JP4505245B2 - Electronic contract creation management system and method using existing electronic documents - Google Patents

Description

  The present invention relates to a system and method for authenticating and managing electronic commerce across a plurality of organizations beyond the boundaries of organizations and corporations, and creating and managing electronic contracts.

  Conventionally, there is an electronic seal stamp system that displays an imprint on an electronic document.

  However, it was impossible to recognize the act of imprinting when and who impressed with what authority. In addition, electronic imprints have a drawback that they can be easily copied.

Japanese Patent Application Laid-Open No. 2004-133620 discloses a system that performs authentication using an ID and a password recorded on an authentication recording medium. However, neither an electronic seal stamp nor an imprint is used.
In Patent Document 2, an electronic seal stamp is used, but there is no function to authenticate only by displaying a seal impression.
JP 2001-285286 A JP 2002-300197 A

  An object of the present invention is to provide a system and method for authenticating electronic commerce across a plurality of organizations and creating and managing electronic contracts.

An electronic contract document creation management system according to the present invention includes an electronic seal stamp, a tablet that reads the electronic seal stamp, and a client computer that is connected to the tablet and exists across a plurality of organizations and that creates an existing document. A client computer having an existing document creation device comprising a program; an electronic file of an existing document created by the existing document creation device; and an electronic contract document creation means for creating an electronic contract document by importing the existing document; and the tablet A client computer connected across a plurality of organizations and having an electronic contract viewing means used by a person who approves the electronic contract created by the electronic contract creating means, and both Computer to client computer An electronic seal registration / authentication server connected via a network, and a document management server connected to the computer network for managing an electronic contract that authenticates the validity of the seal at the electronic seal registration / authentication server, An electronic contract creation and management system for creating and managing electronic contracts,
The electronic seal is
A circuit for communicating with the tablet;
A built-in IC chip in which an ID number for identifying each electronic seal stamp is incorporated;
A stamp button to click at the time of stamping,
A stamping surface that can be stamped on real paper,
The tablet
A device for notifying the client computer of the position of the electronic seal stamp, the ID, and the click of the stamp button;
The electronic contract preparation means is:
Login means for inquiring of the electronic seal registration and authentication server and obtaining permission to create an electronic contract;
After obtaining permission to create an electronic contract using the login method, basic settings for paper size selection, presence / absence of cover page, validity period, form format, password setting, server computer identification, company name, application name, automatic Initial setting means for executing server settings related to synchronization of numbering and stamping,
Text creation means for entering / editing text of document titles and item names, figure creation means for drawing figures including polygons, circles, ellipses, and straight lines, creating stamp frames as figures, and approval routes and stamping orders A stamp column creating means for creating property information of a stamped frame for setting and managing the information, and a layout adjusting means for adjusting the layout of the text, figure, and stamped frame, and a template comprising a title, ruled line, and stamped frame, A template creation means for creating an overlay on the existing electronic document displayed by the existing document creation device;
Workflow setting means for generating information relating to a workflow with reference to the information of the electronic seal registration authentication server / document management server and setting property information of the stamp frame in cooperation with the stamp column creating means;
A template storage unit that stores a template including ruled lines, stamp frames, and character extraction frames created by the template creation unit as an independent electronic file separated from the original existing electronic document;
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device A pseudo-printing unit that selects a template file specified as a destination and stored in the template storage unit as an overlay target and outputs it as an electronic contract document file;
Communication means with the electronic seal registration authentication server and the document management server,
Among the client computers, a client computer used by a person who approves the electronic contract is:
Login means for inquiring of the electronic seal registration and authentication server to obtain permission to view an electronic contract;
An electronic contract display means for displaying a document requiring a seal;
A stamp event acquisition means for acquiring an event of clicking a stamp button of the electronic seal stamp on the tablet connected to the client computer;
Imprint display means for acquiring the seal stamp information possessed by the electronic seal registration authentication server and displaying the seal stamp on the electronic contract of the client computer based on the acquired seal stamp information;
The electronic seal stamp ID is encrypted using a public key and exchanged, and the communication means with the electronic seal registration and authentication server exchanges the stamp history information and seal information between the client computer and the electronic seal registration and authentication server. Has an electronic contract viewing means
The electronic seal registration and authentication server is
Among the users who use this system, the user master who registers the master information including company name, department, name, title, telephone, e-mail address, expiration date, and password of those belonging to his organization, and information / organization related to stamping authority A database unit comprising an application master for registering information on a workflow and information on a circulation order, which is a flow of circulation and sealing according to a predetermined procedure
A server setting management unit, which is a part that can be accessed and set only by a person having authority to access the server;
An electronic seal registration management unit for registering and managing the electronic seal ID number and imprint information;
The electronic seal ID number received from the client computer is compared with the electronic seal ID number and master information registered in the server. If they match, the company code, the user code, the server number, and the company An electronic history stamp authenticating unit that writes an authentication history, which is information including a name, a user name, an authentication type, an acceptance date, and an acceptance time, to the server, grants a seal permission to the client computer, and transmits a registered seal.
The document management server
A document management database for managing the electronic contract in association with various information;
Seal status management means for managing how far the workflow to be stamped on the electronic contract has progressed;
E-mail delivery means for sending the electronic contract attached to the e-mail to the next person to be sealed;
Communication means for communicating with other computers via an intranet or the Internet,
When the stamp is stamped by the electronic contract document browsing means, the electronic contract document is sent to the document management server, and the document management server registers the electronic contract document in the document management database. It is.

The electronic contract creation management system according to claim 2 is the electronic contract creation management system according to claim 1,
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device The pseudo-printing means for selecting the template file designated as the destination and saved by the template saving means as an overlay target and outputting it as an electronic contract document file,
By selecting the file type, both the electronic contract file and the template file can be output.
The template creation means also serves as the pseudo printing means.

The electronic contract document creation management system according to claim 3 is the electronic contract document creation management system according to any one of claims 1 and 2,
The electronic contract document creation means reads both the template file and the electronic contract document file and makes them edit targets, and the editing result outputs both the template file and the electronic contract document files. It is characterized by this.

The electronic contract document preparation management system described in claim 4 is the electronic contract document preparation management system described in claim 1,
The stamp history information is exchanged between a client computer and a server, and is saved in the document management server by being saved as stamp frame property information of the electronic contract.

An electronic contract document preparation management system according to claim 5 is the electronic contract document preparation management system according to claim 1,
When the approver wants to change the workflow / app phase after the login authority is authenticated, the electronic contract browsing means acquires the application phase from the electronic seal registration / authentication server, and performs the workflow setting process. When a new electronic contract is generated, information is transmitted to the document management server, a document number is obtained, and registration of the electronic contract is executed.

An electronic contract document creation management system according to claim 6 is the electronic contract document creation management system according to claim 1,
When the approver executes the stamping process after authenticating the login authority, the electronic contract document browsing means transmits the information to the document management server each time one stamping process is executed. The electronic contract file is updated.

The electronic contract document creation management system according to claim 7 is the electronic contract document creation management system according to claim 1,
The expiration date of the user in the application phase and the expiration date of the electronic contract are provided, and login after the expiration date is processed as an authentication failure.

An electronic contract creation management method according to the present invention includes a circuit that communicates with a tablet, a built-in IC chip that incorporates an ID number that can identify each electronic seal, a stamp button that is clicked at the time of stamping, An electronic seal with a stamping surface that can also be stamped on;
A tablet having a device for reading the position of the electronic seal stamp, the ID, and clicking the stamp button and notifying a client computer;
A client computer to which the tablet is connected and exists across a plurality of organizations,
An existing document creation device comprising an application program that created an existing document;
An electronic file of an existing document created by the existing document creation device;
To create an electronic contract by importing the existing document,
Login means for inquiring of the electronic seal registration and authentication server and obtaining permission to create an electronic contract;
After obtaining permission to create an electronic contract using the login method, basic settings for paper size selection, presence / absence of cover page, validity period, form format, password setting, server computer identification, company name, application name, automatic Initial setting means for executing server settings related to synchronization of numbering and stamping,
Text creation means for entering / editing text of document titles and item names, figure creation means for drawing figures including polygons, circles, ellipses, and straight lines, creating stamp frames as figures, and approval routes and stamping orders A stamp column creating means for creating property information of a stamped frame for setting and managing the information, and a layout adjusting means for adjusting the layout of the text, figure, and stamped frame, and a template comprising a title, ruled line, and stamped frame, A template creation means for creating an overlay on the existing electronic document displayed by the existing document creation device;
Workflow setting means for generating information relating to a workflow with reference to the information of the electronic seal registration authentication server / document management server and setting property information of the stamp frame in cooperation with the stamp column creating means;
A template storage unit that stores a template including ruled lines, stamp frames, and character extraction frames created by the template creation unit as an independent electronic file separated from the original existing electronic document;
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device A pseudo-printing unit that selects a template file specified as a destination and stored in the template storage unit as an overlay target and outputs it as an electronic contract document file;
A client computer having an electronic contract document creation means comprising: a communication means with the electronic seal registration / authentication server and the document management server;
A client computer to which the tablet is connected and exists across a plurality of organizations,
Login means for inquiring of the electronic seal registration and authentication server to obtain permission to view an electronic contract;
An electronic contract display means for displaying a document requiring a seal;
A stamp event acquisition means for acquiring an event of clicking a stamp button of the electronic seal stamp on the tablet connected to the client computer;
Imprint display means for acquiring the seal stamp information possessed by the electronic seal registration authentication server and displaying the seal stamp on the electronic contract of the client computer based on the acquired seal stamp information;
The electronic seal stamp ID is encrypted using a public key and exchanged, and the communication means with the electronic seal registration and authentication server exchanges the stamp history information and seal information between the client computer and the electronic seal registration and authentication server. A client computer having electronic contract viewing means used by a person who approves the electronic contract created by the electronic contract creating means;
Among the users who use this system, the user master who registers the master information including company name, department, name, title, telephone, e-mail address, expiration date, and password of those belonging to his organization, and information / organization related to stamping authority A database unit comprising an application master for registering information on a workflow and information on a circulation order, which is a flow of circulation and sealing according to a predetermined procedure
A server setting management unit, which is a part that can be accessed and set only by a person having authority to access the server;
An electronic seal registration management unit for registering and managing the electronic seal ID number and imprint information;
The electronic seal ID number received from the client computer is compared with the electronic seal ID number and master information registered in the server, and if they match, the company code, user code, server number, company And an electronic seal stamp authenticating unit that writes an authentication history, which is information including a name, a user name, an authentication type, an acceptance date, and an acceptance time, to the server, grants a seal permission to the client computer and transmits a registered seal An electronic seal registration and authentication server connected to both client computers via a computer network;
A document management database for managing the electronic contract in association with various information;
Seal status management means for managing how far the workflow to be stamped on the electronic contract has progressed;
E-mail delivery means for sending the electronic contract attached to the e-mail to the next person to be sealed;
A document management server connected to the computer network for managing an electronic contract that authenticates the validity of the seal by the electronic seal registration / authentication server, and a communication means for communicating with another computer via an intranet or the Internet An electronic contract creation and management method in an electronic contract creation and management system having
In the electronic contract viewing means, a stamp event acquisition step for reading a stamper stamps the electronic contract using the electronic seal stamp;
An electronic contract sending step for sending the electronic contract to the document management server based on the acquisition of the stamp event by the stamp event obtaining step;
A database registration step in which the document management server registers the electronic contract document sent in the electronic contract document transmission step in the document management database.

