JP5381453B2 - CONFERENCE INFORMATION MANAGEMENT SYSTEM AND CONFERENCE INFORMATION MANAGEMENT METHOD - Google Patents

Description

  TECHNICAL FIELD The present invention relates to a conference information management system, and more particularly, a conference information management system and conference information that can easily and accurately set a change operation of each item included in a theme discussed in each conference and a relationship between a plurality of conferences. It relates to the management method.

When a meeting is held in an organization such as a company, the meeting is often held multiple times with the same or related topic as an agenda rather than a case where the meeting ends in a single shot. Also, in conferences, required action items called action items are often set. Systems that deal with inter-meeting associations and agenda state management are already known. However, in the systems up to now, there is a problem that it is necessary for the user to explicitly specify the association between the conferences, and it takes time and room for mistakes. In addition, there is a similar problem regarding the status management of conference items such as action items.
Therefore, Patent Document 1 discloses a mechanism for hierarchizing and associating conferences for the purpose of facilitating reference to information related to the conference.

However, the prior art disclosed in Patent Document 1 is similar to the present invention in that the conferences are associated with each other, but there is a problem that the association between the conferences itself takes time and there is room for mistakes. Has not been resolved.
The present invention has been made in view of such a problem. For the movement / copying between the items of the conference information, an association rule is determined in advance according to the combination of the source and destination items. It is an object of the present invention to provide a conference information management system that can apply this automatically when moving or copying, and can automatically perform association.

In order to solve this problem, the present invention provides a conference information management system comprising a plurality of clients and a server connected to each of the clients via a network, wherein the server operates in the client. When a move or copy occurs between each item of conference information due to a conference, a conference-related rule definition section that defines associations between conferences, and automatically based on the conference-related rules defined by the conference-related rule definition unit based on the meeting-related rule determination unit and the inter-item association rule definition part for defining the rules according to associations between the fields, field inter-related rules defined by said item between related rule definition part for setting a meeting between relationship And an inter-item relation rule determination unit that automatically sets an item state.
Claim 2 is a conference information table storing conference information including a conference number and a conference name, a conference related table storing related information between conferences, an item table storing item information of each conference, An information management database having an inter-item relation table storing relations between items is provided.

Claim 3 has a plurality of clients in the conference information management method of the conference information management system including a server connected by each client and the network, the server is meeting-related rule definition part by the operation of the client When a move / copy occurs between each item of conference information, the step of defining the association between conferences and the conference related rule determination unit automatically based on the conference related rules defined by the conference related rule definition unit The inter-meeting relationship setting step, the inter-item relationship rule definition unit defining a rule relating to the association between the items, and the inter-item relationship rule determining unit defined by the inter-item relationship rule definition unit A step of automatically setting an item state based on an inter-item association rule.
According to a fourth aspect of the present invention, when the next schedule is determined, if the confirmation work for the action item issued in the current meeting occurs in the client, the action item item of the meeting is copied to the next scheduled item by a drag-and-drop operation. Thus, the inter-item relation rule determination unit provided in the server refers to the inter-item relation rule defined in the inter-item relation rule definition unit, and automatically sets the item state. To do.

Claim 5, the meeting page displayed on the client, with conference page creation button which can create a New Conference page taken over the next appointment, when the meeting page creation button is pressed by the operation of the client, the The conference- related rule determination unit provided in the server refers to the inter-meeting related rules defined in the inter-meeting related rule definition unit, and automatically sets the inter-meeting relationship .
According to a sixth aspect of the present invention, when the conference page creation button is pressed by an operation on the client , a link based on the relationship between the conferences is added to the conference name and the conference name of each page, and the link is clicked In this case, the user jumps to the link destination page or displays the conference information of the link destination page.
Claim 7 is an item defined by the inter-item relation rule determination unit provided in the server, when the item content is copied to another item by an operation in the client in order to change the item state. The item state is automatically set based on the interrelated rules.

  According to the present invention, when movement / copying occurs between items of conference information between the same or multiple conferences, association between conferences is automatically performed based on a rule defined by the relationship between items. Therefore, it is not necessary to separately associate the conferences manually. In addition, since the item state is automatically changed based on the rule defined by the relationship between the items, it is not necessary to manually change the item state.

