JP4431318B2 - Document management program - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a document management program, and more particularly to a technique for annotating a document to be managed.
[0002]
[Prior art]
With the recent development of information equipment and the demand for paperless in offices and the like, a document management system that takes in a document formed on paper with a scanner, registers it as an image document in a personal computer or the like, and manages it centrally has become widespread.
At the time of registration, the document is subjected to annotation processing for the convenience of document management. For example, in a conventional document management system, existing marks such as “confidential” and “confidential” are stored in advance, and at the time of document registration, it is possible to perform annotation processing such as combining these marks with the image document and storing them. (For example, refer to Patent Documents 1 to 3).
[0003]
[Patent Document 1]
JP 11-25077 A
[0004]
[Patent Document 2]
Japanese Patent Laid-Open No. 10-240911
[0005]
[Patent Document 3]
JP 2000-47991 A
[0006]
[Problems to be solved by the invention]
By the way, there is a demand for giving an annotation such as a handwritten signature to a document to be managed in order to identify the document creator.
Although the conventional document management system has a function of drawing a freehand line for the time being, since the drawing is performed through the operation of a pointing device such as a mouse, the drawing result is not necessarily as intended by the operator. There is a problem that it does not become a thing.
[0007]
An object of the present invention is to provide a document management program capable of giving an annotation by free drawing such as a signature in view of the above problems.
[0008]
[Means for Solving the Problems]
In order to achieve the above object, the document management program according to the present invention performs annotation processing on a document, so that the acquired image is obtained by scanning a document sheet on which a document to be managed is described, A function that identifies whether an annotation sheet with one or more annotations is scanned based on the presence or absence of a predetermined description in a predetermined area on the sheet, or the order of sheet scanning, and an annotation sheet In addition, a function for extracting individual annotations attached to arbitrary positions in one annotation sheet, a function for storing the extracted annotations in association with position information in the annotation sheet, and a document sheet As an image document for each document sheet And a function of paying, and individual annotations in an annotation sheet, and a corresponding image document By registering in the association table A function for associating, a function for displaying an annotation associated with the image document on the screen based on the position information, and a position information for each annotation associated with the displayed image document A function that accepts changes and stores the information after the change instead of the information before the change, A function for associating a stored annotation with another image document by registering it in the association table, and an image associated with the annotation in the association table using the annotation registered in the association table as a search item With the ability to search documents It is characterized by realizing.
[0009]
In order to achieve the above object, the document management program according to the present invention performs annotation processing on a document, so that the acquired image is obtained by scanning a document sheet on which a document to be managed is written. Whether or not an annotation sheet in which one or more annotations are entered is identified based on the presence or absence of a predetermined description in a predetermined area on the sheet or the sheet scanning order, and an annotation sheet Function to extract individual annotations attached to an arbitrary position in one annotation sheet, a function to store the extracted annotation in association with its size information and position information in the annotation sheet, and a document sheet According to the document A function of storing as an image document for each over preparative, and individual annotations in an annotation sheet, and a corresponding image document By registering in the association table A function for associating, an image document with annotations associated with the image document displayed on the screen based on the size information and the position information, and an individual associated with the displayed image document A function that accepts changes in the size information or position information of the annotation and stores the information after the change instead of the information before the change, A function for associating a stored annotation with another image document by registering it in the association table, and an image associated with the annotation in the association table using the annotation registered in the association table as a search item The ability to search for documents, It is characterized by realizing.
[0011]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, embodiments of the present invention will be described with reference to the drawings.
FIG. 1 is a diagram showing a document management system 20.
As shown in FIG. 1, the document management system 20 includes an MFP (Multiple Funtion Peripheral) 22 and a document management device 24.
[0012]
The MFP 22 is a peripheral device (multifunctional peripheral device) having a plurality of functions such as a scanner, a printer, and a facsimile. The MFP 22 includes an ADF (Auto Document Feeder) 26 and a scanner 27.
