JP4731928B2 - Data management apparatus, data management system, data processing apparatus, data management method, program, and storage medium - Google Patents

Description

  The present invention relates to a data management device, a data management system, a data processing device, a data management method, a program, and a storage medium, and in particular, a data management device, a data management system, and a data processing for managing data accessed by the data processing device. The present invention relates to an apparatus, a data management method, a program, and a storage medium.

  Document data (document data) includes image data obtained by reading a document with a scanner, and data of an application file created by arbitrary application software.

  The document data created in this way is stored in a document data database (hereinafter referred to as “document DB”) of a server computer (hereinafter referred to as “server”) together with the document management information of the created document data. Stored (electronic filing). In the electronic filing, the server manages a plurality of document data by associating the created document data with the document management information. The document data to be managed is usually stored in one folder in the document DB composed of a plurality of folders having a hierarchical structure.

  A personal computer (PC) connected to the server accesses the document DB of the server, searches for document data in the document DB, displays an image corresponding to the document data, and prints the document data. Document data processing for instructing the printer to execute is executed.

  In a data management system including a server and a PC as described above, information on the user, for example, a user name and password assigned in advance to a user who uses the PC are stored in the server (hereinafter referred to as “user DB”). When the PC accesses the document DB, it is usually required to succeed in user authentication that authenticates with a user name and password.

  In order for the PC to access the document DB and display a document (image) corresponding to the target document data from among a plurality of document data in the designated document DB, the following method is proposed. ing.

  You can open multiple folders that have a hierarchical structure inside the document DB, open the folder that stores the target document data by entering the path information of the folder where the target document data exists, The document DB is searched using document attributes of data, an index associated with the target document data, a predetermined character string included in the target document data, and the like.

Therefore, in any of the above methods, the name for specifying the document DB of the server, for example, the server name, the path for specifying the location of the document DB, for example, the connection setting information for the document DB such as the document DB file path, etc. It is necessary to specify not only the information but also the information indicating the location of the target document data.
JP 2000-029869 A

  In order to access document data stored in the document DB of another department different from the department to which the user belongs, the following two methods are conceivable.

  In the first method, the document DB of another department is registered in the document DB of the department to which the user belongs. Thereby, it becomes possible to access the document data in the document DB of the department to which the user belongs.

  In the second method, the server administrator newly registers a user who has access rights to the document DB of another department in the user DB. Thereby, a temporary user can access the document data in the document DB of another department.

  When a user is temporarily registered in the user DB, generally, a file storing the registration information of the user is temporarily exported from the user DB to the outside of the server, and the file is distributed to the user. As a result, it is possible to prevent the temporary user from possessing access rights other than the target document data, and to maintain high security. In this case, when the contents of at least one of the user DB and the document DB are updated, the contents are synchronized.

  However, in the first method, the operation of registering the document DB of another department in the document DB of the department to which the user belongs is generally difficult for an ordinary user to understand and has low usability. When a new document DB is registered on the PC of the department to which the user belongs, a new document DB that does not need to be used normally only for displaying one document is registered, which requires inefficient work. Usability is low.

  In the second method, registering a temporary user in the user DB is a heavy burden for both the user and the administrator, and usability is low. Moreover, since it is necessary to synchronize the contents when the contents of at least one of the user DB and the document DB are updated, usability is low.

  An object of the present invention is to provide a data management device, a data management system, a data processing device, a data management method, a program, and a storage medium that can easily access data and improve usability. .

In order to achieve the above object, a data management device of the present invention is a data management device for managing a plurality of data accessible from a data processing device for processing the predetermined data, the plurality in the data management device wherein the data storage means for storing link information data and the information for specifying the storage location of the plurality of data, information for specifying a storage destination of said plurality of data, said from the data processing device Information indicating that connection setting information for accessing the data management device is acquired from the data processing device, and that access between the data processing device and the data management device has been established at least once , an access information storage unit that stores access information including the connection setting information acquired by the acquiring means, wherein the predetermined data Li Based on the click information and the access information, a shortcut created to create a shortcut to access to those said predetermined data among the plurality of data managed by the data management device permits from the data processing device and means, the shortcut creation means includes information for specifying a storage destination of the predetermined data included in the link information, the included in the access information, the connection setting information acquired from the acquisition unit If the information for specifying the storage location of the predetermined data does not match, the link information and the access information including the link information, and creating a shortcut that does not include the access information, and information for specifying a storage destination of the predetermined data included in the link information, the access information It includes, among the connection setting information acquired from the acquisition unit, when the information for specifying the storage destination of the predetermined data match, create a shortcut that includes the link information and the access information It is characterized by that.