The electronic contract document creation management method according to claim 9 is the electronic contract document creation management method according to claim 8,
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device The pseudo-printing means for selecting the template file designated as the destination and saved by the template saving means as the superposition target and outputting it as the electronic contract document file selects the file type of the electronic contract document file. By allowing both the output and the output of the template file, the template creation means serves as the pseudo-printing means,
A template file saving step in which the pseudo-printing means saves the template file created by the template creating means;
An existing electronic document output destination designation step of designating the pseudo-printing means as a print destination from a print menu of the existing electronic document in the existing document creation device;
A template file selection step for selecting the template file stored in the template file storage step as a target to be superimposed on the existing electronic document to be printed in the existing electronic document output destination selection step;
An electronic contract creation step for creating an electronic contract by superimposing and outputting the template file selected in the template file selection step and the existing electronic document designated in the existing electronic document output destination designation step;
The stamp event acquisition step is performed after the electronic contract document creation step.

The electronic contract document creation management method according to claim 10 is the electronic contract document creation management method according to any one of claims 8 and 9,
The electronic contract document creation means reads both the template file and the electronic contract document file and makes them edit targets, and the editing result outputs both the template file and the electronic contract document files. And
An electronic contract reading step for reading an electronic contract file;
A template extraction storage step for extracting a template file from the electronic contract document file read in the electronic contract document reading step and storing the template file;
And an electronic contract is created using the template stored in the template extracting / storing step.

The electronic contract document creation management method according to claim 11 is the electronic contract document creation management method according to claim 8,
The electronic contract sending step includes
Seal history information communication processing for exchanging the seal history information between the client computer and the server;
A stamped frame property information storage process for storing the exchanged stamp history information as stamped frame property information of the electronic contract;
Including
The electronic contract in which the stamp history information is stored as the stamp frame property information is stored in a document management database of the document management server.

The electronic contract document creation management method according to claim 12 is the electronic contract document creation management method according to claim 8,
Using the electronic contract viewing means, a contract sealer login processing step for obtaining authentication of login authority,
After the contract sealer login processing step, when the contract sealer wants to change the workflow / app phase, the workflow / app phase change processing selection step;
An application phase acquisition step of acquiring an application phase from the electronic seal registration authentication server;
A workflow setting step for setting a workflow based on the application phase acquired in the application phase acquisition step;
A document number acquisition step of transmitting information to the document management server and acquiring a document number when a new electronic contract is generated in the workflow setting step;
An electronic contract registration step for registering an electronic contract with the document management server using the document number acquired in the document number acquisition step, and for the electronic contract thus created The stamp event acquisition step, the electronic contract document transmission step, and the database registration step are executed.

The electronic contract document creation management method according to claim 13 is the electronic contract document creation management method according to claim 8,
A series of processing flow of the stamp event acquisition step, the electronic contract document transmission step, and the database registration step is repeatedly performed each time one stamp processing is executed.

The electronic contract document creation management method according to claim 14 is the electronic contract document creation management method according to claim 8,
The expiration date of the user of the application phase, the expiration date of the electronic contract is provided,
Before the stamp event acquisition step, the expiration date of the user and the expiration date of the electronic contract are checked, and login after the expiration is processed as an authentication failure.

  Since the present invention is configured as described above, electronic commerce authentication and creation and management of electronic contracts can be performed between a plurality of client computers existing across a plurality of organizations, such as between different companies. This electronic commerce authentication system and electronic contract creation and management system can authenticate and manage who stamped and when. In addition, since the history of stamping can be saved, the responsibility of the stamper can be clarified. Furthermore, the document can be stamped from anywhere at any time via a communication network such as the Internet. In addition, a contract once established has a valid period, and those that require renewal procedures when the deadline comes can be managed by the deadline and processed for renewal.

Hereinafter, the best mode for carrying out the present invention will be described with reference to the drawings. FIG. 68 shows that an electronic seal authentication system centered on an electronic seal authentication server owned by company A and an electronic seal authentication system centered on an electronic seal authentication server owned by company B exist independently. It shows how it is useful for processing electronic stamp documents. FIG. 69 is a diagram showing a hardware configuration of an electronic commerce authentication system centered on an electronic seal registration and authentication server functioning across a plurality of organizations. In the present application, a system for performing electronic seal authentication in an organization such as a company is simply referred to as an electronic seal authentication system, and a server serving as the center is referred to as an electronic seal authentication server. On the other hand, a system for performing registration and authentication of an electronic seal stamp across a plurality of organizations according to the present invention is referred to as an electronic seal registration and authentication system, and a central server is referred to as an electronic seal registration and authentication server. When the electronic seal registration and authentication system is used for authentication of electronic commerce, it becomes an electronic commerce authentication system, and when used for creation and management of electronic contracts, it becomes an electronic contract preparation system and an electronic contract management system. Hereinafter, such replacement is made as necessary.
Since it is most effective to introduce an electronic seal registration and authentication system between organizations that have introduced an electronic seal authentication system, the electronic seal authentication system and the electronic seal authentication server will be described with reference to FIG. 69 to 80, the electronic seal registration / authentication system will be described. However, it is also possible to introduce only the electronic seal registration authentication system without introducing the electronic seal authentication system.
FIG. 7 is a diagram illustrating a hardware configuration of the electronic seal stamp authentication system. The configuration on the client side includes an electronic seal stamp 50, a tablet 40, and a personal computer 30. The electronic seal 50 includes a chip IC and a coordinate pointing device. The ID number of the electronic seal stamp 50 is recorded on the chip IC. The tablet 40 is a device for reading the position of the electronic seal stamp 50, and is connected to the personal computer 30 by a USB cable. The tablet 40 notifies the personal computer 30 of the position and ID number of the electronic seal stamp 50 and also performs a stamping event (of the tablet 40). The information that the electronic seal stamp 50 has been pressed can be notified . FIG. 9 illustrates the electronic seal stamp 50 in more detail. Inside the electronic seal 50 includes a circuit necessary to interact with the tablet 40, the individual electronic seal is identifiable ID number is incorporated in the particular internal IC chip 51. This ID number is unique data for each seal and there is no identical data. The stamp button 52 is used to click at the time of stamping. The stamping surface 53 can also be stamped on real paper and has a name stamped on it. It is possible to select whether to stamp with vermilion or to use the ink built-in type.

The ID number of the electronic seal stamp 50 acquired by the personal computer 30 and the event of the seal are sent to the electronic seal authentication server 10 via the Internet 90. The electronic seal authentication server 10 includes a database unit 100, a server setting management unit 170 , an electronic seal registration management unit 180, and an electronic seal authentication unit 190 . FIG. 8 is a diagram illustrating a hardware configuration of the electronic seal stamp authentication server. The database unit 100 includes a user master 110, an application master 120, and an Excel input / output unit (not shown. “Excel” is a trademark of Microsoft Corporation, USA). The user master 110 is a part for registering master information such as a company name, a department, a name, a title, a telephone, an e-mail address, an expiration date, and a password (only when used) of a person who uses this system. The application master 120 is a part for registering information on the stamping authority, workflow, information on the circulation order, and the like. Here, the “workflow” refers to a flow of circulating and stamping a request for approval or a seal application form in accordance with a predetermined procedure within the organization. The Excel input / output unit is the part that controls the input / output interface with the client computer.

  The server setting management unit 170 is a part that can be accessed and set only by a person having authority to access the server. Since this electronic seal authentication server may be shared by a plurality of companies, the administrator is identified hierarchically and the server setting and the database access permission authority level are set. Login to the electronic seal authentication server 10 can also be performed using the electronic seal stamp. The electronic seal registration management unit 180 is a part that registers and manages the electronic seal ID number and seal information. The electronic seal stamp authenticating unit 190 compares the electronic seal stamp ID number received by the electronic seal stamp authentication server 10 with the electronic seal stamp ID number and master information registered in the server, and if they match, the authentication history Is sent to the server, and the client is given permission to send a seal stamp. The client that has obtained the permission to stamp writes the received seal image into the stamped file. Here, the authentication history is information including company code, user code, server number, company name, user name, authentication type (either electronic seal stamp or ID password or both), reception date, reception time, etc. If necessary, the IP address or MAC address of the client-side personal computer can be included. The risk of falsification of communication data between the client and server can be avoided by performing encryption processing using a public key.

