JP2003288452A - Information processor and computer program and recording medium with its program recorded - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information processor capable of preventing the stagnation of read processing. <P>SOLUTION: This electronic settlement system server 1 is provided with read processing means (11 and 13) for performing processing to transmit information associated with a document to be read to the reader of the document, and to make a terminal to be used by the reader display the document to be read in response to a request from the terminal as read processing. Also, this system server is provided with a read control part 14 which decides whether or not the reader at the origin of information is set as a person belonging to a group at receiving the information from the terminal which has displayed the document to be read in the read processing, and at obtaining a positive decision result, makes a reading processing means end the reading processing. Thus, it is possible to prevent the stagnation of the reading processing. <P>COPYRIGHT: (C)2004,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information processing apparatus for displaying a circulation target document to a reader, a computer program for causing the apparatus to execute processing, and a recording medium recording the program.

[0002]

2. Description of the Related Art Conventionally, an information processing apparatus of this type has been used in various organizations such as companies by using a request document, a minutes, etc. for circulation.

[0003]

For example, in a certain type of information processing apparatus, first, when a circulation target document is stored, an e-mail indicating that the document can be browsed to a user who becomes the circulation person. Notice. Then, the circulation target document is displayed on the terminal in response to a request from the terminal used by the circulation person. In this information processing apparatus, display control in response to such notification and request is generically referred to as circulation processing.

However, in this information processing apparatus, since the circulation processing is completed when all the readers have browsed, for example, when it is sufficient for one of the readers to browse, Sometimes the circulation process should be ended, but since the other readers do not browse, the circulation process may be stagnant.

Further, even when one of the readers has left the company and is no longer required to view it, the circulation process is delayed, and there is a demand for improvement.

Therefore, the present invention has been made in view of the above-mentioned conventional problems, and an object of the present invention is to provide an information processing apparatus for preventing a delay in circulation processing.

[0007]

In order to solve the above-mentioned conventional problems, the present invention of claim 1 is used by a reader of a document to be circulated as well as notifying the reader of the document. When a notification is received from a circulation processing unit that executes a process of displaying the circulation target document on the terminal as a circulation process in response to a request from the terminal, and a notification is received from the terminal that displays the circulation target document in the circulation process, this notification source It is determined whether the circulation person is set as a person belonging to the group, and when a positive determination result is obtained, the circulation processing means is used to terminate the circulation processing for the circulation target document. An information processing device including a control unit is referred to as a solution unit.

According to the first aspect of the present invention, the circulation processing means notifies the circulation person of the circulation target document of the document and responds to the request from the terminal used by the circulation person. The process of displaying the circulation target document on the terminal is executed as the circulation process. When receiving a notification from the terminal displaying the document to be circulated in the circulation process, the circulation control means determines whether or not the circulation source of this notification is set as a person belonging to the group, and a positive determination result When it is obtained, the circulation processing means is caused to terminate the circulation processing for the circulation target document.

The present invention according to claim 2 provides the information processing apparatus according to claim 1 as a solving means, which is configured to notify a reader who has become unnecessary for circulation due to the end of the circulation processing.

According to the second aspect of the present invention, the notice is given to the reader who is no longer required to be circulated due to the end of the circulation processing.

According to the present invention of claim 3, a notice of a document to be circulated is given to a circulator of the circulated document, and the circulated document is displayed on the terminal in response to a request from a terminal used by the circulator. The circulation processing means for executing the processing to be performed as the circulation processing, and whether or not the circulation omission is set for the circulation person who does not display the circulation object document, and when a positive determination result is obtained, An information processing apparatus including a circulation processing means and a circulation control means for ending the circulation processing for the circulation target document is defined as a solving means.