The ADF 26 feeds a plurality of sheets S set on the sheet feed tray 26A one by one to the reading position by the scanner 27, and stores the read sheets in the stack 26B. The sheets are set upward on the sheet feeding tray 26A, and are fed in order from the uppermost sheet.
[0013]
The scanner 27 reads the fed sheet and generates image data. The image data is distinguished on a page basis for each sheet. Image data read at a time (a portion read from a sheet set in the ADF 26 at a time) is transmitted as one file to the document management device 24 via the network 30. At this time, a number indicating the date and time when the feeding of the first sheet by the ADF 26 is started is given as the file name. For example, the file name when the date and time is January 34, 2002 2:34:56 pm is “200201010143456.tif”. In the following, when the file name is exemplified, the portion corresponding to the time and below is omitted in order to avoid redundancy. In the case of the above example, “20020101.tif” is assumed.
[0014]
As the document management device 24, a personal computer (personal computer) provided with a display 28 as a display unit, an input device 34 such as a keyboard 30 and a mouse 32, etc., with the main body 25 as a center, is used to load a document management program. Thus, the personal computer functions as a document management apparatus. The document management device 24 manages the image data transmitted from the MFP 22 as an image document or annotation described later.
[0015]
FIG. 2 is a block diagram of the document management device 24.
As shown in FIG. 2, the main body 25 of the document management device 24 includes a network interface 38, a bitmap memory 40, a hard disk device 42, a ROM 44, and a RAM 46, with a control unit (CPU) 36 as a center.
The network interface 38 is an interface for communicating with the MFP 22 and other terminal devices (not shown) connected to the network 30 via the network 30. The bitmap memory 40 is a memory for holding image data to be displayed on the display 28. The hard disk device 42 stores various programs and data. The various programs include a document management program for causing a personal computer (CPU) to realize various functions in order to perform annotation processing on a document. The ROM 44 stores control programs and data including BIOS, and the RAM 46 temporarily stores programs and data.
[0016]
Hereinafter, annotation processing realized by the document management program and processing executed in relation to the annotation processing will be described.
Prior to the description of specific annotation processing, the sheet S used in the document management system 20 will be described. FIG. 3 shows the sheet.
Reference numeral “Sd” indicates a document sheet on which a document to be managed is described, and a very general sheet is used.
[0017]
The sheet indicated by the symbol “Sa” is an annotation sheet on which annotations are freely written by a user with a writing instrument. Annotation sheet is a very common sheet like a document sheet, but differs from a document sheet in that a pattern having a predetermined shape in a predetermined area of the sheet (hereinafter referred to as “annotation mark”). ")" Is printed. The annotation mark serves as an identification mark for identifying that the sheet is a sheet dedicated to annotation writing. In the annotation sheet Sa of this example, a barcode 48 is printed as an annotation mark in the upper right corner area of the sheet. The form data in which the barcode 48 is described is stored in the hard disk 42 of the document management apparatus 24, and the annotation sheet can be obtained by printing out from the MFP 22 by a normal process.
[0018]
When the user needs to annotate the document to be managed and does not want to write directly on the document sheet, the user enters the annotation on the annotation sheet. The entry is performed in consideration of the positional relationship with the document described on the document sheet. FIG. 3 shows that the annotation is entered in the annotation sheet Sa in order to make two annotations “ZZZ” in the upper left corner and “XXX” in the lower right corner of the document described in the document sheet Sd. This is an example. The number of annotations to be entered on one annotation sheet may be one or plural.
[0019]
The user places the corresponding annotation sheet on the document sheet and sets it on the paper feed tray 26A (FIG. 1) of the ADF 26 in the MFP 22. In this case, a plurality of document sheets may be set at a time. However, it is not necessary to overlay an annotation sheet on each of a plurality of document sheets. It is sufficient to set the annotation sheet directly on only the document sheet on which the document to be annotated is described.
[0020]
Each sheet set as described above is read by the MFP 22 as described above and transmitted to the document management device 24.
Processing of the transmitted image data in the document management apparatus 24 will be described with reference to FIGS.
FIG. 4 is a flowchart regarding document registration processing.
