 is shifted. Here, when the input unit 21 is selected, first, the mode 245 is selected and transmitted to the support apparatus 3, and if the terminals 21 to ₆ are not respondent terminals, the transition is permitted. In response to this, the support apparatus 3 receives the message and displays on the display unit 22 that the answerer mode 245 cannot be entered because the answerer is not an answerer. On the other hand, when the terminals ₂₁ to ₆ are respondent terminals, the support device 3 transmits information indicating that the transfer is permitted, and the responder mode 245 is received.

  When the respondent mode 245 is entered, a screen for inputting reply conference information is displayed on the display unit 22, and when the conference information is input by the input unit 21, this is sent to the selection support apparatus 3 as reply conference information. To be sent.

In each of these modes 241 to 247, the mode can be directly shifted from one mode 241 to 247 to another 241 to 247 by selecting with the input unit 21. Moreover, such terminals _21-6 may be comprised by a dedicated terminal, and may be comprised by a general purpose computer.

As shown in FIG. 5, the support device 3 includes a communication unit 31, a storage unit 32, an understanding level program (understanding level calculation means) 33, and a central processing unit 34 that controls these. The communication unit 31 is an interface for data communication with each of the terminals 21 to ₆ .

The storage unit 32 is a memory that stores various types of data and information, and stores the following data and information. First, the arrangement positions of the terminals _{21 to 6} on the conference table 4 are stored, so that the positions where the participants M are sitting can be specified and displayed as will be described later. Yes. Moreover, it received from the terminal 2 _{to 6,} (such as name and department of the participants M for each terminal 2 _{to 6)} participant information and, selected by the terminal 2 _{to 6} of the terminal number as the facilitator terminal, say The terminal numbers of the terminals _{21 to 6} selected as the answerer terminals, the correct answer meeting information received from the facilitator terminal, the pass / fail judgment reference value, the answer meeting information received from the answerer terminal, and the like are stored.

  The comprehension degree program 33 calculates the degree of comprehension of the participant M of the respondent terminal with respect to the meeting information based on the correct answer meeting information received from the facilitator terminal and the answer meeting information received from the respondent terminal. It is a program that transmits the result to the facilitator terminal. That is, the purpose of the conference is determined by comparing the purpose of the conference recognized by the facilitating participant M (meeting information) with the purpose of the conference recognized by the other participant M (respondent). Is a program for calculating the degree of understanding of other participants M with respect to the above. Here, it is assumed that correct answer meeting information is received mainly in text, and answer meeting information is mainly received as a single word or a plurality of words (keywords).

  Specifically, after receiving the correct conference information from the facilitator terminal, it is activated every time the answer conference information is received from the respondent terminal. As shown in FIG. 6, first, the keywords of the correct conference information are extracted ( Step S1). Here, the keyword means a word such as a noun, a verb, an adverb, etc., and the keyword extraction is to extract a word from correct conference information that is a sentence. For example, when the correct answer conference information is “Strengthening sales of product A in the Tohoku region”, “Tohoku region”, “Product A”, and “Strengthening sales” are extracted. Similarly, keywords of answer meeting information are extracted (step S2). However, when the answer meeting information is composed only of words, each word in the answer meeting information becomes a keyword as it is.

  Next, the comprehension degree of the respondent is calculated based on the degree of coincidence of the keyword of the answer meeting information with respect to the extracted keyword of the correct answer meeting information (step S3). That is, the degree of comprehension of the respondent is calculated based on how much the correct keyword matches the answer keyword. For example, in the case of the previous example, the correct answer meeting information keywords are “Tohoku Region”, “Product A”, and “Sales Enhancement”, and the answer meeting information keywords are “Tohoku Region” and “Sales Enhancement”. The comprehension degree is calculated as 67% (= 2/3).

  Also, the degree of understanding may be calculated by weighting (pointing) each keyword. For example, the degree of understanding is calculated by setting a high point for dates, proper nouns, company-specific technical terms, and the like. In this case, in the previous example, when the point of the keyword “product A” is high and this “product A” is not included in the answer meeting information, the degree of understanding is calculated low.