According to the third aspect of the present invention, the circulation processing means notifies the circulation person of the circulation target document of the concerned document, and the circulation processing means responds to a request from a terminal used by the circulation person. The process of displaying the circulation target document on the terminal is executed as the circulation process. The circulation control means determines whether or not the circulation omission is set for the circulation person who does not display the circulation target document, and when a positive determination result is obtained, the circulation processing means performs the circulation processing. The circulation processing is ended for the target document.

The present invention according to claim 4 provides an information processing apparatus according to claim 3, which is configured to make a notification to a reader who has been set to omit the circulation.

According to the present invention of claim 4, the notice is sent to the reader who has been set to omit the circulation.

The present invention according to claim 5 provides a solving means with a computer program for causing the information processing apparatus according to any one of claims 1 to 4 to execute the processing.

A sixth aspect of the present invention provides a solving means by a recording medium recording a computer program for causing the information processing apparatus according to any one of the first to fourth aspects to execute the processing.

[0017]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a diagram showing a main configuration of an electronic settlement system server 1 to which the information processing apparatus of the present invention is applied.
FIG. 2 is a diagram showing an application form of the electronic settlement system server 1. As shown in FIG. 2, the electronic approval system server 1
Are connected to terminals 2 provided on LANs at various places via LAN internal wiring, an ATM network, a communication line such as VPN, or a communication network. The terminal 2 is connected to a keyboard and a mouse as input devices and a CRT display device as a display device. It also has an execution environment for operating a web browser.

As shown in FIG. 1, the electronic approval system server 1 includes an I / F unit 11, a parameter setting unit 12, a document circulation unit 13, a circulation control unit 14, a document DB 15, and a document DB 15.
The management table group 16 is provided. The I / F unit 11 mediates between the terminal 2 and the document circulation unit 12, and between the terminal 2 and the parameter setting unit 12. The parameter setting unit 12 sets data in the management table group 16. The document circulation section 12
Request the I / F unit 11 to send an electronic mail to each terminal 2,
In addition, the document is read from the document DB 15 and the I / F unit 11
Send to. The document DB 15 stores documents in association with document numbers. The I / F unit 11 is
Although it is a p-server or an smtp / pop3 server, it is shown as one block including them for convenience.

The electronic approval system server 1 has a function to electronically approve documents requiring approval. The user can use a browser from the terminal 2 to electronically create a document such as a circulation document or a circulation document (document generation). It is also possible to set the circulation person and circulation order and start circulation (circulation route setting). In addition, the circulation person can make a decision such as approval for the circulation document (approval).

Further, various workflows can be realized by freely combining the sequential type and the parallel type circulation. Creator −
Broadcast reader (0 to n people can be set) -Final reader (1 person)
Since only the circulation route can be set, the number of circulation steps can be increased or all of them can be broadcast simultaneously, so that flexible circulation can be realized. Therefore,
It is possible to reduce the number of omissions of post-checks and greatly reduce the work leading to circulation.

Next, each table constituting the management table group 16 will be described with reference to FIGS.

The table 151 is made up of records containing a document number as a key, and each record stores a circulation pattern number and document number pair as a combination pattern number and collaboration document number. The table 152 is composed of records including the standard setting management number as a key, and each record stores a circulation pattern number corresponding to a combination of various conditions. The table 153 is composed of records including a document number managed as a document management number as a key, and each record includes a document number as a cooperation decision document number and a document status indicating the status of the document with the document number. Is stored. The table 154 is
Each record is composed of a record containing a workflow ID as a key.
D is stored and its status is set. The table 155 is composed of records including a workflow ID as a key, and in each record, a document number is stored as a business management number and the status of the document is set.
Each record making up the table 156 includes a workflow ID, a unit ID, an activity ID, a step ID, a group code, a skip flag, a status,
The user ID is set. The step ID indicates the order of circulation in the same circulation pattern. The status is sequentially updated from “not arrived”, which was initially set, to “arrival”, “approving”, and “approved”. A circulation pattern number and a circulation pattern name are stored in each record forming the table 157. Each record forming the table 158 has a circulation pattern number and a unit ID.
The unit ID 11 is stored. Table 15
Each record forming 9 stores a circulation pattern number, a unit ID, an activity ID, a step ID, a group code, and a user ID. The contents of data shown in each drawing include data set in performing the process described below and data updated in the process of the process.