[0021]
First, when image data is transmitted from the MFP 22 (YES in step S2), reception processing is performed until reception of one file is completed (step S4), and reception of one file is completed (YES in step S6). ), The following processing is performed in order from the first page (page (sheet) fed first by the ADF 26) in the received file. The received image data is temporarily stored in the RAM 46 with the file name assigned by the MFP 22. This file stored in the RAM 46 is referred to as a “temporary file”.
[0022]
In order from the first page in the temporary file, it is identified whether the image data of the corresponding page is obtained by scanning a document sheet or an annotation sheet (step S8).
The identification is made based on the presence or absence of a predetermined annotation mark (in this example, the barcode 48) in a predetermined area (in this example, the upper right corner) of the image data.
[0023]
If it is determined that the annotation sheet is scanned (YES in step S8), it is determined whether or not the annotation flag (hereinafter simply referred to as “flag”) is set to 1. The flag is set after processing the image data obtained by scanning the annotation sheet, “flag = 1” (see step S16), and reset after processing the image data obtained by scanning the document sheet. = 0 "(see step S28) flag. The flag is reset by an initial setting (not shown) at the time of starting the program.
[0024]
If the flag is not 1 (NO in step S10), the process proceeds to step S12, and image processing for making the ground area of the annotation sheet and the annotation mark in the image data transparent is performed. To identify the ground area and the annotation mark, an area discrimination technique in OCR processing is used.
In step S14, annotation registration processing is performed. In the annotation registration process, first, an image of the annotation portion remaining after the transparency processing of the image data (hereinafter referred to as “annotation image”) is extracted for each annotation. The technique for extracting scattered images for each image is a known technique as described in, for example, JP-A-5-166000, JP-A-9-297816, and the like. Omitted. In the example shown in FIG. 3, annotation images “ZZZ” and “XXX” are extracted. At the time of extraction, the position of each annotation image in the annotation sheet is also acquired. The position is specified as the position of a dot (dot) corresponding to the lower left corner of the rectangle by specifying the minimum rectangle surrounding the annotation image. The position is represented by coordinate values (X, Y) when taking XY coordinates with the upper left corner of the annotation sheet as the origin. The coordinate value is referred to as “position information”.
[0025]
The extracted annotation image is stored in the annotation folder 50 shown in FIG. 5B for each annotation image. As the file name at the time of storage, a file name added by the MFP 22 with a serial number added is used. For example, if the file name assigned by the MFP 22 is “20020101.tif”, the file names used in the annotation folder 50 are “20020101_1.bmp”, “20020101_2.bmp”,. In the example illustrated in FIG. 3, as illustrated in FIG. 5B, the annotation image “ZZZ” is stored with the file name “20020101_1.bmp”, and the annotation image “XXX” is stored with the file name “20020101_2.bmp”. Is done. In FIG. 5B, the file name of the annotation image “Catition!” Is not a numeric string because the file name assigned first is changed by the process described later. Here, a file used in the annotation folder is referred to as an annotation file. The annotation folder is stored on the hard disk 42.
[0026]
On the other hand, the annotation file name and the position information are registered in the annotation table 52 shown in FIG. As a result, the annotation file name, and thus the annotation image, and the position information are associated with each other. The annotation table 52 is stored in the hard disk 42.
In addition, the process (step S20) when it determines with YES by step S10 is mentioned later.
[0027]
When the above-described series of processing is completed, a flag is set (step S16). If the processing has not been completed up to the last page in the temporary file (NO in step S18), the process returns to step S8 and the next page is processed. And
If the image data of the page to be processed is identified as being from a document sheet scan (NO in step S8), a file (not shown) is created in a folder (not shown) prepared in the hard disk 42. Then, the image data is stored for each page (step S22). Hereinafter, the folder is referred to as a “document management folder”, and the file is referred to as a “management document file”. Note that the file name assigned by the MFP 22 (that is, the same file name as the temporary file) is used as the file name of the management document file.