  Furthermore, the facilitator (facilitator terminal) may be able to designate an essential keyword, and in this case, the degree of understanding may be calculated depending on whether or not the keyword is included in the answer meeting information. For example, when “Product A” is designated as an essential keyword in the previous example, if “Product A” is included in the answer meeting information, the understanding level is calculated as 100%, and if not included, the understanding level is calculated. Is calculated as 0%.

  Next, it is determined whether or not the calculated degree of understanding is greater than or equal to a pass / fail criterion value (step S4), and if it is equal to or greater than the pass / fail criterion value, correct conference information is transmitted to the respondent terminal (step S5). . Thereby, correct conference information is displayed on the display unit 22 of the respondent terminal, and the respondent can know and confirm the correct conference information.

  Subsequently, the reply meeting information, the degree of understanding, and the pass / fail judgment result are transmitted to the facilitator terminal (step S6). Thereby, as will be described later, the degree of understanding of each respondent is displayed on the display unit 22 of the facilitator terminal. Further, every time the answer meeting information is received, the average degree of understanding of all the respondents A value is calculated, and overall pass / fail is determined based on the average comprehension level, and the result is transmitted to the facilitator terminal. Further, such calculation results, correct conference information, and answer conference information are stored in the storage unit 32 as needed, and can be used for later analysis and analysis.

  Next, the operation of the conference support system 1 having such a configuration and a conference management method using the conference support system 1 will be described.

First, each participant M sits on the chair of the conference table 4 and activates each of the terminals ₂₁ to ₆ . At this time, each participant M may sit in which chair and activate any of the terminals ₂₁ to ₆ . Next, for example, the conference organizer starts the conference task 24 and inputs the name, department, etc. of the participant M who uses each of the terminals ₂₁ to ₆ in the participant registration mode 242. Is transmitted to the selection support apparatus 3 and stored therein. Subsequently, when a facilitator terminal is selected in the facilitator selection mode 243, the terminal numbers of the terminals _{21 to 6} are transmitted to the support device 3 and recorded.

Here, AA Mr. organizer uses the first terminal 2 _1, the case where the first terminal 2 ₁ is selected as the facilitator terminal, it will be described mainly below. In addition, Mr. BB is the second terminal 2 ₂ , Mr. CC is the third terminal 2 ₃ , Mr. DD is the fourth terminal 2 ₄ , Mr. EE is the fifth terminal 2 ₅ , and Mr. FF is the sixth terminal 2. ₆ shall be used.

Next, when the respondent terminal is selected by the respondent selection mode 246 of the facilitator mode 244, the terminal numbers of the terminals _{21 to 6} are transmitted to the support device 3 and recorded. Here, a case where all terminals 2 _2-6 except facilitator terminal 2 ₁ is selected as the answer terminal will be described mainly below.

After such setting and registration, the conference is started, and the comprehension level of the participant M is confirmed as necessary. For example, the organizer will be the facilitator at the beginning and say, “First, let me check the purpose of the meeting today. Please enter some keywords (words) indicating the purpose of the meeting on your device.” . Together, by the facilitator terminal 2 ₁ enters the question mode 247, as described above, all respondents terminal 2 _2-6 shifts to respondents mode 245.

When the organizer inputs the purpose of the meeting (correct answer meeting information) and a participant (respondent) M inputs a keyword indicating the purpose of the meeting (answer meeting information), the comprehension program 33 is activated, and so on, this such comprehension and acceptance participant M is calculated, the calculation result is displayed on the display unit 22 of the facilitator terminal 2 _1. That is, as shown in FIG. 7, the understanding level and pass / fail of each participant M excluding the organizer (facilitator) are displayed, and the average understanding level and overall pass / fail are displayed. Further, when a certain participant M is clicked / designated on this screen, a keyword (answer conference information) indicating the purpose of the conference input by the participant M is displayed. For the participant M who has a low understanding level, the organizer explains the purpose of the conference and promotes understanding.

In this way, when the conference proceeds, for example, when the agenda / agenda changes and the facilitator changes, the facilitator selection mode 243 is changed and selected as described above. Similarly, when the respondent needs to be changed, the respondent terminal is changed and selected in the respondent selection mode 246. For example, in the case of matters relating only to a specific participant M or department, the terminals ₂₁ to ₆ of the participant M or department are selected as the respondent terminals. Then, the new facilitator confirms the level of understanding of Participant M as necessary regarding the matters decided at the meeting, issues to be considered / considered during the meeting, and confirmation items (meeting information) in the same manner as described above. However, the conference will proceed.