In order to achieve the above object, a data management system of the present invention is connected to the data management device according to any one of claims 1 to 8 and the data management device, and predetermined data of the data management device. A data processing system comprising: a data processing device that accesses a computer and performs predetermined data processing, wherein the data processing device executes execution shortcuts created by the shortcut creation means; and depending on the execution of the shortcut, and discriminating means for discriminating whether or not the access information to the shortcut is contained, if it is determined that contains the access information to the shortcut by the determination means, The short-circuit is performed using the access between the data processing apparatus and the data management apparatus already established. The data corresponding to Tsu preparative acquired from the data storage means, when said access information to said short-cut is judged not included, after registering the access information to the new to the access information storage unit And an acquisition means for acquiring data corresponding to the shortcut from the data storage means.

In order to achieve the above object, a data processing apparatus of the present invention comprises the data processing apparatus in the data processing system according to any one of claims 9 to 14 .

In order to achieve the above object, a data management method of the present invention is a data management method for a data management device that manages a plurality of data accessible from a data processing device that processes predetermined data . A data storage step for storing link information including information for specifying the plurality of data and a storage destination of the plurality of data in a data storage unit; and information for specifying a storage destination of the plurality of data, An acquisition step of acquiring connection setting information for accessing the data management device from the data processing device from the data processing device, and indicating that access between the data processing device and the data management device has been established at least once an information, Accession for storing access information including the connection setting information acquired by the acquisition unit Scan information storing step and, based on the link information and the access information of the predetermined data, the access to the predetermined data of a plurality of data managed by the data management device possible from the data processing device and a shortcut creation step of creating a shortcut to the, the shortcut creation step, the information for specifying the storage destination of the predetermined data included in the link information, included in the access information, When the connection setting information acquired from the acquisition means does not match the information for specifying the storage destination of the predetermined data, the link information includes the link information of the link information and the access information, create a shortcut without the access data, the predetermined de included in the link information And information for identifying the data storage destination, is included in the access information, of the connection setting information acquired from the acquisition unit, and information for specifying a storage destination of the predetermined data matches In some cases, a shortcut including the link information and the access information is created.

In order to achieve the above object, a program according to the present invention is a program that causes a computer to execute a data management method of a data management device that manages a plurality of data accessible from a data processing device that processes predetermined data. A data storage module for storing link information including information for specifying the plurality of data and a storage destination of the plurality of data in the data storage unit in the data management device; and specifying a storage destination of the plurality of data An acquisition module for acquiring connection setting information for accessing the data management device from the data processing device, and the data processing device and the data management device at least once. is information indicating that the established, including the connection setting information acquired by the acquisition unit Wherein the access information storage module for storing access information, based on the link information and the access information of the predetermined data, the access to the predetermined data of a plurality of data managed by the data management device and a shortcut creation module that creates a shortcut for enabling the data processing apparatus, the shortcut creation module includes information for specifying a storage destination of the predetermined data included in the link information, the access information The link information of the link information and the access information when the information for specifying the storage location of the predetermined data does not match among the connection setting information acquired from the acquisition means included in the link information Create a shortcut that contains the access information Specifying the information for identifying the predetermined data storage destination included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data A shortcut including the link information and the access information is created when the information to be matched matches.

In order to achieve the above object, a storage medium of the present invention stores the program according to claim 25 .

  According to the present invention, since a shortcut to predetermined data is created, the data can be easily accessed, and the setting information necessary for the data processing apparatus to access the data management apparatus is substantially the same. Since the access information including the information is stored, the usability can be improved without the need for the user to input the setting information.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a block diagram schematically showing the configuration of the data processing system according to the embodiment of the present invention, and FIG. 2 is a block diagram showing in detail the configuration of the data processing system of FIG. FIG. 1 shows a main part of the data processing system of FIG.