FIG. 8 is a sequence diagram between the terminal 2 of the circulation document creator and the electronic approval system server 1.

When the user information (user ID) is transmitted, the system operation authority is checked based on the user ID, and the system menu screen is displayed. When "Create document" in the menu is selected, a document creation screen including a selection menu according to the user information is created and the document creation screen is displayed. When the title, outline, attached file information, and creator information are input and transmitted as the contents of the document, these received data are checked and stored in the document DB 15 as a circulation document in association with the assigned document number (registration). ) Do.

Then, a registration completion screen is displayed, and when "issue of document (circulation start process)" is selected, a circulation route definition screen to be described later is generated and displayed. When a reader is selected, information about the reader (user ID,
Since the organization code, the responsible code, the post code, and the circulation pattern number indicating the circulation pattern are transmitted, these received data are checked, the workflow ID is numbered, and registered in the management table group 16. Then, the circulation start processing of the document is performed. Then, when it is finished, a circulation start completion notice screen is displayed.

FIG. 9 is a diagram showing a circulation route definition screen.

First, the circulation route definition screen shown in FIG. 9 is displayed. When the organization name displayed under "Organization name" in (Person in charge selection) is selected with the mouse and "Search" to the right of "Responsibility name" is clicked, a list of the names is displayed and either Then, when "Search" to the right of "Person in charge" is clicked, the names of the persons in charge are listed.

[0029] When any one is selected and, further, "Add" is clicked in (Circuit reader setting), the person in charge is regarded as one of the readers and displayed in the display area to the right of "Add". Display the name etc. When a plurality of reader names are displayed in the area and "Setting" on the right is clicked, the plurality of readers can be grouped.

After this, it is assumed that the circulation document of document number "circulation 004000" (reference numeral 004000 is attached) is stored in the document DB 15. Also,
It is assumed that the user IDs “circulator L”, “circulator M”, “circulator N”, and “circulator P” of the readers of the document 004000 are obtained. Each user is simply referred to as a reader L, a reader M, a reader N, and a reader P. Further, it is assumed that the circulation is set to be performed in the order that the circulation person L, the circulation person M, and the circulation person N approve and then the circulation person P approves. That is, as shown in records 10 to 13 of the table 156 of FIG. 5, the step ID “01” is set for the reader L, the reader M, and the reader N, and the reader P is set.
It is assumed that the step ID “02” has been set for.
It is also assumed that the reader L, the reader M, and the reader N are grouped. That is, it is assumed that the common group code “01” is set for the reader L, the reader M, and the reader N as shown in records 10 to 12 of the table 156 of FIG. Although the user ID is actually an employee number or the like, the user ID is set as described above for convenience.

FIG. 10 is a time chart diagram from the creation of the circulation document 004000 to the start of circulation, approval, and the end of circulation.

First, a notice that the circulation document 004000 is created and approval is requested is sent to the circulation person L, the circulation person M, and the circulation person N by e-mail. This arrives, and, for example, the reader N approves the electronic approval system server 1 from the terminal 2.

FIG. 11 is a sequence diagram between the terminal 2 of the reader and the electronic approval system server 1.

When the user information (user ID) is transmitted, the system operation authority is checked based on the user ID, and the system menu screen is displayed. When “approval” in the menu is selected, a circulation target document list screen including a selection menu according to user information is generated and displayed. When the circulation document is selected, the document number of the selected document is transmitted. Therefore, the document is searched based on the document number, and the document reference screen including the content is generated and displayed. When approval of the document is selected, a completion process is performed (step S
1) Display the approval completion notification screen.

Next, the completion process of step S1 will be described.