[0028]
When the storage process is completed, the flag is checked. If the flag is not set (NO in step S24), steps S26 and S28 are skipped and the process proceeds to step S18.
On the other hand, if the flag is set (YES in step S24), the image data of the previous page is obtained by scanning the annotation sheet. Therefore, the annotation is associated with the image document stored in step S22. This is performed (step S26). For the association, a table (hereinafter, “association table”) 54 shown in FIG. 6 is used. In the association table 54, as shown in FIG. 6, the management document file name, the page number in the management document file, and the annotation file name of the annotation applied to the image document of the page number (one page before in the temporary file). And the file name registered in the annotation table 52 in association with the process). In the “position information” column following the annotation file name, the same value as the position information registered in the annotation table 52 is registered as an initial setting, and 100% is stored as an initial setting in the “size” column. Is done. The size represents the size of the annotation as it is captured from the scanner as 100%. Note that the position information and the size in the association table 54 can be changed by processing to be described later.
[0029]
When the association process ends, the flag is reset (step S28), and the process proceeds to step S18.
The above-described annotation registration processing, image document registration processing, and image document / annotation association processing are performed until the final page of the temporary file ends (YES in step S18).
[0030]
Here, a process when it is determined as YES in step S10, that is, when it is determined that the flag is reset will be described.
If the flag is set (flag = 1), it means that the page immediately before the currently processed page (page by the annotation sheet scan) was also a page by the annotation sheet scan. . This means that two annotation sheets are continuously read by the scanner 27 (FIG. 1). This is contrary to the rules described above in the document management system 20 in which the annotation sheet is set on the ADF 26 by superimposing the annotation sheet on the document sheet to be annotated. In such a case, an error is displayed on the display 28 (step S20), and this program is terminated.
[0031]
Also, the flag is checked immediately after the end of the last page (YES in step S18) (step S30). At this time, if the flag is set (YES in step S30), there is no image document to be associated with the annotation described in the final page, so an error is also displayed in this case (step S20). ), And terminate this program.
[0032]
If it is determined in step S30 that the flag has been reset (NO in step S30), the temporary file in the RAM 46 is deleted and the program is terminated safely.
Next, display processing of the image document registered as described above on the display 28 will be described with reference to the flowchart shown in FIG.
[0033]
An image document to be displayed is selected through a management document file selection screen (not shown). On the management document file selection screen, for example, a list of management document file names stored in the document management folder is displayed, and an image document to be displayed is selected by clicking one file by operating the mouse 32. It is supposed to be.
[0034]
First, when an image document is selected (YES in step S42), it is determined with reference to the association table 54 (FIG. 6) whether there is an annotation associated with the first page of the corresponding management document file (FIG. 6). Step S44).
If there is (YES in step S44), the annotation specified by the corresponding annotation file name in the association table 54 is read from the annotation folder 50 (FIG. 5B) and superimposed on the image document on the first page on the viewer screen. (Step S46). The annotation is displayed by pasting it on a (transparent) layer superimposed on the image document. The display position and size follow the position information and size stored in the association table 54. An example of the display is shown in FIG. In this way, by displaying the annotation on a separate layer superimposed on the image document (original document), it is possible to make it appear as if the annotation was directly added to the original document. Moreover, the annotation is expressed by reading a freehand drawn by a writing instrument on a sheet (annotation sheet) as it is. Further, since the annotation is displayed on a separate layer without being combined with the image document (original document), the originality of the image document (original document) is not impaired.
[0035]
On the other hand, if it is determined in step S44 that there is no annotation associated with the first page, only the image document of the first page is displayed as usual (step S48).
Then, when a page switching instruction is given via the input device 34 (YES in step S50), whether or not there is an annotation associated with the corresponding page (page after switching) is similar to the association table as described above. The determination is made with reference to FIG. 54 (FIG. 6) (step S52). The display process (step S54) when it is determined to be present and the display process (step S56) when it is determined to be absent are the same as the processes of step S46 and step S48, respectively, and thus description thereof is omitted.