  In FIG. 1, a data processing system 1000 according to an embodiment of the present invention includes a server computer as a data management apparatus that stores and manages a plurality of document data (hereinafter referred to as “document data”) together with their document management information. (Server) 100, personal computer (PC) 200 as a data processing apparatus connected to server 100, accessing predetermined data of server 100 and performing predetermined data processing, and server 100 and PC 200 are connected to each other. A network 300. The PC 200 is configured to be able to access the document data of the server 100, and the server 100 controls access from the PC 200.

  As the data processing, for example, the PC 200 instructs to search for document data, display a document (image) corresponding to the document data, and print the document data to a printer (not shown).

  As shown in FIG. 2, the server 100 includes an information input user interface (UI) unit 101 for inputting necessary information, a document database (DB) 103 for storing a plurality of document data, and a plurality of document DBs 103. A document selection / designation unit 104 that extracts document designation information for identifying selected predetermined document data from the document data; a DB attribute information storage unit 105 that stores DB attribute information unique to the document DB 103; A DB attribute information acquisition unit 106 that extracts and acquires DB attribute information necessary for accessing predetermined document data in the document DB 103 from the DB attribute information in the DB attribute information storage unit 105, and shortcut information described later. The shortcut information generation unit 102 to be generated and the shortcut information generated by the shortcut information generation unit 102 It includes a shortcut creation unit 107 to create a shortcut file 110 Zui, a user DB120 user information for identifying a user who can access a given document data is stored.

  The document DB 103 includes a plurality of folders having a hierarchical structure in order to store a plurality of document data. The document DB 103 includes an open database that can be disclosed to a predetermined terminal device such as the PC 200 via the network 300. Further, the document DB 103 uniquely identifies one predetermined document data from among a plurality of document data, for example, a document ID for specifying the document data, a document name of the document data, and the document Manage a document table that associates document attributes that identify other attributes of the data.

  The DB attribute information storage unit 105 also includes, for example, a database ID for identifying the document DB 103, a database name of the document DB 103, a name of the server 100 including the document DB 103, that is, a server name, and a plurality of the document DB 103. DB attribute information including an instance name that is an argument for specifying each of the folder hierarchies and database attributes for specifying other attributes of the document DB 103 is stored.

  Further, as shown in FIG. 2, the PC 200 reads the shortcut information in the shortcut execution UI unit 201 capable of causing a shortcut execution action and the shortcut information in the shortcut file 210 loaded with the shortcut file 110 of the server 100, for example. Unit 202, shortcut function execution unit 203 that controls execution of a shortcut function based on the read shortcut information, and connection setting information creation for creating connection setting information necessary for accessing a predetermined DB, for example, document DB 103 Unit 204, connection setting information storage unit 205 that temporarily or permanently registers connection information to a plurality of DBs created by connection setting information creation unit 204, and included in the read shortcut information DB A connection setting information acquisition unit 206 that extracts and acquires connection setting information for a predetermined DB from connection setting information for a plurality of DBs written in the connection setting information storage unit 205 based on the access information; A user authentication unit 207 that performs user authentication, which will be described later with reference to FIG. 4, and a document data acquisition unit that accesses the document DB 103 based on the extracted connection setting information and acquires document data. 208 and a document display UI unit 209 that displays a document (image) corresponding to the acquired document data.

  In order to enable access to the document DB 103 of the server 100, the PC 200 is installed with an ODBC driver having, for example, ODBC (open database connectivity). The document DB 103 is specified by a DSN (data source name) set in the ODBC driver. By setting the DSN in the OBDC driver, as the connection setting information to the document DB 103, the name of the server 100 including the document DB 103 of the document DB 103, that is, the server name and a folder in which predetermined document data is stored in the document DB 103 The instance name for specifying the hierarchy and the database name of the document DB 103 are specified.

  The connection setting information creation unit 204 creates connection setting information necessary for accessing the document DB 103 specified by the DSN, and stores it in the connection setting information storage unit 205. By sharing the connection setting information stored in the connection setting information storage unit 205 with the PC 200, the server 100 obtains substantially the same information as the connection setting information set in the ODBC driver via the ODBC driver. For example, it stores in user DB120. The shared connection setting information constitutes a part of DB access information indicating that the connection (access) with the PC 200 has been established at least once in the past. That is, the information specifying the document DB 103 included in the connection setting information matches the information specifying the document DB 103 included in the DB access information.