FIG. 11 is a detailed flowchart of step S1. The parameter setting unit 12 performs step S101, and the circulation control unit 14 performs steps S103 and 105.
However, the other steps are document circulation section 13 and I / F section 11.
, Respectively, which will not be mentioned in the description. It is also assumed that the document number “circulation 004000” and an instruction to approve the circulation document 004000 are obtained from the terminal 2 of the circulation person N.

First, the approval information is registered in the management table group 15 (step S101). Here, the workflow ID corresponding to the document number “circulation 001000”, “Wf400000” in this example, is obtained, and the table 1
The workflow ID of 56 and the user ID of the reader N
The status of the record including the “reader N” is updated to “approved”. Next, it is determined whether or not a group is set (step S103). Here, it is determined whether the same group code is set in the record that has been “approved” and another record. If YES is determined as in this example, the readers in the group are not approved (step S105). In this example, the statuses of the readers L and M are updated to “approval omitted”. Then, the readers who have omitted the approval are notified to the readers L and M in this example by e-mail (step S10).
7). When step S107 is completed, or when NO is determined in step S103, it is determined whether the circulation in the same step is completed (step S11).
1). In this example, the workflow ID “Wf40000
It is determined whether or not all the statuses of the respective records including "0" are set to any of "circulated", "circulation omitted", and "approval omitted". In this example, step S10
Since the process of step 5 is being performed, a YES determination is made and the process proceeds to step S113. If NO is determined, the completion process ends.

Then, it is determined whether or not the next step exists (step S113). Here, table 1
Of the 56 records including the workflow ID obtained in step S101, it is determined whether or not there is a record having a unit ID subsequent to the unit ID of the record of “approved”. If NO is determined here, circulation completion processing is performed (step S115). Here, the statuses of the tables 153-155 are "circulated".
To update. Then, the completion of circulation is notified to the creator by e-mail (step S117), and the process ends.

If YES in step S113, the flow advances to step S119. In this example, since step “02” exists, the process proceeds to step S119. Then, it is determined whether or not there are unapproved readers (step S119). Here, it is determined whether or not the record of the subsequent step has the status of "not arrived". When NO is determined, the process returns to step S113, and when YES is determined, the “non-arrival” is concerned.
The status of the record is updated to “arrival” (step S121), and the approval request e-mail is transmitted to the user who has not arrived (step S123).

When steps S117 and S123 are completed, the process is terminated. That is, as shown in FIG. 10, when the circulation person N approves, the circulation document 000400 is transmitted to the next circulation person P by e-mail. In addition, the reader P
Thus, when the terminal 2 approves the electronic approval system server 1, the circulation is completed.

Therefore, the electronic approval system server 1 of the present embodiment notifies the reader of the document to be circulated about the document, and the object to be circulated in response to a request from the terminal used by the reader. An I / F unit 11 and a document circulation unit 13 are provided as circulation processing means for executing a process of displaying a document on the terminal as a circulation process. Also, in the circulation process, when a notice is received from the terminal displaying the document to be circulated, it is determined whether or not the notice circulation originator is set as a person belonging to the group, and a positive determination result is obtained. In this case, the circulation control unit 14 is provided as the circulation control means for causing the circulation processing means to end the circulation processing.

Therefore, according to the electronic approval system server 1 of the present embodiment, the circulation can be ended by the browsing by only one person without the browsing by all the circulating persons.
It is possible to avoid a situation where the circulation process is stagnant.

Further, since the electronic approval system server 1 is configured to notify the reader who is no longer required to be circulated due to the end of the circulation processing, the user is informed from the terminal 2 to the electronic approval system server 1 one by one. There is no need to access and browse.

By the way, the circulation process may be stagnant even when one of the circulation workers leaves the office and cannot browse. Therefore, the electronic settlement system server 1 is also trying to solve such a point.