  Next, the operation of the electronic seal authentication server when a certain company organization introduces this system will be described. First, the system administrator of the user's company logs in to the electronic seal authentication server and stamps the electronic seal on the login screen for authentication. The ID number of the electronic seal stamp of all users of the company and the user information that uses it are registered. Connect the tablet to the client computer and prepare a flexible disk that stores the electronic seal stamp and its imprint data. Connect to the electronic seal authentication server with administrator authority and log in (FIG. 1). When the system administrator has already registered his / her electronic seal stamp, the user can log in by pushing his / her electronic seal stamp into the stamp field. If you have not registered yet, you will log in with your ID and password. When login is complete, the menu screen appears (Figure 2). Since the system administrator now registers user information, the “user master” button in the menu screen of FIG. 2 is selected and clicked, and the user master screen appears (FIG. 3). The user master is a company code, company information such as company name, user code, user name, telephone number, facsimile number, department name, job title, whether supervisor, e-mail address, user ID and password, validity period, User information such as the seal ID and registration is set, registered, and managed. Here, the supervisor means presence or absence of company browsing authority, and only a user having this authority can set supervisor authority and company browsing authority for other users. This item is not displayed when an unauthorized user logs in. In order to newly register an electronic seal stamp, the user presses the “electronic seal stamp registration” button on the screen of the user master and proceeds to the seal image registration processing screen (FIG. 4).

  The seal registration process is performed by registering after inputting the seal registration password. The ID of the ID chip in the electronic seal stamp and the seal information are registered in association with each other. When deleting an already registered stamp, the delete stamp button in FIG. 4 is clicked. By selecting the application master button on the menu screen of FIG. 2, the application master screen appears (FIG. 5). Click the pull-down button in the company name field at the top of the screen to select a company. Then, the application registered in the selected company is displayed. Here, the application refers to an application that is accepted as an in-house document in the company such as a seal application, contract management, estimate demo, in-house business, mail order system, test system, and the like. The application phase registered in the selected application is displayed in the upper right column. Here, the application phase refers to a post that should have an authority to approve the document, such as a section manager, section manager, general affairs reception, general affairs department manager. Furthermore, the user registered in the selected application phase is displayed in the lower column. The user name, company name, etc. are specified and displayed as to which user corresponds to each position in the application phase. The expiration date of the user of the selected application phase can be defined and displayed under the user name. In the lower right, a correction button and an inquiry button are provided next to the end button. When it is necessary to correct the data, press the correction button to change to correction mode. By default, it is in query mode. The menu shown in FIG. 2 has an Excel input / output button. In addition to inputting user master information and application master information using the function of the electronic seal authentication server, Excel (US Microsoft) It is also possible to import a file that has been filed by inputting a trademark of the company, and conversely, the information entered using the electronic seal authentication server function can be output to Excel and output to another computer. It is.

FIG. 6 shows a basic protocol between the electronic seal authentication server and the client personal computer. In the initial process, the client personal computer that executes the stamp process acquires the public key information from the electronic seal authentication server. When an electronic seal stamp is stamped with a tablet connected to a client personal computer with a USB cable or the like, the client personal computer encrypts the ID information of the chip ID inside the electronic personal seal with the public key acquired earlier and sends it to the electronic seal authentication server. The electronic seal stamp authentication server that received it executes the electronic seal stamp authentication process by comparing the user master and the application master. When a stamp event occurs on the client personal computer side, the electronic seal authentication server side acquires the information and sends the seal information to the client side. The client side acquires the imprint information and displays the imprint imprinted on the screen. The stamp history information is also exchanged between the client side and the electronic seal authentication server side. The stamp history information is information for specifying who, when and where a document is stamped.

  FIG. 10 shows a flow when the client personal computer 30 or 35 executes a login process using an electronic seal stamp in cooperation with the electronic seal authentication server 10. Initial processing is performed first, and initial information is acquired from the electronic seal authentication server (the electronic seal authentication server 10 returns company information and a public key to the client personal computer at this time). When a user performs a stamping operation for login using a client personal computer, a stamping event occurs, and the client personal computer acquires the chip ID of the electronic seal stamp used for the stamping through the tablet. Using the public key acquired in the initial process, the electronic seal chip ID is encrypted and sent to the electronic seal authentication server 10 together with the function code and accompanying information. The electronic seal authentication server 10 determines whether the user has login authority based on the received chip ID (encrypted with the public key) and the function code (determination of the validity of this login authority is It is desirable to compare with encryption in order to avoid the risk of ID number being stolen). If the login process is successful, the receipt number, seal information, and stamp history information are returned to the client computer. The client personal computer acquires the seal impression information and the seal history information and displays the seal impression on the login screen.

  FIG. 11 shows a flow when the client personal computer 30 or 35 executes a stamping process using an electronic seal stamp in cooperation with the electronic seal authentication server 10. First, it is determined whether a receipt number is set in the client personal computer 30 or 35. If so, the receipt number is sent to the server. The electronic seal authentication server 10 passes the imprint and stamp history information to the client personal computer side based on the received receipt number. The client personal computer 30 or 35 acquires the stamp and stamp history information from the server side, and displays the stamp that has already been pressed in the stamp column of the stamp document. Since there are usually a plurality of stamp fields, if any of the plurality of stamp fields has not yet been set with an acceptance number, initial processing is performed in the same manner as in FIG. 10 to obtain initial information from the electronic seal authentication server (electronic At this time, the seal authentication server 10 returns the company information and the public key to the client personal computer). When someone of the user performs a stamping operation using the client personal computer, a stamping event occurs, and the client personal computer acquires the chip ID of the electronic seal stamp used for the stamping through the tablet. Using the public key acquired in the initial process, the electronic seal chip ID is encrypted and sent to the electronic seal authentication server 10 together with the function code and accompanying information. The electronic seal stamp authentication server 10 determines whether or not the user has the login authority based on the received chip ID (encrypted with the public key) and the function code. If the login process is successful, the receipt number, seal information, and stamp history information are returned to the client computer. The client personal computer acquires the seal impression information and the seal history information and displays the seal impression on the stamp document.

  FIG. 12 shows a process of logging in by an administrator who is given authentication server management authority. The general user login and flowchart shown in FIG. 10 are almost the same, but there are differences in the contents of the function code and the supervisor function.

  FIG. 13 is a flow for executing the seal registration process in cooperation with the client personal computer 30 or 35 and the electronic seal stamp authentication server 10. The process is similar to the flow shown in FIG. 11 except that the process performed in the electronic seal authentication server 10 is a seal ID and seal registration process.

  FIG. 14 is a diagram showing how the client personal computer 30 or 35 cooperates with the electronic seal authentication server 10 and the document management server 20 via a computer network (Internet or intranet). Inside the client personal computer 30 or 35, there is a stamp document creating means 60, and the stamp document creating means 60 includes an editor and a writer. The editor has a function of creating a stamp field on the template. As will be described later, the stamp document creating means 60 also has a pseudo printer. The output of a typical word processor document or spreadsheet software is output on a pseudo printer and is used as a template (having a stamp column). And a writer function to create a single file (here, having an extension of bwb) and create an electronic seal document.

  In order to create an electronic stamp document to be stamped by an electronic seal stamp, the user needs to use the client personal computer 30 or 35 in which the stamp document creating means 60 is installed. A user who only performs stamping may use the stamped document browsing unit 80 without using the stamped document creating unit 60. The stamp document browsing means 80 cannot correct the contents of the document. It is possible to add stamp history information or display a stamp on the stamp field.

  FIG. 15 is a functional block diagram displaying the three functions of the stamp document creation means 60. The three functions of the initial setting, the editor, and the writer are each realized by a computer program, and the functions that the CPU of the computer performs with other devices depending on the time are shown spatially for convenience.

FIG. 16 is a functional block diagram displaying four functions of the document management server 20 shown in FIG. The document management database 210 is a part that manages a stamped document in association with various information. The stamp status management means 220 is a part that manages how far the in-house workflow to be stamped on a stamped document has progressed. The e-mail delivery means 230 is a part having a function of sending a sealed document attached to a mail to the next person to be sealed. The communication means 240 with the stamp document creation means or the electronic seal stamp authentication server is a part having a function of communicating with another computer via the Internet or an intranet.

  FIG. 17 is a flowchart when the stamping process is executed in the client personal computer 30 or 35. Printing begins at step 1700 and at step 1705. This printing means creating the bbw document described above and displaying it on the screen. As a result of the exchange with the electronic seal authentication server 10 (not shown) in step 1710, login processing is performed, and the process proceeds to step 1715 on the assumption that the user is authorized to have login authority. In step 1715, when the user desires to change the setting of the workflow or application phase of the stamped document, the application phase is acquired from the authentication server (step 1720), and setting change processing is performed on the workflow setting screen (step 1720). 1730). If the resulting stamped document becomes a new document (YES in step 1740), a serial number is generated (step 1745), information is transmitted to the document management server, and the document number is acquired ( Step 1750), data is written to the bbw file (Step 1760). If it is determined in step 1740 that the document is not a new document, information is transmitted to the document management server (step 1755), and data is written to the bbw file (step 1760). If the result is a new document or the final seal, a bbw file is transmitted to the document management server (step 1765) and the process is terminated (step 1775). If the document is neither a new document nor a final seal, the process is temporarily terminated, but the process from step 1700 is repeated by the next stamper.

  FIG. 18 is a diagram showing a state in which the server and the client personal computer are connected by the Internet or LAN. The document management server 20 and the electronic seal authentication server 10 are drawn on the left side, and the client personal computers 30 and 35 are drawn on the right side. The document management server 20 is a server that manages a stamped document. In addition to the document management function, the stamped document needs to be approved by a plurality of people and processed by a person. It has a function to manage communications. The electronic seal authentication server 10 is a server that performs electronic seal authentication, ID password authentication, master file management, document number issuance, and management. In this figure, two servers are depicted separately, but an embodiment in which both functions are combined on a single server computer is also possible. The client personal computer 30 is a computer having a sealed document creating means 60, and a sealed document is created using this function. The client personal computer 35 is a computer having a stamp document browsing means 80, which does not have a function of rewriting a stamp document, but is used by a user who should approve the stamp document to perform a stamp procedure using an electronic seal stamp. is there. As shown in FIG. 18, the server side and the client personal computer side use a web service or an HTTP protocol for data transmission, and are exchanged using a communication protocol such as a framework or soap (SOAP).