  The shortcut information is stored in the shortcuts 110 and 210. The shortcut information includes, for example, link information indicating the storage location of the document data created based on the document designation information extracted by the document selection / designation unit 104 and the DB attribute information acquired by the DB attribute information acquisition unit 106, and the user DB 120. DB access information stored in the server and other information. The DB attribute information includes, for example, the name of the server 100 including the document DB 103, that is, the server name, the instance name that is an argument for specifying the hierarchy of the folder in which the predetermined document data is stored in the document DB 103, the document It consists of the database name of DB103. The document designation information includes a document ID for specifying document data.

  FIG. 3 is a flowchart of shortcut creation processing executed in the data processing system 1000 of FIG.

  In FIG. 3, first, in the server 100, when document data to be published is designated from the document DB 103 via the document selection / designation unit 104, the document selection / designation unit is designated. 104 obtains the document ID of the designated document data from the document DB 103 as the document designation information, and the DB attribute information acquisition unit 106 identifies an identifier for uniquely identifying the designated document data, for example, a server name The instance name and the database name are extracted and acquired as DB attribute information from the DB attribute information in the DB attribute information storage unit 105 (step S301).

  Further, the server 100 acquires from the user DB 120 DB access information indicating that a connection with the PC 200 that is the disclosure destination has been established in the past (step S302). The acquired DB access information includes substantially the same information as the connection setting information necessary for the PC 200 to access the document DB 103.

  In the subsequent step S303, in the server 100, the shortcut file creation unit 107 includes link information including the document designation information and DB attribute information acquired in step S301, and shortcut information including the DB access information acquired in step S302. The shortcut file 110 is generated, and the PC 200 loads the shortcut 110 created in the server 100 and creates the shortcut file 210 (step S304). Then, this process ends. In step S304, if the information specifying the document DB 103 included in the DB access information acquired in step S302 does not match the DB attribute information of the document DB 103, the shortcut information that does not include the DB access information in the shortcut information. A file 110 is created.

  FIG. 4 is a flowchart of shortcut execution processing executed in the data processing system 1000 of FIG.

  In FIG. 4, first, in step S401, when a shortcut activation operation is performed on the shortcut file 210 in the PC 200, the shortcut information included in the shortcut file 210 is read into the memory (step S402). In subsequent step S403, it is determined whether or not the read shortcut information includes DB access information. If the shortcut information includes DB access information, the connection setting information acquisition unit 206 includes the shortcut information. Based on the stored DB access information, the connection setting information to the document DB 103 is acquired from the plurality of connection setting information in the connection setting information storage unit 205, and the PC 200 uses the acquired connection setting information to the document DB 103. The connection to the document DB 103 is established (step S405). When the DB information is included in the shortcut information, the DB access information substantially the same as the connection setting information to the document DB 103 from a predetermined user of the PC 200 via the ODBC driver is stored in the user of the server 100. It indicates that it is already registered in the DB 120.

  In the subsequent step S406, the user authentication unit 207 accesses the user DB 120 using the established connection to the document DB 103 to perform user authentication. When the user authentication is successful, the document data acquisition unit 208 acquires the document data by loading the document data from the document DB 103 of the server 100 using the established connection to the document DB 103 (step S407). The UI unit 209 displays a document (image) corresponding to the acquired document data (step S408), and ends this process. In the display process in step S408, a document icon or thumbnail corresponding to the acquired document data may be displayed.

  On the other hand, as a result of the determination in step S403, when the DB access information is not included in the shortcut information, that is, when the DB access information is not registered in the user DB 120, the DB access information from a predetermined user of the PC 200 is stored in the user DB 120. New registration is performed (step S404). In this new registration, on the setting screen of the ODBC driver, the user inputs information specifying the DB 103 indicating connection setting information to the document DB 103, for example, the name and location of the document DB 103 (server name, database file path, etc.). By doing. Thereafter, the user authentication is successful (YES in step S406), the document data is acquired (step S407) and the document is displayed (step S408), and this process is terminated.