It is a system configuration figure showing the composition of the conference information management system of the present invention. It is the figure which illustrated the action at the time of the editing of the meeting page by a user. FIG. 3 is a diagram illustrating a result of an action performed in FIG. 2. FIG. 3 is a diagram illustrating a result of an action performed in FIG. 2. FIG. 4 is a diagram illustrating a screen when a “conference page creation” button 216 is pressed in FIG. 3. FIG. 4 is a diagram illustrating a screen when a “conference page creation” button 216 is pressed in FIG. 3. FIG. 4 is a diagram illustrating a screen when a “conference page creation” button 216 is pressed in FIG. 3. It is the figure showing the content of each table in the database 118 in the state of FIG. It is the figure showing the content of each table in the database 118 in the state of FIG. It is the figure which illustrated the action of association between meetings and association between items except buttons. It is the figure which illustrated the action of association between meetings and association between items except buttons. It is the figure which illustrated another kind of association between meetings. It is the figure which illustrated another kind of association between meetings. It is the figure which illustrated the action which changes the state of an item by the copy process of an item. It is the figure which illustrated the action which changes the state of an item by the copy process of an item. It is the figure which illustrated the action which changes the state of an item by the copy process of an item. It is the figure which illustrated the content of each table of the database in the state of FIG. It is the figure which illustrated the content of each table of the database in the state of FIG. It is a flowchart of the state change of the action item implemented when operation of FIG. 14 generate | occur | produces. It is the figure which illustrated changing the operation | movement at the time of a copy by the state of an item. It is the figure which illustrated changing the operation | movement at the time of a copy by the state of an item.

  Hereinafter, the present invention will be described in detail with reference to embodiments shown in the drawings. However, the components, types, combinations, shapes, relative arrangements, and the like described in this embodiment are merely illustrative examples and not intended to limit the scope of the present invention only unless otherwise specified. .

  FIG. 1 is a system configuration diagram showing the configuration of the conference information management system of the present invention. This conference information management system is roughly configured to include a conference information management server 11, clients 121 to 12N, and a network 13. The server 11 also includes a conference-related rule definition unit 111 that defines an association between conferences when a move / copy occurs between each item of conference information, and an inter-conference association defined by the conference-related rule definition unit 111. A conference relation rule determination unit 112 that automatically sets a relation between conferences based on a rule, an item relation rule definition unit 114 that defines a relation between items, and an item relation defined by the item relation rule definition unit 114 An inter-item relation rule determination unit 115 that automatically sets an item state based on a related rule, a conference page creation unit 113, a conference page search unit 116, a conference page operation unit 117, and an information management database 118 It is prepared for. The server 11 and the clients 121 to 12N are connected by a network 13, and the clients 121 to 12N are provided with an input device (keyboard, mouse, etc.) and an output device (monitor). The information management database 118 includes a conference information table 118a, a conference related table 118b, an item table 118c, and an inter-item related table 118d. The system user can request the server 11 to perform a conference page search, a conference page browsing, a new conference page creation, an existing conference page edit, and a system setting change after logging in to the client. The actual system usage and user operations are as follows, for example.

1) As a preparation for a meeting, a new meeting page is created and an agenda and the like are input.
2) The conference is held with reference to the conference page that has been created. Search and browse past conference pages as needed.
3) After the meeting is finished (even during the meeting), edit the created meeting page and enter the minutes.
Access rights are set on the server 11 side for each operation and data in the server 11. For example, it is common that only system administrators can change system settings.

FIG. 2 is a diagram exemplifying actions when a user edits a conference page. In this example, the items of the conference page 21 include a conference name 210, an agenda 211 (listing the agenda of the conference), a conclusion 212 (listing items to be determined at the conference), and an action item 213 (required implementation determined at the conference). Enumerate items), detail 214 (describe meeting details), and next schedule 215 (describe the schedule of the next related meeting).
FIG. 2 shows a state in which the conference is finished and the action item definition is finished, but the next schedule is undecided. The user needs to decide the next schedule unless the conference ends at this time. In the case of holding the next meeting, confirmation work for action items issued in this meeting often occurs. In this case, the user can copy the “action item” item 213 of “meeting A” to the “next schedule” item 215 by a drag-and-drop operation. Then, the inter-item relation rule determination unit 114 refers to the inter-item relation rule defined in the inter-item relation rule definition unit 115 and performs a necessary operation. In this example, it is assumed that the following rules are set.

