JP4431877B2 - Information storage system and method for financial accounting - Google Patents

Description

  The present invention relates, in a system in which an accounting office terminal and a data center server are connected via a communication network, associating an image file read from a form of a consulting company with a financial accounting data file created by financial accounting software. The present invention relates to a financial accounting information storage system stored in a data center server.

The company performs a total calculation of the operating balance on the balance sheet date, and reports to the shareholders, etc., the business outline, financial status, business results, etc., during the business period, which is clarified by this total calculation.
In such a company, there is a case where the accounting processing or the like is entrusted to an accounting office that has been contracted in advance.
In recent years, accounting firms have used computers to account for companies that have become consultants, and have introduced financial accounting software for that purpose. Then, it is necessary to input journal data to the financial accounting software on the basis of the forms such as the current collation table, the bankbook, and the cash book sent from the advisor.

  By the way, since the journal data input operation is a simple operation, for example, a system as disclosed in Patent Document 1 is known as a system that is separated from other accounting processes and executed in a country or region where labor costs are low.

  The entry of the journal data described above is a simple data entry operation, so it is more efficient to outsource the accounting support to an input support center outside the accounting office and save expenses. Also desirable on.

When an accounting office requests an external input support center to enter journal data, etc., the accounting office copies copies of documents (materials) such as the current verification table, bank passbook, cash account book, etc. In advance, the image file is captured using a scanner with an automatic paper feeder (ADF).
Also, the financial accounting software is activated, and the person in charge of the accounting office selects a company from the company list and creates a financial accounting data file for the company.
Then, a person in charge at the accounting office creates a data input request form, attaches the image file and the financial accounting data file to the request form, and sends it to the input support center.
JP 2003-44638 A

However, in the above-mentioned conventional system, the person in charge of the accounting office starts the financial accounting software, selects the same company as the imported form image file from the company list, and selects the financial accounting for the selected company. The work process of creating a data file was required.
In addition, the person in charge at the accounting office mistakenly creates and sends a financial accounting data file for a company different from the imported form image file, or forms image files and financial accounting data for multiple companies. When the file is stored in advance in the terminal and then transmitted, there is a possibility that a financial accounting data file of a company different from the form image file is attached and transmitted.

  An object (problem) of the present invention is to solve such a problem, simplifying the work process of creating a financial accounting data file of a company, improving work efficiency, and a company different from image data of a captured form It is an object of the present invention to provide a form image data, financial accounting information storage system, and storage method capable of preventing the transmission of a financial accounting data file.

An information storage system for financial accounting according to the present invention has at least one accounting office terminal and a data center server connected to the accounting office terminal via a communication network. An information storage system for financial accounting that associates an image file read from a form of an advisory company with a financial accounting data file of the advisory company, transmits the data file to the data center server via the communication network, and stores the file. The accounting office terminal inputs at least a financial accounting data file button and text information on a Web browser by connecting to the data center server by designating a predetermined URL with the financial accounting software. Input form for financial accounting, including an identification ID input field, an image file attachment field, and a save button And a function that is displayed, and to detect the operation of the financial accounting for the data file capture button, get to request the companies list information with respect to the financial accounting software, the identification from the company before the SL companies list information The advisory company corresponding to the identification ID input in the ID input field is selected, the financial accounting data file of the selected advisory company is acquired, and the financial accounting data file is transmitted to the data center server. with functions to, and a financial accounting data file transmit means which serves to transmit said identification ID attached to the image file to the image file attached column in the data center server, the The data center server stores the received temporary document file including the image file and the identification ID in the data center server. Temporary document creation means that functions to create in the time document storage area, the identification ID is collated, the financial accounting data file is attached to the temporary document file, and stored in the temporary document storage area, A financial accounting information storage unit that, upon detecting a save button operation, compares the identification ID and stores and registers the temporary document file as a stored document file in a stored document storage area in the data center server; It is characterized by that.

  As a result, the financial accounting data file of the advisory company and the image file read from the form of the advisory company are associated with each other and stored in the data center server only by operating the above-mentioned financial accounting data file import button. be able to.

In addition, the financial accounting information storage system according to the present invention includes a temporary document deletion unit that functions to delete the temporary document file after the stored document file is registered .

  As a result, the temporary document is deleted after the financial accounting information storage unit creates the stored document, so that unnecessary temporary documents do not need to be stored, and the storage area of the temporary document can be set small.