  Note that if the result of determination in step S406 is that user authentication has failed, this processing ends without acquiring document data.

  3 and 4, the PC 200 acquires the DB access information included in the shortcut information, acquires connection setting information for the document DB 103 based on the DB access information, and connects to the document DB 103. (Step S405), the database registration operation can be performed without knowing the database connection setting information indicating the name and location of the database storing the document data (server name, database file path, etc.). Manual operation can be eliminated, and usability can be improved.

  Further, since the shortcut file 110 is created based on the DB access information shared with the link information of the designated document data by the server 100, the PC 200 creates the created shortcut file 110 or the shortcut file loaded with it. By executing 210, the document data can be easily accessed.

  In the above-described embodiment, the shortcut file 210 is obtained by loading the shortcut file 110 of the server 100. However, the shortcut file 210 is a file distributed by the server 100 to the PC 200 or a copy of the shortcut file 110 of the server 100. Also good. Further, the DB access information in the connection setting information storage unit 205 is usually stored in a predetermined memory in the form of a registry, DB, file, or the like, but when used only temporarily, the registry, DB, file, etc. You may save to this memory, without taking the form.

  FIG. 5 is a block diagram showing a configuration of a first modification of the data processing system 1000 of FIG.

  A data processing system 1000a illustrated in FIG. 5 includes substantially the same configuration and elements as the data processing system 1000 in FIG. 1 and a user information acquisition unit 401 provided in the server 100a similar to the server 100 in FIG. . In addition, the same code | symbol is attached | subjected to the structure and element substantially the same as the structure and element of FIG. 1, and those description is abbreviate | omitted.

  The user information acquisition unit 401 in FIG. 5 is connected to the user DB 120, and is configured to extract and acquire user information from the user DB 120 and input the acquired user information to the shortcut information generation unit 102. This user information is added to the shortcut information of the shortcut file 110a created by the shortcut file creation unit 107.

  According to the data processing system 1000a of FIG. 5, since the shortcut file 110a in which the user information is added to the shortcut information is created in the server 100a, only the user specified by the user information can use the shortcut file 110a. The security of the document data corresponding to the shortcut file 110a and the shortcut file 110a can be improved.

  FIG. 6 is a block diagram showing a configuration of a second modification of the data processing system 1000 of FIG.

  A data processing system 1000b shown in FIG. 6 has substantially the same configuration and elements as the data processing system 1000 in FIG. 1, and a user information creation / extraction unit 501 provided in the server 100b similar to the server 100 in FIG. And an authority definition / attribute designation unit 502. In addition, the same code | symbol is attached | subjected to the structure and element substantially the same as the structure and element of FIG. 1, and those description is abbreviate | omitted.

  The user information creation / extraction unit 501 in FIG. 6 is connected to the user DB 120 in the same manner as the user information extraction unit 401 in FIG. 5, extracts and acquires user information from the user DB 120, and acquires the acquired user information as shortcut information. While being configured to input to the generation unit 102, a user who is not registered in the user DB 120 can be registered in the user DB 120 as a temporary user. Such user information for specifying a temporary user is added to the shortcut information of the shortcut file 110b created by the shortcut file creation unit 107. By configuring such that a temporary user can be registered, for example, only predetermined document data can be temporarily disclosed to only a predetermined user without disclosing the entire document DB 103.

  Since the data processing system 1000b includes the user information creation / extraction unit 501, the shortcut file 110b in which user information for specifying a temporary user is added to the shortcut information is created in the server 100b. As a result, only the user specified by the user information can use the document data corresponding to the shortcut file 110b, and flexible operation is performed while maintaining the security of the document data corresponding to the shortcut file 110b and the shortcut file 110b. To improve usability. For example, the burden on the system administrator of the data processing system 1000b, such as temporary user registration, can be reduced.

  Further, the authority definition / attribute specifying unit 502 in FIG. 6 defines user authority (access right) when executing the shortcut files 110b and 210b, and specifies authority attributes such as “read” and “write”. In such a case, the information is input to the shortcut information generation unit 102. Information on the defined user authority and the designated authority attribute is added to the shortcut information of the shortcut file 110b created by the shortcut file creation unit 107.