  As described above, according to the conference support system 1 and the conference management method, to what extent each participant M understands the purpose of the conference, matters to be determined in the conference (conference information), and correctly understands Since the facilitator is notified, it becomes possible to appropriately proceed and manage the conference while confirming the understanding level of each participant M. For example, the degree of understanding of all the participants M can be increased by explaining the participant M having a low degree of understanding again. In addition, by letting the participant M answer the purpose of the conference and the matters to be determined at the conference, tension can be increased, and the willingness and understanding of participating in the conference can be promoted seriously.

  In addition, since the facilitator is notified of the level of understanding and pass / fail of the entire participant M, the facilitator may proceed with the meeting as it is, or should interrupt the meeting and unify the recognition of all the participants M. It can be judged whether it is good. As a result, it is possible to promote the understanding of the participant M and manage the conference smoothly and thoroughly.

In addition, since facilitator terminals, that is, facilitators can be selected, various and smooth conference operations can be performed. For example, when there are multiple agendas and agendas, it is possible to operate a smooth and fulfilling meeting on multiple agendas by changing the facilitator terminal and changing the facilitator terminal at the festival where the agenda has changed. . Moreover, since the facilitator terminal can be selected by the conference task 24 of each of the terminals _{21 to 6} , all the participants M can easily and quickly change the facilitator terminal, that is, the facilitator.

Furthermore, since some of the terminals ₂₁ to ₆ can be selected as respondent terminals, selecting the respondent terminal, that is, the respondent, according to the agenda or matters to be decided at the meeting (conference information) It is possible to promote the level of understanding of the participant M who responds to / related to the decisions made at the meeting. As a result, the conference can be managed more smoothly and thoroughly.

  Although the embodiment of the present invention has been described above, the specific configuration is not limited to the above embodiment, and even if there is a design change or the like without departing from the gist of the present invention, Included in the invention. For example, in the above embodiment, the correct conference information is transmitted to the respondent terminal whose degree of understanding is equal to or higher than the pass / fail criterion value, but the conference material may be transmitted. That is, the material may be sent only to the participant M who understands the purpose of the conference, or the material may be sent sequentially only to the participant M who understands the contents of the conference.

Moreover, although each terminal _21-6 can become a facilitator terminal or a respondent terminal, you may set a facilitator terminal and a respondent terminal fixedly. Furthermore, although each of the terminals ₂₁ to ₆ and the support device 3 are separate, the facilitating terminal may be integrally provided with the function of the support device 3 (such as the understanding level program 33).

_DESCRIPTION OF _SYMBOLS 1 Meeting support system 2 _1-6 terminal 2 ₁ facilitator terminal 2 _2-6 respondent terminal 21 input part 22 display part 23 communication part 24 meeting task (correct answer transmission means, reply transmission means, facilitator selection means, respondent selection means)
3 Support Device 31 Communication Unit 32 Storage Unit 33 Comprehension Program (Understanding Level Calculation Means)
M Participants

Claims (3)

The terminal used by the participants of the conference and the support device are connected to be able to communicate,
One of the terminals is a facilitator terminal, the other terminal is a respondent terminal,
The facilitator terminal includes correct answer transmission means for transmitting conference information including the purpose of the conference input at the facilitator terminal and matters determined in the conference to the support apparatus as correct conference information,
The respondent terminal includes a response transmission unit that transmits the conference information input at the respondent terminal to the support apparatus as response conference information.
The support device calculates the degree of understanding of the participant information of the respondent terminal based on the correct conference information received from the facilitator terminal and the answer conference information received from the respondent terminal, e Bei comprehension calculation means for transmitting the calculation result to the facilitator terminal,
Each terminal includes facilitator selection means for selecting the facilitator terminal.
A conference support system characterized by that. The support device transmits meeting materials to the respondent terminal whose understanding level is greater than or equal to a pass / fail criterion value;
The conference support system according to claim 1. The facilitator terminal includes respondent selection means for selecting a part of the terminals other than the facilitator terminal as the respondent terminal.
The conference support system according to claim 1, wherein the conference support system is one of the following.

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