The financial accounting information storage method according to the present invention includes at least one accounting office terminal and a data center server connected to the accounting office terminal via a communication network, and the accounting office A financial accounting information storage system that associates an image file read from a form of a consulting company at a terminal with a financial accounting data file of the consulting company and transmits the data file to the data center server via the communication network for storage. A method for storing information for financial accounting, wherein the accounting office terminal specifies at least a predetermined URL for the financial accounting software and connects to a data center server, thereby at least for financial accounting on a Web browser. A data file import button, an identification ID input field for inputting text information, an image file attachment field, and a save button And a function of non-financial accounting for the input form is displayed, the accounting firm terminal, and to detect the operation of the financial accounting for the data file capture button, and request the companies list information with respect to the financial accounting software Gets Te, before Symbol select advisor partners corresponding to the identification ID which has been inputted to the input field from a corporate enterprise list information to obtain a financial accounting data files selected the advisory partners, sends the financial accounting data file to the data center server, and transmitting said identification ID attached to the image file to the image file attached column in the data center server, the data center server, The received temporary document file including the image file and the identification ID is stored in the temporary document storage area in the data center server. The data center server collates the identification ID, attaches the financial accounting data file to the temporary document file, and stores it in the temporary document storage area; and the accounting office When the terminal detects the operation of the save button, the data center server collates the identification ID, and saves and registers the temporary document file as a saved document file in a saved document storage area in the data center server. It is characterized by including these.

  As a result, the financial accounting data file of the advisory company and the image file read from the form of the advisory company are associated with each other and stored in the data center server only by operating the above-mentioned financial accounting data file import button. be able to.

The financial accounting information storage method according to the present invention includes a step of deleting the temporary document file after the stored document file is registered .

  As a result, the temporary document is deleted after the financial accounting information storage unit creates the stored document, so that unnecessary temporary documents do not need to be stored, and the storage area of the temporary document can be set small.

According to the present invention, only by operating the financial accounting data file import button, the financial accounting data file of the consulting company is associated with the image file read from the form of the consulting company and stored in the data center server. Can do.
Therefore, it is possible to simplify the work process in which the person in charge or the like in the accounting office creates the data file for the company's financial accounting, and the work efficiency can be improved.
Further, it is possible to prevent a financial accounting data file of a company different from the captured form image file from being attached and transmitted to the data center server.
As a result, when inputting image data and financial accounting data files saved on the data center server to the input support center and entering journal data, the data files are erroneously input to the financial accounting data files of different consulting companies. Can be prevented in advance.

Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a block diagram conceptually showing a financial accounting information storage system according to the present invention.
The financial accounting information storage system shown in FIG. 1 is connected to terminals 11a, 11b, to 11n located in a plurality of accounting offices, and these terminals 11a, 11b, to 11n via a communication network 12 such as the Internet. The image file read from the form of the consultant company at the accounting office terminals 11a, 11b, to 11n and the financial accounting data file created by the financial accounting software are associated with each other. In this system, the data is transmitted to the data center server 13 via the communication network 12 and stored.

FIG. 2 is a functional block diagram showing details of the terminal of the accounting office and the data center server device in this system. Here, the terminals 11a, 11b, to 11n are represented by one terminal 11.
The terminal 11 includes a web browser 21. When a predetermined URL is designated, a financial accounting data input form (financial accounting data input screen) 22 as shown in FIG. 2 is displayed.
The financial accounting data input form 22 includes a financial accounting data file import button 25, an image file attachment field 23, an advisory company identification ID 36 b, a save button 26, and a cancel button 27.

The terminal 11 also includes a data file attachment control program (ActiveX control) 28 called from the Web browser 21, a financial accounting software control program 29, a financial accounting software 30, and a financial accounting data file storage area 31. ing.
The data file attachment control program 28 (financial accounting data file creation / transmission means 1) operates the financial accounting data file import button 25 to operate the financial accounting software control program 29 (financial accounting data file creation / transmission means). Start 2).

  In addition, the financial accounting software control program 29 requests company list information from the financial accounting software 30 upon activation thereof, and corresponds to the identification ID 36b automatically assigned by the system from the company list information. An advisory company is selected and a financial accounting data file 36c is created.