  Since the data processing system 1000b includes the authority definition / attribute specifying unit 502, flexible operation is possible by defining the access right of the user whose user information is stored in the user DB 120 later, or specifying the authority attribute. To improve usability. For example, when the attribute of the access right of the temporary user is specified as only the read right, or when the user having only the read right is requested to edit the document data, the write right is easily specified for the user. Thus, it is possible to reduce the burden on the system administrator of the data processing system 1000b, such as easily reviewing the access right of the user.

  FIG. 7 is a block diagram showing a configuration of a third modification of the data processing system 1000 of FIG.

  A data processing system 1000c shown in FIG. 7 has substantially the same configuration and elements as the data processing system 1000 in FIG. 1, and a user information creation / extraction unit 501 provided in the server 100c similar to the server 100 in FIG. An authority definition / attribute designation unit 502, a restriction setting unit 601 and a shortcut file update unit 701 provided in a PC 200c similar to the PC 200 in FIG.

  In addition, the same code | symbol is attached | subjected to the structure and element substantially the same as the structure and element of FIG. 1, and those description is abbreviate | omitted. Also, the user information creation / extraction unit 501 and the authority definition / attribute designation unit 502 are the same as the user information creation / extraction unit 501 and the authority definition / attribute designation unit 502 in FIG. .

  The restriction item setting unit 601 in FIG. 7 is a setting that restricts a terminal device or a network that can activate or load the shortcut file 110c created in the server 100c, or restricts the number of times the shortcut file 110c is activated or the expiration date. I do. These set restrictions are input to the shortcut information generation unit 102 and added to the shortcut information of the shortcut file 110c created by the shortcut file creation unit 107.

  Thereby, for example, every time the shortcut files 110c and 210c whose activation times are limited to a maximum of 5 are activated, the data processing system 1000c automatically reduces the counter value indicating the maximum number of times that the shortcut files 110c and 210c can be activated. Thus, the number of activations can be limited.

  In addition, the shortcut file 110 created by the server 100 is normally configured to be loadable from a terminal device other than the PC 200. However, since the data processing system 1000b includes the restriction item setting unit 601, the shortcut file 110 is widely used. High security can be maintained by eliminating security concerns when distributed (outflowed).

  The shortcut file update unit 701 in FIG. 7 performs settings for changing restrictions, user information, and the like included in the shortcut information of the shortcut files 110 c and 210 c created in the server 100 c, and sends the settings to the server 100 via the network 300. Update stored restrictions, user information, etc. Thereby, for example, the authority attribute of the user's access right can be easily changed in accordance with the usage status in the PC 200, and usability can be improved.

  Further, the shortcut file update unit 701 may be configured to be able to perform setting of a user who can be activated, change of access authority, and the like. As a result, an operation like a workflow can be performed. In an operation such as a workflow, for example, by performing predetermined data processing on document data and then setting another user's access right via the shortcut file update unit 701, the document data is sent to another user. Can be made public.

  In the above embodiment, a shortcut file for one document data is created via the document selection / designation unit 104 and the document data acquisition unit 208. However, a shortcut file for one folder that can store a plurality of document data is created. May be. In this case, the data processing system 1000 may include a folder selection / designation unit and a folder acquisition unit instead of the document selection / designation unit 104 and the document data acquisition unit 208. Thereby, a plurality of document data stored in one folder can be disclosed.

  The data processing system 1000 is not limited to one document data or one folder, but can be configured to select and specify a plurality of objects, for example, a plurality of document data and / or a plurality of folders. May be. In this case, the data processing system 1000 includes a multiple object selection / designation unit instead of the document selection / designation unit 104 and the document data acquisition unit 208 or the folder selection / designation unit and the folder acquisition unit. Thereby, for example, folders and document data related to each other can be released together, and thus more flexible operation can be performed.

  Furthermore, the data to be disclosed is not limited to document data, and may be any form of data.

  An object of the present invention is to supply a storage medium (or recording medium) that records a program code of software that realizes the functions of the above-described embodiments to a system or apparatus, and to perform a computer (or CPU) of the system or apparatus. Or MPU) reads out and executes the program code stored in the storage medium.