When an item is copied from the “action item” 213 to the “next schedule” 215, the character string of each “action item” 213 is enclosed in “” and the word “result” is added to the back, and the “next schedule” 215 Write as "Topic" item. Further, a “takeover” relationship is set between the copy source item and the copy destination item.
When an item is copied from “Action Item” 213 to “Agenda” 211, the character string “Action Item” 213 is enclosed in “”, and the character string “Result” is added to the back, and the item “Agenda” 211 is added. Write. Further, a “takeover” relationship is set between the copy source item and the copy destination item.
When an item is copied from “Agenda” 211 to “Conclusion” 212, the character string of “Agenda” 211 is surrounded by “”, and the word “Complete” is added to the back and written in “Conclusion”. At this time, there is an “Action Item” item associated with “Conclusion”, and there is no other “Agenda” associated with that “Action Item”, or all of them are associated with “Conclusion”. If there is, the state of the “action item” is changed to “completed”. Further, a “takeover” relationship is set between the copy source item and the copy destination item.
When the “next schedule” 215 “topic” is copied to the “agenda” 211, the “topic” character string of the “next schedule” 215 is copied to the “agenda” 211 as it is. Further, a “takeover” relationship is set between the copy source item and the copy destination item.
When copying between items other than the above, the character string is copied from the copy source to the copy destination as it is. Further, a “reference” relationship is set between the copy source item and the copy destination item. Therefore, in the example of FIG. 2, the character string described in the “action item” item 213 is surrounded by “”, and the character string “result” is added to the back, and the “topic” item of the “next schedule” 215 is added. Write as. A “takeover” relationship is established between the items.

3 and 4 are diagrams illustrating the result of the action performed in FIG. FIG. 3 shows a page immediately after the operation shown in FIG. 2 is performed. The item copied from the “action item” 213 is automatically set as the “topic” item of the “next schedule” 215, but the “date and time” item must be manually input. A link based on the relationship between the items is displayed behind the copy source item and the copy destination item. By clicking on this link, it is possible to jump to the linked item or display the linked item.
FIG. 4 shows details of items. Characters 213a, 213b, 215a, and 215b enclosed by [] after the character string of the item are links. Characters 213c and 213d surrounded by a solid line after the link indicate the state of the item (in the example, only the action item has a state).
In the example of FIG. 3, a button 216 that can take over the next schedule and create a new conference page is attached. This button creates a new page and then copies the contents from the “topic” item of “next schedule” on the original page to the “agenda” item of the new page. When the button 216 is pressed, the inter-meeting related rule determination unit 112 refers to the inter-meeting related rule defined in the inter-meeting related rule definition unit 111 and performs a necessary operation. In this example, it is assumed that the following rules are set.

1) When the item of the conference 1 is “action item” and the item of the conference 2 is “Agenda”, the conference 1 and the conference 2 have an ordered relationship.
2) When the item of conference 1 is “next schedule” and “topic” is present in “next schedule” and the item of conference 2 is “agenda”, the relationship between conference 1 and conference 2 is ordered. have.
3) When the item of the conference 1 is other than the above, regardless of the item of the conference 2, the conference 1 and the conference 2 have a “reference” relationship having no order.
In the example, since it is regarded as a copy from “topic” of “next schedule” to “agenda”, a context is established between the original conference page and the new conference page. Inter-item relationship rules are also applied, and a “takeover” relationship is established between items.

5, 6, and 7 are diagrams illustrating examples of screens when the “conference page creation” button 216 is pressed in FIG. 3. FIG. 5 is a diagram showing a state where a new conference page is created by pressing the “Create Conference Page” button (for convenience, two pages are included in one page, but can be referred to as separate pages). . Links 210a and 220a based on the relationship between conferences are added after the conference names 210 and 220 on each page. When the link is clicked, the user jumps to the linked page or the meeting information of the linked page is displayed.
FIG. 6 shows the state of each item. In the “Topic” item of “Next Schedule” 215, two links of [source] 215a, 215b and [destination] 215c, 215d are added after each element.
FIG. 7 is a diagram showing a screen when a link is expanded. When the link portion 221b in FIG. 6 is clicked, a list box 221b-1 is opened, and links 221b-1a and 221b-1b are displayed therein. When the links 221b-1a and 221b-1b are clicked, the corresponding item on the link source conference page is automatically jumped to, or the corresponding item on the link source conference page is displayed as a text box.