  Further, the financial accounting software control program 29 functions to transmit the financial accounting data file 36c of the selected advisor company to the servlet 32 of the data center server 13 via the communication network 12.

  On the other hand, the data center server 13 includes a document registration program (temporary document creation means and financial accounting data storage means) 35, a servlet 32, a temporary document storage area 33, and a saved document storage area 38.

The document registration program 35 is activated by a click operation of the financial accounting data file import button 25 as a trigger, and creates the temporary document including the image file 36a and the identification ID 36b.
In addition, the document registration program 35 saves the financial accounting data file 36c received by the servlet 32 in the temporary document file 34 having the same identification ID 36b.

  In addition, the document registration program 35 activated by clicking the save button 26 as a trigger registers the temporary document file with the same identification ID 36 b as the saved document file 37 in the saved document storage area 38 of the data center server 13.

  When the temporary document file 34 is registered in the saved document storage area 38 as the saved document file 37, the temporary document file 34 is deleted.

Next, an example of the operation of the financial accounting data storage system in the present embodiment will be described with reference to the flowchart of FIG.
First, the financial accounting data input form 22 is displayed on the Web browser 21 of the accounting office terminal 11, and the financial accounting data file import button 25 is clicked on the financial accounting data input form 22 (step). S1).
By this click operation, the data file attachment control program 28 is activated (step S2).
This activation further activates the financial accounting software control program 29 (step S3).

  As a result, the financial accounting software control program 29 requests the company list information, selects an advisory company corresponding to the identification ID 36b automatically assigned by the system from the company list information, and performs the financial accounting use. The data file 36c is created and stored in the financial accounting data file storage area 31 (step S4).

On the other hand, the image file 36a and the identification ID 36b are transmitted to the data center server 13 via the communication network 12 by the click operation of the financial accounting data file import button 25 described above, and at the same time, the document registration program 35 of the data center server 13 is executed. Start (step S5).
The document registration program 35 creates a temporary document file 34 including the received image file 36a and identification ID 36b in the temporary document storage area 33 in the data center server 13 (step S6).

The financial accounting software control program 29 accesses the servlet 32 of the data center server 13 via the communication network 12 with the financial accounting data file 36c and the identification ID 36b stored in the financial accounting data file storage area 31. Then, the financial accounting data file 36c is transmitted (step S7).
Upon receipt of the financial accounting data file 36c, the servlet 32 stores the financial accounting data file 36c in the temporary document file 34 having the same identification ID as the identification ID sent together with the financial accounting data file 36c (step). S8).

After the above series of operations is completed, the data file attachment control program (ActiveX control) 28 controls the data input form for financial accounting in response to an operation end command (step S9) from the financial accounting software control program 29. Returning to step 22 (step S10), the operation of the financial accounting data input form 22 is permitted again.
Until step S10 is executed, the operation of the financial accounting data input form 22 is prohibited.

Next, when the save button 26 of the financial accounting data input form 22 is clicked (step S11), the document registration program 35 is started (step S12) and matches the identification ID entered in the identification ID input field 24. The temporary document file 34 to be selected is selected (step S13), and this is registered as a saved document file in the saved document storage area 38 (step S14).
When step S14 ends, the temporary document file 34 for which registration processing has been performed is deleted.

  Further, if a click operation of the cancel button 27 on the financial accounting data input form 22 is performed as necessary, the document registration program 35 is called by using this click operation as a trigger, and a temporary document file having a matching identification ID 34 is deleted without performing registration processing.

As described above in detail, according to the present embodiment, the financial accounting data file 36c of the client company and the advisor are only required by clicking the financial accounting data file import button 25 and the clicking operation of the save button 26. The image file 36a read from the company form can be associated with and stored in the data center server 13.
As a result, it is possible to simplify the work process in which the person in charge or the like creates the financial accounting data file 36c of the company in the accounting office and to improve the work efficiency.
Further, it is possible to prevent a financial accounting data file of a company different from the captured form image file 36a from being attached and transmitted to the data center server 13.

Note that the save button 26 of the financial accounting data input form 22 may be omitted, and only the click operation of the financial accounting data file import button 25 may be automatically executed up to step S14.
In this case, all the above-described processes can be automatically executed with only one click of the financial accounting data file import button 25, and the convenience for the operator is further improved.