  In this case, the program code itself read from the storage medium realizes the novel function of the present invention, and the program code and the storage medium storing the program code constitute the present invention.

  Examples of the storage medium for supplying the program code include a floppy (registered trademark) disk, a hard disk, an optical disk, a magneto-optical disk, a CD-ROM, a CD-R, a CD-RW, a DVD-ROM, and a DVD-RAM. DVD-RW, DVD + RW, magnetic tape, nonvolatile memory card, ROM, and the like can be used. Alternatively, the program is supplied by downloading from another computer or database (not shown) connected to the Internet, a commercial network, a local area network, or the like.

  Further, by executing the program code read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (operating system) running on the computer based on the instruction of the program code Includes a case where part or all of the actual processing is performed and the functions of the above-described embodiments are realized by the processing.

  Furthermore, after the program code read from the storage medium is written into a memory provided in a function expansion card inserted into the computer or a function expansion unit connected to the computer, the function is determined based on the instruction of the program code. A case where the CPU of the expansion card or the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing is also included.

  A data management device, a data management system, a data processing device, a data management method, a program, and a storage medium according to an embodiment of the present invention store and manage data accessed from the data processing device. The present invention can be applied to a management system, a data processing device, a data management method, a program, and a storage medium.

It is a block diagram which shows roughly the structure of the data processing system which concerns on embodiment of this invention. It is a block diagram which shows the structure of the data processing system of FIG. 1 in detail. It is a flowchart of the shortcut creation process performed in the data processing system of FIG. It is a flowchart of the shortcut execution process performed in the data processing system of FIG. It is a block diagram which shows the structure of the 1st modification of the data processing system of FIG. It is a block diagram which shows the structure of the 2nd modification of the data processing system of FIG. It is a block diagram which shows the structure of the 3rd modification of the data processing system of FIG.

Explanation of symbols

100 server computer 102 shortcut information generation unit 103 document database (DB)
105 DB attribute information storage unit 107 Shortcut file creation units 110 and 210 Shortcut file 205 Connection setting information storage unit 200 Personal computer (PC)
206 Connection Setting Information Acquisition Unit 208 Document Data Acquisition Unit 300 Network 1000 Data Processing System

Claims (26)