Here, as shown in FIG. 13, the process in the case where the reader L, the reader M, and the reader N described above are not set as a group and the reader N cannot approve due to leaving the company or the like. Will be explained.

FIG. 14 is a sequence diagram between the creator's terminal 2 and the electronic settlement system server 1.

When the user information (user ID) is transmitted, the system operation authority is checked based on the user ID, and the system menu screen is displayed. When "circulation omission" in the menu is selected, a document list screen for circulation is generated and displayed. When the circulation document is selected, the document number of the selected document is transmitted. Therefore, the document is searched based on the transmitted document number, a document reference screen including the contents is generated, and is displayed. Then, when "Select circulation person" in the screen is selected and the fact is notified, a circulation omission target person list screen to be described later is created and displayed. And
When the circulation target for circulation omission is selected and its user ID is notified, circulation omission setting processing is performed (step S
2) Then, display the circulation omission setting completion screen.

FIG. 15 is a diagram showing a circulation omission target person list screen.

First, the circulation omission target person list screen shown in FIG. 15 is displayed. One of the readers whose name or other information is displayed on this screen is selected with the check button under "Select", and the reason is entered in the area to the right of "Reason". Is clicked, the user ID of the selected reader and the reason for the input are notified, and this is set in the management table group 15.

Next, the circulation omission setting process in step S2 will be described.

FIG. 16 is a detailed flowchart of step S2.

First, the circulation omission information is stored in the management table group 15
(Step S201). Here, the workflow ID “W” corresponding to the document number “circulation 001000”
f400000 ", and in table 156,
The status of the record including the workflow ID and the user ID “reader N” of the reader N is updated to “approval omitted”. Next, the reason for omitting the circulation is output to a file (step S203). Next, a notice that the circulation is omitted is notified to the circulation person N who has been bypassed by e-mail (step S20).
5). Then, the process proceeds to step S111.

In step S111, the workflow ID
Since all the statuses of the respective records including "Wf400000" are set to any of "circulated", "circulation omitted", and "approval omitted", the determination is YES and the process proceeds to step S113. Exists (YES)
Then, the process proceeds to step S119, and it is determined that an unapproved reader exists (YES), and an approval request e-mail is sent to the reader P who is the reader.

Therefore, the electronic approval system server 1 of the present embodiment has the circulation control section 1 in addition to the circulation processing means.
4 determines whether or not the circulation omission is set for the circulation person who does not display the circulation target document, and when a positive determination result is obtained, the circulation processing means is used to execute the circulation target document. Functioning as a circulation control means for terminating the circulation processing, it is possible to terminate the circulation processing that is stagnant due to one of the readers leaving the office. Therefore, the processing such as the next circulation processing can be started on the premise that the circulation processing is completed.

Further, since the electronic approval system server 1 is configured to notify the reader who has been set to omit the circulation, for example, even if the reader exists, the electronic approval system server Even if the circulation processing is terminated by the omission setting due to the reason, the notification is given, and as a result, the user does not need to access the electronic approval system server 1 from the terminal 2 for browsing.

The computer program for executing the above-described processing is a semiconductor memory, a magnetic disk,
It can be widely distributed by being recorded on a computer-readable recording medium such as an optical disk, a magneto-optical disk, a magnetic tape, or transmitted via a communication network such as the Internet.

[0057]

As described above, according to the information processing apparatus of the present invention, a notice of a document to be circulated is given to the circulator of the circulated document and a request from a terminal used by the circulator is received. When a notification is received from the circulation processing means for executing the processing for displaying the circulation target document on the terminal as the circulation processing and the terminal displaying the circulation target document in the circulation processing, the notice source circulation person becomes a group. It is provided with a circulation control means for determining whether or not the person is set as a member and, when a positive determination result is obtained, causing the circulation processing means to terminate the circulation processing for the circulation target document. It is possible to prevent the circulation process from becoming stagnant.