[0036]
When the end button 56 is clicked on the viewer screen (FIG. 8) (YES in step S58), the viewer screen display is ended.
FIG. 9 is a flowchart showing a series of processes for adding an annotation registered for another image document to the image document displayed on the viewer screen.
[0037]
When the add button 58 is clicked on the viewer screen (FIG. 8) (YES in step S62), an annotation selection window 60 as shown in FIG. 10 is opened. In the annotation selection window 60, annotations registered in the annotation folder 50 (FIG. 5) are listed as thumbnail images together with their file names. When the cancel button 62 in the annotation selection window 60 is clicked (YES in step S68), the annotation selection window 60 is closed (step S70), and the display returns to the viewer screen only.
[0038]
One of the annotations displayed in the annotation selection window 60 is selected by clicking the mouse 32 (FIG. 1) (YES in step S72), and when the OK button 64 is clicked in that state (YES in step S74). ), The annotation selection window 60 is closed (step S76), and only the viewer screen is displayed, and the annotation addition mode is entered.
[0039]
In the addition mode, when the cursor of the mouse 32 (FIG. 1) is placed at the position where the annotation selected in step S72 is to be placed and the mouse 32 is left-clicked, the selected annotation is added to the cursor position (step S78). ), The annotation is displayed (step S80). At this time, corresponding items are additionally registered in the columns of the management document file name, page, and annotation file name in the association table 54 (FIG. 6), and the mouse 32 is left-clicked in the position information column. The position is registered. Further, 100 is registered as an initial value in the size column.
[0040]
In addition, in the viewer screen shown in FIG. 8, it is possible to change the annotation such as moving the display position of the displayed annotation, changing the display size, and deleting the annotation.
A flowchart relating to the annotation changing process is shown in FIG.
On the viewer screen shown in FIG. 8A, the annotation is selected by placing the cursor of the mouse 32 on the annotation to be changed and right-clicking (YES in step S82). As shown in FIG. 8B, the annotation in the selected state becomes a display surrounded by a rectangular frame 66 and clearly indicates that it is in the selected state.
[0041]
Move the cursor to the approximate center in the rectangular frame 66 of the selected annotation and left-click and move (drag) the cursor (YES in step S84) to move the selected annotation. (Step S86). In this case, the position when the left click is released becomes the confirmed position after movement (after change), and the corresponding position information in the association table 54 (FIG. 6) is updated at the confirmed position.
[0042]
In addition, the cursor of the mouse 32 is placed on any one of the corner marks 66a to 66d (FIG. 8) of the square frame 66 of the selected annotation, and the cursor is moved (dragged) while left-clicking. (Yes in step S88), the size of the annotation in the selected state is changed (step S90). The size change is performed using the clicked corner mark as a moving point and a corner mark on the opposite side of the clicked corner mark as a fixed point. The size change is performed while retaining the original aspect ratio of the rectangular frame 66. That is, enlargement / reduction is performed while maintaining a similar shape to the annotation stored in the annotation folder 50. The size specified at the cursor position when the left click is released is the changed size. The corresponding size in the association table 54 (FIG. 6) is updated with the changed size (percentage of size with respect to the annotation stored in the annotation folder).
[0043]
Further, when the “Delete” key (not shown) of the keyboard 30 (FIG. 1) is pressed while the annotation is in the selected state (YES in step S92), the annotation in the selected state is deleted (step S92). S94). That is, it is deleted from the viewer screen and deleted from the association table 54 (FIG. 6). As a result, the association of the annotation with the image document is released.
[0044]
The annotation selection state is canceled by placing the cursor of the mouse 32 in the rectangular frame 66 and right-clicking again (YES in step S96). While in the selected state, as long as no deletion operation is performed (YES in step S92), the above movement and size change can be sequentially performed.
FIG. 12 is a flowchart regarding the arrangement of annotations stored in the annotation folder 50 (FIG. 5B). Here, the arrangement of annotations refers to deletion of annotations when they are no longer needed, and change of a file name in which annotations are stored.
[0045]
Annotations are organized in the annotation organization window 68 shown in FIG.