A data management device for managing a plurality of data accessible from a data processing device that processes predetermined data,
A data storage means for storing link information including information for identifying the plurality of data and storage location of the plurality of data in the data management device,
An acquisition unit that includes information for specifying a storage destination of the plurality of data, and acquires connection setting information for accessing the data management device from the data processing device from the data processing device;
Access information storage means for storing access information including connection setting information acquired by the acquisition means, the information indicating that access between the data processing device and the data management device has been established at least once;
Based on the link information and the access information of the predetermined data, a shortcut to access to those said predetermined data among the plurality of data managed by the data management device permits from the data processing device And a shortcut creation means for creating
The shortcut creating means includes
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data If the information for identification does not match, create a shortcut that includes the link information of the link information and the access information, and does not include the access information,
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data A data management apparatus that creates a shortcut including the link information and the access information when the information for identification matches.   The data management apparatus according to claim 1, further comprising a specifying unit that specifies the predetermined data from the plurality of data. A user information storage unit for storing information on a plurality of users having access rights to the plurality of data;
The data management apparatus according to claim 1, further comprising: a user information extraction unit that acquires information about a user who has an access right to the predetermined data from the user information storage unit.   4. The data management apparatus according to claim 3, further comprising user information creation means for creating information relating to another user and adding the information to the user information storage unit.   6. The data management apparatus according to claim 3, further comprising attribute designation means for designating an authority attribute of the access right.   6. The data management apparatus according to claim 1, further comprising restriction item setting means for setting restriction items for the shortcut.   The data management apparatus according to claim 1, wherein the predetermined data includes a folder including a plurality of data.   The data management apparatus according to claim 1, wherein the predetermined data includes a plurality. 9. A data management apparatus according to claim 1, and a data processing apparatus connected to the data management apparatus and configured to access predetermined data of the data management apparatus and perform predetermined data processing. A data processing system,
The data processing device includes:
Executing means for executing the shortcut created by the shortcut creating means;
Determining means for determining whether or not the access information is included in the shortcut in response to execution of the shortcut by the executing means;
Data corresponding to the case where it is determined that contains the access information to the shortcut by determination means, the shortcut utilizing already said data processing are established device access to the data management device Is obtained from the data storage means,
If the access information to the short cut is judged not included, after registering the access information to the new to the access information storage unit, acquires the data corresponding to the shortcut from the data storage means And a data processing system.   The data processing system according to claim 9, wherein the acquisition unit newly registers access information in the access information storage unit in accordance with information specifying a storage location of the data input by a user.   The data processing system according to claim 9 or 10, wherein the data processing device includes display means for displaying an image of the acquired data.   The data processing system according to any one of claims 9 to 11, further comprising authentication means for performing user authentication when the data processing apparatus accesses the predetermined data.   The data processing system according to any one of claims 9 to 12, further comprising update means for updating information related to the shortcut.   The update means creates user information created in the data processing device, which creates information on other users and adds information on a plurality of users having access rights to the plurality of data to be stored in a user information storage unit 14. The data processing system according to claim 13, further comprising at least one of: means, attribute designation means for designating an authority attribute of the access right, and restriction item setting means for setting restriction items of the shortcut.   A data processing apparatus comprising the data processing apparatus in the data processing system according to claim 9. In a data management method of a data management device that manages a plurality of data accessible from a data processing device that processes predetermined data,
A data storing step of storing the link information including information for identifying the plurality of data and storage location of the plurality of data in the data management device in the data storage means,
Including obtaining information for specifying the storage destination of the plurality of data, and obtaining connection setting information for accessing the data management device from the data processing device from the data processing device;
An access information storage step for storing access information including connection setting information acquired by the acquisition unit, the information indicating that access between the data processing device and the data management device has been established at least once;
Based on the link information of the predetermined data and the access information, a shortcut for enabling the data processing apparatus to access the predetermined data among a plurality of data managed by the data management apparatus. A shortcut creation step to create,
The shortcut creation step includes
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data If the information for identification does not match, create a shortcut that includes the link information of the link information and the access information, and does not include the access information,
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data A data management method comprising: creating a shortcut including the link information and the access information when the information for identification matches.   The data management method according to claim 16, further comprising a specifying step of specifying the predetermined data from the plurality of data. A user information storage step of storing information on a plurality of users having access rights to the plurality of data in a user information storage unit;
The data management method according to claim 16 or 17, further comprising: a user information extraction step of acquiring information on a user who has an access right to the predetermined data from the user information storage unit.   19. The data management method according to claim 18, further comprising a user information creation step of creating information relating to another user and adding the information to the user information storage unit.   The data management method according to any one of claims 16 to 19, further comprising an attribute designation step for designating an authority attribute of the access right.   21. The data management method according to claim 16, further comprising a restriction item setting step for setting a restriction item of the shortcut.   The data management method according to any one of claims 16 to 21, further comprising an update step of updating information related to the shortcut.   The data management method according to any one of claims 16 to 22, wherein the predetermined data includes a folder including a plurality of data.   The data management method according to any one of claims 16 to 23, wherein the predetermined data comprises a plurality. A program that causes a computer to execute a data management method of a data management device that manages a plurality of data accessible from a data processing device that processes predetermined data,
A data storage module that stores link information including information for identifying the plurality of data and storage location of the plurality of data in the data management device in the data storage means,
An acquisition module that includes information for specifying storage locations of the plurality of data, and acquires connection setting information for accessing the data management device from the data processing device, from the data processing device;
An information indicating that the data processing device and the data management device have been established at least once, and an access information storage module for storing access information including connection setting information acquired by the acquisition means ;
Based on the link information of the predetermined data and the access information, a shortcut for enabling the data processing apparatus to access the predetermined data among a plurality of data managed by the data management apparatus. With a shortcut creation module to create,
The shortcut creation module
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data If the information for identification does not match, create a shortcut that includes the link information of the link information and the access information, and does not include the access information,
And the predetermined information for specifying a storage destination of the data included in the link information, included in the access information, of the connection setting information acquired from the acquisition unit, a storage destination of the predetermined data A program that creates a shortcut including the link information and the access information when the information for identification matches.   A computer-readable storage medium storing the program according to claim 25.

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