8 and 9 are diagrams showing the contents of each table in the database 118 in the state of FIG. Conference information 118 (conference number, conference name) is stored in the conference table 118a of FIG. The inter-meeting association table 118b stores association information between conferences. In the state of FIG. 5, since the “takeover” relationship is created between “conference A” and “new conference” by pressing the “conference page creation” button 216, the information is included.
The item table 118c in FIG. 9 stores item information for each conference. In the example, only the action item has a state and a person in charge, but other items can also have a state and / or person in charge. The inter-item relationship table 118d stores relationships between items. In the state of FIG. 5, since the association between the “Next Schedule” item 215 of “Conference A” and the “Agenda” item 221 of “New Conference” is created by pressing the “Conference page creation” button 216, the table 118d Contains information.

FIG. 10 and FIG. 11 are diagrams illustrating actions of association between conferences and association between items other than buttons. In the example of FIG. 10, copying by “drag and drop” is performed directly from the “action item” 213 to the “Agenda” 221 of the conference B, not from the “next schedule” 215 of the conference A.
FIG. 11 shows a screen immediately after copying. Links 210a and 220a based on the relationship between conferences are added after the conference names 210 and 220, as in FIG. In addition, an agenda based on the inter-item relation rule is set in the “Agenda” item 221 of “Conference B”. A link is added to each element of the “action item” item 213 of “conference A”.

  FIG. 12 and FIG. 13 are diagrams exemplifying associations between meetings different from the above two examples. In the example, the “detail” item 214 of the conference A is copied to the “detail” item 224 of the conference B by drag and drop. FIG. 13 shows a screen immediately after copying. Here, there is a difference from the above two examples. It is a connection between conferences. According to the inter-meeting association rule, in the copy from “detail” to “detail”, the association between the conferences is an “reference” relationship with no order, so the link displays 210b and 220b after the conference names 210 and 220 5 and the link displays 210a and 220a of FIG. Details are set in the “details” item 224 of the meeting B. A link is added after each element of the “details” item 214 of the meeting A.

FIG. 14, FIG. 15 and FIG. 16 are diagrams exemplifying actions for changing the state of an item by an item copy process. If the meeting is run and any conclusions are made about the agenda item, it is recorded as a result. The operation can be performed by drag and drop. FIG. 14 is an example of such an operation. In the example, the “Agenda” item 221 of the conference B is copied to the “conclusion” item 222 by drag and drop. The screen after the drag and drop is shown in FIG. When copying is performed, the inter-item relation rule determination unit 115 performs a process based on a predefined rule. In this example, since it is a copy to “Conclusion”, the “Action Item” based on the rule is affected. FIG. 16 shows the result of influence. Based on the rule, the state of each element of the “action item” item 213 which is the original copied from the “agenda” item 221 to the “conclusion” item 222 is automatically changed to “completed”.
17 and 18 are diagrams illustrating the contents of each table of the database in the state of FIG. As a result of the action shown in FIG. 14, the records of item numbers 4 and 5 in the item table 118c are automatically changed to complete. The relationship between the “Agenda” item 221 and the “Conclusion” item 222 of the conference B is added to the inter-item relation table 118d as “work completion”.

  FIG. 19 is a flowchart of action item state change that is performed when the operation of FIG. 14 occurs. When a copy from the “Agenda” item to the “Conclusion” item occurs, the flow is started (191). First, information on the link source item of the conclusion item is obtained (192). It is determined whether or not the link source is an “action item” item (193), and if it is an action item, it is checked whether there is another link destination in the action item (194). If there is another link destination, it means that the action item is divided into multiple items, and in order for the action item to be completed, all of the divided items are copied to the "conclusion" This has to be investigated (195). If the condition is met, the action item state is completed (196). Further, it is investigated whether or not the action item is derived from some other action item (197). If there is no derivation, the flow ends (198). In the example, it is assumed that the “Conclusion” item is copied only from the “Agenda” item, but it can be copied directly from the “Action Item” item to the “Conclusion” item or from other items to the “Conclusion” item. Even the case of copying can be handled by the above flow.