When the annotation name to be organized is selected in the combo box 70 in which the file name is displayed (YES in step S102), the selected annotation is displayed in the preview area 70 (step S104).
[0046]
If the name change button 74 is clicked in this state (YES in step S106), the new file name after the change is accepted, and the character string input from the keyboard 30 is displayed in the combo box 70 (step S108). ). When a new file name is input and the OK button 76 is clicked (YES in step S110), the file name is changed to a new file name (step S112). Not only the file names in the annotation folder 50 (FIG. 5B), but also all the corresponding file names in the annotation table 52 (FIG. 5A) and the association table 54 (FIG. 6) are collectively changed (updated). It will be.
[0047]
After the name change button 74 is clicked (YES in step S106), the OK button 76 is not clicked (NO in step S110), and the cancel button 78 is clicked (YES in step S114), the process proceeds to step S102. Return.
When the delete button 80 is clicked (YES in step S116) and the OK button is clicked (YES in step S118), the annotation selected at that time is deleted (step S120). In the deletion process, all of the annotations identified by the file name of the selected annotation are selected from the annotation folder 50 (FIG. 5B), the annotation table 52 (FIG. 5A), and the association table 54 (FIG. 6). Batch delete.
[0048]
After the delete button 80 is clicked (YES in step S116), the OK button 76 is not clicked (NO in step S118), and if the cancel button 78 is clicked (YES in step S122), the process returns to step S102. To do.
Through the processing described above, the file name composed of the numeric string assigned by the MFP 22 can be changed to an easy-to-understand file name that can be recalled by the annotation. The file name “caution.bmp” of the annotation “Caution!” Shown in FIG. 5B has been changed as described above. In addition, the above processing makes it possible to delete annotations that are no longer necessary.
[0049]
Further, it is possible to search for an image document of a page to which the annotation is added using the annotation as a search key. Search conditions are set in a search condition setting window 82 shown in FIG.
When an annotation as a search key is selected in the combo box 84 in which the annotation is displayed (YES in step S132), and the OK button 86 is clicked (YES in step S136), the annotation file that becomes the key in the association table 54 is displayed. The name is searched (step S138), and the image documents of the hit pages are listed as thumbnail images (step S140). In addition, the figure which shows a display state is abbreviate | omitted.
[0050]
On the other hand, if the cancel button 88 is clicked after selecting an annotation (YES in step S132) (YES in step S134), the process returns to step S132, and a new (another) annotation can be selected.
As mentioned above, although this invention has been demonstrated based on embodiment, it cannot be overemphasized that this invention is not restricted to an above-described form, For example, it can also be set as the following forms.
(1) In the above embodiment, an annotation sheet with annotations is directly superimposed on the document sheet to be annotated, set in the ADF, and scanned, thereby allowing the image document and the annotation to be added to the image document to be scanned. Was associated. That is, from the document management apparatus side, when a page on which an annotation image is described is received (received), the annotation received on the page received (received) immediately after that page, that is, the page on which the image document is described. Are associated (associated).
[0051]
The method of associating the annotation with the image document is not limited to this, and may be as follows, for example.
(1) The above may be associated by reversing the way the sheets are stacked. That is, a document sheet to be annotated may be directly superimposed on the annotation sheet, set in the ADF, and associated by scanning. At this time, from the document management apparatus side, the annotation received immediately after the image document is associated with the document image.
[0052]
(2) When an annotation sheet is attached to each document sheet of a document sheet set at one time in the ADF, that is, when an annotation is added to all pages of an image document, only the document sheets are overlapped (hereinafter referred to as “ A document sheet bundle ”)) is superimposed on an annotation sheet corresponding to the document sheet stacking order (hereinafter referred to as“ annotation sheet bundle ”), set in the ADF, and scanned. It is also possible to make it. At this time, from the document management apparatus side, the first page in the document sheet bundle and the first page in the annotation sheet bundle are associated with each other, and the same number of pages is associated with each other.