As a system different from the above-described embodiment, a system that does not use a web browser but provides an input field for text information related to an image file in a program in the terminal and transmits it to the server together with the image file can be considered. In such a system, when the format of the text information input field is changed or an item is added, a work for replacing a program set up in the terminal occurs. This program replacement operation must be performed for all terminals, which is very time-consuming in system maintenance.
On the other hand, in the present invention, by providing an input field on the Web browser, work such as format change and addition of input items can be performed only by changing the program in the server. It can be greatly reduced.

1 is a block diagram conceptually showing a financial accounting data storage system according to an embodiment of the present invention. It is a functional block diagram which shows the detail of the data storage system for financial accounting shown in FIG. It is a flowchart which shows the procedure of the data storage system for financial accounting by this invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 11, 11a-11n ... Terminal, 12 ... Communication network, 13 ... Data center server, 21 ... Web browser, 22 ... Input form, 23 ... Image file attachment column, 24 ... Identification ID input column, 25 ... Financial accounting data file Import button 28 ... Data file attachment control program, 29 ... Financial accounting software control program, 30 ... Financial accounting software 32 ... Servlet, 33 ... Temporary document storage area, 34 ... Temporary document file, 35 ... Document registration program, 36a Image file 36b Identification ID 36c Financial accounting data file 37 Storage document storage area

Claims (4)

At least one accounting office terminal, and a data center server connected to the accounting office terminal via a communication network, the image file read from the form of the consulting company at the accounting office terminal, and A financial accounting information storage system for associating with a financial accounting data file of an advisory company, transmitting to the data center server via the communication network and storing the data file,
The accounting office terminal is
The financial accounting software;
By specifying a predetermined URL and connecting to a data center server, at least a financial accounting data file import button and an identification ID input field in which text information can be input, an image file attachment field, A function that displays an input form for financial accounting, including a save button,
Upon detecting the operation of the financial accounting data file capture button, requests and obtains corporate list information to the financial accounting software, it is input from the company before Symbol Company List information on the identification ID input field And selecting the advisory company corresponding to the identified ID, obtaining the financial accounting data file of the selected advisory company, and transmitting the financial accounting data file to the data center server, and a financial accounting data file transmit means which serves to transmit said identification ID attached image file and the image file attached column in the data center server,
The data center server is
Temporary document creation means that functions to create a temporary document file including the received image file and the identification ID in a temporary document storage area in the data center server;
Attaching the financial accounting data file to the temporary document file by collating the identification ID, storing it in the temporary document storage area, and detecting the operation of the save button, collating the identification ID, A financial accounting information storage system comprising: a financial accounting information storage unit that stores and registers a temporary document file as a stored document file in a storage document storage area in the data center server.   2. The financial accounting information storage system according to claim 1, further comprising temporary document deletion means that functions to delete the temporary document file after the stored document file is registered. At least one accounting office terminal, and a data center server connected to the accounting office terminal via a communication network, the image file read from the form of the consulting company at the accounting office terminal, and A financial accounting information storage method of a financial accounting information storage system that associates a financial accounting data file of an advisory company, transmits the data to the data center server via the communication network, and stores the data.
The accounting office terminal is connected to the data center server by designating the financial accounting software and a predetermined URL, so that at least a financial accounting data file import button and text information can be input on the Web browser. A function for displaying an input form for financial accounting including a possible identification ID input field, an image file attachment field, and a save button;
The accounting firm terminal, and to detect the operation of the financial accounting for the data file capture button, get to request the companies list information with respect to the financial accounting software, said from the company before the SL companies list information The advisory company corresponding to the identification ID input in the input field is selected, the financial accounting data file of the selected advisory company is acquired, and the financial accounting data file is transmitted to the data center server. and sending said identification ID attached to the image file to the image file attached column in the data center server,
The data center server creating a temporary document file including the received image file and the identification ID in a temporary document storage area in the data center server;
The data center server collates the identification ID, attaches the financial accounting data file to the temporary document file, and stores the temporary accounting file in the temporary document storage area;
When the accounting office terminal detects the operation of the save button, the data center server collates the identification ID and saves the temporary document file as a saved document file in a saved document storage area in the data center server. Registering, and
A method for storing information for financial accounting, comprising:   4. The financial accounting information storage method according to claim 3, further comprising the step of deleting the temporary document file after the stored document file is registered.

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