  FIG. 19 shows a login screen when a stamp document is created by the client personal computer 30. The person who creates the stamped document makes an inquiry to the electronic seal authentication server to confirm that he / she has the proper authority, confirms it by collation with the master file, etc., obtains document creation permission, and starts work. FIG. 20 shows a screen for making basic settings among the initial settings of a stamped document. Set paper size selection, cover page presence / absence, validity period, form format, and password settings as basic settings. The validity period is a numerical value that is set after predicting how long this stamped document will have to be approved by the final stamper. Cannot be stamped. In the form format, it is possible to select a normal slip or a copy slip. The ordinary slip is used, for example, when there are a plurality of invoices and it is necessary to obtain approval for them. The copy slip is used when the contents are the same and the ruled line color and title are different, such as an invoice, invoice, or receipt. The password is a function that is set when necessary, and is used to prevent this document from being shown to a stamper who does not know the password. When the contents of the basic settings are determined, press the OK button to confirm.

  FIG. 21 shows a server setting screen among the initial settings of a stamped document. By describing the URL of the electronic seal stamp authentication server, the document number of this stamped document is issued, the stamped electronic seal stamp is authenticated, the ID password is authenticated, and the server computer to which the master file is to be referenced is specified. If an administrator with the authority to supervise across multiple companies sees, the company name is selected by clicking the pull-down button. Normally, a stamped document is exchanged by only one company, so only this company can be selected by clicking this pull-down button. By clicking the pull-down button for the application name, you can select the type of in-house document that is regularly used in the company, such as a seal application, invoice, approval document, and business plan. By specifying the URL of the document management server, the server computer that should store the stamped document is specified. The document number is automatically assigned by clicking the automatic serial number check button. By clicking the check button for synchronization of stamps, the fact of stamps by other stampers is instantly reflected. Here, the setting is confirmed by clicking the OK button.

  FIG. 22 is a diagram showing a state in which a document number is assigned to a sealed document. In the process of creating a stamped document, the document number is acquired by exchanging between the client personal computer 30 and the electronic seal authentication server 10, and is added to an appropriate position such as the upper right of the stamped document. The document management server 20 also builds a database based on this document number, and manages the document.

  FIG. 23 shows that when there are three persons to be stamped on a stamped document, a section manager, a section manager and a general manager, the three persons interact with the server when they press the seal, respectively, and the stamp authority is given by the electronic seal authentication server 10. It is a figure which shows rewriting the stamp log | history information in a collation stamped document, and preserve | saving in the document management server 20.

  FIG. 24 is a diagram showing an exchange between the document management server 20 and the electronic seal authentication server 10 when the stamper to be stamped tries to perform the stamping procedure using the client personal computer 35 (the stamped document browsing means 80). Here, it is assumed that the synchronization of the stamp is not selected in the initial setting of the stamped document. In that case, the stamp document browsing means 80 requests the document management server 20 for seal information. This is to reflect the procedure of the stamp document performed by another person in this stamp document. The document management server 20 returns the seal ID and the receipt number of the seal stamped in the stamp document stored therein to the client personal computer 35 in the CSV format. The client personal computer 35 writes a receipt code in the stamped document and requests the electronic seal stamp authentication server 10 for the imprint information of the corresponding electronic seal stamp. When the electronic seal stamp authentication server passes the corresponding imprint information to the client personal computer 35, the client personal computer obtains it and writes the imprint on the stamp document. As a result, the imprinted stamp is displayed on the screen of the client personal computer 35, so that the user-friendliness is equivalent to stamping on a paper document.

  FIG. 25 is a flowchart in a case where a person who intends to make a seal using the client personal computer 35 changes the contents of the application. The contents (company code, application code, seal name, seal ID) whose settings are to be changed for the application are sent to the document management server 20. The document management server 20 writes the information in the application file.

  FIG. 26 shows a flowchart in the case where the stamper has just stamped using the stamped document browsing means 80. If the stamped document is the first document for which the document number has not yet been acquired, the document management server 20 is requested for the document number. The document management server 20 creates a new record in the stamped document database and returns the document number to the stamped document browsing means. The stamped document browsing means 80 acquires the document number and registers the document number in the stamped document. If the stamped document is not the first document, the document browsing means 80 transmits the stamped information to the document management server, and the document management server 20 writes the stamp information in the record of the document database. (It is assumed that the document number is issued immediately after the first stamper completes the seal, but the document number is not issued at the time of the first stamp. It can also be executed at the timing of other stamps such as a stamper, etc. It is possible that the second or third stamper finds typographical errors and makes the electronic stamp document more complete, so it is highly complete This is because it is preferable to issue a document number at the stage of becoming a document in terms of efficient document management.)

  FIG. 27 is a screen showing the initial setting of the stamp document browsing means as in FIG. 20, but in this example, an example in which the company code and application code can also be set is shown.

  In FIG. 28, when the initial setting of a template for a stamped document is performed in the stamped document creating means 60, a template composed of three pages is created, and the settings for the ordinary slip are used by designating repetition of the third and subsequent sheets. It is explanatory drawing which showed the case. As will be described later, the stamp document creation means 60 has a text creation means and a figure creation means, and has a function of creating a template including ruled lines, a stamp field, and the like. The original document shown in the upper left of FIG. 28 is an estimate here, the first is the cover, the second is the description, and the third, fourth and fifth are the actual estimates (this estimate The book does not include ruled lines or stamp fields.) It is assumed that this document has been created by general word processing software or spreadsheet software, and the electronic file is also at hand. The stamp document creation means 60 electronically creates a template covering three pages as shown in the lower left of FIG. The first template is provided with a stamp field, and if necessary, the third template is also provided with a stamp field. By launching the program used to create the original document, selecting the print menu, and using the pseudo-printing means of the stamped document preparation means 60 as the output destination instead of the actual printer The template created here and the original document can be merged and saved as one file (stamped document). The stamped document stored in this way is an electronic file having an extension of bwb here, and the contents of the document cannot be rewritten, and only information related to the stamp (stamping history information) can be rewritten. If repeat is specified for the third and subsequent sheets in the normal slip setting, in the electronic seal document created as shown on the right side of FIG. 28, the third and subsequent pages are the designs for the third and subsequent pages of the template. Created by applying.

  FIG. 29 creates a three-page billing delivery note composed of an invoice, delivery note, and receipt based on a document consisting of only one page in which the delivery destination, product name, quantity, amount, etc. are input. It is a figure explaining the case where a copy slip is selected and 3 copy is designated. In this case, the template is composed of three pages, each of which follows the same design, and only the titles and ruled lines have different colors. With this setting, an electronic stamp document created when a template is applied to an original document consisting of one page is created as a document in which a delivery destination, a product name, a quantity, and an amount of money are read into each of three billed delivery documents.

  FIG. 30 is a diagram for explaining a case where a cover page is attached to a document such as a design drawing. The original document is only a blueprint, but the template consists of a cover page and one template page, and the right side of FIG. 30 is specified by specifying “with cover page”, “ordinary slip”, and “repeating first and subsequent sheets”. An electronic seal document as shown in FIG.

  FIG. 31 shows an initial screen displayed when the stamp document creating means 60 is activated to create a template. As shown in FIG. 31, in addition to a function for creating a normal drawing such as a graphic creation function and a text editing function, a means for creating a stamp field for pressing a seal and a means for setting a workflow corresponding thereto are included. . When a new template is to be created, it is displayed in a white state where no template has been created yet, as shown in FIG. 31, but when an existing template file is opened, it is created on the screen shown in FIG. The completed template is displayed.

  FIG. 32 shows a save screen when the template is saved alone without being merged with the original document. Here, a case where the name is a billing invoice stored in a folder named “template” is shown, and the extension is mgt. Templates stored in this way are highly versatile and may be used in different departments within the company. It may also be used for a long time.

  FIG. 33 shows a pseudo printer (here, a virtual printer created by selecting a print menu in a program for creating a document (a word processor document or a spreadsheet sheet) as a base when creating an electronic seal document, instead of an actual printer. Then, it is a screen showing an operation to be output to B2winB Driver / C). In particular, in this figure, it is a print output screen of spreadsheet software. By this operation, the print image of the original document can be taken into the electronic stamp document creation means in a form independent of the program that created the document. FIG. 34 is a property setting screen of this pseudo printer. Here, the output is selected in the A4 horizontal size. If the user presses the OK button to return to the print screen and presses the OK button on the print screen, FIG. 35 is displayed. FIG. 35 is a template selection screen. The template stored in the template folder described above can be selected, and “Billing Invoice” can now be selected. When this is selected and the selection button is clicked, the screen of FIG. 36 is displayed. FIG. 36 shows a password input screen. This screen is displayed when the currently selected template requests a password. When the correct password is input and the OK button is pressed, the original document and the template are merged on the computer, and an electronically stamped document file having the extension bwb is created. FIG. 37 shows a save screen for the bbw file that can be obtained in this way. In FIG. 37, the file name is a sample image of a billing delivery note.

  As described above, the stamp document creation means 60 includes a drawing creation means, a text creation means, and a stamp field creation means. In addition to being able to read and edit a template (extension mgt) file, It is also possible to read and edit a file of a stamped document (extension is bwb). The editing result can be saved as a template or saved as a stamped document. When saved as a template, it is separated from the original document created by word processing software or spreadsheet software and saved as a template independently. When trying to create a template from scratch, trial and error is required to determine the layout, etc., so in FIG. 37, “Invoice invoice sample image” is used to indicate that it is in progress. is there.

  FIG. 38 shows a screen in which a stamp document (bwb file) named “Billing delivery sample image” is opened by the stamp document creation means 60. Here, there is no ruled line and no stamp column because the template is not yet created and is an empty template. Therefore, the document image created by word processing software or spreadsheet software is displayed as it is. However, since it is only displayed as an image regardless of the program that created the original document, its contents cannot be edited.