[0053]
(3) When the same annotation is added to all of the document sheets set at one time in the ADF, the annotation sheets are stacked on or under the document sheet bundle, or inserted in the middle and set in the ADF. It is also possible to scan. In this case, the document management apparatus may add an annotation read from the one annotation sheet to all pages of the received (received) image document.
[0054]
Various methods other than the above (1) to (3) are conceivable for associating the image document of each page with the annotation. In short, the document sheet and annotation sheet set order (stacking order) when set in the ADF at a time, and eventually each page (page by document sheet scan and page by annotation sheet scan) in the document management apparatus. The above association (association) can be performed according to the order of reception of
(2) In the above embodiment, a barcode is used as an annotation mark (identification mark) for identifying an annotation sheet. However, the present invention is not limited to this, and a graphic or a character string may be used as an annotation mark. .
[0055]
The printing position of the annotation mark is not limited to the upper right corner area of the sheet. Any area that does not hinder the entry of annotations may be used.
Furthermore, it is possible to make the annotation mark unnecessary by making a rule that one annotation sheet is always overlapped on one document sheet, set in the ADF, and scanned. In this case, when an annotation sheet is to be overlaid on a document sheet, odd pages are pages on which annotations are described, and even pages are pages on which image documents are described. On the contrary, when the document sheet is overlapped on the annotation sheet, the odd page becomes the page on which the image document is described, and the even page becomes the page on which the annotation is described. In this case, in the document management program, whether it is an annotation sheet scan or a document sheet scan is identified depending on whether the received (received) image data is an odd page or an even page. Become.
(3) A transparent sheet used for an OHP (Overhead Projector) may be used for the sheet used for the annotation sheet. When an annotation is entered, an annotation entry position can be easily determined by overlaying a transparent sheet on a document sheet.
[0056]
The specific embodiments described above include inventions having the following configurations in addition to the inventions described in the claims.
[1] A document management program for causing a computer to realize a function of transparently processing the ground portion of an annotation sheet in an acquired image when extracting individual annotations in one annotation sheet.
[0057]
[2] Identification of whether the acquired image is a result of scanning a document sheet on which a document to be managed is written or an annotation sheet with one or more annotations filled in Document management program for causing a computer to realize a function performed by the presence or absence of a predetermined identification mark in the area
[0058]
[3] A document management program characterized in that the identification mark described in [2] is one of a barcode, a figure, and a character string.
[4] A document management program characterized in that in the transparency processing of [1], the identification mark described in [2] or [3] is also made transparent.
[5] A document management program for causing a computer to realize a function of displaying a list of annotations extracted and stored.
[0059]
[6] A document management program for realizing a function of changing the display position or the display size of an annotation stored in association with an image document in the image document.
[7] A document management program for causing a computer to realize a function of canceling the association of an annotation associated with an image document.
[0060]
[8] To annotate the document,
A document sheet on which sheets sequentially fed by an automatic document feeder (ADF) are scanned and an image obtained by reading one sheet as one page is received, and each page of the received image describes a document to be managed. A function for identifying whether the scan is based on a scan of an annotation sheet filled with one or more annotations,
In the case of using an annotation sheet, a function for extracting individual annotations in one annotation sheet,
A function for storing the extracted annotation in association with the positional information in the annotation sheet;
In the case of using a document sheet, a function for storing the image as an image document for each document sheet;
A function for associating individual annotations in a single annotation sheet with corresponding image documents based on the order of received pages;
Document management program for realizing
[0061]
[9] On the computer,
A function of acquiring a plurality of document images including a document document image and an annotation image including an annotation to be added to the document document image;
A function to determine whether the acquired document image is an annotation document image;
A function for extracting the annotation included in the annotation document image for the determined annotation document image;
A function for acquiring position information in the document image of the extracted annotation;
A function of storing the extracted annotation and position information in association with the document original image;
Document management program for realizing
[0062]
【The invention's effect】
As described above, according to the document management program according to the present invention, the annotation entered in the annotation sheet and obtained by scanning is stored in association with the image document. Therefore, it is possible to add (associate) an annotation by free drawing that is entered freehand on the annotation sheet to the image document.