20 and 21 are diagrams exemplifying that the operation at the time of copying differs depending on the state of the item. When copying between items, the operation to be performed at the time of copying is changed by adding a rule. For example, the following rule is added.
-When an item is copied from "Action Item" to "Next Schedule" or "Agenda", only the elements of each "Action Item" whose status is "Unfinished" are copied. When copying to other items, copy all elements.
FIG. 20 shows an example in which copying is performed to a different item with the rule added. The copy source “action item” item 213 includes one element each in a completed state and an incomplete state. The item 213 is copied to the “Agenda” item 221 and the “Detail” item 224 by means of drag and drop or the like.

FIG. 21 shows a screen immediately after copying. Based on the rules, only one incomplete element is copied to the “Agenda” item 221. In the “details” item 224, all elements are copied. In this example, two copies are performed between the same conferences. At this time, rules are determined in advance as to what to do with the relationship between the conferences. For example, the rules are as follows.
• The strength of the relationship between meetings is “takeover”> “reference”, and if more than one copy occurs, the stronger one is given priority.
In FIG. 21, assuming that the above rule is set, the association between meetings is “takeover”.

  11 conference information management server, 13 network, 111 conference related rule definition unit, 112 conference related rule determination unit, 113 conference page creation unit, 114 item related rule definition unit, 115 item related rule determination unit, 116 conference page search unit 117 conference page operation unit, 118 information management database, 121-12N client

JP 2004-326313 A

Claims (7)

In a conference information management system comprising a plurality of clients and a server connected to each of the clients via a network,
The server includes a conference-related rule definition unit that defines an association between conferences when a move / copy occurs between items of conference information by an operation in the client ;
A conference-related rule determination unit that automatically sets a relationship between conferences based on the conference-related rules defined by the conference-related rule definition unit;
An inter-item relation rule definition section for defining a rule related to the association between the items;
An inter-item relation rule determination unit that automatically sets an item state based on the inter-item relation rule defined by the inter-item relation rule definition unit;
A conference information management system characterized by comprising: The server includes a conference information table storing conference information including a conference number and a conference name, a conference related table storing related information between conferences, an item table storing item information of each conference, and an item The conference information management system according to claim 1, further comprising an information management database having an inter-item relation table in which relations between items are stored. In a conference information management method of a conference information management system comprising a plurality of clients and a server connected to each of the clients via a network,
The server is configured to define an association between conferences when the conference-related rule definition unit is moved or copied between the items of the conference information by an operation in the client; and
A step in which a conference-related rule determining unit automatically sets an inter-meeting relationship based on an inter-meeting related rule defined by the conference-related rule defining unit;
A step in which an inter-item relation rule definition unit defines a rule relating to an association between the items;
A step of automatically setting an item state based on the inter-item relation rule defined by the inter-item relation rule definition unit by the inter-item relation rule determination unit;
A conference information management method for a conference information management system, comprising: When confirming an action item issued at the current meeting in the client when the next schedule is determined, the action item item of the meeting is copied to the next scheduled item by a drag-and-drop operation, whereby the server to the said inter-item association rule determination unit provided, in claim 3, characterized in that with reference to the inter-item association rules defined between the items associated rule definition part, automatically sets the item status A conference information management method of the conference information management system described. The conference page displayed on the client has a conference page creation button that can take over the next schedule and create a new conference page,
When the conference page creation button is pressed by an operation on the client, the conference- related rule determination unit provided in the server refers to the inter-meeting related rule defined in the inter-meeting related rule definition unit, and automatically 5. The conference information management method for a conference information management system according to claim 4 , wherein the inter-meeting relationship is set as a whole. When the conference page creation button is pressed by an operation on the client, a link based on the relationship between the conference is added to the conference name and the conference name of each page. 6. The conference information management method of the conference information management system according to claim 5 , wherein the conference information on the linked page is displayed. When the item content is copied to another item by an operation in the client in order to change the item state, based on the inter-item relation rule defined by the inter-item relation rule determination unit provided in the server 5. The conference information management method of the conference information management system according to claim 4 , wherein the item status is automatically set.

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