  The bbw file of FIG. 38 is once closed and then opened to edit and complete a template file named “Billing Invoice”. FIG. 39 is a screen on which the stamp document creation means 60 opens a template file. FIG. 40 is a screen for opening a bbw file called “Billing Invoice Sample Image” created earlier with the template file opened. The stamp document creating means 60 can further open and display the bbw file with the template file opened in this manner (FIG. 41). This makes it possible to create a template having an appropriate layout for an original document created by a word processor or spreadsheet.

  FIG. 42 is a diagram showing how a template is edited using the graphic creation means and text creation means described above with reference to a sample image. FIG. 43 is a diagram showing a state in which a stamp frame is created. Here, three stamp frames are created: a department manager, a section manager, and a section chief. The overall design can be adjusted using the layout function and the enlargement / reduction function. When the first page of the template is completed, the second page, cover page, etc. are created as necessary. FIG. 44 is a file information display screen of the template file. The file name, creation date / time, and update date / time are automatically entered. If necessary for management reasons, information for identifying the template, contents to explain, etc. can be entered in the title and comment fields. FIG. 45 is a preview display screen of the completed template file. After confirming the completion, you can print if necessary. If you are satisfied with the completion, save the completed template. At this time, if the template is saved without worrying about the sample image, only the template is saved separately from the sample image.

  FIG. 46 is a diagram for explaining a seal menu that the stamp document creation means 60 has. Usually, three or five stamping frames are provided in series. Therefore, menus such as triple, quadruple, and five are prepared. For example, by selecting a triple menu and dropping the mouse cursor to the upper left of the space to be stamped and dragging it to the lower right of the space to be stamped. Three stamp frames are automatically created. In the center of each stamp frame, a character “seal” is displayed. The display of the character “stamp” means that the stamper should stamp at that position. Once made, readjustment is also possible.

  FIG. 47 is a setting frame (seal dialog box) for a stamp frame. In the present invention, the stamp frame not only simply stamps a stamp, but also includes stamp history information (information on stamp date and time, location, etc.) and workflow (circulation and stamp order) information. Select a stamp frame and then select a property or double-click the stamp frame to display a seal dialog box. In the “Entire tab”, the font of the character of the stamper name, the color of the line of the stamp frame, and the line type of the stamp frame are designated for the entire stamp frame to be created. There are as many seal tabs as the number of stamp frames, and since there are three in this case, three tabs of seal 1, seal 2, and seal 3 are prepared. FIG. 48 shows a seal tab setting screen. Settings such as the name of the stamper and the caption displayed in the stamp field. Here, the caption in the stamp column is a character displayed in the stamp frame. For example, if the stamper can be stamped in the workflow, it is displayed as “stamp”, and the stampers in the order before the approval route are still If it is not stamped and cannot be stamped in this stamp field, “unapproved” is displayed, and the character string to be displayed can be set on this seal tab setting screen. Therefore, if “Please press the mark” is displayed in the “Seal” area displayed in FIG. 48 and “It cannot be pressed yet” in the “Unapproved” area, it will be displayed as it is in the seal frame of the electronic seal document. Will be. Workflow settings can also be made on this screen. The route A, route B, etc. are set, which will be described later with reference to another drawing.

  FIG. 49 is a partial view for designating a workflow in the seal tab of the seal dialog box. As shown in FIG. 49, there are two columns, a column for selecting alphabets A to Z by a pull-down button and a column for inputting numerical values. The designation of the alphabet is designation of the approval route group, and it is divided into A group, B group, C group, etc. depending on the difference in departments in the company. The numerical value is specified by a numerical value starting from zero for the approval order within the same approval route group. Within the same approval route group, approval is performed in the order specified by the approval order. If the approval order is not stamped by the previous person, the person in the later order cannot be stamped. If there are multiple approval route groups, these approval route groups operate in parallel. In other words, when there are three ABC groups, approval is performed separately for each approval route.

  FIG. 50 is a diagram illustrating an approval route group and an approval order when the stamping order may not be specified from any of a plurality of stampers. Here, all the approval route groups belong to A, and the approval order is all zero. Correspondingly, all of the five stamps are displayed with the letters “seal”. This is because the caption for the seal is designated as the character display of “seal”. FIG. 51 is a diagram illustrating an approval route group and an approval order when a stamping order is designated among a plurality of stampers. Since the stamping order is designated in the order of section manager, section manager, and section manager, the approval order is 2 for the section manager, 1 for the section manager, and 0 for the section manager. If the chief is not impressed, the section manager cannot be imprinted. The character displayed in the stamp frame is “stamped” only in the chief's stamp frame when no one has yet stamped, and “unapproved” is displayed in the other frames. All approval route groups are the same A group. Next, a case where a plurality of approval routes are provided will be described with reference to FIGS. 52 and 53. The sales department has 1 section and 2 sections, and there are sales department manager, 1 section manager, 2 section manager, 1 section manager, 2 section manager, 1 section manager, 2 section manager. If you want to approve in 1st and 2nd in parallel, as shown in Fig. 53, the 1st approval route group is A group, 2nd approval route group is B group, and the approval rank is 0. The section manager is 1, the section manager is 2, the section manager is 3, and the approval route group of the section manager is A for convenience. Thereby, approval is performed in the order of the person in charge, the section manager, and the section manager in parallel with each of the sales section 1 and the sales section 2, and the sales manager is approved after both sections 1 and 2 have approved the section manager. In the initial stage, only the person in charge of the first section and the person in charge of the second section are displayed as “stamped” in the stamped frame, and “unapproved” is displayed in the other stamped frames.

  FIG. 54 is a diagram showing an expectation that the size of the stamp frame is once changed and then the size thereof is changed. When the stamp frame is selected by clicking with the mouse, a handle (small square) that can be grasped by the mouse is displayed at the middle of the four corners and sides. The size can be adjusted by dragging it.

  FIG. 55 is a layout adjustment screen. The created figure can be selected and changed by clicking on the figure or text to be adjusted or a stamp frame. If you want to change the attribute instead of the appearance, you can change the color, width, character pitch, etc. by selecting the property. FIG. 56 is a property screen for changing the attribute of a figure. After entering all the changes, press the Apply button to save and complete the template. Save the resulting template in the template folder with an appropriate name.

  FIG. 57 shows a screen in which the original document is created by the spreadsheet software in order to create a new stamp document. When the original document is completed, the print menu is selected on the spreadsheet software. FIG. 58 is a print menu screen of spreadsheet software. The printer is selected by clicking a pull-down button, and a preinstalled pseudo printer (virtual printer driver prepared by the electronic stamp document creating means) is selected. When the property button next to the printer selection column is clicked, the property screen of the pseudo printer is displayed (FIG. 59). Set the paper size, portrait or landscape. When property setting is completed, the OK button is pressed to return to the print menu, and when OK is clicked there, a template selection screen appears (FIG. 60). The template saved in the template folder is displayed in the form name column. Select the required form from the list and click the select button. When a password is set for the selected template, a password input screen shown in FIG. 61 appears. When the correct password is input and the OK button is clicked, the original document and the template are merged. The electronic seal document thus created is named and saved (FIG. 62). The file name is automatically generated by adding the date and time after the template name. You can change this file name if necessary. The extension of this file is bwb.

  FIG. 63 shows the display of the stamp column of the completed electronic stamp document (bwb file). In this example, the section manager and the section manager cannot be stamped unless the section chief is imprinted, so the section manager and section fields are displayed as “Unapproved”, and the section manager section is expected to be stamped. For the purpose of illustration, characters of “stamp” and “ID” and “PASS” are displayed. When this bbw file is closed, an icon as shown in FIG. 64 is displayed. After the chief officer performs the stamping procedure, the stamping column is displayed as shown in FIG. A seal stamp is displayed in the section of the chief of chief, and the characters “stamp” and “ID” and “PASS” are displayed in the section of the section manager. Since the general manager cannot be impressed unless the section manager is imprinted, “unapproved” is displayed.

  The procedure for actually using the stamped document creating unit 60 has been described above. Hereinafter, the procedure will be described with reference to the functional block diagram of the electronic stamped document creating unit 60. FIG. 66 is a functional block diagram of the stamp document creation means 60. The stamp document creation unit 60 includes a template creation unit 610, a template storage unit 617, a pseudo printing unit 616, a communication unit 650 with an electronic seal authentication server or a document management server, and a workflow setting unit 615. The template creation unit 610 is a unit that creates ruled lines, titles, and stamp frames, and includes a text creation unit 611, a graphic creation unit 612, a stamp column creation unit 613, a layout adjustment unit 614, and the like. The text creation means 611 is a means for inputting and editing text such as a document title. The graphic creation means 612 has a drawing function such as a polygon, circle, ellipse, straight line, etc., and can also create ruled lines. The stamp field creation unit 613 not only creates a stamp frame as a figure, but also works with the workflow setting unit 615 to set an approval route, a stamp order, and the like, and to manage the information of the stamp frame property. Create information as well. The workflow setting unit 615 refers to server-side information (user master, application master) via the communication unit 650 with the electronic seal stamp authentication server or the document management server as necessary in setting the stamping authority and the stamping sequence. Generate information about. The layout adjustment unit 614 is a unit that adjusts the layout of graphics such as text, graphics, and stamp frames.

  The template storage unit 617 is a unit that stores the template (including ruled lines and stamped frames) created by the stamp document creation unit 60 as an independent electronic file separated from the original document. As described above, the template is stored here as a tmg file (file with an extension of tmg). A stamp document is created by superimposing this template on electronic data created by word processing software or spreadsheet software, and is stored as a bwb file (file with the extension bwb). The pseudo printing means 616 plays an important role in the superimposing process. The pseudo printing unit 616 is a program installed in the computer as a printer driver. It is a virtual printer, not a printer that actually prints on paper. When a spreadsheet or word processor software is activated to enter a print menu with a necessary document read, and when this pseudo-printing means 616 is selected as a printer and printing is performed, this stamped document creating means 60 is activated to select a template. Prompt. Therefore, when the stamped document creator selects a template, the stamped document creating means 60 performs a process of combining the original document and the template. Then, the document is stored through the communication means 650 with the electronic seal authentication server or the document management server.