In addition, according to another information processing apparatus of the present invention, a notice of a document to be circulated is given to a circulator of the circulated document and the circulated object is sought in response to a request from a terminal used by the circulator. A circulation processing means for executing the processing for displaying the document on the terminal as a circulation processing, and whether or not the circulation omission is set for the circulation person who does not display the circulation target document, and a positive determination result is obtained. When it is obtained, the circulation processing means is provided, and the circulation control means for ending the circulation processing for the circulation target document is provided, so that the circulation processing can be prevented from being delayed.

[Brief description of drawings]

FIG. 1 is a diagram showing a main configuration of an electronic settlement system server 1 to which an information processing device of the present invention is applied.

FIG. 2 is a diagram showing an application form of an electronic settlement system server 1.

FIG. 3 is a diagram showing tables constituting a management table group 16.

FIG. 4 is a diagram showing tables forming a management table group 16.

FIG. 5 is a diagram showing tables constituting a management table group 16.

FIG. 6 is a diagram showing tables constituting a management table group 16.

FIG. 7 is a diagram showing tables forming a management table group 16.

FIG. 8 is a sequence diagram between the creator's terminal 2 and the electronic approval system server 1.

FIG. 9 is a diagram showing a circulation route definition screen.

FIG. 10: Circulation starts from creation of circulation document 004000,
It is a time chart figure until circulation is completed after approval.

FIG. 11: Circulator's terminal 2 and electronic approval system server 1
It is a sequence diagram between and.

FIG. 12 is a detailed flowchart of step S1.

[FIG. 13] Circulation start from creation of circulation document 003000
It is a time chart diagram until approval and circulation are omitted and circulation is completed.

FIG. 14: Creator's terminal 2 and electronic approval system server 1
It is a sequence diagram between and.

FIG. 15 is a diagram showing a circulation omission target person list screen.

FIG. 16 is a detailed flowchart of step S2.

[Explanation of symbols]

1 Electronic approval system server 2 terminals 11 I / F section 12 Parameter setting section 13 Document Circulation Department 14 Circulation control section 15 document DB 16 management table group

   ─────────────────────────────────────────────────── ─── Continued front page    (72) Inventor Atsushi Nemoto             1-9-1, Konan, Minato-ku, Tokyo             IT Comware Co., Ltd. (72) Inventor Kenichi Kamoshida             1-9-1, Konan, Minato-ku, Tokyo             IT Comware Co., Ltd. (72) Inventor Kazuo Kasahara             1-9-1, Konan, Minato-ku, Tokyo             IT Comware Co., Ltd.

Claims (6)

[Claims] 1. A process of notifying a reader of a document to be circulated about the document and displaying the document to be circulated on the terminal in response to a request from a terminal used by the circulator is referred to as a circulation process. When a notification is received from the circulation processing means to be executed and the terminal displaying the document to be circulated in the circulation processing, it is determined whether or not the circulation originator of this notification is set as a person who belongs to the group. An information processing apparatus comprising: a circulation control unit that, when a determination result is obtained, causes the circulation processing unit to terminate the circulation process for the circulation target document. 2. The information processing apparatus according to claim 1, wherein the information processing apparatus is configured to notify a reader who does not need to be circulated due to the end of the circulation processing. 3. A process for notifying a reader of a document to be circulated about the document and displaying the document to be circulated on the terminal in response to a request from a terminal used by the circulator is used as a circulation process. The circulation processing means to be executed and whether or not the circulation omission is set for the circulation person who does not display the circulation target document, and when a positive determination result is obtained, the circulation processing means is executed. An information processing apparatus comprising: a circulation control unit that terminates the circulation processing for the circulation target document. 4. The information processing apparatus according to claim 3, wherein the information processing apparatus is configured to notify the circulation person who is set to omit the circulation. 5. A computer program for causing the information processing apparatus according to claim 1 to execute the processing. 6. A recording medium recording a computer program for causing the information processing apparatus according to claim 1 to execute the processing.