[0063]
In addition, since the annotation associated with the image document is displayed superimposed on the image document, it is visually recognized as if the annotation was directly added to the image document.
In addition, since the identification between the document sheet scan and the annotation sheet scan is performed based on the presence or absence of a predetermined description in a predetermined area on the sheet, the document sheet and the annotation sheet can be mixedly handled. It becomes possible.
[0064]
In addition, since the stored annotation can be associated with other image documents, the annotation can be used effectively.
Further, since an image document is searched using annotation as a search item, it is possible to further enhance search conditions in document management.
[Brief description of the drawings]
FIG. 1 is a diagram showing a schematic configuration of a document management system.
FIG. 2 is a block diagram illustrating a schematic configuration of a document management apparatus.
FIG. 3 is a diagram for explaining a document sheet and an annotation sheet.
FIG. 4 is a flowchart regarding document registration processing;
FIG. 5A is a diagram illustrating an annotation table.
(B) is a figure which shows an annotation folder.
FIG. 6 is a diagram illustrating an association table.
FIG. 7 is a flowchart regarding document display processing;
FIG. 8 is a diagram illustrating an example of a viewer screen.
FIG. 9 is a flowchart regarding annotation addition processing;
FIG. 10 is a diagram illustrating an example of an annotation selection window.
FIG. 11 is a flowchart regarding annotation change processing;
FIG. 12 is a flowchart related to annotation organizing processing;
FIG. 13 is a diagram illustrating an example of an annotation organization window.
FIG. 14 is a flowchart regarding document search processing;
FIG. 15 is a diagram illustrating an example of a search condition setting window.
[Explanation of symbols]
24 Document management device
28 display
36 CPU
42 Hard disk devices
44 ROM
46 RAM
48 Bar code (annotation mark)
50 Annotation folder
52 Annotation table
54 Association table
Sa annotation sheet
Sd Document sheet

Claims (2)

In order to perform annotation processing on the document,
Whether the acquired image is a scan of a document sheet in which a document to be managed is written or a scan of an annotation sheet in which one or more annotations are entered, a predetermined description in a predetermined area on the sheet The function of identifying based on the presence or absence of the sheet, or the scan order of the sheet,
In the case of using an annotation sheet, a function for extracting individual annotations attached to arbitrary positions in one annotation sheet;
A function for storing the extracted annotation in association with the positional information in the annotation sheet;
In the case of using a document sheet, a function for storing the image as an image document for each document sheet;
A function for associating individual annotations in a single annotation sheet with corresponding image documents by registering them in an association table ;
A function of displaying an annotation associated with the image document on the image document based on the position information;
A function of accepting a change in position information of each annotation associated with the displayed image document, and storing information after the change instead of the information before the change;
A function for associating a stored annotation with another image document by registering it in the association table;
A function for searching for an image document associated with the annotation in the association table using the annotation registered in the association table as a search item;
Document management program for realizing In order to perform annotation processing on the document,
Whether the acquired image is a scan of a document sheet in which a document to be managed is written or a scan of an annotation sheet in which one or more annotations are entered, a predetermined description in a predetermined area on the sheet The function of identifying based on the presence or absence of the sheet, or the scan order of the sheet,
In the case of using an annotation sheet, a function for extracting individual annotations attached to arbitrary positions in one annotation sheet;
A function for storing the extracted annotation in association with its size information and position information in the annotation sheet;
In the case of using a document sheet, a function for storing the image as an image document for each document sheet;
A function for associating individual annotations in a single annotation sheet with corresponding image documents by registering them in an association table ;
A function for displaying an annotation associated with the image document on the screen based on the size information and the position information on the image document;
A function of accepting a change in the size information or position information of each annotation associated with the displayed image document, and storing the information after the change instead of the information before the change;
A function for associating a stored annotation with another image document by registering it in the association table;
A function for searching for an image document associated with the annotation in the association table using the annotation registered in the association table as a search item;
Document management program for realizing

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