  Since the stamped document stored in this way has information regarding the workflow as a property of the stamped frame, the document management server 20 performs stamping by means such as attaching a file to an e-mail to a user who should be stamped according to the workflow. Prompt processing. Thereafter, as described above, the stamping procedure proceeds in cooperation with the client personal computer side, the electronic seal authentication server 10 and the document management server 20.

  FIG. 67 is a functional block diagram showing the configuration of the stamp document display means 820. As shown in FIG. It is not necessary to install the stamp document creating means 60 in the client personal computer used by the person who does not create a stamp document by himself / herself and only performs the stamp procedure. It is only necessary to install a stamped document browsing unit 80 which is a unit for browsing a document and processing a stamping procedure. The stamp document browsing unit 80 includes a stamp document display unit 820, a stamp event acquisition unit 830, a seal impression display unit 840, and a communication unit 850 with an electronic seal stamp authentication server. The stamp document display means 820 is a means for displaying a document that requires a stamp. The stamp event acquisition unit 830 is a unit that acquires an event of pressing an electronic seal stamp on a tablet connected to the client personal computer 35. The seal impression display means 840 is a means for acquiring the seal stamp information possessed by the electronic seal stamp authentication server 10 and displaying the seal stamp on the stamped document on the client personal computer side based on the acquired seal stamp information. The communication means 850 with the electronic seal stamp authentication server is means for exchanging electronic seal stamp IDs using a public key and exchanging them, and exchanging stamp history information and seal impression information between the client personal computer and the server side.

  In the above-described stamping procedure, it is assumed that the stamper is the alternative of viewing and approving the stamped document, but the client PC 35 is connected to the tablet, and handwriting is performed from the tablet. Since it is also possible to input a line, an embodiment in which the business flow is to approve after adding a handwritten comment is also possible.

  In addition, the above-described stamping procedure is based on the premise that stamping is performed only in a stamping frame created by the document creator. Is also possible.

  As described above, the electronic seal authentication system centered on the electronic seal authentication server, that is, the electronic seal authentication suitable for use in a single organization such as a company has been explained. An electronic seal registration / authentication server and an electronic seal registration / authentication system will be described. FIG. 69 is a hardware configuration diagram of the electronic seal registration and authentication system according to the present invention. Here, Company A and Company B have electronic seal authentication servers 10 and 11 for processing in-house stamped documents, respectively, and use personal computers 30, 35, tablets 40 and 41, and electronic seal stamps 50 and 55, respectively. Employees of the company can now make electronic seals. The electronic seal stamp of the employee of company A is registered in the electronic seal authentication server 10 and authenticates its legitimacy at the time of stamping. The electronic seal stamp of the employee of company B is registered in the electronic seal authentication server 11 and authenticates the legitimacy of the seal. Here, when representatives of Company A and Company B try to conclude a contract, both of them want to avoid registering their electronic seal stamps with the servers of other companies from the viewpoint of security. Therefore, it is desirable to register each representative company seal on a server owned and managed by a neutral third party trusted by both A and B. That is the electronic seal registration and authentication server 15.

  An electronic seal authentication server owned and managed by a third party is called an electronic seal registration authentication server. The operating entity of the electronic seal registration / authentication server may be a public institution such as a local government, or a corporation in a neutral position. FIG. 78 is a functional block diagram of the electronic seal registration / authentication server 15. This works almost the same as the electronic seal authentication server described above, but it will be explained while following the display screen displayed on the computer. FIG. 70 is a menu screen displayed when logging in to the electronic seal registration / authentication server 15. As shown in FIG. 70, menus such as user master, application master, authentication server setting, Excel input, Excel output (Excel is a trademark of Microsoft Corporation in the United States), login user registration, and re-login are displayed. The end button, the company name of the person who logged in, the personal name, and the seal of the electronic seal stamp used for login are displayed. When the user master menu is entered, the user master screen displayed in FIG. 71 is displayed. After the management company of the electronic seal registration / authentication server 15 uses this user master screen to input information on companies such as Company A and Company B, information on employees to be registered, etc., users of the respective companies register electronic seal stamps. . Company A and Company B contact the management company by a predetermined procedure such as e-mail or fax (FIG. 74) and send the necessary information to the user master, such as company name, address, telephone, and person in charge, for registration. .

  When registration to the user master is completed, each user of Company A and Company B obtains login information and registers an electronic seal stamp to be used. FIG. 75 shows a login screen. The login is made by pressing the seal at the stamped location and sending the ID number on the IC chip of the electronic seal. When logged in, FIG. 72 is displayed. FIG. 72 is a display screen of the seal imprint registration process. A user who registers an electronic seal stamp inputs a password on the screen of FIG. Here, the term “stamping” refers to pressing an electronic seal stamp (FIG. 77) on the tablet at a predetermined position. The imprint registration refers to registering imprint information in association with an ID number of an electronic seal stamp. After imprint registration, the application and application phase are registered. FIG. 73 is an application master screen. The management company of the electronic seal registration / authentication server 15 registers the title of the electronic document to be stamped on the application master screen. For example, contracts and quotations used across companies can be considered as titles. Preparation for use is now complete.

  A contract, which is a document to be stamped, can be created using the stamp document creating means described above. It is desirable to register a template of a stamped document used beyond a company in an electronic seal registration / authentication server. This is because both company A and company B use the same model. By selecting the setting of the authentication server in the initial setting of the stamp document creating means, inputting the URL of the electronic seal registration authentication server, and creating the template, the template registration common to the A company and B company can be registered in the electronic seal registration authentication server. FIG. 76 is a screen showing an authentication server setting process in the initial setting of the stamp document creating means.

  The electronic seal authentication server is usually used in each company. Only when using a contract document outside the company or for electronic transactions, create a template for the stamp field to be used for the electronic document, and prepare and register a template for the electronic seal stamp authentication server for contract registration. Can be kept. Either one of Company A or Company B may create and register with the “contract registration electronic seal authentication server”, or may create and use each other. This can be done by selecting the authentication server setting in the initial setting of the stamp document creation means, inputting the URL of the electronic seal stamp authentication server for contract registration, and creating a template.

  In the case of a two-party contract, when a contract for transaction between the two companies is created, the template is used to create a stamped document and stamped with the registered electronic seal stamp. The stamped document is sent to the other party by e-mail or the like. When both of the seals are completed, the contract creator stores the original in the “contract registration electronic seal authentication server” and performs overwriting prohibition processing. For example, it is stored in a folder whose application name is “contract management” in FIG. Alternatively, the process of automatically saving may be performed at the time when all of the stamp fields are completed.

  If the document management server described above is used in combination, it is possible to use a function that the contract is automatically transmitted to the other party by e-mail at the same time as the seal is completed, or is automatically saved as an original in the document management server. In addition, it is more effective if an attached character such as “copy” is added when downloading a sealed contract from the server.

  The management company issues a certificate that proves that the electronic seal stamp that has been stamped in response to the request is indeed registered in the electronic seal registration and authentication server. FIG. 79 shows an electronic seal registration certificate issued by a management company that manages the electronic seal registration authentication server. In the certificate, information such as a seal authentication history (company name, application name, date, time, seal) and management company name is described. It can be printed on paper and delivered, or sent by email. In addition to being issued in response to a request, it may be set such that a certificate for electronic seal registration is automatically transmitted to the other party automatically when there is a stamp event. Further, an embodiment in which this certificate is embedded in the seal stamp data as a digital watermark is also possible. The management company of the electronic seal registration / authentication server can receive compensation according to the number of times of stamping, or can collect costs for issuing certificates.

  FIG. 80 is a screen for registering a user who can log in as an administrator to the electronic seal registration and authentication server. Registration items include user code, user name, department name, validity period, registration date, and update date. In order to log in to the server, the registered electronic seal stamp is necessary, and the management company limits the range of the database in the server that can be accessed by the electronic seal stamp, so that only the party's own information and the party common information can be accessed.

  The electronic seal document creation means described above can be used as an electronic contract document creation means when used across organizations, and the document management server can be used to manage electronic contract documents. Especially for contracts with customers who conduct ongoing business transactions, it is necessary to set up a contract period and renewal procedures, etc., so managing them as electronic contracts can effectively manage internal contracts. It will be. Even if it is a representative seal that seals the contract, it is usually similar to the seal process in the organization because there is usually another person in charge to send or negotiate the contract Approval routes are also useful in contract processing.

  The above explanation is easy to understand between the two companies, but if each company that uses an electronic seal is registered, shipping work and shipping charges by mail or home delivery of contracts, it will save time, Great economic benefits and business efficiency.

  In addition, although a contract is taken as an example, the present invention can be similarly applied to an electronic document used when an electronic transaction is performed between companies, such as a receipt, a delivery note, and an estimate.

  When an electronic seal stamp is stamped on a contract that is stamped across a plurality of organizations and is authenticated by the electronic seal registration and authentication system according to the present invention, a contract that is authenticated by a neutral third party is electronically created. And since the stamping history such as the stamping date and time of the stamping is stored, it is possible to clearly indicate who stamped at what time. Since the history of stamping can be stored and specified, the responsibility of the stamper for the stamping action can be clarified. Since the electronic seal stamp can be immediately recognized if it is lost, even if it is stamped while it is lost, it is possible to quickly investigate whether it has been abused by checking the authentication history immediately. Since the electronic seal stamp used in the present invention can be manufactured simply by embedding an IC chip in a seal stamp used in daily life, it is possible to create a seal, a bank seal, a real seal, etc. Can be used properly. In addition, the clarification of the responsibility for stamping can be expected to be more effective than management by paper documents. The contract renewal procedure can be expected to be more effective than paper-based management. Realization of complete paperless becomes possible.

It is a login screen when logging in to the electronic seal authentication system with administrator authority. It is a menu screen of an electronic seal stamp authentication system. It is a screen of the user master. It is a screen of an imprint registration process. This is the application master screen. It is a figure which shows the basic protocol of an electronic seal stamp authentication server and a client personal computer. It is a figure which shows the hardware constitutions of an electronic seal stamp authentication system. It is a figure which shows the hardware constitutions of an electronic seal stamp authentication server. It is the figure explaining the electronic seal stamp 50 in detail. It is a figure which shows the flow at the time of a client personal computer performing the login process by an electronic seal stamp by cooperation with an electronic seal authentication server. It is a figure which shows the flow at the time of a client personal computer performing the stamp process by an electronic seal stamp in cooperation with an electronic seal authentication server. It is a figure which shows the process which the administrator who was given the authentication server management authority logs in. It is a flowchart which performs a seal imprint registration process by cooperation with a client personal computer and an electronic seal stamp authentication server. It is the figure which showed a mode that the client personal computer cooperates with an electronic seal stamp authentication server and a document management server via a computer network (Internet or intranet). It is a functional block diagram which displayed three functions which a stamp document preparation means has. It is a functional block diagram which displayed four functions which a document management server has. It is a flowchart at the time of performing a stamp process in a client personal computer. It is the figure which showed a mode that the server and the client personal computer were connected by the internet or LAN. It is a login screen when creating a stamp document on a client personal computer. It is a figure which shows the screen which performs a basic setting among the initial settings of a stamped document. It is the figure which showed the screen of a server setting among the initial settings of a stamped document. It is the figure which showed a mode that a document number was attached | subjected to a stamped document. When there are three persons to be imprinted on the stamped document, the chief, section manager, or general manager, the three persons interact with the server when they press the stamp, respectively, and the stamping authority is verified on the electronic stamp authentication server. FIG. 6 is a diagram showing rewriting of the stamp history information and storing it in the document management server. It is a figure which shows the exchange with the document management server and electronic seal stamp authentication server at the time of the stamper who should be stamped trying to perform a stamping procedure using a client personal computer. It is a flowchart in case the person who is going to stamp using a client personal computer tries to change the content of an application. It is a flowchart when a stamper just stamps using a stamp document browsing means. It is a figure which shows the initial setting of a stamp document browsing means. An explanation showing a case in which a template composed of three pages is created as a template when initial setting of a template of a stamped document is performed in the stamped document creating means, and the setting of the ordinary slip is used by designating repetition of the third and subsequent sheets FIG. Copying slips when creating a three-page billing invoice consisting of an invoice, invoice, and receipt based on a single-page document that includes the delivery address, name, quantity, amount, etc. FIG. 6 is a diagram illustrating a case where three is selected and 3 copies are designated. It is a figure explaining the case where a cover page is attached to original documents, such as a design drawing. It is an initial screen displayed when the stamp document creating means 60 is activated to create a template. This is a save screen for saving a template alone without combining it with the original document. FIG. 10 is a screen showing an operation of selecting a print menu in a program that creates a document to be a base when creating an electronic stamp document and outputting it to a virtual printer that is virtually created as a printer instead of an actual printer. It is a property setting screen of a pseudo printer. It is a template selection screen. It is a password input screen. It is a save screen of a bwb file. This is a screen in which a stamped document named “Billing Delivery Note Sample Image” is opened by a stamped document creating means. This is a screen for opening a template file by the stamp document creation means. It is a screen for opening a bbw file called “Billing Invoice Sample Image” that was created earlier with the template file opened. It is the figure which opened the bwb file in the state which opened the template file, and displayed it superimposed. It is the figure which showed a mode that a template was edited using the above-mentioned figure creation means and text creation means, referring a sample image. It is the figure which showed a mode that a stamp frame was created. It is a display screen of file information of a template file. It is a preview display screen of the completed template file. It is a figure explaining the seal menu which a stamp document preparation means has. It is a setting frame of a stamp frame. It is a setting screen of a seal tab. FIG. 10 is a partial view for specifying a workflow on a seal tab of a seal dialog box. It is a figure which shows the approval route group and approval order in case stamping order is not designated from any of a plurality of stampers. It is a figure which shows the approval route group and approval order in the case of designating a stamping order between several stampers. It is a figure which shows the stamp frame in the case of providing a some approval route. It is a figure which shows the approval route group and approval order in the case of providing a some approval route. It is the figure which showed the prediction which changes the magnitude | size after once creating a stamping frame. This is a layout adjustment screen. It is a property screen for changing the attribute of a figure. This is a screen in which the original document is created by the spreadsheet software in order to create a new stamped document. It is a print menu screen of spreadsheet software. It is a property screen of a pseudo printer. It is a template selection screen. It is a password input screen. It is a preservation | save screen of an electronic seal document. It is a figure which shows the stamp column of the completed electronic stamp document. It is a figure which shows the icon of a bwb file. It is a figure which shows the seal | sticker column after the chief of staff performs the seal | sticker procedure. It is a functional block diagram of the stamp document creation means 60. It is a functional block diagram which shows the structure of the stamp document display means 820. FIG. An electronic seal authentication system centered on the electronic seal authentication server owned by Company A and an electronic seal authentication system centered on the electronic seal authentication server owned by Company B exist independently of each other. It shows how it is useful for processing. It is a hardware block diagram of the electronic seal stamp registration authentication system which concerns on this invention. It is a menu screen displayed when logging in to the electronic seal registration and authentication server 15. It is a hard copy of the user master screen. It is a display screen of an imprint registration process. This is the application master screen. It is a format sheet for sending information registered in the user master to the management company. It is a login screen. It is a screen which shows the process of the authentication server setting in the initial setting of a stamp document preparation means. . It is a figure which shows the structure of an electronic seal stamp. It is a functional block diagram of the electronic seal registration authentication server 15. It is an example of an electronic seal registration certificate. It is a screen which registers the user who can log in as an administrator to an electronic seal registration authentication server. .

Explanation of symbols

10, 11 Electronic seal authentication server 15 Electronic seal registration authentication server 20 Document management server 30, 35 PC 40, 41 Tablet 50, 55 Electronic seal 51 Built-in IC chip 52 Stamp button 53 Stamp surface 60 Stamp document creation means 80 Stamp document browsing means 90 Internet 100 Database unit 110 User master 120 Application master 170 Server setting management unit 180 Electronic seal registration management unit 190 Electronic seal authentication unit 210 Document management database 220 Stamp status management unit 230 Email distribution unit 240 Stamp document creation unit or electronic seal authentication Communication means with server 610 Template creation means 611 Text creation means 612 Graphic creation means 613 Stamp field creation means 614 Layout adjustment means 615 Workflow setting means 616 Pseudo printing means 6 7 template storage means 820 stamp the document display means 830 depression event of the acquisition means 840 seal image display means 850 means of communication with the electronic seal authentication server

Claims (14)

An electronic seal stamp, a tablet that reads the electronic seal stamp, an existing document creation device including an application program that is connected to the tablet and is a client computer across multiple organizations and creates an existing document, and the existing document creation A client computer having an electronic file of an existing document created by the apparatus and an electronic contract document creating unit that takes in the existing document and creates an electronic contract document, and a client that is connected to the tablet and exists across a plurality of organizations A client computer having an electronic contract viewing means used by a person who approves the electronic contract created by the electronic contract creating means, and connected to the client computer and the both client computers via a computer network Electronic seal registration An electronic contract for creating and managing an electronic contract having a certificate server and a document management server connected to the computer network for managing an electronic contract for authenticating the validity of the seal by the electronic seal registration and authentication server A document creation management system,
The electronic seal is
A circuit for communicating with the tablet;
A built-in IC chip in which an ID number for identifying each electronic seal stamp is incorporated;
A stamp button to click at the time of stamping,
A stamping surface that can be stamped on real paper,
The tablet
A device for notifying the client computer of the position of the electronic seal stamp, the ID, and the click of the stamp button;
The electronic contract preparation means is:
Login means for inquiring of the electronic seal registration and authentication server and obtaining permission to create an electronic contract;
After obtaining permission to create an electronic contract using the login method, basic settings for paper size selection, presence / absence of cover page, validity period, form format, password setting, server computer identification, company name, application name, automatic Initial setting means for executing server settings related to synchronization of numbering and stamping,
Text creation means for entering / editing text of document titles and item names, figure creation means for drawing figures including polygons, circles, ellipses, and straight lines, creating stamp frames as figures, and approval routes and stamping orders A stamp column creating means for creating property information of a stamped frame for setting and managing the information, and a layout adjusting means for adjusting the layout of the text, figure, and stamped frame, and a template comprising a title, ruled line, and stamped frame, A template creation means for creating an overlay on the existing electronic document displayed by the existing document creation device;
Workflow setting means for generating information relating to a workflow with reference to the information of the electronic seal registration authentication server / document management server and setting property information of the stamp frame in cooperation with the stamp column creating means;
A template storage unit that stores a template including ruled lines, stamp frames, and character extraction frames created by the template creation unit as an independent electronic file separated from the original existing electronic document;
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device A pseudo-printing unit that selects a template file specified as a destination and stored in the template storage unit as an overlay target and outputs it as an electronic contract document file;
Communication means with the electronic seal registration authentication server and the document management server,
Among the client computers, a client computer used by a person who approves the electronic contract is:
Login means for inquiring of the electronic seal registration and authentication server to obtain permission to view an electronic contract;
An electronic contract display means for displaying a document requiring a seal;
A stamp event acquisition means for acquiring an event of clicking a stamp button of the electronic seal stamp on the tablet connected to the client computer;
Imprint display means for acquiring the seal stamp information possessed by the electronic seal registration authentication server and displaying the seal stamp on the electronic contract of the client computer based on the acquired seal stamp information;
The electronic seal stamp ID is encrypted using a public key and exchanged, and the communication means with the electronic seal registration and authentication server exchanges the stamp history information and seal information between the client computer and the electronic seal registration and authentication server. Has an electronic contract viewing means
The electronic seal registration and authentication server is
Among the users who use this system, the user master who registers the master information including company name, department, name, title, telephone, e-mail address, expiration date, and password of those belonging to his organization, and information / organization related to stamping authority A database unit comprising an application master for registering information on a workflow and information on a circulation order, which is a flow of circulation and sealing according to a predetermined procedure
A server setting management unit, which is a part that can be accessed and set only by a person having authority to access the server;
An electronic seal registration management unit for registering and managing the electronic seal ID number and imprint information;
The electronic seal ID number received from the client computer is compared with the electronic seal ID number and master information registered in the server. If they match, the company code, the user code, the server number, and the company An electronic history stamp authenticating unit that writes an authentication history, which is information including a name, a user name, an authentication type, an acceptance date, and an acceptance time, to the server, grants a seal permission to the client computer, and transmits a registered seal.
The document management server
A document management database for managing the electronic contract in association with various information;
Seal status management means for managing how far the workflow to be stamped on the electronic contract has progressed;
E-mail delivery means for sending the electronic contract attached to the e-mail to the next person to be sealed;
Communication means for communicating with other computers via an intranet or the Internet,
When the electronic contract is viewed by the stamper, the electronic contract is sent to the document management server, and the document management server registers the electronic contract in the document management database. Contract creation management system. An electronic contract creation management system according to claim 1,
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device The pseudo-printing means for selecting the template file designated as the destination and saved by the template saving means as an overlay target and outputting it as an electronic contract document file,
By selecting the file type, both the electronic contract file and the template file can be output.
The template creation unit also serves as the pseudo-printing unit. An electronic contract document creation management system according to any one of claims 1 and 2,
The electronic contract document creation means reads both the template file and the electronic contract document file and makes them edit targets, and the editing result outputs both the template file and the electronic contract document files. Electronic contract creation management system characterized by that. An electronic contract creation management system according to claim 1,
An electronic contract document creation management system, wherein the seal history information is exchanged between a client computer and a server, and is stored in the document management server by storing it as stamp frame property information of the electronic contract document. An electronic contract creation management system according to claim 1,
When the approver wants to change the workflow / app phase after the login authority is authenticated, the electronic contract browsing means acquires the application phase from the electronic seal registration / authentication server, and performs the workflow setting process. When the electronic contract is created, a new electronic contract is generated, information is transmitted to the document management server, a document number is obtained, and registration of the electronic contract is executed. An electronic contract creation management system according to claim 1,
When the approver executes the stamping process after authenticating the login authority, the electronic contract document browsing means transmits the information to the document management server each time one stamping process is executed. An electronic contract creation management system characterized by updating an electronic contract file. An electronic contract creation management system according to claim 1,
An electronic contract document creation management system, wherein an expiration date for the user in the application phase and an expiration date for the electronic contract document are provided, and login after the expiration date is processed as an authentication failure. A circuit that communicates with the tablet, a built-in IC chip in which an ID number that can identify each electronic seal stamp is incorporated, a stamp button that is clicked at the time of stamping, and a stamping surface that can be stamped on actual paper An electronic seal with
A tablet having a device for reading the position of the electronic seal stamp, the ID, and clicking the stamp button and notifying a client computer;
A client computer to which the tablet is connected and exists across a plurality of organizations,
An existing document creation device comprising an application program that created an existing document;
An electronic file of an existing document created by the existing document creation device;
To create an electronic contract by importing the existing document,
Login means for inquiring of the electronic seal registration and authentication server and obtaining permission to create an electronic contract;
After obtaining permission to create an electronic contract using the login method, basic settings for paper size selection, presence / absence of cover page, validity period, form format, password setting, server computer identification, company name, application name, automatic Initial setting means for executing server settings related to synchronization of numbering and stamping,
Text creation means for entering / editing text of document titles and item names, figure creation means for drawing figures including polygons, circles, ellipses, and straight lines, creating stamp frames as figures, and approval routes and stamping orders A stamp column creating means for creating property information of a stamped frame for setting and managing the information, and a layout adjusting means for adjusting the layout of the text, figure, and stamped frame, and a template comprising a title, ruled line, and stamped frame, A template creation means for creating an overlay on the existing electronic document displayed by the existing document creation device;
Workflow setting means for generating information relating to a workflow with reference to the information of the electronic seal registration authentication server / document management server and setting property information of the stamp frame in cooperation with the stamp column creating means;
A template storage unit that stores a template including ruled lines, stamp frames, and character extraction frames created by the template creation unit as an independent electronic file separated from the original existing electronic document;
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device A pseudo-printing unit that selects a template file specified as a destination and stored in the template storage unit as an overlay target and outputs it as an electronic contract document file;
A client computer having an electronic contract document creation means comprising: a communication means with the electronic seal registration / authentication server and the document management server;
A client computer to which the tablet is connected and exists across a plurality of organizations,
Login means for inquiring of the electronic seal registration and authentication server to obtain permission to view an electronic contract;
An electronic contract display means for displaying a document requiring a seal;
A stamp event acquisition means for acquiring an event of clicking a stamp button of the electronic seal stamp on the tablet connected to the client computer;
Imprint display means for acquiring the seal stamp information possessed by the electronic seal registration authentication server and displaying the seal stamp on the electronic contract of the client computer based on the acquired seal stamp information;
The electronic seal stamp ID is encrypted using a public key and exchanged, and the communication means with the electronic seal registration and authentication server exchanges the stamp history information and seal information between the client computer and the electronic seal registration and authentication server. A client computer having electronic contract viewing means used by a person who approves the electronic contract created by the electronic contract creating means;
Among the users who use this system, the user master who registers the master information including company name, department, name, title, telephone, e-mail address, expiration date, and password of those belonging to his organization, and information / organization related to stamping authority A database unit comprising an application master for registering information on a workflow and information on a circulation order, which is a flow of circulation and sealing according to a predetermined procedure
A server setting management unit, which is a part that can be accessed and set only by a person having authority to access the server;
An electronic seal registration management unit for registering and managing the electronic seal ID number and imprint information;
The electronic seal ID number received from the client computer is compared with the electronic seal ID number and master information registered in the server, and if they match, the company code, user code, server number, company And an electronic seal stamp authenticating unit that writes an authentication history, which is information including a name, a user name, an authentication type, an acceptance date, and an acceptance time, to the server, grants a seal permission to the client computer and transmits a registered seal An electronic seal registration and authentication server connected to both client computers via a computer network;
A document management database for managing the electronic contract in association with various information;
Seal status management means for managing how far the workflow to be stamped on the electronic contract has progressed;
E-mail delivery means for sending the electronic contract attached to the e-mail to the next person to be sealed;
A document management server connected to the computer network for managing an electronic contract that authenticates the validity of the seal by the electronic seal registration / authentication server, and a communication means for communicating with another computer via an intranet or the Internet An electronic contract creation and management method in an electronic contract creation and management system having
In the electronic contract viewing means, a stamp event acquisition step for reading a stamper stamps the electronic contract using the electronic seal stamp;
An electronic contract sending step for sending the electronic contract to the document management server based on the acquisition of the stamp event by the stamp event obtaining step;
A database registration step in which the document management server registers the electronic contract sent in the electronic contract sending step in the document management database. An electronic contract creation and management method according to claim 8,
Installed as a virtual printer to realize superimposition of the template created by the template creation means and the existing document of spreadsheet software / word processor software, and printing from the print menu of the existing electronic document by the existing document creation device The pseudo-printing means for selecting the template file designated as the destination and saved by the template saving means as the superposition target and outputting it as the electronic contract document file selects the file type of the electronic contract document file. By allowing both the output and the output of the template file, the template creation means serves as the pseudo-printing means,
A template file saving step in which the pseudo-printing means saves the template file created by the template creating means;
An existing electronic document output destination designation step of designating the pseudo-printing means as a print destination from a print menu of the existing electronic document in the existing document creation device;
A template file selection step for selecting the template file stored in the template file storage step as a target to be superimposed on the existing electronic document to be printed in the existing electronic document output destination selection step;
An electronic contract creation step for creating an electronic contract by superimposing and outputting the template file selected in the template file selection step and the existing electronic document designated in the existing electronic document output destination designation step;
The electronic contract document creation and management method is characterized in that, after the electronic contract document creation step, the stamp event acquisition step is performed. An electronic contract creation management method according to any one of claims 8 and 9,
The electronic contract document creation means reads both the template file and the electronic contract document file and makes them edit targets, and the editing result outputs both the template file and the electronic contract document files. And
An electronic contract reading step for reading an electronic contract file;
A template extraction storage step for extracting a template file from the electronic contract document file read in the electronic contract document reading step and storing the template file;
And creating an electronic contract using the template stored in the template extracting and storing step. An electronic contract creation and management method according to claim 8,
The electronic contract sending step includes
Seal history information communication processing for exchanging the seal history information between the client computer and the server;
A stamped frame property information storage process for storing the exchanged stamp history information as stamped frame property information of the electronic contract;
Including
An electronic contract document creation and management method, wherein the electronic contract document in which stamp history information is stored as the stamp frame property information is stored in a document management database of the document management server. An electronic contract creation and management method according to claim 8,
Using the electronic contract viewing means, a contract sealer login processing step for obtaining authentication of login authority,
After the contract sealer login processing step, when the contract sealer wants to change the workflow / app phase, the workflow / app phase change processing selection step;
An application phase acquisition step of acquiring an application phase from the electronic seal registration authentication server;
A workflow setting step for setting a workflow based on the application phase acquired in the application phase acquisition step;
A document number acquisition step of transmitting information to the document management server and acquiring a document number when a new electronic contract is generated in the workflow setting step;
An electronic contract registration step for registering an electronic contract with the document management server using the document number acquired in the document number acquisition step, and for the electronic contract thus created An electronic contract document creation and management method characterized by executing the stamp event acquisition step, electronic contract document transmission step, and database registration step. An electronic contract creation and management method according to claim 8,
An electronic contract document creation and management method, wherein a series of processing steps of the stamp event acquisition step, the electronic contract document transmission step, and the database registration step is repeatedly performed each time one stamp process is executed. An electronic contract creation and management method according to claim 8,
The expiration date of the user of the application phase, the expiration date of the electronic contract is provided,
An electronic contract document creation and management method characterized by checking an expiration date of the user and an expiration date of the electronic contract before the stamp event acquisition step, and processing login after the expiration as an authentication failure.

Images